RFP Stainless Steel Fabrications RFP Final 1-29-25.docx

Contra Costa County

Request for Proposal (RFP) On-Call Stainless Steel Cabinetry Fabrication and Installation Services

RFP_F-CONTR-0000000008

Release Date: January 29, 2025 Proposal Due Date: February 28, 2025 No later than 3:00 P.M. PDT

Carolyn Halstenson, Buyer II Contra Costa County Purchasing Services 40 Muir Road 2nd Floor Martinez, California 94553

General Information The Contra Costa County Public Works Department, Facilities Division (County) is seeking proposals from specialty contractors to fabricate and install custom-built stainless-steel cabinetry and countertops and to dispose of existing cabinetry per the Scope of Work in Section IV of this RFP.

Proposal Submission:

RFP Release Date: January 29, 2025 Last date to submit written questions: February 24, 2025, no later than 3:00 pm PDT RFP due date February 28, 2025, no later than 3:00 pm PDT

Proposal Submission:

· Response to this RFP MUST be submitted electronically through the BidNet Direct website - NO EXCEPTIONS.

· Late submittal WILL NOT be accepted - NO EXCEPTIONS.

· Fax submittals WILL NOT be accepted – EXCEPTIONS.

Proposals will not be accepted after the date and time stated above. Incomplete proposals or proposals that do not conform to the requirements specified herein will not be considered. Issuance of the RFP does not oblige the County to award a contract, nor is the County liable for any costs incurred by the proposer in the preparation and submittal of proposals for the subject work. The County retains the right to award all or parts of this contract to several bidders, to not select bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer has read the RFP and understands all the requirements and conditions.

Questions:

All questions regarding the proposal will be accepted through the BidNet Direct website only. The deadline for submitting questions for this RFP is on or before February 24, 2025, no later than 3:00 PM PDT. All questions will be answered and posted to the BidNet Direct website. Contact BidNet customer service if you need technical assistance with any part of the bid process at (800) 835-4603, Option 2, or email support@bidnet.com.

Table of Contents

Section VI- Billing and Invoicing…………………………………………………………………………………………….13

· Exhibit C – Customer References

· Exhibit D – Anti-Collusion Statement

· Exhibit E – CCC Business Opportunity Registration

SECTION I: Introduction A. Purpose The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified contractors to fabricate and install stainless-steel cabinetry and remove existing ones, as described in the Scope of Work under Section IV of this RFP.

B. Background Contra Costa County owns and maintains over 250 buildings, including a hospital, seven health clinics, and 3 detention facilities. As these buildings age, the County is replacing and modernizing delipidated countertops and cabinets to provide a safe and sanitary work environment for its employees and the public.

C. Contract Period The initial term will be for three (3) years with the possibility of two (2) successive one (1) year renewals, for a total term not to exceed five (5) years. The County plans to award one or more contract(s).

D. Calendar of Events

RFP release date

January 29, 2025

Last day to submit written questions.

February 24, 2025, no later than 3:00 P.M. PDT

Bid due date

February 29, 2025, no later than 3:00 P.M. PDT

E. Correspondence As of the issuance of this RFP, vendors are specifically directed not to contact County personnel for meetings, conferences, or technical discussions related to the RFP. Questions to this RFP must be submitted via BidNet Direct medium. Failure to adhere to this policy may result in the disqualification of the vendor.

E. Addenda Acknowledgement All bidders shall acknowledge receipt of any amendments to this bid by submitting a signed copy of the Addenda Acknowledgment, (See Attachment A). Failure to acknowledge receipt of any amendments may render the proposal non-responsive.

Section II: Requirements and Qualifications

The following are minimum qualifications that the vendor must meet for their proposal submittal to be eligible for evaluation.

A. The proposer shall have at least five (5) years of experience in the business of fabricating and installing stainless steel countertops and cabinetry.

B. The proposer shall adhere to all current applicable federal, state, and local laws, codes, and ordinances.

C. The proposer shall have enough staff to carry out projects on time.

D. The successful proposer must have commercial general liability insurance and auto insurance.

Section III: Instructions to Responders All proposals shall include the following information, organized as a separate section of the proposal. The proposal should be concise and to the point.

A. Format Responders shall submit proposals that are concise, and which specifically respond to specifications posted on this RFP. Each proposal shall be submitted with a cover letter signed by an authorized person and the following documents.

a. Cover Letter-Signed by an authorized representative of the Company

b. Proposal-within a maximum of 15 pages, no smaller than 12-point font, describe specific capabilities, experience, approaches, and proposed methodologies that demonstrate a clear understanding of the nature of the work to be performed described in section IV under Scope of Work.

c. Statement of Experience- See Exhibit A

d. Price proposal- See Exhibit B

e. Customer references – See Exhibit C

f. Anti-Collusion Statement-See Exhibit D

g. Addenda Acknowledgement- See Attachment A

h. Federal, State, and local permits and licenses

i. Certificate of Insurance with Endorsement Letter

B. Proposal Submission

a. Response to this RFP MUST be submitted electronically through the BidNet Direct web site - NO EXCEPTIONS.

b. Late submittals WILL NOT be accepted – NO EXCEPTIONS.

c. Fax submittals WILL NOT be accepted – NO EXCEPTIONS.

C. Customer References Respondents shall provide a minimum of three (3) references. Please see Exhibit C.

D. Licenses and Permits Respondents shall possess all licenses, registrations and permits required by the State of California and the County of Contra Costa. Such licenses and permits are to be submitted to the County with the proposal or prior to the contract signing date.

E. Proposal Expenses Respondents shall be fully responsible for all costs incurred in the development and submission of this RFP.

F. Proposer Responsibility The bidder assumes sole responsibility for the complete effort required in submitting a bid proposal in response to this RFP. No special consideration will be given after bid proposals are opened because of a proposer’s failure to be knowledgeable as to all the requirements of this RFP.

G. Interpretation Should any discrepancies, omissions, or doubt as to their meaning be found in the RFP specifications or requirements, the respondent shall notify the County in writing through the BidNet Direct website. The County will send written instructions or addenda to all participants in the RFP process. The County shall not be responsible for oral interpretations.

H. Reservation The County reserves the right to do the following at any time and for its convenience, at its sole discretion.

· To reject any and all proposals without indicating any reasons for such rejection

· Terminate this RFP and issue a new Request for proposals anytime thereafter

· Extend any or all deadlines specified in the RFP, including deadlines for accepting proposals by issuing and Addendum at any time prior to the deadline for receipt of responses to the RFP

· Procure any services specified in the RFP by other means

· Disqualify any Respondent based on any real or perceived conflict of interest or evidence of collusion that is disclosed by the proposal or other data available to the County. Such disqualification is at the sole discretion of the County

· Reject the proposal of any Respondent that is in breach of or in default under any other agreement with the County

· Reject any Respondent deemed by the County to be non-responsive, unreliable, unqualified, or non-responsible.

I. Truth and Accuracy of Representation False, misleading, incomplete, or deceptively unresponsive statements in connection with a proposal shall be sufficient cause for rejection of the proposal.

J. Sub-Contract and Assignment The contract binds the heirs, successor, assigns, and representatives of the contractor. Prior written consent of the County, subject to any required State or Federal approval, is required before the contractor may enter subcontract for any work contemplated under the contract, or before the contractor may assign the contract or monies due or to become due, by operation of law or otherwise.

K. Addenda No one is authorized to amend any of these documents in any respect by an oral statement or to make any representation or interpretation in conflict with their provisions. Any changes to these documents will be issued in writing via Addenda to be posted on BidNet Direct website.

L. Addenda Acknowledgement All addenda shall include an acknowledgment of receipt that must be returned. The addenda must be signed and attached to the final response. Failure to attach any addendum may result in the rejection of the response. See attachment A.

M. Non-Collusion By submitting a signed proposal, the offeror certifies that there has been no collusion with any other offeror. Reasonable grounds for believing the offeror has an interest in more than one proposal will result in the rejection of all proposals in which the offeror has an interest. Any party to collusion may not be considered in future proposals for the same similar work. (See Exhibit D).

N. Wage Requirements A. Prevailing Wages. Contractor shall pay its employees and any subcontractors prevailing wage as required under the California Labor Code.

B. California Labor Code. California Labor Code Section 1771.1(a) is hereby incorporated into the contract as if fully set forth herein. Subject to the limited exceptions for bid purposes under Labor Code Section 1771.1(a), no contractor or subcontractor may be listed on a proposal for a public works project unless currently registered and qualified with the Department of Industrial Relations pursuant to Labor Code section 1725.5, and no contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015. The project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

C. Certified Payroll. Contractor shall provide to County certified payroll records as required by the California Labor Code along with invoices for services provided under this contract.

SECTION IV: Scope of Work

The County is seeking a contractor specializing in stainless steel cabinetry and countertop design, fabrication of cabinetry and countertops, and installation services to replace aging, chipped, and damaged cabinetry that is beyond a normal maintenance level.

A. Contractor is responsible for taking measurements at job sites to determine specifications of existing cabinetry/countertops that will be removed and replaced with cabinetry and countertops with the same dimensions and/or build cabinets/countertops to custom specifications.

B. Contractor will submit a quote to the County for review and approval before beginning work.

C. Contractor provides all stainless-steel material needed for fabrication.

D. Contractor designs and fabricates cabinetry based on measurements.

E. Contractor provides demolition, removal, and disposal of existing cabinetry as needed in preparation for installation of new cabinetry.

F. Contractor provides new cabinets and countertops and installation.

G. Contractor provides all knobs, pulls, hinges, fasteners, fixtures, and miscellaneous items to complete cabinetry.

Cabinetry Needed:

List of cabinetry items include, but not limited to the following:

· Upper counter

· Lower counter

· Backsplash

· Upper cabinet

· Lower cabinet

· Cabinet drawer

· Upper cabinet door

· Lower cabinet door

· Tall storage cabinet

· Undermount sink

· Cut-out for undermount sink

· Overmount sink

Stainless Steel Grades:

Healthcare-grade stainless steel is required at the Contra Costa Regional Medical Center (CCRMC) and surrounding health clinics.

Various grades of stainless steel required:

· 304

· 316 or A4

· Martensitic

· Ferritic

· Austenitic

All products described above shall meet or exceed the American National Standards Institute (ANSI) safety standards.

Wage Requirements

· Prevailing Wages. Contractor shall pay its employees and any subcontractors prevailing wage as required under the California Labor Code.

· California Labor Code. California Labor Code Section 1771.1(a) is hereby incorporated into the contract as if fully set forth herein. Subject to the limited exceptions for bid purposes under Labor Code Section 1771.1(a), no contractor or subcontractor may be listed on a proposal for a public works project unless currently registered and qualified with the Department of Industrial Relations pursuant to Labor Code section 1725.5, and no contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015. The project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

· Certified Payroll. Contractor shall provide to County certified payroll records as required by the California Labor Code along with invoices for services provided under this contract.

SECTION V: Evaluation and Selection Criteria

A. Selection Process All proposals received will be evaluated by an RFP review committee. The following criteria, not listed in the order of importance, will be used to determine which agency best meets the needs of the County. Proposals will be evaluated based on the following criteria:

1. Relevant experience and qualifications

2. Experienced personnel who will be assigned to projects

3. Proposal cost

4. Quality of products offered and delivery time

5. Client References

B. Best and Final Offer (BAF0) The County, at its sole discretion, may request Best and Final Offer (BAFO) from the finalists.

C. Award Agreement Upon completion of the review period, the County shall notify those proposers who will be considered for further evaluation and negotiation. All proposers so notified may be contacted for an interview and negotiate in good faith in accordance with direction from the County. Any delay caused by the proposer’s failure to respond to direction from the County may lead to a rejection of the Proposal.

If the County determines after further evaluation and negotiation to award the agreement, a professional service contract shall be the successful proposer for the proposer’s signature. No proposal shall be binding upon the County until after the agreement is signed by duly authorized representatives of both the proposer and the County.

D. Proposals are Public Records California Government Code Section 6250, the Public Records Act, defines a public record as any writing containing information relating to the conduct of the public’s business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics. The Public Records Act provides that public records shall be disclosed upon request and that any citizen has the right to inspect public records unless the document is exempted from disclosure.

Unless otherwise compelled by court order, the County will not disclose any proposal while the County conducts its deliberative process in accordance with the procedures identified in the RFP. However, after the County either awards an agreement to a successful respondent or rejects all proposals, the County shall consider each proposal subject to the public disclosure requirements of the California Public Records Act. Each respondent is hereby informed that upon submitting its proposal to the County in accordance with this RFP, the proposal becomes the property of Contra Cosa County.

E. Protest

1. Protest Policy Any bidder or proposer who is aggrieved in connection with the solicitation or award of a contract may protest to the Purchasing Agent or designee. The protest shall be submitted in writing to the Purchasing Agent or designee, within five (5) business days after the aggrieved person or company knows or should have known of the facts giving rise thereto. Failure to submit a timely protest shall bar consideration of a protest.

2. Grounds for Protest The protest shall state all grounds claimed for the protest and include supporting documentation. Failure to clearly state the grounds for the protest and provide supporting documentation shall be deemed a waiver of all protest rights.

3. Protest Procedures In the event a dispute arises concerning the proposal process prior to the award of the contract, the party wanting resolution of the dispute shall submit a request in writing to the attention of:

Cindy Shehorn, Purchasing Manager Contra Costa County Public Works Department 40 Muir Road, 2ND Floor

Section VI: Billing and Invoicing A. Payment Terms The contractor shall submit correct and complete invoice(s) to the County after acceptance of deliverables. Payment terms are “Net 30” days after receipt of the correct invoice(s). Contractor will provide materials receipts with invoices to verify percent of mark-up.

B. Rates Labor rate will be firm fixed for the first year of the contract and can be adjusted yearly if mutually agreed upon by the contractor and County. Materials markup percentage shall remain firm fixed for the duration of the contract.

C. Sales Tax Contra Costa County is not exempt from paying sales tax.

D. Prevailing Wages Contractor shall pay its employees and any subcontractors prevailing wages as required under California Labor Law.

E. Certified Payroll The contractor shall provide certified payroll records to the County as required by the California Labor Code along with invoices for services.

Exhibit A: Statement of Experience

SECTION A:

Business Name: ______________________________________Phone #: __________________

Address: ______________________________________________________________________

City: _____________________________________State: ________ ZIP: ___________________

Federal Tax ID #: ______________________________Business License #: _________________

Business Status:

_____Non-Profit Corporation

_____Corporation; State of Incorporation: _____

_____General Partnership

_____Limited Partnership

_____Sole Proprietorship

Other: __________________________

Name and title of an Officer or owner authorized to sign this proposal and any contract with the County that may result.

Name: ______________________________________Title: _____________________________

SECTION B:

Number of years in business under the present business name: __________________________

Other Business Name(s): _________________________________________________________

Number of years under prior name if any: _____________________________________

SECTION C:

Number of years of experience in providing required, equivalent, or related projects: ________

SECTION D:

Similar services/projects completed during the last five years?

1 ____________________________________________________________________________

2 ____________________________________________________________________________

3 ____________________________________________________________________________

4 ____________________________________________________________________________

5 ____________________________________________________________________________

SECTION E:

Have you, or your agency failed or refused to complete a contract? Yes: _______ No: ________

If yes, explain: __________________________________________________________________

SECTION F:

Is your firm authorized to do business in the State of California? Yes: _______ No: ______

SECTION G:

Is your firm a State of California registered small business? Yes: ______ No: ______

SECTION H:

Is your firm a Local Business? Yes: ______ No: ______

SECTION I:

Explain any litigation similar to the services requested by this proposal involving you, or your agency, or any principal officer(s) thereof:

SECTION J:

Has your company filed any written declaration for bankruptcy protection, a potential merger or acquisition, office closure, pending lawsuits, financial loss that might affect your ability to perform under the contract? Yes: _____ No: _____

(If yes, please explain):

SECTION K:

License Provisions Has your company changed names or license numbers in the past 10 years? If so, please state reason for the change. Yes: _____ No: _____

Reason: _______________________________________________________________________

SECTION L:

List the names and titles of the key personnel who would be assigned to the Project.

Name Classification

SECTION M:

List all required business and professional licenses that pertain to this Project:

License Number: Type: Expiration Date:

SECTION N:

Do you and your agency agree to provide additional information as required by the County to make an informed determination of qualifications? Yes: _____ No: _____

By signing this Statement of Experience, you are certifying that all information provided on this form and contained within your proposal are true, and you acknowledge that if the proposal contains any false statements, the County may declare any contract or agreement made as a result of the proposal to be void.

Signature: _______________________________________Date: _______________________

Authorized Name: ________________________________Title: ________________________

Exhibit B: Bid Price

1. Labor Cost:

(Including taking measurements at job site, design, fabrication, demolition, removal and disposal of old cabinetry, and installation of new cabinetry.

· Hourly Rate: $_________

· Time & Half Overtime Rate $__________

· Double Time Overtime Rate $_________

Please specify the days/number of hours per day that qualify for time and a half and double time.

*Note, labor charges are subject to prevailing wages.

2. Materials:

Including stainless steel, cabinetry hardware, and any miscellaneous items.

· Materials Markup Percentage ___________%

**Contractor will provide material receipts with invoices to verify mark-up percentage

I have read, understood, and agreed to the terms and conditions of all contents of this RFP.

The undersigned agrees to furnish the service stipulated in the RFP as stated.

NAME: _________________________________________________

SIGNATURE: ____________________________________________

TELEPHONE: ________________________DATE: _______________

EMAIL ADDRESS: _________________________________________

Exhibit C: Customer References

Government Agency:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Government Agency:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Government Agency:

Contact Person:

Address:

Tel. Number:

City, State, Zip:

Email Address:

Services Provided / Date(s) of Service:

Firm Name: _____________________________________________________________

Authorized Name: _______________________________ Title: ___________________

Authorized Signature: _____________________________ Date: __________________

Exhibit D: Anti-Collusion Statement

By signing this form, the Bidder agrees that this quote is made without any other understanding, agreement, or connection with any person, corporation, or firm submitting a quote for the same purpose and that the quote is in all respects fair and without collusion or fraud.

IT IS AGREED BY THE UNDERSIGNED BIDDER, THAT THE SIGNING AND DELIVERY OF THE QUOTE REPRESENT THE BIDDER'S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE FOREGOING SPECIFICATIONS AND PROVISIONS, AND IF AWARDED, THIS CONTRACT WILL REPRESENT THE AGREEMENT BETWEEN THE BIDDER AND THE COUNTY.

NAME OF FIRM: __________________________________________________________

[Sign in ink in the space provided below]

SIGNED BY: _______________________________________________________________

TITLE: ___________________________________________________________________

ADDRESS: ________________________________________________________________

CITY & STATE: ____________________________________________________________

TELEPHONE: ______________________________________________________________

Exhibit E: CCC Business Opportunities Registration

Place Holder

See Attached

Attachment A: Addenda Acknowledgement

TO BE RETURNED WITH INFORMATION FOR BID (RFP)

RFP NO: ______________________________ Title_________________________

ADDENDUM ACKNOWLEDGEMENT (Please initial for addendums received)

Company Name: _____________________________________________________________

Contact Name: _______________________________________________________________ Email Address: ____________________________________________ Phone No.: _________

Address:____________________________________________________________________ Authorized Signature: _________________________________________________________

Attachment B: CCC General Conditions

Place Holder

See Attached On-Call Stainless Steel Cabinetry Fabrication and Installation Services RFP_F-Contr-0000000008 30 image1.png