RFP SPECS - Towing and Recovery Services 2026.pdf

TOWN OF ENFIELD, CONNECTICUT

REQUEST FOR PROPOSALS

FLEET SERVICES DIVISION

TOWING AND RECOVERY SERVICES

April 08, 2026

Sealed proposals for the services named above will be received at the Office of the Director of Finance until 11:00 a.m. EST, Wednesday, April 29, 2026. Thereafter, proposals will be opened in public and read aloud or opened and read aloud pursuant to the applicable provisions of the Governor’s Executive Orders. Responses received after this date and time will not be accepted.

Beginning Wednesday, April 08, 2026, specifications and proposal documents may be obtained from Carl Johnson, Deputy Director of Public Works – Capital Projects & Administration, Stanley E. Jablonski DPW Complex, 40 Moody Road, Enfield, CT 06082, cajohnson@enfield.org, telephone number (860)763-8806 or the Town's website, www.enfield-ct.gov/bids.aspx.

The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to waive formalities or informalities and to award the proposal deemed to be in the best interests of the Town.

The Town of Enfield is an Affirmative Action/Equal Opportunity Employer.

Disadvantaged, minority, small and women-owned business enterprises are encouraged to respond.

John A. Wilcox, Director of Finance

EOE/AA

mailto:cajohnson@enfield.org

STANDARD INSTRUCTIONS TO PROPOSERS

1. INTRODUCTION

The Town of Enfield is soliciting proposals for the above-named services. If there are any conflicts between the instructions in these Standard Instructions to Proposers and any other proposal document(s), these Standard Instructions to Proposers shall prevail.

2. KEY EVENT DATES

Advertisement of Request for Proposals April 08, 2026 Proposal Opening 11:00 a.m. EST, April 29, 2026 Proposal Awarded (Not Definite) Week of May 04, 2026 Commencement of Work July 1, 2026

3. OBTAINING PROPOSAL DOCUMENTS

Specifications and proposal documents may be obtained from Carl Johnson, Deputy

Director of Public Works – Capital Projects & Administration, Stanley E. Jablonski DPW Complex, 40 Moody Road, Enfield, CT 06082, telephone number (860) 763- 8806, cajohnson@enfield.org or the Town's website, https://enfield-ct.gov/Bids.aspx

4. PROPOSAL SUBMISSION INSTRUCTIONS

A. One (1) original and two (2) copies of all proposals must be submitted in a sealed envelope clearly marked "Towing and Recovery Services". If forwarded by mail or courier, the sealed envelope must be addressed to “Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082.”

Proposals must be at the Office of the Director of Finance by the time of the Proposal Opening date noticed in Section 2 entitled, KEY EVENT DATES.

Since all submissions must be dated and time-stamped, the Finance Department will only accept proposals Monday through Friday, from 9:00 a.m. through 5:00 p.m. EST (excluding holidays). Postmarks are NOT an acceptable waiver of this policy. Corrections and/or modifications received after the first proposal is opened will NOT be accepted.

B. Ditto marks or words such as "SAME" on the Proposal Form are NOT considered writing and must not be used.

C. All information must be submitted in ink or typewritten. Mistakes may be crossed out and corrections inserted. Corrections must be initialed by the person signing the proposal.

mailto:cajohnson@enfield.org https://enfield-ct.gov/Bids.aspx https://enfield-ct.gov/Bids.aspx https://enfield-ct.gov/Bids.aspx

STANDARD INSTRUCTIONS TO PROPOSERS (continued)

D. Proposals are considered valid for ninety (90) days after proposal(s) are opened.

Proposers may not withdraw, cancel or modify their proposal for a period of ninety (90) days after proposal(s) are opened.

E. Proposals must be signed by an authorized person representing the legal entity of the Proposer.

F. The inability to meet any specified requirements(s) must be stated in writing and attached to the proposal form or written on the proposal form.

5. PRESUMPTION OF PROPOSER BEING FULLY INFORMED

At the time the first proposal is opened, each Proposer is presumed to have read and be thoroughly familiar with all proposal and contract documents. Failure or omission of the Proposer to receive or examine any information shall in no way relieve any Proposer from obligations with respect to their proposal.

6. INTERPRETATION OF ACCEPTABLE WORK

The specifications, proposal and contract documents are to be interpreted as meaning those acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued by the Town in writing as an addendum.

7. TAX EXEMPTIONS

The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use taxes. Proposers shall avail themselves of these exemptions.

8. INSURANCE REQUIREMENTS

Provider shall agree to maintain in force at all times during the contract the following minimum coverage. Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best’s Rating of “A” VIII. In addition, all Carriers are subject to approval by the Town of Enfield. Minimum Limits:

A. Commercial General Liability Each Occurrence $1,000,000, $2,000,000

Aggregate. Town of Enfield shall be named as an Additional Insured on a primary non-contributory basis for ongoing and completed operations. Waiver of Subrogation to be provided.

B. Auto Liability Combined Single Limit $1,000,000 for all owned, hired and non-owned vehicles for property damage and liability. Town of Enfield shall be named as an Additional Insured on a Primary and Non-Contributory basis.

Waiver of subrogation to be provided.

On-Hook Coverage Required at $100,000.

C. Umbrella/Excess Liability $1,000,000 and $1,000,000 Aggregate. General

Liability, Auto Liability and Workers’ Compensation to be listed as underlying coverages. Umbrella/Excess Liability to follow form with respect to Additional Insured on a Primary and Non-Contributory basis and Waiver of Subrogation.

D. Workers’ Compensation - For all the employees employed on said Work shall be maintained in accordance with Connecticut’s Workers’ Compensation Act.

In case any class of employees engaged in hazardous Work under the contract at the site of the Work is not protected under the Workers’ Compensation Act, the contractor shall provide Workers’ Compensation Insurance for the protection of its employees not otherwise protected. Waiver of Subrogation to be provided.

E. A thirty (30) day Notice of Cancellation applies for the Town of Enfield.

Exceptions to the Town’s insurance requirements are subject to the sole discretion of the Town of Enfield.

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two (2) years from the completion date.

Where permitted by law, the Contractor shall defend, indemnify, and hold harmless the Town of Enfield and all of its officers, employees, and agents from all suits, actions, or claims of any character, name, or description brought for or on account of any injury or damage caused to any person or property as a result of, in connection with, or pursuant to the performance of the Contractor, including all costs incurred by the Town of Enfield in defending itself against such claims or actions, in proportion to the extent that the Contractor is held liable for same by an arbiter of competent jurisdiction. As much of any money that may be due to the Contractor under the Contract as the Town of Enfield considers necessary for the purpose of such indemnification or holding the Town of Enfield harmless may be retained for such use by the Town of Enfield; and the Contractor’s surety bonds may be held until such suit or suits, action or actions, claim or claims, as aforesaid, shall have been settled and until the Contractor has furnished to the Town of Enfield suitable evidence to that effect. Such indemnity shall not be limited by reason of any insurance coverage required under the Contract.

9. PROPOSAL BOND

Proposers are required to furnish a proposal surety at the time the first proposal is opened in the amount of one thousand ($1,000) dollars. The proposal surety should be in one of the following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company bond. The surety company must be authorized to write such surety bonds in the State of Connecticut. Checks or bonds must be drawn to the order of "Town of Enfield, Attention Finance Director".

10. PERFORMANCE BOND AND PAYMENT BOND

To ensure the faithful execution of this proposal according to its provisions, the

Contractor awarded this proposal must provide to the Town of Enfield, at the Contractor's expense, a performance and payment bond in the amount of one thousand ($1,000) dollars. The bonds must be issued by a company authorized to write such surety bonds in the State of Connecticut. The bonds shall be drawn to the order of the "Town of Enfield, Attention Finance Director", and delivered to the Town prior to commencement of work. On projects less than fifty thousand ($50,000) dollars the Contractor may substitute the performance bond (but not the payment bond), for a bank certified check or a bank cashier's check in the amount of one thousand ($1,000) dollars.

11. FAIR EMPLOYMENT PRACTICES

The Contractor agrees not to discriminate against any employee or applicant for employment in the performance of this Contractor's work with respect to hire, tenure, terms, conditions, or privileges of employment due to race, sex, age, religion, national origin, or other conditions proscribed by State or Federal law.

12. CONTRACT PERIOD

It is anticipated that the initial Contract period shall be from July 1, 2026, through

June 30, 2027. Subsequent one (1) year renewals, at the option of the Town of Enfield, may be available for up to two (2) additional years. Total contract period, including all options for renewal, shall not exceed thirty-six (36) months.

13. STANDARD FORM OF CONTRACTUAL AGREEMENT

The Town of Enfield intends to execute a contract that incorporates the terms and conditions of this RFP and the successful proposal.

14. MODIFICATIONS AND ADDENDA

The Town may, before or after proposal opening and in its sole discretion, clarify, modify, amend or terminate this RFP if the Town determines it is in the Town’s best interest. Any such action shall be effected by a posting on the Town’s website, www.enfield-ct.gov/bids.aspx. Each respondent is responsible for checking the Town’s website to determine if the Town has issued any addenda and, if so, to complete its proposal in accordance with the RFP as modified by the addenda.

15. AWARDING THE PROPOSAL

The Town of Enfield reserves the right to accept or reject, any, all, or any part of proposals, to waive formalities or informalities and to make an award that is http://www.enfield-ct.gov/bids.aspx deemed to be in the best interests of the Town.

It is the Town's policy not to award to those who owe Town of Enfield prior year(s) property taxes.

The "Proposal Awarded" date noticed in Section 2 entitled KEY EVENT DATES, is the date the proposal is anticipated to be awarded. It is not a date certain.

The lowest priced proposal is NOT the sole determining factor when awarding this proposal.

END OF STANDARD INSTRUCTIONS TO PROPOSERS

SCOPE OF SERVICES

The Town of Enfield is seeking proposals for Towing and Recovery Services of Town-owned vehicles and equipment. The Town intends to make an award and enter into a contract with one successful vendor. There is no guaranty on number of tows and recoveries. The successful vendor will be expected to respond to all requests for services.

This RFP is not related to towing requests during snow removal operations. Tows during snowstorms with parking bans and other Enfield Police Department service requests for NON Town-owned vehicles are in no way part of this RFP.

Vendor shall be available 24 hours per day, 7 days per week, 365 days per year.

Vendor shall record the following on invoices:

Registration Date and time Location of initiation and termination of tow Total Mileage Description of service Any other information deemed necessary

END OF SCOPE OF SERVICES

PROPOSAL FORM

Under penalty of perjury and other remedies available to the Town of Enfield, the undersigned certifies this proposal is submitted without collusion and all responses are true and accurate. If awarded a contract, it is agreed this forms a contractual obligation to provide services at fees specified in this Proposal Form, subject to and in accordance with all instructions, RFP and contract documents, including any addenda, which are all made part of this RFP.

The undersigned agrees to furnish and deliver said service according to the specifications, at the proposal price, as indicated.

Item Description

1. Towing of vehicles within the geographical limits of Enfield per job. Hourly rate billing begins when response vehicle crosses into geographical limits of the Town of Enfield:

A. Vehicles up to 10,000 lbs. GVWR $__________Base $_________Mile

B. Vehicles 10,000 to 26,000 lbs. GVWR $__________Hour

C. Vehicles over 26,000 lbs. GVWR $__________Hour

2. Towing of vehicles outside the geographical limits of Enfield per job. Hourly rate billing begins when response vehicle leaves vendor’s facility:

A. Vehicles up to 10,000 lbs. GVWR $__________Base $__________Mile

B. Vehicles 10,000 to 26,000 lbs. GVWR $__________Hour

C. Vehicles over 26,000 lbs. GVWR $__________Hour

3. Recovery of vehicles (winch, rollover, accident, etc.), per hour. Hourly rate billing begins when response vehicle crosses into geographical limits of Enfield:

A. Vehicles up to 10,000 lbs. GVWR $___________Hour

B. Vehicles 10,000 to 26,000 lbs. GVWR $___________Hour

C. Vehicles over 26,000 lbs. GVWR $___________Hour

D. Off-road equipment, i.e. wheeled loader $___________Hour

PROPOSAL FORM (continued)

4. Commitment to towing response time within geographical limits of Enfield:

A. Vehicles up to 10,000 lbs. GVWR ___________________Minutes

B. Vehicles 10,000 to 26,000 lbs. GVWR ________________________Minutes

C. Vehicles over 26,000 lbs. GVWR ______________________Minutes

5. Commitment to towing response time up to 20 miles outside geographical limits of Enfield:

A. Vehicles up to 10,000 lbs. GVWR ___________________Minutes

B. Vehicles 10,000 to 26,000 lbs. GVWR ________________________Minutes

C. Vehicles over 26,000 lbs. GVWR ______________________Minutes

6. Commitment to recovery response time within geographical limits of Enfield:

A. Vehicles up to 10,000 lbs. GVWR __________________ Minutes

B. Vehicles 10,000 to 26,000 lbs. GVWR ____________________ Minutes

C. Vehicles over 26,000 lbs. GVWR ____________________Minutes

D. Off-road equipment, i.e. wheeled loader ____________________Minutes

7. Commitment to recovery response time up to 20 miles outside geographical limits of Enfield:

A. Vehicles up to 10,000 lbs. GVWR _______________________Minutes

B. Vehicles 10,000 to 26,000 lbs. GVWR ______________________Minutes

C. Vehicles over 26,000 lbs. GVWR ______________________Minutes

D. Off-road equipment, i.e. wheeled loader ______________________Minutes

PROPOSAL FORM (continued)

Signature of Authorized Person Date

Printed Name of Authorized Person

Company Title of Authorized Person

Name of Company

Address of Company

Address of Company

City, State, and Zip Code

Telephone Number Facsimile Number Email Address

END OF PROPOSAL FORM

SAMPLE

AGREEMENT BY AND BETWEEN

THE TOWN OF ENFIELD AND _________________________________

This Agreement is made this _________ day of _______, 2026 by and between the Town of Enfield, a municipal corporation organized and existing under the laws of the State of Connecticut, with a principal office at 820 Enfield Street, Enfield, Connecticut 06082 (hereinafter referred to as the “Town”) and _______________________, a Connecticut (corporation/limited liability company/partnership) located at _____________________, __________________, Connecticut 06___ (hereinafter referred to as “Vendor”).

The Town and Vendor enter into this Agreement whereby the Vendor shall provide the Town Towing and Recovery Services.

The term of this Agreement shall commence on the date set forth above and shall continue for the period set forth in the Request for Proposals referenced below.

The terms and conditions of this Agreement are set forth in the following documents that are attached and made a part hereto and are incorporated by reference:

1. Request for Proposals entitled “Towing and Recovery Services”;

2. the Standard Instructions to Proposers entitled “Towing and Recovery Services”;

3. the Scope of Services entitled “Towing and Recovery Services”; and

4. the Proposal Form entitled “Towing and Recovery Services”.

This Agreement cannot by altered, modified, amended or revised except by an instrument in writing signed by the Town and Vendor.

The Town may terminate this Agreement for convenience.

This Agreement shall be governed by the law of the State of Connecticut.

Vendor Name Town of Enfield

By:______________________ By:_____________________ Matthew W. Coppler Town Manager