RFP Specs - Mechanical Services Trades at Various WPC Facilities 2026.pdf

Mechanical Services Trades at Various Water Pollution Control Facilities – Pg.1

TOWN OF ENFIELD, CONNECTICUT

REQUEST FOR PROPOSALS

MECHANICAL SERVICES TRADES AT VARIOUS

WATER POLLUTION CONTROL FACILITIES

August 04, 2026

Sealed proposals for the services named above will be received at the office of the Director of Finance until 11:00 am, August 18, 2026. Thereafter, proposals will be opened in public and read aloud or opened and read aloud pursuant to the applicable provisions of the Governor’s Executive Orders. Responses received after this date and time will not be accepted.

Beginning Tuesday, August 04, 2026, specifications and proposal documents may be obtained from Carl Johnson, Deputy Director of Public Works – Capital Projects & Administration, Stanley Jablonski Public Works Complex, 40 Moody Road, Enfield CT 06082, at (860) 763-8806 | cajohnson@enfield.org or from the Town’s website, www.enfield-ct.gov/Bids.aspx

The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to waive formalities or informalities, and to award the proposal deemed to be in the best interests of the Town.

The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and women-owned business enterprises are encouraged to respond.

John A. Wilcox, Director of Finance

EOE/AA

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STANDARD INSTRUCTIONS TO PROPOSERS

1. INTRODUCTION

The Town of Enfield is soliciting proposals for the above-named services. If there are any conflicts between the instructions in these Standard Instructions to Proposers and any other proposal document(s), these Standard Instructions to Proposers shall prevail.

2. KEY EVENT DATES

Advertisement of Request for Proposals August 04, 2026 Public Proposal Opening 11:00 a.m. EST, Tues., August 18, 2026 Proposal Awarded (Not Definite) Week of August 24, 2026 Commencement of Work Contract Execution

3. OBTAINING PROPOSAL DOCUMENTS

Beginning Tuesday, August 04, 2026, specifications and proposal documents may be obtained from Carl Johnson, Deputy Director of Public Works – Capital Projects & Administration, Stanley Jablonski Public Works Complex, 40 Moody Road, Enfield CT 06082, at (860) 763-8806 | cajohnson@enfield.org or, from the Town’s website at www.enfield-ct.gov/Bids.aspx

4. PROPOSAL SUBMISSION INSTRUCTIONS

A. One (1) original and One (1) electronic copy in PDF format on digital media (preferably flash drive) of all proposals must be submitted in a sealed envelope clearly marked "Mechanical Services Trades at Various Water Pollution Control Facilities". If forwarded by mail or courier, the sealed envelope must be addressed to "Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Proposals must be at the office of the Director of Finance by the time of the Public Proposal Opening date noticed in Section 2 entitled, Key Event Dates. Postmarks are NOT an acceptable waiver of this policy. Corrections and/or modifications received after the first proposal is publicly opened will NOT be accepted.

B. Ditto marks or words such as "SAME" on the Proposal Form are NOT considered writing and must not be used.

C. All information must be submitted in ink or typewritten. Mistakes may be crossed out and corrections inserted. Corrections must be initialed by the person signing the proposal.

D. Proposals are considered valid for ninety (90) days after proposal(s) are opened.

Proposers may not withdraw, cancel or modify their proposal for a period of ninety (90) days after proposal(s) are opened.

http://www.enfield-ct.gov/Bids.aspx http://www.enfield-ct.gov/Bids.aspx

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STANDARD INSTRUCTIONS TO PROPOSERS (continued.)

E. Proposals must be signed by an authorized person representing the legal entity of the firm submitting the proposal.

F. The inability to meet any specified requirements(s) must be stated in writing and attached to the Proposal Form, or written on the Proposal Form.

5. PRESUMPTION OF PROPOSER BEING FULLY INFORMED

At the time the first proposal is opened, each proposer is presumed to have read and be thoroughly familiar with all proposal and contract documents for this project. Failure or omission of the proposer to receive or examine any information shall in no way relieve any proposer from obligations with respect to their proposal.

6. INTERPRETATION OF ACCEPTABLE WORK

The specifications, proposal and contract documents are to be interpreted as meaning those acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued by the Town in writing as an addendum.

7. TAX EXEMPTIONS

The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use taxes.

Proposers shall avail themselves of these exemptions.

8. INSURANCE

Provider shall agree to maintain in force at all times during the contract the following minimum coverage. Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best’s Rating of “A“ VIII. In addition, all Carriers are subject to approval by the Town of Enfield. Minimum Limits:

A. Commercial General Liability - Each Occurrence $1,000,000, $2,000,000 Aggregate.

Town of Enfield shall be named as an Additional Insured on a primary non-contributory basis for ongoing and completed operations. Waiver of Subrogation in favor of Town of Enfield to be provided. Per project aggregate is required.

B. Pollution Liability - Coverage to be provided with $1,000,000 per claim and $1,000,000 aggregate limits are required.

C. Auto Liability - Combined Single Limit $1,000,000 for all owned, hired and non-owned vehicles for property damage and liability. Town of Enfield shall be named as an Additional Insured.

D. Umbrella/Excess Liability - $2,000,000 and $2,000,000 Aggregate. General Liability, Auto

Liability and Workers’ Compensation Employer Liability coverage to be listed as underlying coverages. Umbrella/Excess Liability to follow form with respect to Additional Insured, and include Waiver of Subrogation.

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E. Workers’ Compensation - For all the employees employed on said Work, coverage shall be maintained in accordance with Connecticut’s Workers’ Compensation Act. Waiver of Subrogation in favor of Town of Enfield to be provided.

F. A thirty (30) day Notice of Cancellation applies for the Town of Enfield. If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of three (3) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for three (3) years from project/service completion.

G. Exceptions to the Town’s Insurance requirements are subject to the sole discretion of the Town of Enfield.

H. To the extent provided by law, the Contractor shall hold harmless, defend and indemnify the Town of Enfield (“the Town”) from all loss, liability, damage, penalty, expense or fee, including attorney’s fees, or other costs or obligations which result from or arise out of the performance or breach of obligations of the Contractor, any employee, agent or personnel, including without limitation, claims brought against the Town by third parties, employees of the Town, or employees of the Contractor. The indemnification provisions shall survive the termination of the Contract.

9. PROPOSAL BOND

Proposers are required to furnish a proposal surety at the time the first proposal is opened in the amount of five thousand ($5,000.00) dollars. The proposal surety should be in one of the following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company bond. The surety company must be authorized to write such surety bonds in the State of Connecticut. Checks or bonds must be drawn to the order of "Town of Enfield, Attention Director of Finance".

10. PERFORMANCE BOND AND PAYMENT BOND

To ensure the faithful execution of this proposal according to its provisions, the Contractor awarded this proposal must provide to the Town of Enfield, at the Contractor's expense, a performance and payment bond in the amount of $5,000.00. The bonds must be issued by a company authorized to write such surety bonds in the State of Connecticut. The bonds shall be drawn to the order of the "Town of Enfield, Attention Director of Finance", and delivered to the Town prior to commencement of work. On projects less than fifty thousand ($50,000) dollars the Contractor may substitute the performance bond (but not the payment bond), for a bank certified check or a bank cashier's check in the amount of $5,000.00.

11. GUARANTEE

The Contractor awarded this proposal shall guarantee all labor, material and workmanship for a period of one (1) year from the date of substantial completion as determined by the Town, as a condition of the performance bond. Five (5) percent of the invoiced fees for the service provided amount may be retained by the Town of Enfield for the duration of the

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In addition, any product warranty offered by the manufacturer or distributor in excess of one

(1) year shall be given to the Town by the contractor at the time of substantial completion.

12. PERMITS

The Proposer is solely responsible for obtaining all required permits, obtaining all necessary inspections and approvals, and satisfying any and all fees. The Town will waive all Town of Enfield fees for building permits and inspections.

13. FAIR EMPLOYMENT PRACTICES

The Proposer agrees not to discriminate against any employee or applicant for employment in the performance of this proposal’s work with respect to hire, tenure, terms, conditions, or privileges of employment due to race, sex, age, religion, national origin, or other condition proscribed by State or Federal law.

14. STANDARD FORM OF CONTRACTUAL AGREEMENT

See Appendix A.

15. AWARDING THE PROPOSAL

The Town of Enfield reserves the right to accept or reject, any, all, or any part of proposals, to waive formalities or informalities, and to award the proposal deemed to be in the best interests of the Town.

It is the Town's policy not to award proposals to those who owe Town of Enfield prior year(s) property taxes.

The "Proposal Awarded" date in Section 2. Entitled, Key Event Dates is the date the proposal is anticipated to be awarded. It is not a date certain.

The lowest priced proposal is NOT the sole determining factor when awarding this proposal.

16. CONTRACT PERIOD

It is anticipated that the initial contract period shall be Contract Execution through June 30, 2027. Subsequent one (1) year renewals, at the option of the Town of Enfield, may be available for two (2) additional years.

17. OCCUPATION SAFETY AND HEALTH ADMINISTRATION (OSHA)

Contractor agrees, prior to starting work, to follow the rules as outlined in 29 (CFR) Code of Federal Regulations. Specifically, to provide and receive appropriate safety programs with the Safety Officer of the Water Pollution Control Division.

18. MODIFICATIONS AND ADDENDA

The Town may, before or after proposal opening and in its sole discretion, clarify, modify, amend or terminate this RFP if the Town determines it is in the Town’s best interest. Any

Mechanical Services Trades at Various Water Pollution Control Facilities – Pg.6 such action shall be effected by a posting on the Town’s website, www.enfield-ct.gov/bids.aspx. Each respondent is responsible for checking the Town’s website to determine if the Town has issued any addenda and, if so, to complete its proposal in accordance with the RFP as modified by the addenda.

NOTE:

During the first thirty days of the contract, the Town may terminate the contract for convenience upon twenty-four (24) hours written notice to the contractor.

During the remaining term of the contract, the Town may terminate the contract for convenience upon thirty (30) days written notice to the contractor.

END OF STANDARD INSTRUCTIONS TO PROPOSERS

http://www.enfield-ct.gov/bids.aspx http://www.enfield-ct.gov/bids.aspx

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QUALIFICATIONS AND SCOPE OF WORK

I. QUALIFICATIONS

Each Proposer shall provide documentation attached to their proposal to meet the Experience Qualifications outlined below. Failure to supply the required documentation shall render the proposal submission incomplete and cause it to be removed from any consideration.

A. The Experience Qualifications are as follows:

1. The Contractor shall document a minimum of ten (10) years of combined experience including but not limited to mechanical and physical repairs of the following listed facilities:

public water & sewer systems, public water & wastewater treatment, storm drainage, utility and mechanical installation and repair.

2. The Contractor shall provide documentation of providing similar services as described in these specifications to municipalities within the state of Connecticut. A minimum of three

(3) years shall have been contracted during the last five (5) years.

3. The Contractor shall operate a machine shop capable of handling the complete rebuilding of wastewater pumps and related equipment. The machine shop shall have lathes, milling machines, drill presses, gas and electric welders, as well as all hand tools used in everyday rebuilding of pumps and related equipment (including micrometers, depth gauges, torque wrenches, hand grinders, amp meters, continuity meters and RPM indicators).

4. The company must employ qualified service technicians, pipe fitters, plumbers, welders, and electricians to perform all maintenance and repair work. All service technicians shall have at least a minimum of five (5) years’ experience in this class of work and have OSHA 10 and confined space certification. The Company must supply a list of names of lead mechanics and supervisory personnel to include years of experience information on the key staff member(s) who would be assigned to this contract.

5. The Contractor shall provide documentation as to people on their staff who are licensed to provide electrical work with experience in such work including but not limited to the following:

a. Pump controls

b. Flow controls

c. Telemetry equipment

d. Troubleshooting of pump motor control panels

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QUALIFICATIONS AND SCOPE OF WORK (continued)

6. The company must own and have available a minimum of three (3) fully equipped mechanical service trucks. Each truck shall contain the following tools and equipment at a minimum:

a. Minimum 17,000 GVW chassis with utility body.

b. Minimum 6,000# hydraulic crane.

c. Minimum 4500 watt generator/welder.

d. Power band saw.

e. Cutting and welding torches with tanks.

f. Complete set of taps and dies up to 2”.

g. All necessary small hand tools including: combination wrenches; pipe wrenches; chain wrenches; ¼ - ½ - ¾ drive socket and ratchet sets; hydraulic jacks; ladders; extension cords; and emergency lights.

h. Pump alignment tools.

i. Electrical test equipment – amp probe, multi-meter, tachometer.

Proposers, besides meeting the other requirements of this RFP, must provide to the Town of Enfield with their proposal, a list of not less than five (5) references where the Proposer has performed work, repair and installation of major equipment at Water Pollution Control Facilities. These references should include but not be limited to, the installation and repair of sludge handling, aeration, mechanical cleaning and shredding, odor control, and sewage transfer systems. Further, included in their proposal package, the Proposer must provide a list of major completed projects with a monetary value greater than fifty thousand ($50,000.00) dollars per project. References and project lists must be verifiable and may be combined.

II. SCOPE OF WORK

Proposal pricing is to be submitted on a per hour basis as indicated on the Proposal Form page. Contractors must include within their hourly rates all hand tools and miscellaneous incidental materials, i.e., nails, screws, etc. to complete assigned projects. This is intended to be an indefinite quantity contract.

To complete assigned projects, scheduled work shall be accomplished during normal working hours of 7:00 a.m. to 5:00 p.m. weekdays, except that any work that will adversely affect the environment, cause a discharge to the environment of sewage or odor, will be accomplished in such a manner as to eliminate the discharge within the shortest time possible.

For all work under this contract that would require a building permit, the building permit is required prior to commencing work. While the fees for the permits will be waived, the Contractor will be responsible for obtaining them and complying with the requirements of the Building Department.

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QUALIFICATIONS AND SCOPE OF WORK (continued)

Proposers will provide labor, materials, supplies, equipment, etc., as required, to install, repair, service, etc, mechanical equipment and troubleshoot mechanical malfunctions, replace defective devices, etc. within the various WPC Facilities. The WPC Division of the Public Works Department has one main facility – a 10 million gallon per day facility and 16 sewage-pumping stations.

III. SAFETY

The Proposer selected shall provide within one (1) week from the date of the proposal award and prior to performing any services, the following safety programs: Confined Space; Lockout Tag-out; Hazardous Communication; Blood Borne Pathogen; Respiratory;

Personal Protective Equipment; and Hearing. All individuals must be certified in each program. Training sign-in sheets must be provided for each program. Only individuals listed on the initial submission or on subsequent training certification on record at the Administration office for the Water Pollution Control are allowed to perform work under this RFP. Violation(s) of any safety requirement may result in the termination of the Contract.

IV. EMERGENCY RESPONSE

Emergency call-in must be responded to within one (1) hour from the time of notification.

24-Hour emergency response number(s) must be made available.

V. INVOICING

A. All invoicing must reflect the hourly rates/percentage mark-up rate per the RFP.

B. All invoicing must include the following:

1. Type of service (regular, overtime or emergency)

2. Labor hours with associated cost listed by category – Project Manager, Supervisor, Laborer, etc.

C. No markup is allowed on freight charges.

NOTE: For information, please contract Mr. Todd Matthewson, Superintendent of Water Pollution Control Division at telephone (860) 253-6450 | tmatthewson@enfield.org .

END OF QUALIFICATIONS AND SCOPE OF WORK

mailto:tmatthewson@enfield.org

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[PROPOSAL FORM – REQUIRED RESPONSES]

Under penalty of perjury and other remedies available to the Town of Enfield, the undersigned certifies this proposal is submitted without collusion and all responses are true and accurate. If awarded this contract it is agreed this forms a contractual obligation to provide services at fees specified in this Proposal Form, subject to and in accordance with all instructions, proposal and contract documents including any addenda, which are all made part of this proposal.

_______________________________________________ Date__________ Signature of Authorized Person

Printed Name of Authorized Person

Company Title of Authorized Person

Name of Company

Address of Company

City, State, and Zip Code

Telephone Number Facsimile Number

24 Hour Emergency Number Email Address

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[PROPOSAL FORM – REQUIRED RESPONSES] (continued)

The undersigned agrees to furnish and deliver said service according to the specifications, at the price proposed, as indicated. Provide prices below on a per man-hour basis as requested.

Company Name:___________________________________________________________________

Licensed Electrician

Licensed Plumber

Laborer Licensed Welder

Project Manager

Job Supervisor

Secretary

Regular Hourly Rate Monday through Friday 7a.m to 5 p.m.

Overtime Hourly Rate Monday through Friday 12:00 Midnight to 7:00 a.m. and 5 p.m. to 12:00 Midnight

$ $ $ $ $ $ N/A

Emergency Hourly Rate Saturday, Sunday and Holidays

$ $ $ $ $ $ N/A

Percentage Markup on materials, equipment and supplies:_______%

Note: If cost of materials, equipment or supplies exceeds $100.00, copy of supplier’s invoice or signed quotation from supplier will be required prior to payment to verify Contractor’s prices.

END OF PROPOSAL FORM

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APPENDIX A

SAMPLE CONTRACT

AGREEMENT BY AND BETWEEN

THE TOWN OF ENFIELD AND _________________________________

This Agreement is made this _________ day of _______, 2026 by and between the Town of Enfield, a municipal corporation organized and existing under the laws of the State of Connecticut, with a principal office at 820 Enfield Street, Enfield, Connecticut 06082 (hereinafter referred to as the “Town”) and _______________________, a Connecticut (corporation/limited liability company/partnership) located at _______________________, _________________, Connecticut 06___ (hereinafter referred to as “Vendor”).

The Town and Vendor enter into this Agreement whereby the Vendor shall provide Mechanical Services Trades at Various Water Pollution Control Facilities.

The term of this Agreement shall commence on the date set forth above and shall continue for the period set forth in the Request for Proposals referenced below.

The terms and conditions of this Agreement are set forth in the following documents that are attached and made a part hereto and are incorporated by reference:

1. Request for Proposals entitled “Mechanical Services Trades at Various Water Pollution

Control Facilities”;

2. Standard Instructions to Proposers entitled “Mechanical Services Trades at Various Water

Pollution Control Facilities”;

3. Qualifications and Scope of Work entitled “Mechanical Services Trades at Various Water

Pollution Control Facilities”; and

4. Proposal Form entitled “Mechanical Services Trades at Various Water Pollution Control

Facilities”.

This Agreement cannot by altered, modified, amended or revised except by an instrument in writing signed by the Town and Vendor.

The Town may terminate this Agreement for convenience.

This Agreement shall be governed by the laws of the State of Connecticut.

Vendor Name Town of Enfield

By:__________________________________ By:__________________________________

Print:________________________________ Matthew W. Coppler, Town Manager

Title:________________________________