RFP _ Sorting Facility _ Final.pdf

MORGAN COUNTY BOARD OF COMMISSIONERS

P.O. Box 168 | Madison, Georgia 30650

REQUEST FOR PROPOSAL

Design-Build Cardboard Sorting Facility

KEY DATES & CONTACTS

RFP Issue Date March 23, 2026

Mandatory Pre-Bid Meeting

Tuesday, April 7, 2026, at 10:00 a.m.

Pre-Bid Meeting Location Morgan County Transfer Station 2492 Athens Highway, Madison, GA 30650

Questions Deadline Friday, April 17, 2026, at 2:00 p.m.

Proposal Due Date & Time

Monday, April 27, 2026, at 10:00 a.m.

Bid Opening Location Board of Commissioners Office 150 E. Washington St., Madison, GA 30650

Contact Mr. Mark Williams, Assistant County Manager

Email mark.williams@morgancountyga.gov

Submission Address 150 Washington Street, Madison, Georgia 30650

1. INTRODUCTION AND PROJECT OVERVIEW

The Morgan County Board of Commissioners invites sealed proposals from qualified design-build contractors for the construction of a new cardboard sorting facility in Madison, Georgia.

This facility will support Morgan County's recycling and waste management operations.

The project consists of a 60×80-foot Pre-Engineered Metal Building (PEMB) on an 8-inch reinforced concrete slab, complete with structural, electrical, and door/access systems as described herein. The Owner requires a turn-key design-build approach, inclusive of all engineering, permitting coordination, labor, and materials.

2. SCOPE OF WORK

The selected contractor shall furnish all labor, materials, equipment, supervision, and design services necessary to complete the following:

2.1 General Conditions

• Provide a full-time, on-site Superintendent for the duration of construction.

• Provide Project Manager, administrative support, and office coordination throughout the project.

• Furnish all required rental equipment throughout the project.

• Provide portable sanitation facilities for the duration of construction.

• Design Allowance of $25,000 for architectural, MEP

(mechanical/electrical/plumbing), and structural/foundation engineering. Civil engineering is by the Owner.

2.2 Concrete Work

• Construct building slab and foundations for a 60×80-foot footprint.

• Slab specification: 8" thick with #4 rebar at 24" on center.

• 8-foot apron with same specifications in front of roll up doors

• Set bollards at all roll-up door locations.

• Provide concrete and soil compaction testing as required.

2.3 Doors & Windows

• Furnish and install two (2) walk doors: 3'-0" × 7'-0" flush metal with frames.

• Furnish and install two (2) roll-up/coiling doors: 14' × 16' (Janus 2500 or approved equal) with manual operators.

2.4 Pre-Engineered Metal Building (PEMB)

• Furnish and install a 60×80-foot PEMB package with 18' low eave height.

• Roof system: PBR Galvalume standing seam/panel roof.

• Wall system: PBR standard color metal panels.

• Provide complete metal building erection labor.

• Insulation: Continuous 6" insulation under roof; 4" insulation at exterior walls.

2.5 Electrical

• Install a 200-amp, 3-phase electrical panel.

• Provide convenience receptacles throughout the building.

• Provide one (1) dedicated circuit for a baler.

• Install LED high-bay lighting throughout the building.

• Coordinate with the power company for service extension to building.

2.6 Items Included in Scope

• General liability and workers' compensation insurance.

• Supervision, project management, and administrative overhead.

• All labor and materials to complete described work.

• Performance and payment bonds.

• Builder's risk insurance.

• Construction site cleanup.

2.7 Items Excluded from Scope

• Grading — to be performed by the Morgan County Public Works Department.

• Dumpsters and waste disposal — to be provided by the Solid Waste Department.

3. PROPOSAL FORMAT & REQUIRED SUBMITTALS

Proposals shall be prepared in a clear, concise, and straightforward manner. Submissions must be organized in the following order:

• Bid Proposal Page

• Itemized bid

• Contractor qualifications and relevant project experience (minimum three comparable projects to include final cost, pictures and contact information)

• Proposed project team — Superintendent, Project Manager, and key subcontractors

• Proposed project schedule with major milestones

• Product cut sheets

• Product and labor warranty terms

• Copy of current Business License

• Copy of State Contractor License

• Bid Bond

• Certificate of Insurance (see Section 7 for minimum requirements)

• Current W-9

• E-Verify Affidavit

• Any additional information the bidder deems relevant to support award of the RFP

4. SUBMISSION INSTRUCTION

4.1 Format

Respondents must submit one (1) original and one (1) electronic copy (USB drive or CD) of the proposal in a sealed package clearly marked: "Sorting Facility" Fax and email submissions will not be accepted.

4.2 Deadline

Proposals must be received no later than Monday, April 27, 2026, at 10:00 a.m. Bids will be opened publicly at that time at the Board of Commissioners Office, 150 E. Washington St., Madison, GA 30650. Late submissions will not be considered under any circumstances. Extensions will not be granted.

4.3 Binding Offer

Each submitted bid constitutes a firm offer binding for ninety (90) calendar days from the date of bid opening, unless the bidder takes written exception to this provision in the proposal.

5. MANDATORY PRE-BID MEETING

There will be a mandatory pre-bid meeting on Tuesday April 7, 2026 at 10:00 a.m. The meeting will be at the Morgan County Transfer Station located at 2492 Athens Highway, Madison, GA 30650. Proposals submitted by contractors who did not attend the pre-bid meeting will be disqualified.

6. QUESTIONS & AMENDMENTS

All questions regarding this RFP must be submitted in writing via email to Mr. Mark Williams at mark.williams@morgancountyga.gov no later than Friday, April 17, 2026, at 2:00 p.m. Responses to questions will be distributed to all registered respondents by email. Unauthorized contact with County staff regarding this RFP may result in disqualification.

It is the sole responsibility of each respondent to monitor the Morgan County website for any amendments, addenda, or updated information pertaining to this RFP.

7. REQUIRED BONDS & INSURANCE

The following bonds and insurance are required:

• Bid Bond: Required with proposal submission.

• Performance Bond: 100% of contract value, upon award.

• Payment Bond: 100% of contract value, upon award.

• General Liability Insurance: Minimum $1,000,000.

• Automobile Liability Insurance: Minimum $150,000.

• Workers' Compensation Insurance: Statutory limits.

Certificates of insurance must name Morgan County as an additional insured and be submitted with the proposal.

8. GENERAL TERMS & CONDITIONS

8.1 Right to Reject

Morgan County reserves the right to accept or reject any and all proposals or any parts of a proposal wherein its judgment, it will be in the best interest of the County; waive any technicalities/informalities in the RFP document and proposal process; and to qualify and award any or all of this contract in any manner in which Morgan County, acting in the sole and exclusive exercise of its discretion, deems to be in Morgan County’s best interest. Cost will not be the sole factor in the selection process. If no acceptable proposal is received Morgan County also reserves the right to re-solicit proposals, at its sole discretion.

8.2 RFP Costs

All costs incurred in the preparation and presentation of a proposal shall be borne solely by the respondent. All documents submitted become the property of Morgan County.

8.3 Non-Collusion

By submitting a proposal, the respondent represents and warrants that no County official or employee has a direct or indirect interest in the proposal or contract award, and that no collusion exists among respondents.

8.4 Compliance with Laws

All respondents agree to comply with applicable Federal, State, and Local laws, regulations, and directives in the performance of any contract resulting from this RFP.

8.5 References

Submission of a proposal authorizes Morgan County to contact any person or firms to verify information provided by the respondent.

8.6 Inspections & Completion

Morgan County will conduct periodic inspections during construction. A final inspection will be completed before the project is accepted and final payment is processed.

8.7 Training

The successful contractor shall provide training to County staff on the care and maintenance of all installed products and equipment.

8.8 Warranty

All bidders shall clearly state the length and terms of all applicable warranties for products and labor.

8.9 Delivery Time

The bidder shall provide an estimated delivery date from time of order for all major materials and building components.

9. EVALUATION CRITERIA

An evaluation committee will review all compliant proposals using the following weighted criteria. Proposals that fail to meet the minimum requirements outlined in this RFP may be disqualified prior to scoring.

Evaluation Criterion Max Points Evaluation Basis

Cost Proposal (completeness, competitiveness, and value) 35 Total bid amount; line-item clarity; cost reasonableness

Relevant Experience & Qualifications

Comparable PEMB design-build projects;

municipal/government project experience

Project Approach & Schedule

Milestone schedule;

phasing logic; proposed methodology

Project Team Qualifications

Superintendent and PM credentials; subcontractor experience

Financial Stability & References 5 Reference quality; bonding capacity; financial health

Local/Regional Presence

Proximity to project site;

local subcontractor utilization

TOTAL 100

Scoring will be conducted independently by each committee member. Scores will be aggregated and may be used to develop a shortlist for clarification interviews or site visits at the County's discretion. The County reserves the right to negotiate with the highest-ranked respondent prior to award.

Note: A proposal may receive zero points in any category if the submission is incomplete, unresponsive, or fails to demonstrate minimum qualifications.

FY26 Morgan County Design-Build Cardboard Sorting Facility

MORGAN COUNTY PROPOSAL SIGNATURE PAGE

Company Name:

Address:

Contact Name:

Contact Telephone Number:

Contact E-mail Address:

ADDENDUM ACKNOWLEDGEMENT. Acknowledgement is hereby made for receipt of all addenda issued for this solicitation, the provisions of which are incorporated herein.

Addendum No. Date Issued:

Addendum No. Date Issued:

Addendum No. Date Issued:

Addendum No. Date Issued:

Authorized Signature:

Printed Name:

Title:

Signed, this day of , 2026

9. EVALUATION CRITERIA