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DESIGN/BUILD PUBLIC

IMPROVEMENT CONTRACT

REQUEST FOR PROPOSAL (RFP)

Jackson County Fire District #1

(formerly known as Rogue River RFPD)

Solar + Energy Storage System Construction

Issued By Jackson County Fire District #1, 5474 North River Road, Gold Hill OR 97525

Jackson County Fire District #1 is seeking proposals from qualified Contractors to provide design-build services for the design and subsequent construction of turn-key Solar + Energy

Storage System at the District’s main station, located at 5474 North River Road, Gold Hill OR

97525.

Point of Contract (POC): Michael Hammond, Fire Chief, Project Manager, Grant Manager mhammond@rogueriverfd.com

Copies of the Request for Proposals, contract terms, conditions and specifications may be viewed at rogueriverfd.com between May 13 ,2026 and June 5, 2026. No hard copy of the RFP documents will be available.

Optional Site Visit: May 20, 2026 at 11:00 a.m. PST

Questions Deadline: May 27, 2026 4:00 p.m. PST

Response Date: June 5, 2026, 4:00 p.m. PST

The District will hold a preproposal meeting on May 20, 2026 at 10:00 a.m. at 5474 N River

Road, Gold Hill, OR 97525 or via Teams. Teams meeting link is available on district website at rogueriverfd.com. Attendance at this meeting is optional. Statements made by District representatives at the preproposal meeting are not binding on District, unless confirmed by written addendum.

Proposals must be received no later than June 5, 2026, at 4:00 p.m. Pacific Time. Proposals not received by that time will be rejected as non-responsive and returned unopened. Proposals must be submitted in sealed envelopes and plainly marked on the outside, “Request for

Proposals—Solar + Storage Energy System; Attention: Michael Hammond.” Proposals may be submitted by mail or in person to Jackson County Fire District #1, Michael Hammond, Fire

Chief, 5474 North River Road, Gold Hill OR 97525. Faxed and emailed Proposals will be rejected as non-responsive. The Jackson County Fire District #1 may reject any proposal not in compliance with this RFP or not in compliance with public proposal submission procedures at its mailto:mhammond@rogueriverfd.com

2 | Page sole discretion. Proposers must register with Jackson County Fire District #1 by providing an email address to the POC above to receive answers to questions sent in the form of addendums.

Acknowledgment of receipt of all addendums is a requirement of proposal submission.

No prequalification will be required for submittal of a Proposal. This Contract will be for a public work, subject to ORS 279C.800 to 279C.870.

PUBLISHED

State of Oregon – OregonBuys Platform May 13, 2026

Jackson County Fire District #1 Website May 13, 2026

Rogue River Press - May 13, 2026

TABLE OF CONTENTS

3 Introduction

10 Proposal Content and Format

14 Proposal Evaluation and Contract Award Procedures

16 Appendix A: Scope of Work

19 Appendix B: Business Statement

20 Appendix C: Design Build Agreement

47 Appendix D: Bonds

59 Appendix E: Public Contracting Code

68 Appendix F: Acknowledgement of Addenda

69 Appendix G: Feasibility Study

73 First Tier Subcontractor Disclosure Form

3 | Introduction

Section 1 - Introduction

Jackson County Fire District # has issued this Request for Proposals (RFP) pursuant to District

Public Contracting Rules (District Rules) 137-049-0650 and -0680. Award is subject to District

Contract Review Board and District Board approval after public hearing on July 8, 2026 at

7:30am PST.

Project summary

District seeks to obtain firm fixed price proposals for full-scope design-build services for a solar plus storage. The goal of this project is to construct a resilient on-site solar plus storage system to support facility operations during a power outage, offset operating costs, enhance sustainability, and support the Fire District Operations in the event of a catastrophic electrical grid failure.

The system will provide power to the larger grid system when operating under everyday circumstances. When required, due to an emergency event, the system must island itself from the grid system and continue to provide power to the location fire station.

Funding for the complete scope has been authorized by the Jackson County Fire District #1 and includes grant funding from Oregon Department of Energy.

Ownership model

Jackson County Fire District #1 will own the system from its construction.

Background

Jackson County Fire District #1 is susceptible to an array of hazards including fires, ice storms, earthquakes, heat waves, and high winds that are increasing in frequency and severity. These events commonly correspond with power outages, which amplify threats to health, safety, and other essential services by disrupting community lifelines.

The Fire Station has been identified as a critical facility that supports the community through

Fire-EMS response and I also an alternate 911 dispatch location.

Section 2 - Scope of Work

Project Description

The scope of the project engineering, procurement, and construction contract shall include all components and tasks that are necessary to design, build, and deploy a turn-key Solar + Storage system that meets the Districts’ goals, objectives, and requirements, based on the conceptual design included in Appendix G: ‘Feasibility Study’. Please note that design

Proposals should adhere to the specifications in the RFP.

Project Budget Range

The anticipated budget for this contract is between $585630 - $603630.

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Project Location

The project will be located at the following location:

Jackson County Fire District #1

5474 North River Road, Gold Hill OR 97525

42.42986, -123.16061

Project Schedule

Construction must begin before October 2, 2026, and must be completed by October 2, 2027.

Project Objectives:

I. Install solar photovoltaic (PV) system

II. Install battery energy storage system (BESS)

III. Complete electrical infrastructure reconfiguration and upgrades

IV. Interconnect, test, permit, and commission system

Further detail on each objective is provided in the following sections.

I. Install solar photovoltaic (PV) system

The Proposer shall complete all tasks necessary to design, engineer, install, and deploy a new solar PV system that is a minimum of 87 kW.

The Proposer shall be responsible for all aspects of design, engineering, permitting, interconnection, procurement, installation, commissioning, deployment, etc. for this PV system, incorporating preliminary design provided by the County.

The Proposer shall take into consideration the visual impact of the system in choosing and designing the structure supporting the solar panels.

II. Install battery energy storage system (BESS)

Battery energy storage capacity shall be the primary grid-forming resource. Assuming optimal

BESS state of charge (SoC), storage resources shall be specified to provide power and energy capacity of approximately 180 kWh battery backup.

The Proposer shall be responsible for all aspects of design, engineering, permitting, interconnection, procurement, installation, commissioning, and deployment of this BESS.

III. Complete electrical infrastructure reconfiguration and upgrades

The Proposer scope shall include developing secure communication and control protocols and human operator interface systems for monitoring and managing all subsystems. The

Proposer scope shall include producing a System Integration and Control Manual (the

“Control Manual”), describing the control systems, subsystems (e.g., DER and load management controls), and human interface systems, how they are integrated for

5 | Introduction interoperation, and all onsite user control and data retrieval processes.

IV. Complete electrical infrastructure reconfiguration and upgrades

Currently, the system is served by Pacific Power via a three phase (120/240/480V, 4W) distribution line. The proposed budget must include estimates of costs related to onsite distribution and interconnection.

The Proposer scope of responsibility shall include all interconnection, protection, and safety systems, integrated automatic transfer switch (ATS) and other switching systems as required to support stable transitions to and from grid operations. Preferred systems will support seamless transitions and automatic resynchronization and reconnection to the utility distribution system when utility power is restored.

The Proposer shall be responsible for all aspects of design, engineering, permitting, procurement, Installation, and commissioning infrastructure, including all required electrical and communications cables and other electrical infrastructure.

V. Interconnect, test, commission, and provide usage documentation for the system

The Proposer shall coordinate and perform all tasks required to obtain interconnection approval from Pacific Power, install and test interconnection protection and control systems, verify the safety and code compliance of installed systems, test and validate the system’s performance, and commission the system for ongoing operations.

Proposers shall provide a site-plan with their proposal, which shows the location of the solar PV array(s), inverter(s), point of interconnection (POI) and the electric service location on the property, along with the route of conductors for interconnection per utility application requirements. Commissioning shall include providing a complete operations and maintenance

(O&M) manual, and training to enable Jackson County Fire District #1 staff to perform required operational tasks and routine maintenance.

Section 3 - Technology and Equipment Standards

State Standards

The Proposer shall follow all required standards provided by the State, including the statewide building codes under IBC 2021. All work and products must conform to state standards.

PV Modules

PV modules shall be commercial off-the-shelf products that conform to the UL 1703 standard.

PV modules shall have a 25-year limited warranty that modules will generate no less than 80% of rated output under standard testing conditions (STC). PV modules that do not satisfy this warranty condition within the Performance Guarantee period shall be replaced.

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Inverters

Inverters shall be commercial off-the-shelf products that conform to the UL 1741 and IEEE 1547 standards. Note: Different utilities have different requirements for the invertors and other technologies that can be used and connected to the grid. Proposer will communicate with

Jackson County Fire District #1 Pacific Power to understand all pertinent information.

The inverter shall have at a minimum the following features:

• UL/ETL listed

• Peak efficiency of 96% or higher

• Inverter shall have operational indicators of performance and have built-in data acquisition and remote monitoring.

• The inverter shall be capable of parallel operation with the existing AC power. Each inverter shall automatically synchronize its output waveform with that of the Electric

Distribution Company upon restoration of power.

Racking

Racking systems shall be designed and implemented to conform to the UL 2703 standard.

Monitoring system

The system shall include a web-based monitoring system showing system performance that can be accessed by Jackson County Fire District #1. Data shall be available both in real time and historical data.

The Proposer shall provide networking equipment, engineering, programming, wiring, and software to allow remote connection to the County’s local area network.

Pole Structures

• All panels shall be mounted on pole structures that are positioned over the west half of

District property, the exact location of which will be determined in consultation with

Jackson County Fire District #1.

• Preference will be given to proposals that allow for easily exchangeable panels as needed.

• To comply with the Oregon Structural Safety Code, structures will need to meet all of the

Site-Specific Climatic and Geographic Design Criteria for the site, including at least 84 pounds per square foot of ground snow load.

The low edge of the solar canopies should be approximately 12 feet tall.

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Section 4 - Submittal Instructions

While the District reserves the right to deviate from this schedule, milestones for the selection process are set forth below and will be followed to the extent reasonably possible*.

Milestone Date

Deadline for Questions May 27, 2026

Deadline for Addenda May 22, 2026

Closing (Proposal Submittal Deadline) June 5, 2026 at 4:00 PM

Notice of Intent to Award July 15, 2026

District Board Review and Approval of Contract* July 8, 2026 at 7:30 AM

Notice to Proceed for Design Phase July 2026

* District reserves the right to interview one or more of the Proposers before finalizing selection

1. General

By submitting a proposal, the Proposer certifies that the proposal has been arrived at independently and submitted without any collusion designed to limit competition. The District retains sole discretion in determining the award of an Agreement and reserves the right to reject all Proposals. The Jackson County Fire District #1 also reserves the right to change, cancel, or reissue this RFP at any time.

Furthermore, the RFP does not obligate the Jackson County Fire District #1 to accept or contract for any expressed or implied services. The successful Proposer must comply with local, state, and federal requirements regarding equal opportunity and employment practices.

The successful Proposer must complete this RFP in full to be considered and be qualified to conduct business in the State of Oregon.

Submittal of a Proposal indicates Proposer’s intent to be bound by the terms of the contract attached to this RFP as Appendix C.

2. Site Visit

An optional Site Visit for prospective Proposers is scheduled for 11:00am. on Wednesday, May 20, 2026. All interested proposers will meet at the fire station for a walk through the system site and possible interconnection routes. Statements made by the District’s representative, or the project manager at the site visit do not change the Solicitation Document unless the Jackson County Fire District #1 confirms such statements with a written Addendum to the Solicitation Document. Proposers must register for the site visit by Monday, May 18 at 4:00 p.m. by emailing mhammond@rogueriverfd.com.

3. Proposal Submittal

The proposal and all amendments must be signed and submitted no later than 4:00 p.m. local time, Friday, June 5, 2026, to the address below.

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Proposals must be received no later than June 5, 2026, at 4:00 p.m. Pacific Time. Proposals not received by that time will be rejected as non-responsive and returned unopened. Proposals must be submitted in sealed envelopes and plainly marked on the outside, “Request for Proposals—

Solar + Storage Energy System; Attention: Michael Hammond.” Proposals may be submitted in person at 5474 North River Road, Gold Hill OR 97525 or mailed to Jackson County Fire

District #1, Michael Hammond, Fire Chief, PO Box 1170, Rogue River, OR 97537.

Faxed and emailed Proposals will be rejected as non-responsive.

Proposals will be opened at the bid submission deadline. Proposals submitted after the designated time or to the incorrect e-mail address will not be considered in the selection process.

All submissions are considered public documents unless there is data or information that is confidential due to its proprietary nature. Contractors must identify specifically those portions of their proposal that is confidential, if any, or contains confidential information. Any data or information considered confidential must be clearly marked “Confidential” and provided to the extent possible in a separate file and clearly marked in the file name that the contents are confidential.

Proposals may be modified or withdrawn by writing to the same e-mail address provided as the submission addresses prior to the Proposal Due Date. After the Proposal Due Date, no modifications will be permitted. Contractors may withdraw a proposal after the Proposal Due

Date only upon submittal of a formal written notice to Michael Hammond at the submission e-mail address provided. Withdrawal of any proposal is immediately final, and Contractor will be disqualified from the performance of any work related to the Project.

The proposal, to be considered a valid proposal, must be signed by a principal officer or owner of the business entity that is submitting the proposal. Such a signature constitutes the Proposer’s representation that it has read, understood and fully accepted every provision of this RFP unless an exception is described above.

4. Protests

Potential Proposers who believe that the RFP is unnecessarily restrictive or limits competition may submit a protest in writing to Michael Hammond, Jackson County Fire District #1 Fire

Chief. A protest shall include the reasons for the protest, the basis under the appropriate referenced sections of the OAR/ORS and suggested modifications that are believed to be necessary to remove the unnecessary restrictions to allow open competition. To be considered, a protest must be submitted within ten (10) calendar days of issuance of the RFP. Project Manager shall respond to any protest and, if necessary, shall issue any appropriate revisions to the RFP and will post these revisions as an Addendum to the RFP.

All protests are required to be directed to Michael Hammond, Project Manager, by email to mhammond@rogueriverfd.com.

If a protest is received in accordance with the section above, the proposal opening date may be extended, if necessary, to allow consideration of the protest and issuance of any necessary addenda to the proposal documents.

9 | Introduction

5. Proposal Submission and Signing

All requested forms and attachments (Business Statement, Acknowledgment Addenda) must be submitted with the proposal and in the required format.

6. Cost of Preparing a Proposal

The RFP does not commit the Jackson County Fire District #1 to pay any costs incurred by the

Proposer in the submission or presentation of a proposal or in making the necessary proposal for the preparation thereof.

7. Interpretations and Clarifications

All questions regarding this RFP shall be directed to Michael Hammond at mhammond@rogueriverfd.com. If necessary, interpretations or clarifications in response to such questions will be made by issuance of an "Addendum" to all prospective Proposers within a reasonable time prior to proposal closing, but in no case less than 72 hours before the proposed closing. If an addendum is necessary after that time, Jackson County Fire District #1, at its discretion, can extend the closing date.

Potential Proposers should register with Jackson County Fire District #1to receive any issued addenda.

Proposers can register by sending an e-mail indicating their interest in the solicitation to mhammond@rogueriverfd.com.

Proposers should provide an e-mail address where addenda may be sent.

Addenda issued must be acknowledged by the recipient by submitting the filled out

"Acknowledgment of Addenda" as a part of the proposal. Only information provided in Addenda will be binding upon Jackson County Fire District #1.

8. District Project Manager

The Districts’ Project Manager for this work will be Michael Hammond, Fire Chief.

9. Proposal Validity Period

Submitted proposals shall be valid and cannot be voluntarily withdrawn for a period of thirty

(30) calendar days from the Proposal Opening Date.

10. Public Record

All bid material submitted by the Proposer shall become the property of the Jackson County Fire

District #1 and is public record unless otherwise specified. A bid that contains any information that is considered a trade-secret under ORS 192.501(2) should be segregated and clearly identified as such. This information will be kept confidential and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192. Confidential information or trade secrets cannot include any price information which has been submitted as a part of the proposal and open to public disclosure.

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Section 5 - Proposal Content and Format

A. Format

To provide consistency in the review of the written proposals, firms are requested to prepare their proposals in the standard format specified below. All proposals should be single-spaced in no less than 11-point font with no less than 1" margins in an electronic format that permits faithful reproduction and printing, such as in PDF format, and submitted to the following address:

mhammond@rogueriverfd.com.

Proposals sent by mail or facsimile will not be accepted.

B. Title Page

The Proposer should identify the RFP title, name, and title of the Proposer's contact person, address, telephone number, e-mail address, and submission date.

C. Transmittal Letter

The transmittal letter should be no more than two (2) pages long and should include as a minimum the following:

1. A brief statement of the Proposer's understanding of the services to be performed;

2. Names of persons authorized to represent the Proposer, their title, email address, and telephone number (if different from the individual who signs the transmittal letter).

D. Table of Contents

The table of contents should include a clear and complete identification by section and page number of the materials submitted.

E. Firm and Project Team Qualifications

1. Identification of the individuals comprising the team assigned to this contract and what specific role each will take in completing the work, including a description of their qualifications and proof of licensing. Jackson County Fire District #1 reserves the right to approve final project team members.

2. Names and qualifications of any outside consultants and associates that will be employed to assist on this project.

3. Your current and past experience as it relates to the Scope of Work, as defined under

Section 2. Where applicable, include a list of similar engagements completed on behalf of other local government agencies. Sample work products, including reports, are encouraged.

F. Technical Details

1. Proposed Solar Installation Information

• Solar Modules

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• Solar Inverters

• Structure and Racking System

• Other Hardware

• Web Based Monitoring System

• If available, please include cut sheets for all the above as exhibits

2. Proposed Battery Installation Information

• Battery Modules

• Other Hardware

3. Proposed System Design

• Recommended system size

• Recommended system locations for both modules and inverters

• Dimensions of the system and estimated required area

• Route to interconnect with existing system

• Please include electrical and site-plan drawings showing system design and layout and interconnection route

• Example renderings of the structure being proposed

4. Proposed System Performance

• System output (kWh)

• Annual output de-rate factor

• Performance guarantee

• Please include copies of PVWatts, Helioscope, or other modeling software generation

Report

5. Proposed Project Construction Budget

• Attach an excel file with a detailed breakdown of costs

• Pricing for a turnkey, installed system in both $/W and dollars

6. Proposed Construction Schedule

• Provide a proposed project schedule that includes the major project milestones listed below. For each milestone, show the projected milestone completion date (expressed as number of weeks following contract execution). The Proposed Project Schedule is to include the following milestones:

o Contract execution o Final project design / Applications for interconnection and permits filed o Equipment ordered o Notice to Proceed with Construction o Mechanical completion o System commissioning

12 | Introduction o Permission to operate/ Place in service

7. Proposed Workmanship Guarantee

• Proposed Workmanship Guarantee

G. Prevailing Wage

This project meets the definition of a public works project as defined by ORS 279C.800(6)(a) and OAR 839-025-0004(25)(a) and is therefore subject to Oregon’s Prevailing Wage Law. No proposal will be received unless the proposal contains a statement that the proposer will comply with the requirements of ORS 279C. 800 to 279C.870. Contractors must pay the applicable prevailing wage rate and comply with all Oregon Bureau of Labor and Industries “BOLI” requirements pursuant to Prevailing Wage Law, including all contracts and subcontracts and in filing separate work bonds with the Construction Contractor’s Board, unless exempt under ORS

279C.836 and OAR 839-025-0015. This project will be subject to the October 5, 2025 BOLI

Prevailing Wage Rates.

Amendments, available here: https://www.oregon.gov/boli/employers/pages/prevailing-wagerates.

H. Professional Qualifications

No proposal will be considered unless the proposer is registered with the Construction

Contractors Board, as specified in OAR 137-049-0230, and is an Oregon licensed design professional or discloses that it is not an Oregon licensed design professional and identifies an

Oregon licensed design professional(s) who will provide design services, as specified in OAR

137-049-0670(5).

I. Public Works Bond

Pursuant to ORS 279C.380, the Contractor shall furnish bonds in the form attached as Appendix

D, covering the faithful performance of the Contract and payment of obligations arising there under. Bonds are to be obtained through a company that is authorized and licensed by the

Oregon Insurance Commissioner. The bonding company shall be listed on the most current US

Government Treasury list, Department Circular 570 or approved prior to Contract execution by the District. The cost of the Bond shall be included in the Contract Sum. The amount of each

Bond shall be equal to 100 percent of the Contract Sum. Failure to adhere to these requirements may be grounds for rejection of an intended Awardee.

Further, no proposal will be received unless the proposal contains a statement that the proposer, in accordance with ORS 279C.830(3) and before starting work on the Project, shall file a

$30,000

Public Works Bond with the Oregon Construction Contractors Board. Contract will include a requirement in every subcontract which requires the subcontractor to file a $30,000 Public

Works Bond with the Oregon Construction Contractors Board in accordance with ORS

279C(3)(b) and before starting work on the project.

The apparent successful Proposer shall promptly furnish the required performance security upon the District’s request. If the Proposer fails to furnish the security as requested, the District may reject the Proposal and award the Contract to the Responsible Proposer with the next lowest

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Responsive Proposal. Terms and requirements of this subsection are subject to the provisions of

Appendix D, as set forth therein, or as subsequently negotiated by the District and the selected

Proposer.

J. Drug Testing Certification

According to ORS 279C.505(2), the Proposer must demonstrate that it has established a drug testing program for its employees.

K. Resident Bidder

Bid must identify whether the bidder is a resident bidder as defined in ORS 279A.120

L. First-Tier Subcontractor Disclosure

According to ORS 279C.370, the Proposer must disclose the following information about any subcontract either in its Proposal submission or within four hours after RFP closing:

(1) The subcontractor's name,

(2) The category of work that the subcontractor would be performing, and

(3) The dollar value of the subcontract.

If the Proposer will not be using any subcontractors that are subject to the above disclosure requirements, the Proposer is required to indicate that in the Proposal.

M. Disputes

Should any doubt or difference of opinion arise between the Jackson County Fire District #1 and a Proposer as to the items to be furnished hereunder or the interpretation of this RFP’s provisions, the decision of the Jackson County Fire District #1 shall be final and binding upon all parties.

N. Jackson County Fire District #1 Personnel

No Officer, agent, consultant, or employee of the Jackson County Fire District #1 shall be permitted any interest in the contract.

O. Completion of Attached Forms

Please complete the following:

Appendix A: Business Statement

Appendix B: Acknowledgement of addenda (if any)

First Tier Subcontractor Disclosure Form

Public Works Bond Form

Employee Drug Testing Certification Form

P. Acceptance of Contract Terms

The Proposer is responsible for knowing and understanding the terms and conditions included in or applicable to this RFP. By signing and submitting a Proposal, Proposer acknowledges acceptance of and agrees to be bound by the terms and conditions of the contract, as shown in

Appendix C, attached hereto and incorporated herein by reference.

14 | Introduction

Section 6 - Proposal Evaluation and Contract Award Procedures

A. Scoring Process

A selection committee will review the written proposals. Proposals will be evaluated to determine which best meet the County’s needs. Evaluations will be conducted in accordance with the following:

Evaluation Criteria Weight Proposal submitted on time and complete Pass/Fail

Understanding of the Scope of Work, Technology and Equipment Standards, and general approach to the project 30 pts

Experience with projects of similar complexity and function 25 pts

Cost competitiveness 10 pts

Equipment proposed 20 pts

Qualifications of the Proposer’s staff assigned to the project 15 pts

Total 100 pts

The Jackson County Fire District #1 reserves the right to invite top Proposers to interview with the selection team. This will provide an opportunity to clarify or elaborate on the proposal. The project manager will schedule the time and location and notify the selected firms.

B. Inquiries of References

The Jackson County Fire District #1reserves the right to investigate references and the past performance of any Proposer with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, and its lawful payment of employees and workers.

C. Clarification of Proposals

The Jackson County Fire District #1 reserves the right to obtain clarification of any point regarding a proposal to obtain additional information necessary for evaluation. Failure of a

Proposer to respond to such a request for additional information or clarification could result in their disqualification for selection.

D. Negotiations with Top Ranked Firm

Upon reviewing the proposals submitted, the Jackson County Fire District #1 will enter negotiations with the top-ranked firm. If the Jackson County Fire District #1 and the top-ranked firm are unable after good faith negotiations to agree to a price and general design, the Jackson

County Fire District #1 will move to the second-ranked firm and enter negotiations. The process shall repeat until either the Jackson County Fire District #1 and a firm come to an agreed-upon price and general design, or the Jackson County Fire District #1 determines the project infeasible and elects to re-scope and re-solicit the work.

E. Proposals Rejection

The Jackson County Fire District #1reserves the right to take the following actions:

1. Reject any or all proposals not in compliance with public procedures and requirements;

2. Reject any proposal not meeting the requirements set forth herein;

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3. Waive any irregularities in proposals submitted;

4. Reject all proposals;

5. Award any or all parts of a proposal; and request references and other data to determine responsiveness.

F. Opening of Proposal

There will be no public opening of proposals. Proposals received will not be available for inspection until after the evaluation process has been completed and the Intent-to-Award

Notification is issued. However, the Jackson County Fire District #1 will record and make available the identity of all Proposers after the opening.

G. Announced Awardee

It is anticipated that a tentative contract awardee will be announced in writing to each Proposer within thirty (30) days from the date of opening. The announcement is for procedural purposes only and does not create any contractual rights in the tentative Awardee. The District will not be bound to the tentative contract awardee until a contract has been executed by the District, following close of the period for submitting protests and District Board award and authorization for the Fire Chief to sign the final contract.

Attachments

Appendix A: Scope of Work

Appendix B: Business Statement

Appendix C: Design-Build Agreement

Appendix D: Bonds

Appendix E: Public Contracting Code

Appendix F: Acknowledgement of Addenda

Appendix G: Feasibility Study

First Tier Subcontractor Disclosure Form

16 | Appendix B

APPENDIX A

SCOPE OF WORK

GENERAL

• The System shall be installed by October 2, 2027.

• The Contractor shall possess the required licenses to perform the installation work.

• The solar photovoltaic array shall meet all requirements in order to receive the Oregon

Department of Energy Grant.

• The Solar Storage System shall meet all applicable codes.

SYSTEM DESCRIPTION: SOLAR

The PV installation will be installed on the east side hill of the fire station.

System shall be substantially equivalent to the specifications outlined in the attached feasibility study (Appendix G), with exceptions allowed for the make and models of individual components

(12) POLE MOUNT ARRAYS, MT SOLAR, 5X3 CONFIGURATION

(180) QCELLS, Q.PEAK DUO XL-G10.3/BFG, 485WDC, MONOCRYSTALLINE

QUANTUM SOLAR HALF CELLS

(3) SOL-ARC, 30K-3P-208 VOLTS, 45KVA, STRING INVERTER(S), 208 VAC, 3

PHASE, 4W

(3) SOL-ARK, L3-HVR-60KWH-30K BATTERY ENERGY STORAGE SYSTEM

CABINETS

307 VDC NOMINAL, 61.44KWH, (55.3KWH USABLE) PER CABINET,

INTEGRATED 200A DC DISCONNECT

• BATTERY MAX CHARGE/DISCHARGE = 61.44KW, 1200 AH, PER ESS CABINET

• ESS MAX CHARGE/DISCHARGE = 30KW PER CABINET

• (12) BATTERY MODULES/CABINET. BATTERY MODULE = 5.12KWH, 51.2V,

100AH

87.300KW DC – PV

90.000KW/135VA AC – PV

184.32KWH NAMEPLATE ENERGY CAPACITY, 3600AH (165.9KWH USABLE ENERGY

CAPACITY) - ESS

17 | Appendix B

SYSTEM DESCRIPTION: BATTERY STORAGE SYSTEM

The battery storage shall provide 180 kWh of power. The electrical panel will be reconfigured to isolate critical loads to the panel served by the batteries.

The District has an existing 25 kW generator for use during utility service outages but is currently limited to the amount of diesel fuel onsite. The District seeks a battery system connected to the solar array that could power a portion of their critical loads indefinitely and extend the operation of their generator

DESIGN, ENGINEERING AND PERMITTING

The Contractor must complete the design for all elements of the Project, including but not limited to, civil, structural, architectural, mechanical, and electrical engineering. All materials, equipment, workmanship and other items forming a part of the System shall comply with all applicable codes and regulations. Design documents prepared by the successful proposer shall conform to applicable codes, design professional standards and standards of care. The Contractor must work with the City of Gold Hill and other agencies as needed to ensure that plans and specifications meet relevant land use, building, and other applicable codes and must obtain the requisite building and other permits for the solar electric system prior to construction. The

Contractor must provide two copies of the complete permit application and a copy of the approved permit along with any conditions provided by the permitting agency to the District.

The Contractor must submit to the District as‐built drawings that detail the locations of all components of the Project. These shall be submitted within thirty days of commercial operation, and shall include a set of electronic and hard copy as‐built drawings.

CONSTRUCTION

All costs associated with the construction of the solar electric system, including insurance coverage, will be the responsibility of the Contractor. The Contractor shall furnish all labor, materials, transportation, storage, and equipment rental costs to construct the entirety of the solar electric system in accordance with the final approved plans and specifications for the Project site.

In the installation of the solar electric system, the Contractor and its subcontractors must comply with ORS 279C.800 through 279C.870 which will require the payment of prevailing wage rates to workers on the installation, project, and obtaining a public works bond.

Construction shall include any required components, and installation of the solar power system

(including tie‐ins to the existing utility electric service in accordance with the net metering and interconnection agreements with Pacific Power).

18 | Appendix B

The Contractor shall arrange for all intermediate and final permit‐required inspections, and all required documentation and inspections from Pacific Power to permit connection of the system to the building electrical service to obtain net metering benefits.

COMMISSIONING AND ACCEPTANCE TESTING

During system start‐up, the Contractor shall ensure that the system achieves the performance requirements and operates as designed.

MAINTENANCE AND OPERATION OF THE SYSTEM

Upon system start‐up, the Contractor shall supply to the District two copies of all component product data and component operation and maintenance manuals. Each component type must have a separate component identification and be labeled appropriately for content. The information must be sufficient for District staff to evaluate and ensure appropriate operation and maintenance is being completed over the life of the system, including repair timelines, detailed operation and maintenance procedures, and performance assurance standards and guarantees.

Examples of components include PV modules, racking, inverter, net metering equipment, etc.

MONITORING

The proposed system must include an online turnkey remote data acquisition and display system that allows the district to monitor, analyze and display historical and live, solar electricity generation for all installed equipment.

19 | Appendix B

APPENDIX B

BUSINESS STATEMENT

1. Name of Business:

2. Business Address:

3. Phone: Email:

4. Business Classification (Check all that apply)

-Individual -Partnership -Corporation -Women or Minority Owned

5. Name of Owner:

6. Can firm meet insurance requirements specified in example professional services agreement

(Appendix C)

Yes: No:

7. Are there claims that are pending against this insurance policy?

Yes: No:

If yes, attached explanation

8. During the past five years, has the firm, business, or any officer in the firm or business, been involved in any (1) bond forfeiture, (2) litigation personally involving the firm, business or any officer in the firm or business (other than dissolution of marriage), or (3) claims filed with any insurance carrier concerning the firm, business, or any officer in the firm or with any insurance carrier concerning the firm, business, or any officer in the firm or business?

Yes: No:

If yes, attached explanation

9. Has company been in bankruptcy, reorganization or receivership in last five years?

Yes: No:

If yes, attached explanation

10. Has company been disqualified or terminated by any public agency?

Yes: No:

If yes, attached explanation

11. Proposal offers shall be good and valid for at least 60 days. Failure to concur with this condition may result in rejection of the offer. Does the firm accept this condition?

Yes: No:

Having carefully examined all the documents of the solicitation, including the instruction, the undersigned proposes to perform all work in strict compliance with the above-named documents, as well as in compliance with all submitted proposal information accepts all the terms and conditions contained in the sample professional services agreement template (Appendix C)

Authorized Signature: Print Name:

20 | Appendix C

APPENDIX C

SOLAR STORAGE ENERGY PROJECT RFP

DESIGN-BUILD AGREEMENT

Between: Jackson County Fire District #1 “Owner”

5474 North River Road

Gold Hill OR 97525

And: __________________________ “Contractor”

CCB License Number: ______

EFFECTIVE DATE: _____________, 2026

21 | Appendix C

RECITALS

A. Per District Rule 137-049-0680, District procured this Energy Savings Performance

Contract (“Contract”) via a Request for Proposals to allow Owner to contract for the services of a single entity qualified to assume responsibility for all aspects of the design, construction and installation of the Project (defined below).

B. The project will be the design and installation of a Solar + Energy Storage System at the

District’s main station at 5474 North River Road, Gold Hill, Oregon 97525, as more particularly described on Exhibit A (“Project”).

C. Contractor is licensed under the license number set forth in the caption to this Contract, is in the business of construction and has created a team of employees, contracted consultants and subcontractors capable of designing, constructing, and installing the System that complies with all of Owner’s “Project Requirements” (as described herein).

D. The construction of the Project will constitute a public improvement and a public work, subject to all applicable Oregon public contracting and prevailing wage requirements.

AGREEMENT

1. Contract Documents. The Contract Documents consist of the following, which are incorporated by this reference into the Contract:

1.1 Approved Change Orders and written amendments to this Contract, including any exhibits thereto.

1.2 This Contract, including Exhibit A – Owner’s Project Requirements, Exhibit B -the Public Contract Requirements under Oregon Revised Statutes (ORS) Chapter 279C.

22 | Appendix C

1.3 All plans, specifications, and other instruments of service prepared for use in the construction of the Project and attached to this Contract at execution. Section 1.3 is the Project

Description and is referred to as Specifications (Specifications).

1.4 Contractor’s certificates of insurance set forth on required to be delivered by pursuant to the terms of the Contract Documents.

1.5 Contractor’s performance bond in an amount equal to 100% of the cost of the

Project.

1.6 Contractor’s payment bond in an amount equal to 100% of the cost of the Project.

1.7 Contractor’s public works bond in the amount required by Oregon law.

In the case of any inconsistency, conflict or ambiguity among the Contract Documents, the documents shall govern in the order in which they are listed above.

2. Definitions. The following terms, when capitalized, shall have the definitions set forth below.

2.1 Project Coordinator. The term “Project Coordinator” means the individual authorized to act on behalf of Contractor for all purposes relating to the design and construction of the Project. Project Coordinator is considered a key person under this Contract. Any attempted substitution of the Project Coordinator without the prior written consent of Owner will be a material breach of this Contract. In the event such Project Coordinator becomes unavailable to Contractor, Contractor shall replace such Project Coordinator with a person having substantially equivalent or better qualifications then the Project Coordinator being replaced, and as approved by Owner. The identity and contact information for the Project Coordinator shall be:

23 | Appendix C

NAME/TITLE: _____________________

ADDRESS: _____________________

PHONE: (____) _______________

FAX: (____) _______________

E-MAIL: _____________________

2.2 Project Manager. The term “Project Manager” means the individual authorized to act on behalf of Owner for all purposes relating to the design and construction of the Project.

Until written notice of a change in Project Manager is provided to the Project Coordinator, the identity and contact information for the Project Manager shall be:

NAME/TITLE: ___________, Fire Chief

ADDRESS: ____________________

PHONE: ( )________________

E-MAIL: ____________________

2.3 Work. The term “Work” means all of the services, labor and materials to be provided by Contractor under the Contract Documents, pursuant to the Specifications.

3. Parties; No Third-Party Beneficiaries. Contractor named in the caption to this

Contract and Owner are the only parties to this Contract and are intended to be the only entities entitled to exercise and enforce the rights and obligations created by this Contract. References in this Contract to any employee, consultant, subcontractor or other agent of either party are made for the purpose of the convenience of the two parties in determining their respective rights and obligations hereunder and are not intended to imply that such entities shall have any contractual rights hereunder. There are no intended third-party beneficiaries to this Contract.

4. Subcontractors and Consultants.

24 | Appendix C

4.1 Subcontracts. The parties anticipate that Contractor will enter into one or more subcontracts for the procurement of certain labor and materials necessary to construct the

Project. All subcontracts for services shall be issued under written agreements that incorporate relevant provisions of this Contract, including without limitation all applicable public contracting requirements. However, Contractor may waive any insurance requirement for a subcontractor, other than the requirement for general liability and workers compensation insurance, to the extent that Contractor considers such requirement unnecessary for a particular subcontractor.

Owner shall be entitled to review any subcontract, upon request.

4.2 Contractor's Responsibility. Contractor shall be solely responsible for the selection, qualifications and performance of all consultants and subcontractors to Contractor.

Whenever reference is made in this Contract to any act to be performed or thing to be furnished by Contractor, such reference shall also mean that professional or entity with whom or with which Contractor has contracted to perform such act or furnish such thing. Whenever reference is made in this Contract to any act to be performed or thing to be furnished by any professional, contractor or other supplier of services or things, such reference shall be construed to impose on

Contractor the obligation and responsibility for the act to be performed or the thing to be furnished by the appropriate entity and in an appropriate and timely manner.

5. The Work. The “Work” under this Contract, for which Contractor shall be solely responsible, includes all of the services, labor, materials and supplies, documents, permits and other property required to complete the Project, except for any of the foregoing which this

Contract expressly assigns as the responsibility of Owner. The Work shall include the following three phases: Design, Construction and Project Completion.

5.1 Work Product. All of the designs, plans, specifications and other intellectual property created under this Contract, whether provided or produced in electronic or other format

(the “Design Work Product”) shall be deemed work for hire of which Owner shall be the author.

Contractor hereby represents and warrants that it has acquired and hereby conveys and assigns to

Owner all right, title, and interest in and to any and all of the Design Work Product created by itself or any of its subcontractors or consultants, whether arising from copyright, patent, trademark, trade secret, or any other state or federal intellectual property law or doctrine.

Contractor shall execute such further documents and instruments and take such further action as

Owner may reasonably request in order to fully vest such rights in Owner and to hold Owner harmless from and against any patent or copyright infringement claims by any of its subcontractors, consultants or employees. Owner agrees that it will only use the plans and

25 | Appendix C specifications for the Design Work Product for its own public purpose and shall not make any commercial use of the plans and specifications.

Materials already in Contractor’s possession, or the possession of any of its subcontractors or consultants, or independently developed by Contractor or any of its subcontractors or consultants outside of the scope of this Contract, or rightfully obtained by Contractor or any of its subcontractors or consultants from third parties, shall belong to the Contractor or its subcontractors or consultants, as applicable.

5.1.1 Alteration. Contractor and its consultants and subcontractors shall forever waive any and all rights relating to the Design Work Product, including, without limitation, any and all rights arising under 17 U.S.C. § 106A; however, in the event Owner alters the Design Work Product in any manner, or uses it for a purpose or project other than that specifically identified and intended by this Contract without written verification or adaptation by

Contractor, as appropriate, such alteration or use will be at Owner’s sole risk, and Contractor shall be released, indemnified and held harmless by Owner to the extent permitted by applicable

Oregon law, including, but not limited to, constitutional debt limitation provisions and the

Oregon Tort Claims Act.

5.1.2 Use by Contractor, Consultants, Subcontractors. Without impairing the force of any agreement between Contractor and its subcontractors or consultants to the contrary, Owner shall never assert any claim against any entity who creates any portion of the

Design Work Product, with respect to such entity’s utilization of the Design Work Product on its brochures or other literature for its sales and, in addition, for using standard line drawings, specifications and calculations on other, unrelated projects.

5.2 Responsibility for Knowledge of Applicable Laws. Contractor shall cause its

Project Coordinator and each of its consultants and subcontractors to become knowledgeable and familiar with all laws applicable to the Project to the extent relevant to the part of the Work to be performed by the consultant or subcontractor, including without limitation all applicable requirements of the Uniform Building Code and any special requirements pertaining to solar panel systems.

26 | Appendix C

5.3 Standards. Contractor warrants that all parts of the Work shall be performed in a professional manner according to current industry standards, that the Project will be free of defects and that all materials incorporated in the Project shall be new and in good condition.

5.4 Patented Products of Processes. Contractor shall pay royalties and license fees for the right to use…