RFP Snowplowing.pdf

Comstock Park Public Schools

REQUEST FOR PROPOSAL (RFP)

SNOWPLOWING SERVICES CONTRACT

DUE: Monday, September 30, 2019 3:00PM Time EST TO: Chris LaHaie, Director of Finance & Operations

September 10, 2019

To: Prospective Bidder

Subject: Request for Quotation

Comstock Park Public Schools is accepting quotations for providing snow removal services to the

Comstock Park Public Schools district. Reference attached copies.

This request for quotation is for a 1 year contract period. Renewal(s) will depend on pricing and level of service received during contract period.

If you desire to bid on these services, please submit your quotation for bid no later than 3:00 p.m.

on September 30, 2019. Bids will be opened at Comstock Park Public Schools Board Office.

Mail or hand deliver your sealed bid to: Comstock Park Public Schools Administration Office, 101 School Street NE, Comstock Park, MI 49321, Attention: Chris LaHaie. The envelope containing your Proposal should be marked in the lower left hand corner: "PROPOSAL: SNOW

REMOVAL SERVICES".

Proposals will be received by the Business Office, Comstock Park Public Schools, Monday, September

30, 2019. All proposals received after the time and date above will be returned unopened.

Submit one hard copy proposal. The proposal must be signed by an authorized member of the

Proposers' firm. This member should be the highest ranking officer at the local level. FAXED

Proposals will not be accepted.

All Bid Proposals must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner(s) and/or any employee of the Proposer and any member of the Board of Education, Superintendent or other administrators of Comstock Park

Public Schools. Bid Proposals that do not include this sworn and notarized familial relationship disclosure statement will not be considered or accepted by the Board of Education.

Thank you for your participation.

Chris LaHaie, Director of Finance & Operations

Scope of Services

The District is soliciting bids for the removal of snow and ice at all building locations during the district’s 2019-2020 fiscal year.

General Conditions

1. The District reserves the right to accept or reject any proposal, in whole or in part, at the sole discretion of the district, based on the best interest of the district. The district shall not be obligated to award a contract solely on the basis of any response made to this request to proposal. The district retains the right to qualify or disqualify vendors on suitability of the goods or services proposed.

2. Vendor will submit one complete copy of their proposal. The proposal will be submitted in a sealed envelope.

3. Proposed prices and terms shall be good for 210 days from the bid opening.

4. Bidders will provide the District with a list of current customers under contract for snow and ice removal.

5. The vendor is responsible for any costs associated with preparation and submission of this bid.

6. The district reserves the right to request additional information deemed necessary to completely evaluate the vendor's proposal.

7. The district may elect to enter into negotiations with a vendor prior to agreeing to a proposal. The negotiations shall be conducted to structure a proposal to best meet the needs of the district. The district reserves the right to determine what is within its best interest regarding price, equipment, or any other aspects of this request for proposal.

8. The bidder will submit a pricing worksheet that details the cost of snow removal on an individual building basis and district-wide basis for each occurrence snow removal is necessary. Vendors are encouraged to also include a price for the entire season, if possible.

9. Snow plowing/removal shall occur when there is snowfall in excess of 1 inches of heavy snow, or 2 inches of ‘fluff’ or light snow. Vendor is to operate before school openings in the morning. Deadlines are designated in Schedule A. If snow falls during the school day, vendor is to operate in accordance to remove snow as quickly as possible.

10. The School District is responsible for snow plowing/removal for sidewalks and playgrounds. The School

District is responsible for any salting to the parking lots. These services may be provided by the vendor in cases of emergency as mutually agreed upon, but exclusive from this RFP.

11. The bidder will provide a list of equipment owned and available for snow removal. The list will include the year, make, model and cost per hour. This list should include any equipment owned or under contract for the purpose of heavy snow removal.

12. The vendor will provide a copy of their certificate of insurance with the bid. The bidders insurance will be at levels acceptable to the district. General liability of $1,000,000: Automobile liability $1,000,000;

Workers compensation $500,000.

13. The bid packet will include maps indicating the areas to be cleared of snow and the areas where snow should be plowed to. See attached maps.

14. The bid packet will include specified times by which each area must be cleared. All areas must be cleared by the time specified in Schedule A.

15. The bidder will guarantee that they will be available for weekend and holiday snow removal when conditions dictate per #9 above.

Vendor Information

Name of Company__________________________ Street_______________________________

City/State/Zip___________________________ Telephone_______________________________

Signature____________________________ Name and title_________________________________

Schedule A

School/Location

Deadline Per Occurrence Season Cost

Bus Garage Lot

62 Betty Street

By

5:15 AM

High School

150 6 Mile Rd NE

6:15 AM

Mill Creek Middle School

62 Betty Street NE

6:15 AM

Central Office Lot

101 School St NE

6:30 AM

Pine Island Elementary School

6101 Pine Island Dr NW

7:00 AM

Stoney Creek Elementary School

200 Lantern Dr NW

7:00 AM

Schedule B

Please provide a list of all equipment you propose to use in servicing our account. Include make, model, engine, blade size, year and additional relevant information.

References (include contact and phone number)

1. ___________________________________________________________

2. ___________________________________________________________

3. ____________________________________________________________

Feel free to call me if you have any questions regarding this RFP at clahaie@cppschools.com or 616-254-

5004. Thank you in advance for your attention in this matter.

Sincerely, Chris LaHaie

Director of Finance & Operations mailto:clahaie@cppschools.com

COMSTOCK PARK PUBLIC SCHOOLS

101 SCHOOL STREET NE

COMSTOCK PARK MI 49321

PUBLIC ACT 517 OF 2012

VENDOR CERTIFICATION STATEMENT

Pursuant to Michigan Law, the Iran Economic Sanctions Act, 2012 PA 517, MCL

129.311 et seq., before accepting any bid or proposal, or entering into any contract for goods and services with a prospective vendor, the vendor must certify that it is not an “IRAN LINKED BUSINESS”, as defined by law.

Any bids that do not include this signed Vendor Certification Statement shall not be accepted.

Owner Name and Address:

101 School Street NE

Comstock Park, MI 49321

Contractor/Vendor/Respondent Information:

Name: ____________________________________________________________

Address: __________________________________________________________

Contact Number: ( ) ____________________________________________

The undersigned, with: 1) full knowledge of all of Vendor’s business activities, 2) full knowledge of the requirements and possible penalties under the law MCL 129.311 et seq., 3) the full and complete authority to make this certification on behalf of the Vendor by his/her signature below, certifies that:

the Vendor is NOT an “IRAN LINKED BUSINESS” as required by MCL 129.311 et seq., and as such that Vendor is legally eligible to submit a bid and be considered for a contract to supply goods and/or services to the Comstock Park Public School District, 4) full knowledge that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Person Authorized to Bind the Contractor/Vendor/Respondent:

Print Name Title

Signature Date

COMSTOCK PARK PUBLIC SCHOOLS

FAMILIAL RELATIONSHIP DISLOSURE FORM

AFFIDAVIT OF CONTRACTOR/VENDOR

The undersigned, the owner or authorized officer of _________________

________________________________(contractor/vendor), pursuant to the Familial Disclosure requirement of the Comstock Park Public School

District in compliance with MCL 380.1267, hereby represents and warrants, except as provided below, that no familial relationships exist between the owner(s) or any employee of ______________________________ and any member of the Board of Education, Superintendent, Administrators, or any other employee of the Comstock Park Public School District (listed on the District website at www.cppschools.com).

List and describe any Familial Relationships:

Person Authorized to Bind the Contractor/Vendor/Respondent:

Print Name Title

Signature Date http://www.cppschools.com/