RFP Schley County ELementary School 723_25_01.pdf

RFP

Schley County Elementary School Flooring Replacement

March 6, 2025

To: All Proposers

The Schley County Schools Board of Education would like you to supply us with a Proposal for Schley

County Elementary School Flooring Replacement. Pricing shall remain until job completion. The Schley

County Schools System is tax exempt.

The RFP Closing is: #723-25-01 March 27, 2025 3:00 PM

(RFP #) (DATE) (TIME)

Responses to this Request for Proposal must be in a sealed envelope and must be marked with your company name and RFP number. Please allow ample time for delivery. Proposals received late will not be considered. For mailing purposes, please address to:

Schley County School Board of Education

Brian Hall, Superintendent

RFP # 723-25-01

PO Box 66

Ellaville, GA 31806

RFP will close on the date and time specified and will not be a public opening.

Respectfully, Brian Hall

Superintendent

Schley County Board of Education 161 Perry Drive

Ellaville, GA 31806

Phone: 229-937-2405 https://www.schleyk12.org

Site Visit March 18, 2025 4:00 PM http://www.schleyk12.org/

Schley County School Board of Education

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GENERAL TERMS AND CONDITIONS

1. PREPARATION OF PROPOSALS

1.1. Proposals must be on Forms furnished with this Request for Proposal. They must be submitted in a sealed envelope marked with your company name and “RFP #723-25-01 , Schley County

Elementary School Flooring Replacement” clearly marked on the outside of the envelope.

1.2. Vendors are instructed to carefully read all terms, conditions and specifications as set forth in the

Request for Proposal. Proposal forms must be completed in their entirety. Responses must be either typed or written in ink. Any correction made on the proposal form (white out or strike through) must be initialized by an authorized representative of the company submitting the RFP or the proposal may be rejected by SCBOE. Each vendor is required to furnish all information requested in the Request for Proposal.

1.3. Each vender is responsible for having knowledge and understanding of any applicable State of

Georgia Code and SCBOE regulations or policies pertaining to SCBOE procurement.

1.4. SCBOE Purchasing Regulations are hereby acknowledged, understood, and agreed to by the both parties and are hereby fully incorporated into the RFP and Proposal Contract.

1.5. Conditional RFP’s – Proposals that in any way qualify or vary the terms and conditions and specifications of this RFP may be considered non-responsive and disqualified from consideration of award.

2. COMMUNICATIONS WITH SCBOE STAFF

2.1. All communications concerning this RFP must be submitted in writing to the Schley County

Board of Education. Email to bhall@schleyk12.org or jwilson@schleyk12.org is the preferred method of communication. Only written questions submitted via email or fax will be accepted.

No response other than written, distributed by the Schley County Board of Education, will be binding upon SCBOE. User departments may be called upon for clarification in their area of expertise at the discretion of Schley County Board of Education. Questions must be received by

3:00 P.M. March 24, 2025. All Q&A will be posted on school website for all vendors to see.

2.2. From the issue date of this Proposal until the completion of the selection process and the award notification is announced, vendors are not allowed to communicate with school system employees and/or contracted agents related to this RFP for any reason except as authorized by the

Maintenance Department. Violation of this provision may result in rejection of the vendor’s response.

2.3. It is the vendor's responsibility to check the SSCS Advertisement for Bid website for any addenda, responses to vendor questions, or other communications, which may be necessary during the solicitation period.

mailto:bhall@schleyk12.org mailto:jwilson@schleyk12.org

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3. SUBMISSION OF PROPOSALS

3.1. The Original and Three Copies of the RFP must be received at the Schley County Board of

Education, Attention: Schley County Board of Education, 161 Perry Dr., Ellaville, GA 31806 no later than the date and time (determined by the date/time stamp of the SCBOE) set forth in the

Request for Proposal.

3.2. Responses are due by mail or hand delivery no later than the date and time (determined by the date/stamp of Schley County Board of Education) set forth in this Request for Proposal.

3.3. Any proposal received after the designated time will be deemed late and will not be considered by the SCBOE. Telephone or fax quotations in lieu of RFP Form will not be accepted.

SCBOE cannot be responsible for lateness of receipt due to delivery delays.

3.4. Verify your quotation before submission as it cannot be withdrawn, corrected, or altered after submission. A responsible officer or employee must sign and all obligations assumed by such signature must be fulfilled.

4. SPECIFICATIONS

4.1. Any deviation from the specifications must be clearly identified in a letter accompanying the RFP.

The furnishing of cuts, catalogs, or printed descriptions will not relieve the vendor of this requirement. SCBOE shall determine in its sole discretion whether substitutions or modifications of the requested specifications are comparable to those contained within the Request for Proposal.

If SCBOE determines that the modifications or deviations from the specifications are not in compliance, the offer may be rejected.

4.2. A vendor’s failure to deliver any items/services according to specifications set forth in their RFP may result in cancellation of the purchase and permanent removal from the vendor’s list. If any items do not meet these specifications, the items will be picked up at vendor’s expense and removed from SCBOE property at the sole cost of the vendor.

4.3. For Goods: Unless specified otherwise, manufacturers listed, in the Invitation to Bid is to establish the general quality required. Items of other manufacturers of equal or better specifications may be considered. The SCBOE will be the sole determiner as to whether the substituted item is approved as an alternative.

4.4. If an awarded brand/model is discontinued during the award period, the awarded vendor may offer a replacement item. The replacement brand/model must meet or exceed minimum specifications listed in RFP document as well as current industry standards. Replacement units must be made available to SCBOE for review and approved prior to the end of life of the awarded model.

SCBOE reserves the right to accept or reject the replacement item.

4.5. All products and materials furnished must comply with all applicable federal, state, and local laws, codes and regulations.

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5. PRICES QUOTED

5.1. Unless specified otherwise, prices must remain firm for a period of one year from the award date unless specified otherwise in the Special Terms and Conditions. The Schley County School

System reserves the option to renew the RFP annually if agreeable to both the successful vendor and the Schley County School System. RFP may be renewed up to four times annually.

5.2. Quantities/amounts shown on the Request for Proposal are estimates. Vendors are advised that the actual number purchased/required may vary from those on the proposal, depending upon the needs of the SCBOE and the availability of funds.

5.3. Proposals that contain minimum order amounts will not be accepted unless called for in the

Special Terms and Conditions.

5.4. Pricing must be submitted on Proposal Form as requested without conditions unless called for in

Special Terms & Conditions.

6. SAMPLES

6.1. When required, samples must be furnished at the vendor’s expense.

6.2. Samples not used or destroyed in testing will be returned to the vendor at vendor’s request and at vendor’s expense. If vendor does not arrange for pick-up of samples as defined in Special Terms

& Conditions, samples will become the property of SCBOE.

7. AWARDS

7.1. The SCBOE reserves the right to accept or reject any part of a submitted proposal (in whole or in part), to accept the entire proposal from one vendor, to accept portions of the proposal from several vendors, or to reject any and/or all proposals submitted or waive any minor irregularity.

7.2. The SCBOE reserves the right to award by line item, to more than one vendor, and/or to award by group or any combination thereof.

7.3. Award will be made to the responsive and responsible vendor based on price, availability, past vendor experience, references, and compliance with the proposal specifications and requirements as outlined in the evaluation criteria included in this solicitation. Award of proposal will be made in the best interest of SCBOE.

7.4. A determination of competitive range may be made after initial submission of proposal and after any additional revisions. Offerors not in the competitive range of being selected for award shall be eliminated from further discussion.

7.5. During the evaluation phase, discussions may be conducted with offerors who submit proposals determined to be reasonably likely to be selected for award. These discussions are for the purpose of negotiations, clarification, and to assure full understanding of and responsiveness to

5 | P a g e the solicitation requirements. Offerors will be accorded fair and equal treatment with respect to an opportunity for discussion and revision of proposals. SCBOE Purchasing may permit revisions, after submission and prior to award, for the purpose of obtaining best and final offers.

In all events, SCBOE reserves the right to re-solicit the item(s) involved.

7.6. Purchases by the SCBOE are not subject to Federal Excise Tax or State and Local Sales Tax. No taxes should be included in this RFP.

8. CONTRACT

8.1. THE CONTRACT AGREEMENT MUST BE COMPLETED BY THE VENDOR AND

RETURNED WITH THIS PROPOSAL IN ITS ENTIRETY.

8.2. It is understood and expressly agreed that, upon proper acceptance of any or all items by the

Maintenance Department, a contract shall hereby be created.

8.3. Failure to observe any of the general or special terms of this contract may constitute for rejection of award and removal from bidders list.

8.4. Unless otherwise stated in the Special Terms and Condition, SCBOE requires that all prices quoted will be firm for 12 months from award of contract.

8.5. By signing of contract, vendor confirms responsibility as an authorized agent to sell, distribute all products and services as proposed. In addition, vendor confirms ability and responsibility to provide all manufacturer warranties for the items proposed. This includes additional warranty items that may be included in the Special T&C.

8.6. Authority- Each party warrants that such party has full power and authority to enter into and perform this contract. The person signing on behalf of each party represents that person as duly authorized to enter into this contract on behalf of such party

8.7. Choice of Law and Venue-The Laws of the State of Georgia shall govern this contract in all respects. Any lawsuit or other action based on claims arising from this contract shall be brought in a court or other forum of competent jurisdiction in Schley County, Georgia.

8.8. Entirety of Contract- All documents submitted in response to the RFP, including any attachments and appendices are incorporated into the contract between SCBOE and the Vendor and contain the entire agreement between the parties and supersedes all prior oral and written agreements and understandings between the parties with respect to the subject matter hereof. If any language of the RFP Response by the Vendor conflicts with the language of the RFP, the language of the RFP shall govern and control for all purposes, unless consented and agreed to by SCBOE in writing.

8.9. SCBOE reserves the right to review and accept or deny requests for price changes due to extenuating circumstances in the economy, marketplace or acts of God. This option will only be exercised if it is deemed in the best interest of the SCBOE.

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9. SHIPPING

9.1. All prices are to include delivery to the location(s) specified in the Proposal or the Purchase

Order. All delivery for goods must be FOB destination, unless specified otherwise in the

Special Terms and Conditions, with delivery to the location specified by the SCBOE.

9.2. In the event of damage, shortage, or other loss resulting from shipment to any SCBOE facility by common carrier, any claim for such damage, shortage, or other loss shall be a matter between vendor and the carrier.

9.3. SCBOE reserves the right to cancel the purchase of the bid items/services and/or any other pending purchase orders to the same vendor and/or permanently remove the vendor from the vendor list if the items/services have not been delivered/completed by the specified delivery date and no written extension of such delivery date has been granted by SCBOE.

10. INVOICING

10.1. Payment will be made by the SCBOE after final delivery and acceptance of all items/services.

However, final acceptance will not be made until after inspection and approval by the SCBOE authorized representative.

10.2. All accounts are paid on a current basis. Best effort will be made by SCBOE to take any discounts offered; however, cash discounts will not factor into price consideration for award of contract. Time will be computed from delivery (date of SCBOE signature) at destination or from the date a correct invoice is received, if later than the date of delivery.

10.3. Invoicing Procedure- Invoices must be original. Copies or facsimiles are not acceptable.

Invoices must not be altered in any way from the original by handwriting or by machine.

Invoices will be paid within 30 days of receipt of invoice and within 30 days of notification receipt of goods or services by receipt. Computer-produced invoices are preferred. Invoices must contain the company name, the remit to address, and SCBOE purchase order number.

11. ASSIGNMENT, DELEGATION, OR SUBCONTRACT

11.1. Except as may be specifically permitted by the RFP, Vendor shall not delegate, subcontract, assign, or otherwise permit anyone other than the Vendor personnel to perform any of the work required under this Contract, or assign any of its rights or obligations hereunder, without written consent of SCBOE, which consent may be withheld at its sole discretion.

12. INDEMNIFICATION

12.1. The successful Vendor shall be liable for any injury, damage or loss occasioned by negligence of the successful Vendor, its agents, or any other person the successful Vendor has designated to visit SCBOE property and shall indemnify and hold harmless the Board, its officers, employees, agents, volunteers from any liability arising in the performance of this contract.

Vendor’s obligation under this section shall not extend to any liability caused by the sole negligence of the SCBOE, or its employees.

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13. TERMINATION

13.1. Termination – If SCBOE or the successful vendor(s) wish to cancel this contract, written notice thirty (30) days in advance will be required of either party. In addition, either party may terminate the contract in the event the other party breaches any of its duties and obligations under this contract and fails to cure such breach within thirty (30) days after receiving notice specifying the breach. SCBOE reserves the right to terminate without warning in the event of critical and/or material breach of contract.

14. ADDENDUM

14.1. Addendum(s) issued in writing during the time of solicitation will be incorporated in the subsequent contract. Vendor is responsible for checking the webpage frequently during solicitation period for any potential addendums.

15. SPECIAL TERMS AND CONDITIONS

Should the General Terms and Conditions be in conflict with the attached Special Terms and Conditions, the Special Terms and Conditions will control.

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SPECIAL TERMS AND CONDITIONS

1.0 PURPOSE AND OBJECTIVE

The Schley County School System (SCBOE) is accepting proposals for removing the existing LVT and replacing with new VCT as per the specifications, terms and conditions herein and with premium industry standards and best practices for floor work. The Contractor will also be responsible for the removal and disposal of the existing VCT. SCBOE is seeking a qualified and experienced company(s) to perform these services by providing all labor, materials, equipment and services as assigned by this solicitation. Price will not be the sole determinant of award as SCBOE will consider non-cost elements to include qualifications, experience, past performance, references, and ability to perform work as specified to include.

2.0 BASIC RFP AND CONTRACT GUIDELINES AND REQUIREMENTS

2.1 Evaluation – Awards will be made based upon the evaluation criteria published in this RFP. It is also known that SCBOE may use knowledge of prior experience and/or information from any corresponding meeting with specific vendor pre-proposal or during the evaluation as it relates to the published evaluation criteria.

2.2 Awards – Awarded contract(s) will be valid until completion of work, authorized sign off, and payment by SCBOE. This contract shall also govern the agreement through the course of the warranty period. SCBOE may elect to award to one or multiple contractors based on the overall best interest to SCBOE. Start and completion dates for all locations can be found on within

Specifications and Scope of Work (5.2.2.3.1) of this RFP.

2.3 Price Modification – Prices must remain firm for entire contract period. Contractor is responsible for understanding all elements of this work and incorporating them within the cost portion of the contract. SCBOE will not consider any change orders unless they are a direct result of a change in SOW dictated by SCBOE Facilities. Contractor shall not engage in any change order discussions directly with the school without written consent from SCBOE

Facilities.

2.4 Clarification – SCBOE may seek written clarification at any point during the evaluation process. Vendor is responsible to provide information to the best of their ability within the format and time parameters provided by evaluation committee.

2.5 Presentation/Meetings/Demonstrations – SCBOE, at its sole discretion may invite finalist for a verbal presentation, meeting, and/or conference call. SCBOE reserves the right to use any information obtained from vendor presentations in any part of the evaluation process.

2.6 Best and Final Offer (BAFO) – SCBOE may request a best and final offer from finalist if applicable.

2.7 Contractor Identification System – SCBOE requires the contractor assigned to any SCBOE contract to complete the vendor information packet before bid is award. The registration process

9 | P a g e requires the submission of an approved photo identification (Govt. issued), which will be run through the Sexual Offender Database. Any contractor refusing to comply with this requirement, or failing to pass the check, will not be allowed on SCBOE property.

2.8 O.C.G.A. 13-10-91 – Contractor must comply with all relevant codes pertaining to O.C.G.A.

13-10-91 including the submission of Contractor Affidavit as included in this solicitation.

2.9 Terms and Conditions – SCBOE expects the terms and conditions of this RFP, and all SCBOE related documents, to be the prevailing contract terms. If you request separate contract documentation to be incorporated into this contract, please provide with your initial submission.

However, please know that any document that materially alters the terms and conditions of this agreement or placed undue burden on SCBOE may be deemed non-responsive and removed from consideration. Agreement to SCBOE terms and conditions may be a primary factor in award selection; thus, any contract language that you request MUST be provided with initial response, as it will not be possible to supplement contract language at a later date.

3.0 MANDATORY REQUIREMENTS

The following table specifies a list of mandatory requirements for the acceptance of your proposal. These constitute the key application characteristics that form the minimum set of standards your solution must provide in order to be considered for award. If any solution does not meet any one of these requirements, it will be deemed non-responsive and no longer evaluated for award. Please INITITAL in appropriate box.

REQUIREMENT

VENDOR

CAN

COMPLY

VENDOR

CANNOT

COMPLY

1.) Contractor must have a minimum of 3 years’ experience in K-12 or higher education installing the floor products specified in the specification requirements.

2.) Contractor must be licensed to perform all elements of this contract in the State of Georgia.

3.) Contractor must not currently be suspended or debarred from any governmental contract or have been so within the past five years.

4.) Contractor must agree to hold all pricing firm as specified in this document and meet completion timeline.

5.) Company personnel working on-site must be uniformed, bonded, and perform all services as according to all applicable laws, ordinances, rules and regulations.

4.0 GENERAL CONTRACT REQUIREMENTS

4.1 All equipment, materials, and supplies necessary to perform the services contracted herein shall be included by the Contractor and be reflected in the Bid Pricing.

4.2 Tobacco/Alcohol/Drugs – All SCBOE property shall be free from any tobacco products

(smoking or smokeless), alcohol, and illegal drugs. This includes vehicles and personal items.

Failure to adhere may result in contract termination without remedy and/or criminal prosecution to the fullest extent of the law. SCBOE vehemently defends the safety of SCBOE students and staff pertaining to these banned substances. Any vehicle or personal property (lunch box, bag, box, etc.) is subject to search at any time by SCBOE personnel without probable cause.

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4.3 Employee of Contractor must submit to immediate drug/alcohol screening in the case of an accident on school grounds (Contractor expense).

4.4 Safety and Security – At all times, the Contractor (all employees) shall exercise exceptional caution to protect SCBOE students, personnel, or visitors from any and all hazards associated with the execution of this contract. Contractor personnel shall exercise extreme caution to not harm or remove any property not owned by Contractor. SCBOE employs video surveillance and will prosecute and criminal activity to the fullest extent of the law. Contractor shall not interact with any non-contractor personnel while on SCBOE property unless directly associated with the performance of contract. Personnel shall not, under any circumstances, converse or interact in any manner, with SCBOE students or staff. Contractor shall refrain from vulgar language, obscene gestures, and any behavior deemed non-appropriate for the K-12 environment.

4.5 Uniform and Identification of Personnel – In addition to the requirements of Section 2.7, all contractor personnel shall wear proper uniforms and identification at all times. ID issued by

SCBOE must be worn and be visible at all times, unless school is not in session.

4.5.1 Long pants or mid-thigh length shorts may be worn.

4.5.2 Shirts and sleeves must be worn at all times.

4.6 Damage by Contractor – Any damage done to any part of the any SCBOE property shall be replaced to the satisfaction of SCBOE, at no cost to SCBOE. This includes, but not limited to sprinkler heads, vehicles, structures, and windows.

4.7 Workmanship – All work shall be done in a professional manner and must comply with all

Federal, State, and Local codes. All work requiring licensed mechanics by code or regulation shall be done only by employees having met such criteria.

4.8 Inspection of Work – Under this contract, the Contractor has assumed the responsibility of furnishing all services, labor, and materials for the work as specified. Any inspection by

SCBOE personnel shall in no way affect said responsibility of Contractor; nor shall the failure of any of the foregoing to discover or to bring to the attention of the Contractor the existence of any work not in accordance with said specifications.

4.9 Correction of Work – Any work deemed unsuitable per contract standards as determined by

SCBOE shall be corrected within 24 hours. Any corrected work shall be at no additional cost to

SCBOE.

4.10 Interaction with SCBOE Students, personnel, and visitors should be limited to business pertaining ONLY to the performance of this contract.

4.11 Insurance – Proof of insurance must be submitted with proposal response and at any point during the life of the contract.

4.11.1 Hazards – Compliant with 12.0 of the General Terms and Conditions

4.11.2 Workman’s Compensation – In accordance with Georgia Code

4.11.3 Other Insurance – The contractor shall obtain and maintain at his expense, insurance with minimum limits prescribed below and shall protect the Contractor and Owner from any claims for property damage or bodily injury, including death, 11 | P a g e which may arise from the execution of this contact. The Contractor shall furnish to

SCBOE Facilities the Owner Certificates, policies and cancellation endorsements as shown below:

Contractor’s General Liability Insurance:

Split Limits of Liability:

Bodily Injury: Limits of $500,000 for each occurrence and $500.000 for the aggregate.

Property Damage: Limits of $300,000 for each occurrence and $500,000 for the aggregate of operations

Or If Combined Single Limit of Liability:

Bodily Injury and Property Damage Combined:

$500,000 each occurrence; $1,000,000 aggregate

Cancellation Endorsement- These insurance coverage shall not be canceled until at least

30-days prior to written notice has be given to the Owner

Disposition- Certificate from insurance company confirming specified coverage must be sent to the Owner prior to commencement of work. (Two copies)

Contractor’s Public and Automobile Insurance:

Split Limits of Liability:

Bodily Injury: Limits of $250,000 for each person and $500.000 for each occurrence

Property Damage: Limits of $1,000 for each occurrence

Or If Combined Single Limit of Liability:

Bodily Injury and Property Damage Combined: $500,000 each occurrence Cancellation

Endorsement- These insurance coverage shall not be canceled until at least 30-days prior to written notice has be given to the Owner

Disposition- Certificate- from insurance company confirming specified coverage must be sent to the Owner prior to commencement of work. (Two copies)

Acceptability of Insurance Companies – Insurance only written by a company licensed by the State Insurance Commissioner to do business in the State of Georgia at the time of the policy issuance will be acceptable.

5.0 SPECIFICATIONS AND SCOPE OF WORK

This section stipulates the elements of the RFP under evaluation. Please remember that your solution will be evaluated for content, thoroughness, and clarity of response to all criteria requested in this proposal. Respond precisely and concisely to each and all specific questions and/or topics by providing the requested information on separate pages; clearly labeled in your response (IE 5.1.2).

5.1 Contractor Qualifications

5.1.1 In addition to the information requested below, Contractor must download and submit the document entitled “Contractor Questionnaire”. Information included in this document will be evaluated and utilized in award considerations.

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5.1.2 Submit with your response the name of the Single Point of Contact who will personally service this contract. Resume should include, but not limited to, contact information (phone, email, etc.), certifications, experience, and work history.

5.1.3 Subcontracting – Contractor shall disclose if subcontractors will be used and if so in what capacity and what percentage of work. Submit with your response a statement confirming the non-use, use, and/or scope of use of subcontractors to complete the work herein.

5.1.4 Labor/Staff – Contractor shall submit a statement pertaining to the labor/staff that will be utilized in the performance of this contract. This statement should include experience, qualifications, training, etc. Tab and label with response.

5.1.5 Entirely of Contract – Contractor is not responsible for visiting and pre-inspecting the site covered under this contract, but is responsible for ensuring completion of all

“school flooring” area as specified herein. Contractor signature on Contract Page expressly agrees to the entirely of work

5.1.6 References – Contractor must submit three comparable references of contracts of similar scope and work. Preference may be shown to K-12, Education, and

Government work respectively. References must be filled out on the forms provided including all requested information.

5.2 Scope of Work

5.2.1 Planning and Scheduling – Please provide a statement regarding your methodology for planning and scheduling all work including interaction with

SCBOE. Tab and label with response.

5.2.2 Scope of Work and Specifications – The general scope of work and specifications governing the demo, install, and finish for this work is as follows

5.2.2.1 The vendor will need to schedule a site visit with Brian Hall or

James Wilson at 229-937-2405 to attain the locations and measurements for replacement.

5.2.2.2 Vendor will provide pricing for the option listed below

5.2.2.2.1 Armstrong – Standard Excelon Imperial Texture

(colors will need to match the High School)

5.2.2.2.2 Glue – Henry 695

5.2.2.3 The Contractor will mobilize construction forces necessary to begin the project on a mutually agreed upon start date

5.2.2.3.1 Tentatively Schedule:

5.2.2.3.1.1 Start Date: April

5.2.2.3.1.2 End Date: July 15

5.2.2.3.2 Coordination: Will need to coordinate with Student

Days

5.2.2.4 The Contractor will arrange for the following as needed:

5.2.2.4.1 A secure staging area for storing equipment, materials, tools, and supplies, as the Contractor shall have sole liability for said items and

5.2.2.4.2 Access to and provision of utilities as needed for

design and construction.

5.2.2.5 The Contractor will furnish and install the new VCT flooring.

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5.2.2.6 The Contractor will immediately notify SCBOE of any and all issues that may result in a project delay and/or impact work quality or safety.

5.2.2.7 SCBOE must be informed of and approve all work done by subcontractors; however, SCBOE will deal only with the Contractor regarding work done and costs incurred by subcontractors.

5.2.2.8 The Contractor will provide all labor, materials, equipment, accessories, etc., required for the installation of the new VCT flooring. All materials and equipment furnished for this job shall be in current production and shall be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discounted equipment or materials are not acceptable.

5.2.2.9 All work will be performed in accordance with current applicable state requirements. The Contractor will be responsible for obtaining all necessary permits.

5.2.2.10 The Contractor is responsible for the removal and disposal of the existing VCT in accordance with local, state and federal regulations, and the Contractor will provide all the necessary equipment, labor, and materials to safely accomplish said removal and disposal.

5.2.2.11 All goods and/or services shall comply with applicable OSHA regulations in effect at the time goods are shipped and/or the service is performed. Material Safety Data Sheets (MSDS) are required in accordance with applicable regulations. MSDS must be left on site immediately after goods and/or services have been provided.

5.2.2.12 All installations will be in accordance with manufacturer’s recommendations.

5.2.2.13 The Contractor is responsible for removing all construction and packing debris from the work site and keeping a clean, safe work area at all times. Clean up of the work area shall be at no additional cost to SCBOE. If hazardous materials are encountered during execution of the contract, the Contractor will be responsible for removing and disposing said materials in accordance with federal, state, and local statutes and codes. The Contractor will provide

SCBOE with appropriate documentation regarding the disposal of said hazardous materials as requested or required.

5.2.2.14 Safety signs, barricades, and/or other materials will be erected by the

Contractor to warn visitors and staff away from work areas. Safety of visitors, staff, and contractor’s employees shall be a priority and shall be the responsibility of the Contractor.

5.2.2.15 The Contractor must notify SCBOE in advance of work that may be disruptive to normal operations and parking lot traffic flow. Any shutdown of services and/or utilities must be approved and scheduled with SCBOE.

5.2.2.16 The Contractor is responsible for providing written documentation to

SCBOE for any work that may affect SCBOE’s warranties or existing equipment. The written documentation must be provided and approved prior to the commencement of work.

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5.2.2.17 The Contractor will be held liable for the cost of repair or replacement of structures, utility systems and any other parts of the facility damaged by the Contractor’s acts of negligence or lack of full adherence to the requirements of the Scope contained herein.

The Contractor will be held liable for the cost of repair or replacement of building components and/or vehicle(s) damaged by falling/flying equipment and/or debris.

5.2.2.18 The replacement VCT flooring must be fully functional and operational after installation. If follow-up work is required to correct installation, SCBOE shall not be charged.

5.2.2.19 Warranties for materials, labor, and equipment will be issued in accordance with industry practices.

5.2.2.20 The Contractor will train key SCBOE staff on operation and general maintenance of the units. Prior to leaving the job site, the Contractor shall provide SCBOE with all manufacturers’ warranty documents upon completion of installation and training.

5.2.2.21 The Contractor will respond to inquiries within twenty-four (24) hours and will service any non-working units on the day of the call during the warranty period. SCBOE will not be responsible for any additional costs to repair or replace new equipment or parts that are still under warranty; the Contractor is responsible for all liability.

5.2.2.22 Unless otherwise specified, the Contractor shall unconditionally guarantee the labor and materials used in performance of this contract within the specified guidelines and recommendations of the manufacturer’s warranty. If any defects or signs of deterioration are noted which in SCBOE”s opinion are due to faulty workmanship or materials, the Contractor shall be notified and shall make the necessary repairs to correct any deficiency in the system at the

Contractor's expense.

5.3 Documents Required for Award Consideration – Please tab and label accordingly. It is not necessary to provide this information again if already provided to specifications above, but you should cite where to find.

5.3.1 RFP # 723-25-01 Proposal Document with all requested information

5.3.2 Bid Form (6.0)

5.3.3 Vendor References (on form provided with this solicitation)

5.3.4 Contractor Questionnaire (as provided with this solicitation)

5.3.5 Proof of Insurance

5.3.6 Contractor Affidavit (OCGA 13-10-91)

6.0 Bid Form

6.1 All relevant cost considerations should be noted on the bid form provided as separate attachment. SCBOE will not consider pricing on other vendor provided forms.

6.2 All Bid Form pricing must be firm until job completion

15 | P a g e

6.3 Provided on the bid form is a place to indicate your ability to complete the elementary floor work as per the provided schedules.

6.4 Bid Form must be downloaded separately and submitted with your proposal. A hard copy of the Bid Form must be submitted with your proposal and be provided electronically on a thumb drive.

7.0 Organization and Completeness of Proposal

Proposal must provide straightforward, concise proof of offeror’s capabilities to satisfy RFP requirements.

For ease of review, responses must be organized in the exact same order as the RFP or as stipulated in the

RFP. Each section should be labeled and any additional documents provided by the vendor must reference the appropriate section of the RFP. All requested information must be included and all forms completed in entirely. (All spaces must be completed on all requested documentation.) Any proposals that do not include all required information may be considered non-responsive and disqualified.

7.1 Evaluation Procedures – Review of Proposals:

A committee will evaluate the proposal responses based on qualifications, relevant experience, responsiveness of proposers, as well as the estimated cost of the engagement. Cost will not be the sole determining factor in the award. Each proposal will be reviewed for completeness to ensure that all mandatory requirements are addressed satisfactorily. The committee will determine any areas requiring additional clarification/information and request this information from the responding vendor. The committee will evaluate the quality and completeness of each response as it addresses each requirement of the RFP. All non-cost related areas of the response are evaluated during this phase.

45 Point Selection Rubric

Business history and information 5

Experience and prior work with Schley County/local agencies 10

Plan proposal and time frame management 10

Price 10

References 5

Other distinguishing factors 5

16 | P a g e

THE CONTRACT AGREEMENT MUST BE COMPLETED BY THE OFFEROR AND RETURNED

WITH THE PROPOSAL PACKAGE.

RFP #723-25-01 - CONTRACT AGREEMENT

We have carefully examined and fully understand the General and Special Terms and Conditions and related documents in providing a Flooring Replacement to the Schley County School System and do agree to all terms and conditions by so signing this documents.

Withdrawals, cancellations, etc., will not be accepted unless the Purchasing Coordinator gives authorization.

In the event vendors fail to comply, they may be removed from the vendors’ list.

Company Name Representative’s Signature

(Must be signed in ink)

Address Representative’s Name

(Please type or print)

City, State, and Zip Code Email Address

Date Telephone Number and Extension

Terms (If payment terms are not indicated, Fax Number will be determined to be net 30 days.)

PLEASE INDICATE YOUR LEAD TIME UPON RECEIPT OF PURCHASE ORDER:

PRICES MUST REMAIN FIRM FOR ONE YEAR FROM DATE OF AWARD.

Signing the Contract Agreement affirms that the original RFP document has not been altered in any way.

Upon notice of Award, this page will become the prevailing Contract Agreement between your organization and the SCBOE.

17 | P a g e

REFERENCE SHEET

References will be utilized in the evaluation of this Bid. Vendor must include all information requested. Failure to do so will reflect negatively in evaluation and may result in your submission being deemed “non-responsive” and eliminate from consideration. It is not the responsibility of SCBOE to pursue and obtain incomplete and/or inaccurate reference information, to ensure that references respond to our reference request, or to consider references not listed on this form.

Organization

Address, City, State, Zip Code

Telephone/ Email

Name of Contact Person

Scope of Work

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IMMIGRATION AND SECURITY FORM

(GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT)

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of (Schley County School System) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (4-6 Digits, no letters)

Date of Authorization (of E-Verify authorization)

Name of Contractor

Name of Project/Contract Number/Purchase Order Number

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 202 in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF ,202 .

NOTARY PUBLIC

My Commission Expires:

19 | P a g e

Contractor Questionnaire (Questionnaire information will be utilized in the evaluation of this RFP. Vendors must include all information requested. Failure to do so will reflect negatively in evaluation and may result in your submission being deemed “non-responsive” and eliminated from consideration.

Company Name:

Years in Floor Work Industry:

# of Permanent Employees:

# of Employees Assigned to SCBOE for this Contract:

Can your organization meet all requirements of this solicitation, including but not limited to the specifications listed in the Special Terms and Conditions? (Please Answer and Initial)

How many Comparable Contracts do you currently have in Georgia?

How many of these Contracts are: Government

K-12 Education

Where is the location of your nearest service facility? Please provide location and # miles from Ellaville, Ga)?

Has your company ever failed to comply with any contract awarded? (Explain if yes)?

Has your company ever lost a contract to any government entity based on poor performance or breach of contract

(Explain if yes)

Is your company currently suspended or debarred from any government entity? (Explain if yes)

Are there any judgments, claims, legal proceedings or lawsuits pending or outstanding against your company of any of its officers (Explain if yes)

Is your company currently in bankruptcy proceedings or has it filed for bankruptcy in the past five years?

(If Yes, please explain)

Please provide the name, title, contact information, and qualifications of person primarily responsible for the day- to-day management of this contract (Project Manager).

Do you perform Background Checks on the Service Techs that may be assigned to this contract, if so please detail the type of check (GCIC, NCIC, etc.)?

Do you perform drug test on the Service Techs that may be assigned to this contract? (At Hire, Random, or Both)?

A Hall Way

198' x 10'

B Hall Way

198' x 10'

611 610 i 0J, New Wing Hall

Way

235' x 10'

.,, '21 522 521

"° .,, 520 519 613 608

... "' 518 517 614 607

. "' . 513 60S

A Cross Section

63' x 10'

B Cross Section

63' x 10'

New Wing Cross Section

63' x 10'

(Gym) •06 506 sos 603 619

... ,o, 5.. 503 620 602

,02 ,01

OSS)

501 621 601

C:

f-j 118 119

C Hall Way

370' x 10'

5.,.. Co,npuu.rUb An Lunchroom 125 101 I Devan•

Media Cent,;,r Office

Deniel

1 R11ddish l�-

Standard EXCELON® Imperial® Texture MultiColor™

Rave™ linoleum commercial hardwood sheet vinyl composition tile luxury vinyl tile specialty flooring accessories

NEW Standard EXCELON® Rave™

Standard EXCELON

Rave™

DELICIOUSLY DARING! BODACIOUSLY BRIGHT!

EYE-POPPING INSPIRATION IS WHAT RAVE IS ALL ABOUT.

Kick your floor designs into high gear with Armstrong™ Standard

EXCELON Rave vinyl composition tile. The perfect choice any time you need extra punch and visibility. Go ahead – add some spice to your next retail or education design.

• A palette of 10 vibrant tone-on-tone colors that will have your imagination exploding with new flooring concepts.

• High-quality tiles featuring true through-pattern construction that will last the lifetime of the floor.

• FloorScore™ certified in compliance with indoor air quality emissions requirements.

57518 white out

57516 screamin’ pumpkin

57514 shocking

57517 bodacious blue

57511 grabbin’ green

57509 lemon lick

57515 hot lips

57513 vicious violet

57512 bikini blue

57510 kickin’ kiwi

Visit armstrong.com/flooring Call 1 877 ARMSTRONG

D I D Y O U K N O W . . .

Our VCT is composed of 85% limestone, an abundant natural resource. Using Armstrong VCT contributes to

LEED credits. Our plants are located near major U.S. population centers. Call your sales representative or

1 877 ARMSTRONG to see how your VCT selection qualifies for the Recycled Content 4.1 Credit and

Regional Materials Credit 5.1 or 5.2 under the Materials & Resources section of LEED.

Timeless beauty. That lasts.

INSPIRED BY NATURE TO BETTER INSPIRE YOU.

Limestone is nature’s modeling clay. Given the right inspiration, this unpretentious mineral can give rise to formations of dazzling beauty. Just as it does in Armstrong™ Standard EXCELON

Vinyl

Composition Tile. Armstrong Standard EXCELON

VCT takes its inspiration from the timeless, natural beauty of limestone. Over

100 dazzling colors are available to help inspire the creation of innovative floor designs.

• Imperial

Texture tiles come in new Rave™ brights, functional neutrals, and a wide palette of other hues.

• MultiColor™ tiles provide an accented visual featuring base colors, accents and patterns.

• Or combine MultiColor with Imperial Texture for subtle variety or geometric drama.

Armstrong Standard EXCELON VCT is perfect for schools, health care, mass retail and any commercial space that requires a long-lasting, good-looking, economical and easy-to-maintain flooring solution.

JUST ONE PART OF ARMSTRONG’S VAST ARRAY OF

FLOORING SOLUTIONS.

Choose from linoleum, commercial hardwood, resilient sheet, luxury vinyl tile, specialty flooring, and a wide array of accent and installation products and accessories. Everything you need to specify floors for nearly every commercial space is available from Armstrong.

The knowledge and technical support you need to bring your vision to life.

By Phone: Call a TechLine flooring expert

1 877 ARMSTRONG, option 3

In Person: Call your local Armstrong flooring representative

1 877 ARMSTRONG, option 2

On the web: armstrong.com/flooring

Standard EXCELON® Imperial® Texture MultiColor™

51910 classic black Imperial Texture

51904 sterling

51861 soft warm gray

51911 classic white

51877 earth green

51899* cool white

51915 charcoal

51916 dutch delft

51807 shadow blue

51860 soft cool gray

52513 cirque white MultiColor

51941 polar white

51868 smokey brown

51804 earthstone greige

51803 pearl white

52525 pie car

51810 washed linen

52515 coaster greige

57504 chocolate

57502 café latte

52523 animal crackers

57501 nougat

51873 brushed sand

51811 antique white

51869 humus

51805 camel beige

51809 desert beige

52506 rodeo fawn

51878 golden

52520 faire white

51812 lemon yellow

52516 soleil yellow

51800 buttercream yellow

52524 pageant spice

51948 cinnamon brown

51942 curried caramel

Standard EXCELON® Imperial® Texture MultiColor™

51813 pumpkin orange

51867 cantaloupe

52514 jubilee white

51879 etruscan red

51814 pomegranate red

51801 doeskin peach

51816 cherry red

57503 bubblegum

52517 jester red

51880 maraschino

51943 cayenne red

57500 purple brown

51818 violet bloom

51934 lavender shadow

51881 blueberry

51944 tyrian purple

57507 dusty plum

57505 rose hip

51820 marina blue

52518 band blue

51946 gentian blue

51882 serene blue

51932 lunar blue

52500 carnival white

51821 caribbean blue

57508 blue dreams

57506 colorado stone

51874 grayed blue

51875 mid grayed blue

52505 harlequin white

51824 sea green

51947 basil green

51802 silver green

51938 willow green

51884 greenery

52522 acrobat green

51866 little green apple

52521 mint masquerade

51872 tea garden green

51885 granny smith

51883 dusty miller

51876 mint cream

51905 hazelnut

51933 blue cloud

51903 blue/gray

51929 sandy beach

51928 pebble tan

51901 taupe

51927 field gray

51908 pewter

51836* shelter white

*Available in two gauges, 1/8 in. and

3/32 in. on any size order. All other patterns are stocked in 1/8 in. with

3/32 in. available on a special order basis, minimum order quantity of 1,000 cartons or 45,000 sq. ft. (4,181 m2).

NOTE: Darker-colored patterns may be susceptible to scratch whitening.

These colors may require more frequent maintenance if used in field areas:

51813, 51814, 51816, 51818, 51820, 51821, 51824, 51868, 51869, 51874, 51879, 51880, 51882, 51884, 51942, 51943, 51944, 51946, 51947, 51948, 52517, 52518, 52522, 57500, 57503, 57504, 57505, 57506, 57507, 57511, 57512, 57513, 57514, 57515 and 57517.

51906 teal

51858* sandrift white

51830* cottage tan

51839* fortress white

For best results, order larger samples in order to see a good representation of the floor’s unique qualities.

Im p e ri a l®

T e x tu re

C

L A

S S

IC

S vinyl composition tile

Specification Data Standard EXCELON®

Imperial® Texture ■ MultiColor™ ■ Rave™

ARMSTRONG FLOOR PRODUCTS

Armstrong World Industries, Inc.

P.O. Box 3001 Lancaster, PA 17604 U.S.A.

Armstrong World Industries Canada Ltd.

6911 Decarie Blvd.

Montreal, Quebec H3W 3E5 Canada

1. PRODUCT NAME

Armstrong Standard EXCELON Vinyl Composition Tile

■ Imperial Texture

■ MultiColor

■ Rave

2. PRODUCT DESCRIPTION

Material A composition of polyvinyl chloride resin, plasticizers, stabilizers, limestone and pigments.

Construction and Colors Color and pattern detail are dispersed uniformly throughout the thickness of the material. Color pigments are insoluble in water and resistant to cleaning agents and light.

Size 12 in. x 12 in. (305 mm x 305 mm) tile

Gauge (nominal thickness) All products: 1/8˝ (3.2 mm) Imperial Texture only: 3/32˝ (2.4 mm)

Limitations Standard EXCELON should not be used in the following areas:

■ Hospital operating rooms.

■ Heavy industrial and exterior areas.

■ Commercial kitchens and commercial food processing areas.

■ Where pointed spikes such as golf or track shoes will be used.

■ Where the floor will be subjected to unusually concentrated static or dynamic loads.

NOTE: Concentrated static and dynamic loads such as hospital beds, roll-out bleachers, portable x-ray machines, etc., may visibly damage resilient as well as other types of floor coverings. For questions regarding product suitability and detailed instructions for floor preparation and installation in these applications, please contact Armstrong.

Suitab…