RFP_SAP 2026 (full) comp.pdf

REQUEST FOR BIDS

PROJECT NO. SAP S016224

35.83 MILES OF:

CENTERLINE AND EDGE STRIPING

ON 7 VARIOUS ROADS IN HABERSHAM COUNTY

PROPOSALS DUE:

Friday July 31, 2026 9:00 am EDT

SUBMIT BIDS TO:

Purchasing-Finance Department Habersham County

130 Jacob’s Way Suite, 302

Clarkesville, GA 30523 purchasing@habershamga.com

(706) 839-0220

Office of County Commissioners 130 Jacob’s Way, Suite 337, Clarkesville, GA 30523

706-839-0200 Fax: 706-839-0219 www.habershamga.com

Office of County Commissioners Project No. SAP S016224

Proposal Due Friday July 31, 2026 2:00 pm EDT

Table of Contents

Request for Bids

Project Description and General Notes……………………………………………………………..………………………………………………………..……………… 3

RFP Timetable, Bid Submittal Requirements…………………….………………………………………….………………….………………………………………… 4

Special Provisions……………………………………………………………………………….………………………………………………..………..….……...……………

Insurance Requirements……….……………………………………………………………..………………………………………….……………..…………..…………….. 6

Questions and Interpretations…………………………………………………………..……………………………….…………………….……………………………….. 7

Habersham DOT SAP Project List………………………………………………………………..………………………………………..…………………...……………… 8

Summary of Quantities………………………………………………………………………..…………………………………….…………………….……….……………… 9

Schedule of Items……………………………………………………………………………………..…………………………….…………..……………….………………… 10

Maps…………………………………………………………………………………………………………..………………………………………….…….…….………..………… 11

Signature Sheet………………………………………………………………………..…………………………………….……………………………..….….………………… 19

Bidders Declaration……………………………………………………………………..………………………….……………………………..……….………..……………. 20

Non-Collusion Affidavit………………………………………………………………………..……………………………………………………….………….…………….. 21

Contractor’s Certification/Drug-Free Workplace…………………………………………..………………………………………..……………………………... 22

Certification of Non-Discrimination…….…………………………………………………………..……………………………………..………….……………..…… 23

W-9……………………………………………………………………………………………………………………………..…………………………………...…………..…….… 24

E-Verify Affidavit…………………………………………………………………………………………………………..…………………………………..………………….. 25

PROJECT DESCRIPTION AND GENERAL NOTES

PROJECT NO.: SAP S016224 HABERSHAM COUNTY

PROJECT SCOPE: Striping of 35.83 miles on seven (7) various county roads located throughout Habersham County.

PROPOSAL GUARANTY: Not less than five (5) percent of the total bid.

Performance and Payment Bonds each in a sum equal to the full amount of the bid will be required for this project.

No proposal shall be withdrawn for a period of sixty (60) days from date of bid opening.

Bidder shall enter all unit prices, make all extensions and total their bid.

PROJECT COMPLETION DATE: Friday, October 9, 2026

NOTE: All work on this project shall be in accordance with Plans, if any, Special provisions and the 2024 edition of the Georgia Department of Transportation Signing and Marking Design Guidelines, the 2024 Supplemental Specifications Modifying the 2021 Standard Specifications for Construction of Transportation Systems and current edition of any applicable Supplemental Specifications.

SAMPLING AND TESTING: The Contractor will be responsible for testing and furnishing Certified Test Reports. The sampling and testing shall be in accordance with SOP 37F: Inspection of Thermoplastic Striping Operations and SOP 39: Pavement Markings Field Inspection.

No separate payment will be made for this work but will be included in the bid price for related items.

The County reserves the right to perform random sampling and testing at its discretion.

Addendums Signature Addendum 1 Addendum 2 Addendum 3 Addendum 4 Addendum 5

SAP RFP Timetable

Description Date

RFP Released Wednesday, July 8, 2026

Mandatory Pre-Bid Meeting Wednesday, July 22, 2026; 9:00 am

Deadline for Proposal Questions Tuesday July 28, 2026

Submittal deadline Friday July 31, 2026; 9:00 am

Tentative award date (post B.O.C. approval) Tuesday August 18, 2026

Project Completion Date Friday, October 9, 2026 (8 weeks)

Bid Submittal Requirements

The mandatory pre-bid meeting will be held on Wednesday, July 22, 2026 at 9:00 am in the Board of Commissioner’s Meeting Room, Room No. 211 located on the main level at 130 Jacob’s Way, Clarksville, GA 30523.

Attendance at the pre-bid meeting of an owner or full-time employee of each Contractor is required in order to submit a bid for this project. Potential sub-contractors are welcome but are not required to attend.

Each bidder must submit their proposal, in a sealed envelope or box, and marked with the bidders’ name and address labeled: “SAP S016224”, and addressed to:

Habersham County Purchasing, Finance Department 130 Jacob’s Way, Suite 302 Clarkesville, GA 30523

Proposals shall be received no later than 9:00 am EST, Friday July 31, 2026, at Habersham County’s Administration Building, Board of Commissioners Meeting Room, Room 211 located on the main level at 130 Jacob’s Way, Clarkesville, GA 30523 at which time and place all proposals will be publicly opened and acknowledged.

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 am and 5:00 pm EST, Monday through Friday, excluding holidays observed by the Habersham County Government. For a complete listing of holidays please visit www.habershamga.com.

SPECIAL PROVISIONS

PROPOSAL GUARANTY: No proposal will be considered responsive unless accompanied by a Proposal Guaranty consisting of a bid bond, certified check, or negotiable instrument in the amount of Five (5) Percent of the total bid received with each base bid without recycling alternate submitted as assurance that the bidder, upon acceptance of his/her bid, can execute such contractual documents as may be required within a specified period of time.

DELIVERY OF PROPOSAL: Each response shall consist of two packages. The first package shall contain the Proposal Response (not to exceed 50 pages) as one (1) original with five (5) copies. The second shall contain the Fee Proposal together with the Proposal Guaranty, as one (1) original of each with five (5) copies, and one (1) new virus-free flash-drive containing the entire proposal package. Both shall be in sealed envelopes so marked as to identify the contents without being opened. Proposals will be received until the time and date set in the Notice to Contractors for opening and must be in the hands of the officials indicated by that time. Proposals received after the time established for opening of bids will be returned unopened to the Respondent.

AWARDS OF CONTRACT: If a contract is awarded, it will be awarded to the lowest responsible bidder whose Proposal shall have met all prescribed requirements. The Contract will be awarded, if at all, within 60 calendar days after opening of Proposals. If the selected Respondent chooses not to Contract within 15 calendar days after Notice of Award its Proposal Guaranty shall forfeit to the benefit of the County and the County will move to Contract with the next lowest responsible Respondent.

CANCELLATION OF AWARD: The County reserves the right to cancel the Award of any Contract at any time before the execution of said Contract by all parties without any liability against the County.

RETURN OF PROPOSAL GUARANTY: All Proposal Guaranties except that of the lowest responsible Bidder will be returned immediately following the Award of the Contract. The Guaranty of the successful Bidder to whom the Award is made will be retained until the Contract Performance and Payment Bonds have been approved. The two others will be returned when the Award is made.

REQUIREMENTS OF PERFORMANCE AND PAYMENT BONDS: At the time of the execution of the Contract, and as part thereof, the successful Bidder shall furnish Performance and Payment Bonds each in the sum equal to 100 percent of the Contract. The Bonds shall be executed by the Contractor and a Surety Company acceptable to the County and authorized to do business in the State of Georgia.

In the event the bond is furnished by an out-of-state agent, it shall be countersigned by a Georgia resident agent in accordance with laws of Georgia.

ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE AS WELL AS WORKER’S COMPENSATION AS REQUIRED BY STATE

STATUTES.

PAYMENTS: Payment will be made to the contractor each calendar month based on the estimated amount of work complete in place as prescribed by the County’s standard practices.

NOTICE TO PROCEED: The work shall begin within 10 days after notification to begin work by the County and shall be carried through to completion without unreasonable delays and without suspension of the work unless authorized in writing by the County. Contractor and the County recognize that time is of the essence and that County will suffer financial and other losses if the Work is not completed on time. If there are unreasonable delays or unauthorized suspensions of the work, the County reserves the right to charge the Contractor, not as a penalty, but as liquidated damages payments by the Contractor to the County at the rate of $1,500.00 for each calendar day of delay. The Owner shall have the right to recover payments either directly from the Contractor or by deducting from any monies due, or which become due to the Contractor.

RETAINAGE: Retainage will be withheld at the rate of five (5) percent of the monetary value of the work completed until the project has reached Fifty (50) percent complete. At that time the retainage may be reduced to two and one half (2 ½) percent if the status of the work is satisfactory and approved by the Director. Retainage will not accrue interest. Final Payment of the amounts withheld will not be made until the project has been satisfactorily completed and accepted by the Director of Public Works of Habersham County.

E-VERIFY REQUIREMENT: All bidders shall provide a signed E-Verify affidavit with bid. Bids will not be considered without the Contractor’s affidavit. The successful bidder is responsible for obtaining a signed E-verify affidavit from each Subcontractor and Sub-subcontractors, if any.

INSURANCE REQUIREMENTS:

The Limits of Liability for the insurance by the General Conditions shall not be less than the following amounts:

A. WORKERS COMPENSATION:

(1) State Statutory

(2) Applicable Federal (e.g. Longshoreman’s) Statutory

(3) Employer’s Liability $1 Million

B. Comprehensive General Liability (including Contractual Liability, Premises-Operations; Independent Contractor’s Protective; Products Liability – Completed Operations; Broad Form Property Damages):

(1) General Aggregate (Except Products – Completed Operations) $2 Million

(2) Products – Completed Operations Aggregate $1 Million

(3) Personal and Advertising Injury (per Person/Organization) $1 Million

(4) Each Occurrence (Bodily Injury) $1,000,000 each occurrence

(5) Each Occurrence (Property Damage) $1,000,000 each occurrence

(6) Excess or Umbrella Liability $3 Million

a. General Aggregate $3 Million

b. Each Occurrence $3 Million

(7) Comprehensive Automobile Liability Insurance

a. Bodily Injury $1,000,000 each person; $1,000,000 each occurrence

b. Property damage $100,000 each occurrence; combined single limit of $250,000

c. Combines single limit per accident of property damage and bodily injury $2,000,000

NOTICE TO ALL BIDDERS: Certificates of Insurance must be available at the time the contract is signed by the Board of Commissioners.

INSURANCE

ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE, WORKER’S COMPENSATION LIABILITY INSURANCE, AND ANY OTHER

INSURANCE REQUIRED BY APPLICABLE STATE, FEDERAL, AND ADMINISTRATIVE LAW.

Such proof shall be submitted with the bid/proposal and show evidence of insurability satisfactory to Habersham County as to form and content. If the bid is selected by the County, the Bidder must maintain, at a minimum, the insurance policies and minimums indicated in the selected bid. If the Bidder maintains broader coverage and/or higher limits than shown in the bid, Habersham County shall be entitled to coverage for the higher limits maintained by the Bidder.

Any and all Insurance Coverage(s) and Bonds required under the terms and conditions of the contract shall be maintained during the entire length of the contract, including any extensions or renewals thereto, and until all work has been completed to the satisfaction of Habersham County. Evidence of said insurance coverages shall be provided on or before the inception date of the Contract.

Bidder shall provide written notice to Habersham County immediately if it becomes aware of or receives notice from any insurance company that coverage afforded under such policy or policies shall expire, be cancelled or altered.

Certificates of Insurance are to list Habersham County Government, its’ Officers, Officials and Employees as an Additional Insured (except for Workers’ Compensation and Professional Liability). This insurance shall apply as Primary Insurance before any other insurance or self- insurance, including any deductible, non-contributory, and Waiver of Subrogation provided in favor of Habersham County. If Habersham County shall so request, the Bidder will furnish the County for its inspection and approval such policies of insurance with all endorsements, or confirmed specimens thereof certified by the insurance company to be true and correct copies.

The obligations for the Bidder to procure and maintain insurance shall not be constructed to waive or restrict other obligations. It is understood that neither failure to comply nor full compliance with the foregoing insurance requirements shall limit or relieve the Bidder from any liability incurred as a result of their activities/operations in conjunction with the Contract and/or Scope of Work.

Questions, Interpretations and Addenda

The County reserves the right to amend this bid prior to the proposal due date by issuance of addendum/addenda. All addenda, if any, will be posted to the County website at www.habershamga.com . The County will not be responsible for any oral or other unofficial interpretation of any element of this Bid or its related documentation.

No inquiries or interpretation of meaning concerning this Request for Bids will be made to any interested party orally. Every inquiry or request for interpretation should be made in writing via e-mail. All inquiries and requests for interpretation should be sent via e-mail to Purchasing at purchasing@habershamga.com all questions and all answers will be posted on the website www.habershamga.com. It will be the responsibility of interested parties to periodically check the website for any new information and/or addenda.

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SIGNATURE SHEET

PROJECT NO.: S016224

HABERSHAM COUNTY

BID SUBMITTED

BY:

(Print Name of Firm)

CONTRACT EXECUTED ON BEHALF OF THE CONTRACTOR:

This the Day of ,2026

BY: TITLE

Printed Name of Official Signing Contract

WITNESS FOR THE

CONTRACTOR

CONTRACT EXECUTED ON BEHALF OF HABERSHAM COUNTY:

This the Day of , 2026

BY:

Habersham County Commission Chairman

WITNESS FOR THE

COUNTY

CONTRACT ACCEPTED BY THE COUNTY ON ,2026

ATTEST: COUNTY COMMISSION CLERK

BIDDERS DECLARATION

The bidder understands, agrees and warrants:

That the bidder has carefully read and fully understands the full scope of the requirements.

That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That the bidder has liability insurance and a declaration of insurance form will be provided before the commencement of any work.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to July 31, 2026 at 9:00 a.m. but may not be withdrawn after such date and time.

That Habersham County reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. Habersham County reserves the right to waive any technicalities and formalities in the bidding.

That by submission of this bid the bidder acknowledges that Habersham County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer( s) must sign and the corporate seal must be affixed to this bid.

BIDDER:

Name Title

Name Title

AFFIX CORPORATE SEAL (If Applicable)