RFP S-14100-00014807 OOST Director~1.docx

STate of Oregon

Oregon Department of State Lands Cover Page RFP TITLE: Oregon Ocean Science Trust Director of Strategic Initiatives and Programs Intermediate Request for Proposal (RFP) Number # S-14100-00014807 Date of Issue: September 8, 2025 Closing Date and Time: October 8, 2025 at 2:00 PM Pacific Time

Department of State Lands Procurement 775 Summer St. Suite 100 Salem, OR 97301

SECTION 1: BACKGROUND; DEFINITIONS; SCOPE

Background The Oregon Ocean Science Trust (OOST) Board is seeking a contractor to serve as the OOST Director of Strategic Initiatives and Programs (“Director”). The Director will serve as the primary lead for OOST operations, fundraising, grantmaking, and strategic partnerships. The estimated budget for this 1-year contract is $105,000/12 months (with the option to renew annually contingent on available funding).

The Oregon Ocean Science Trust (OOST) was established by the Oregon State Legislature in 2013 through Senate Bill 737. Its mission is to secure and distribute funding to promote ocean and coastal knowledge, research, and monitoring—ensuring the sustainable use of Oregon’s marine resources, enhancing coastal resilience, and supporting long-term ocean health for all Oregonians.

The OOST Board, appointed by the Oregon State Land Board, is composed of five members charged with the following mandates:

· Promote peer-reviewed, competitive research and monitoring to increase understanding of Oregon’s ocean and coastal resources;

· Promote innovative, collaborative, community-oriented, and multi-institutional approaches to research and monitoring;

· Enhance Oregon’s capacity for scientific ocean and coastal research;

· Establish and execute a competitive grant program, subject to available funding.

Since 2021, OOST has supported physical, biological, social, and economic research through peer-reviewed, competitive grantmaking, distributing nearly $2 million to projects aligned with Oregon’s ocean and coastal priorities.

OOST’s work is guided by its 2023–2028 Strategic Action Plan, which outlines priority actions across four key areas:

Enhancing Capacity Sustainable Funding Communications and Outreach Administration and Board Enhancement Current research and funding priorities include:

· Understanding Changes to Ecosystems and Species Characterizing shifts in ecosystem structure and function, species life history, and biodiversity hotspots.

· Enhancing Community Well-being and Resilience Investigating the relationship between community well-being and the coastal economy, including historic, current, and future ocean and coastal uses.

· Building OOST Capacity and Operating with Accountability OOST upholds the highest standards of transparency and fiscal responsibility, while actively building sustainable funding and organizational capacity to achieve its mission. Our work emphasizes actionable, transdisciplinary science that informs ocean and coastal policy, management, and decision-making.

In 2025–2027, OOST will focus on expanding its fundraising efforts and developing a diversified funding portfolio to support a $2–3 million annual competitive grant program addressing Oregon’s most pressing ocean and coastal research needs.

OOST is also collaborating with the California Ocean Science Trust and Washington-based partners to advance the West Coast Ocean Science Action Agenda. This initiative aims to mobilize public-private investments in infrastructure, technology, and workforce development to support a healthy, resilient, and productive ocean. Through a series of high-level convenings and subregional gatherings along the West Coast, shared science priorities will be identified and compiled into an implementation plan by late 2026. This plan will serve as a foundational tool for coordinated fundraising efforts in 2027–2028, including positioning West Coast partners to pursue federal funding through Congressional appropriations, agency budgets, and other national investment strategies.

More information can be found on the OOST website at www.oregonoceanscience.com and in the 2023-2024 Annual Report.

Definitions

Scope of Services The Oregon Ocean Science Trust (OOST) seeks to contract a highly qualified individual to serve as the Director of Strategic Initiatives and Programs (“Director”). This role will lead the implementation of OOST’s 2023–2028 Strategic Action Plan and help build the organizational capacity and funding necessary to launch and sustain a $2–3 million annual competitive grant program supporting Oregon’s ocean and coastal research priorities.

The Director will serve as the primary lead for OOST operations, fundraising, grantmaking, and strategic partnerships. This includes working closely with the OOST Board, contractors, and the Department of State Lands (DSL), as well as engaging with State and Federal legislators and their staff, agency personnel, and philanthropic partners.

In addition, the Director will lead OOST’s collaboration with regional entities—including the California Ocean Science Trust and Washington-based partners—to advance the West Coast Ocean Science Action Agenda. This work will require diplomacy, coordination, and the ability to navigate multi-state political and institutional landscapes to align shared science priorities and mobilize public-private investment.

The Director will report to the OOST Board.

The scope of services is described below:

The selected Proposer will serve as the Director of Strategic Initiatives and Programs (“Director”) for the Oregon Ocean Science Trust (OOST). All work is to be completed between January 1 - December 31, 2026. Key responsibilities include:

Task 1: Strategic Leadership & Implementation

· Lead the execution of OOST’s 2023–2028 Strategic Action Plan

· Develop and implement strategies to build organizational capacity and secure funding to launch and sustain a $2–3 million annual competitive grant program before or by 2028

· Support the OOST Board in strategic planning, governance, and organizational development

· Serve as the lead point of contact with DSL, who serves as the OOST fiscal agent

· Coordinate with DSL staff and contractors to ensure timely and effective operations Task 2: Fundraising & Grants

· Design and implement a fund development plan to meet annual fundraising goals

· Identify, cultivate, and steward relationships with individual donors, foundations, and government agencies

· Prepare and submit grant proposals, letters of inquiry, performance reports, and close-out documentation

· Assist Board members in fundraising efforts within their networks Task 3: Legislative & Government Engagement

· Foster relationships with Oregon legislators and U.S. congressional delegation

· Increase awareness and support for ocean and coastal science among policymakers and the public

· Assure timely submission of legislative concepts and funding requests

· Navigate State and Federal funding landscapes to support OOST priorities Task 4: Grantmaking & Program Management

· As funding for grantmaking is secured - Administer competitive, peer-reviewed grant processes in collaboration with DSL staff

· Convene experts to draft RFPs, scoring criteria, and review protocols

· Manage communications with applicants and grantees throughout the grant lifecycle

· Oversee reporting, invoicing, and final deliverables for funded projects

· Maintain and update the OOST website with grant outcomes and program highlights Task 5: Regional Collaboration & Diplomacy

· Represent OOST in the development and implementation of the West Coast Ocean Science Action Agenda

· Serve as lead liaison with the California Ocean Science Trust, Washington-based partners, and the West Coast Ocean Alliance (WCOA)

· Help facilitate subregional convenings and stakeholder engagement across the West Coast

· Assist in identifying and compiling shared science priorities into an implementation plan by late 2026

· Navigate inter-state politics and build consensus around shared science priorities Task 6: Communications & Outreach

· Coordinate and collaborate with communications contractors to develop messaging, materials, and media outreach

· Promote OOST’s mission and impact through public speaking, events, and earned media

· Maintain the OOST website

· Support the development of marketing and promotional materials

· Coordinate major events such as science summits and stakeholder convenings Task 7: Board & Organizational Support Schedule, organize, and participate in quarterly and any additional Board meetings Draft meeting agendas and facilitator guides in collaboration with Board leadership Maintain strong professional relationships with Board members and contractors Support financial compliance, reporting, and auditing activities Provide quarterly status updates and a final annual report to the Board Additional Services Upon request, provide additional development support related to OOST programs and activities OOST reserves the right to amend the resulting contract to include additional time and services, subject to need and budget approval All deliverables and work products will be subject to OOST review and will become property of the Trust Travel Requirements The Director will be expected to travel periodically to Newport and Salem, Oregon—approximately 4 to 6 times over the contract period—to attend OOST Board meetings quarterly, meet with legislators and agency staff, and participate in legislative hearings and other key engagements. Occasional travel within Oregon, California, and Washington—estimated at 2 to 4 trips total—may also be required to meet with donors, policymakers, and regional partners, and to support subregional convenings and stakeholder engagement activities related to the West Coast Ocean Science Action Agenda. There is also a possibility of limited travel to Washington, D.C.—once or twice during the contract period, with each trip estimated at 2 to 3 days—to engage with federal agency staff, congressional offices, or national partners as needed.

QUALIFICATIONS

QUALIFIED INDIVIDUALS SHOULD BE ABLE TO DEMONSTRATE THE FOLLOWING SKILLS AND EXPERIENCE:

Education & Core Competencies

· Bachelor’s degree and a minimum of six years of relevant work experience required; advanced degree preferred in a relevant field (e.g., environmental science, public policy, nonprofit management)

· Excellent written and verbal communication skills across formal and informal settings

· Strong project management and facilitation abilities

· Ability to set and meet deadlines while managing multiple priorities

· Proficient in Microsoft Office, Google Workspace, virtual meeting platforms, and other relevant digital tools Fundraising & Grant Management

· Demonstrated success in raising funds and managing awards from foundations, government agencies, corporations, major donors, or individual contributors

· Experience preparing and submitting grant proposals, performance reports, and close-out documentation

· Ability to develop and implement fund development strategies to meet organizational goals Legislative & Policy Engagement

· Demonstrated ability to engage effectively with State or Federal legislators to advance policy or funding priorities

· Understanding of Oregon’s legislative budget process and state agency budgeting Organizational Leadership & Collaboration

· Previous leadership or management experience in nonprofit, agency, or philanthropic settings

· Experience working with and reporting to Boards

· Ability to work independently and collaboratively with contractors, partners, and stakeholders

· Diplomatic and politically astute, with experience navigating complex intergovernmental relationships Additional Desired Skills & Experience

· Knowledge of Oregon and West Coast ocean and coastal issues, politics, and geographies

· Demonstrated commitment to the mission and values of the Oregon Ocean Science Trust Familiarity with regional ocean or environmental science initiatives and networks

SECTION 2: GENERAL INFORMATION

2.1 Submission Requirements

Proposers must submit a Proposal Response to criteria described in Section 3 and the Proposal Cover Sheet in order to participate in this procurement.

Any Proposal that is conditioned on OOST’s acceptance of any other terms and conditions or rights to negotiate may be rejected as non-responsive.

Proposals must be submitted via email to the Single Point of Contact identified below. Proposers must be registered in OregonBuys as a vendor prior to the RFP Closing Date and Time, as listed on the Cover Page. Visit https://www.oregon.gov/das/orbuys/pages/supplierregistration.aspx for information on how to register.

********DEADLINE FOR RESPONSE IS: October 8th, 2025 at 2:00 PM******** DSL will consider all timely submittals for the proposed project. Non-submittal or submittal after the established deadline are non-responsive and will not be considered. DSL is not responsible for incomplete or ‘unreadable’ submittals.

Proposals must be submitted via email to: Shelby.schad@dsl.oregon.gov

2.2 Proposal Submittal Requirements

Proposals must be emailed which clearly identifies the RFP number, the project name, the SPC name, agency name and address, and the proposal closing time and date. Mis-deliveries and late submittals will not be accepted or considered. Proposals must be received at the email by the required time. Late responses will not be considered.

Proposers must submit one (1) original signed proposal by an authorized signer via email. The proposal must not exceed 11 total pages; 12 pt font; 1” margins, excluding the Proposal Cover Sheet with References (Attachment A), Proposer Information and Certification Sheet (Attachment C), Sample Contract (Attachment D), Work Product Examples, and TIN Request form. Proposal electronic files, when printed, must fit on 8 ½” x 11” sheets of paper.

DSL will not be held responsible for any error or omissions from downloading the RFP. The official solicitation document is the one held at the DSL.

Those proposals which are incomplete or which do not meet all requirements of the RFP, will be deemed by DSL to be "non-responsive" and will be rejected. Proposals considered complete, or "responsive," will be evaluated to determine if they comply with the administrative, contractual, and technical requirements of the RFP. If the proposal is unclear, the proposer may be asked to provide written clarification to assist DSL in determining the issue of the proposal’s responsiveness.

2.3 Required Submittal Items

In addition to responses to the Evaluation Criteria in Section 3, Proposer’s Proposal must include the following:

· Proposal Response to Evaluation Criteria 3.1 - 3.4 Proposers must submit one (1) original signed proposal by an authorized signer via email.

· Proposal Cover Sheet with 3 References, Attachment A (Not counted in the page limitation)

· Proposer Information and Certification Sheet, Attachment C (Not counted in the page limitation)

· Request for Tax Identification Number (Not counted in the page limitation) The Proposal must include a completed TIN Request form (not physically attached this RFP). The form is available at:

http://www.oregon.gov/DSL/Business/Procurement/DocsPSK/TINreq.docx

· Resumes (Not counted in the page limitation)

2.4 Procurement Authority and Method. DSL is conducting this Intermediate Procurement according to its authority under ORS279A.050 (3) and OAR 137-147-0270.

2.5 RFP Questions. All inquiries relating to the RFP process, administration, deadline or award, or to the substantive technical portions of the RFP, must be directed to the Single Point of Contact (“SPC”) listed above. Questions regarding this RFP will be accepted until 2:00 p.m. Pacific Time on September 22, 2025. Questions from and answers to any one proposer will be forwarded to all proposers by (as soon as resolved and before the submission deadline), if such questions will clarify any part of this RFP.

2.6 References. Agency may check to determine if references provided support Proposer’s ability to comply with the requirements of this RFP. Agency may use references to obtain additional information, or verify any information needed. Agency may contact any reference (submitted or not) to verify Proposer’s qualifications.

SECTION 3 EVALUATION CRITERIA

3.1 Qualifications and Experience (40 points maximum):

Assesses the proposer’s relevant background, expertise, and demonstrated success in similar work, including the quality of past deliverables and alignment with the scope of this RFP.

3.2 Methodology (40 points maximum):

Evaluates the clarity, feasibility, and thoughtfulness of the proposed approach, including how well it addresses the objectives, timeline, and desired outcomes.

3.3 Budget and Cost (20 points maximum):

Assesses the realism, appropriateness, and cost-effectiveness of the proposed budget in relation to the Scope of Work and Proposed Methodology. Evaluates whether the cost is aligned with available resources and reflects a clear understanding of the effort required.

SECTION 4: EVALUATION PROCESS

4.1 Evaluations

Responses will be reviewed and ranked for content, solution features, and pricing for award, if any, in DSL’s sole discretion.

The outcome of the Evaluation process may, at the Agency’s sole discretion, result in:

a. Notice to Proposer(s) of award selection;

b. Notice to selected Proposer(s), as solely determined by Agency, to participate in Interviews or Follow/up questions; or

c. Cancellation of the RFP and either re-issuance of the RFP in the same or revised form or no further action by Agency with respect to the RFP.

4.2 Interviews/Follow-Up Questions (if any)

Agency may conduct and may score interviews/follow-up questions. If interviews/follow-up questions are conducted, the following will apply:

· Selected Proposers will be notified via email by December 1, 2025 of their interview time, if any.

· Interviews, if any, will be held virtually. Date(s) and time(s) will be determined by OOST.

· The number of Proposers selected for interviews/follow-up questions is at the sole discretion of Agency.

· Agency may score the interviews/follow-up questions. If scored, Interview/follow-up question scores (up to a maximum of 50 points) will be combined with the other criteria scores to arrive at a total score. The total score will be ranked to determine the apparent successful Proposer.

· Evaluation and scoring may be based on one or more of the following criteria but is not limited to:

· Technical Approach

· Ability to meet schedule

· Project Management/Cost Effectiveness

· Proposer’s General Qualifications

· Proposer’s Capabilities

· Proposer’s subcontracted services

· Describe the firm’s staffing capabilities, either in-house or via sub-consultant, to understand the technology and constraints with short-term counts.

· Describe how the firm will ensure they understand the current and future needs of short-term counts, and the constraints (mostly staffing).

4.3 Selection

DSL may award a contract to the proposer whose proposal and interview/follow-up questions, if any, that DSL determines in the exercise of its reasonable discretion, will best serve the interests of DSL.

Selected Proposers will be notified in writing of DSL’s notice of award.

SECTION 5: GENERAL SOLICITATION TERMS

5.1 By submitting a proposal to this RFP, proposer shall accept all terms and conditions of this RFP and Attachment B, Sample Contract.

5.2 DSL reserves the right, at its sole discretion: (1) to amend the RFP prior to the closing date (2) to amend the deadline for submitting proposals; (3) to determine whether a proposal does or does not substantially comply with the requirements of this RFP; (4) to waive any minor irregularity, informality, or nonconformance with this RFP; (5) to obtain from and/or provide to other public agencies, upon request, references, regarding the Proposer’s contract performance; (6) at any time prior to Contract execution (including after announcement of the apparent awardee): (a) to reject any proposal that fails to substantially comply with all prescribed RFP procedures and requirements; and (b) to reject all proposals received and cancel this RFP upon a finding by DSL that there is good cause and that such cancellation would be in the best interests of the State; (7) seek clarification on any or all proposals; and (8) negotiate the final description of work tasks, deliverables, and pricing of the sample Contract within the scope of what is advertised here for inclusion in the resulting Contract.

5.3 This RFP and one copy of each original response received, together with copies of all documents pertaining to the award of a Contract, shall be kept by DSL and made a part of a file or records, which shall be open to public inspection. If a proposal contains any information that is considered a trade secret under ORS 192.501 (2), each sheet of such information must be marked with the following legend:

“This proposal content constitutes a trade secret under ORS 192.501 (2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” ORS 192.501 (2). Therefore, non-disclosure of documents or any portion of a document submitted as part of a proposal may depend upon official or judicial determination made pursuant to the Public Records Law.

If a Proposal contains any information that may be considered exempt from disclosure under the various grounds specified in Oregon Public Records Law, ORS 192.430 through 192.505, Proposers must clearly designate any portion of its Proposal as exempt, along with a citation to the authority relied upon. Application of the Oregon Public Records Law shall determine whether any information is actually exempt from disclosure. Identifying a Proposal in whole as exempt from disclosure is not acceptable. Failure to identify a portion of the Proposal as exempt from disclosure, and the authority used, shall be deemed a waiver of any future claim of non-disclosure of that information.

5.4 The pricing and statement of work of the project may be negotiated, within the overall intent described in this RFP, with the selected Proposer. If negotiations are not successful and a Contract is not executed within 10 days, DSL may either: (a) terminate negotiations with the top selection and begin negotiations with the next highest ranked Proposer, (b) cancel the solicitation, or (c) continue negotiations with the highest ranked Proposer.

5.5 All costs associated with Proposer’s submission of the project concept and/or proposals are the sole responsibility of the proposer and shall not be borne by the State of Oregon. All proposals submitted will become public record.

5.6 Proposers submitting proposals may be afforded an opportunity for discussion and revision of proposals. Revisions may be permitted after submissions of proposals and prior to award for the purpose of obtaining best and final offers. For Proposers that do not submit a notice of withdrawal or another best and final offer, their immediate previous offer will be construed as their best and final offer. Negotiations may be conducted with responsible Proposers who submit proposals found to be reasonably likely to be selected for award.

5.7 Non-Discrimination. DSL, in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of State Lands, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of State Lands issued pursuant to such Act, hereby notifies all Proposers that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

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RFP # S-14100-00014807;

Attachment A

PROPOSAL COVER SHEET

Legal Name of Proposer: ___________________________________________ Address: __________________________________________ City, State, Zip: ______________________________ State of Incorporation: _______________________________ Entity Type: _________________________ Contact Name:__________________________ Telephone: _________________Email: _________________________ Oregon Business Registry Number (if required):__________________________________ Any individual signing below hereby certifies they are an authorized representative of Proposer and that:

Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by the Contract terms and conditions in Attachment A and as modified by any Addenda, except for those terms and conditions that Agency has reserved for negotiation, as identified in the RFP.

Proposer acknowledges receipt of any and all Addenda to this RFP.

Proposal is a Firm Offer for 90 days following the Closing.

If awarded a Contract, Proposer agrees to perform the scope of work and meet the performance standards set forth in the final negotiated scope of work of the Contract.

I have knowledge regarding Proposer’s payment of taxes and by signing below I hereby certify that, to the best of my knowledge, Proposer is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

Proposer does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. When awarding subcontracts, Proposer does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business. If applicable, Proposer has, or will have prior to contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112 (formerly HB 3060), of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. Agency may not enter into a contract with an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information and sample policy template.

Proposer complies with ORS 652.220 and does not unlawfully discriminate against any of Proposer’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability or age. Contractor’s continuing compliance constitutes a material element of the Contract and a failure to comply constitutes a breach that entitles Agency to terminate the Contract for cause.

Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

Proposer is not engaged in the provision of broadband Internet access service, or if at any time Proposer is engaged in or may engage in the provision of broadband Internet access service, Proposer is in compliance with Oregon Laws 2018, Chapter 88 (HB 4155) and applicable Public Utility Commission rules, and will remain in compliance throughout the term of the Contract.

Proposer and Proposer’s employees, agents, and subcontractors are not presently debarred, suspended, proposed for debarment under ORS 279B.130, or declared ineligible for the award of contracts by any federal agency or agency of the State of Oregon and are not included on:

the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf., or the government wide exclusions lists in the System for Award Management found at: https://sam.gov/SAM/ Proposer certifies that, to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Proposer, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the RFP. If any changes occur with respect to Proposer’s status regarding conflict of interest, Proposer shall promptly notify the State in writing. Proposer has made all Conflict of Interest (COI) disclosures, if any as required by the DSL COI Guidelines and COI Disclosure Form available at the following link: https://www.oregon.gov/DSL/Business/Procurement/Pages/PSK.aspx) (Check one of the following two certifications as applicable) |_| Proposer understands and has provided to all Associates (as defined in the COI Guidelines) the COI Guidelines and COI Disclosure Form. Proposer and, to the best of the undersigned’s information, knowledge and belief, Proposer’s Associates are in conformance with the COI Guidelines, have no employees that were employed by DSL within the last two-year period, and have no conflicts of interest or other disclosures required per the COI Guidelines or COI Disclosure Form.

|_| Proposer understands and has provided to all Associates (as defined in the COI Guidelines) the COI Guidelines and COI Disclosure Form. Proposer and, to the best of the undersigned’s information, knowledge and belief, all Associates have provided on the COI Disclosure Form(s) submitted with this Proposal all disclosures required per the DSL COI Guidelines.

If applicable, Proposer has, or will have prior to contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112, of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. (Agency may not enter into a contract with an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See additional information and sample policy template.)

Proposer certifies that all contents of the Proposal (including any other forms or documentation, if required under this RFP) and this Proposal Certification Sheet, are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

Proposer understands that any statement or representation it makes, in response to this RFP, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

Proposer acknowledges these certifications are in addition to any certifications required in the Contract and Statement of Work in Attachment A at the time of Contract execution.

(Print Name and Title)

REFERENCES

Provide 3 references from current or former client firms for TSM Field Technology Plan projects, or similar.

Name of Firm:

Reference Contact Person:

Alternate Reference Contact Person:

Project/Contract Title:

Description of Services provided:

Name of Firm:

Reference Contact Person:

Alternate Reference Contact Person:

Project/Contract Title:

Description of Services provided:

Name of Firm:

Reference Contact Person:

Alternate Reference Contact Person:

Project/Contract Title:

Description of Services provided:

RFP # S-14100-00014807;

Attachment C

PROPOSER INFORMATION AND CERTIFICATION SHEET

Legal Name of Proposer:

Address:

City, State, Zip:

State of Incorporation:

Entity Type:

Contact Name:

Telephone:

Email:

Oregon Business Registry Number (if required):

Any individual signing below hereby certifies they are an authorized representative of Proposer and that:

Proposer understands and accepts the requirements of this INTERMEDIATE PROCUREMENT. By submitting a Proposal, Proposer agrees to be bound by the Contract terms and conditions in Attachment A and as modified by any Amendment, except for those terms and conditions that Agency has reserved for negotiation, as identified in the INTERMEDIATE PROCUREMENT.

Proposer acknowledges receipt of any and all Amendments to this INTERMEDIATE PROCUREMENT.

Proposer is a Firm Proposal for 90 days following the Opening.

If awarded a Contract, Proposer agrees to perform the scope of work and meet the performance standards set forth in the final negotiated scope of work of the Contract.

I have knowledge regarding Proposer’s payment of taxes and by signing below. I hereby certify that, to the best of my knowledge, Proposer is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

Proposer does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. When awarding subcontracts, Proposer does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owned or an emerging small business. If applicable, Proposer has, or will have prior to contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112 (formerly HB 3060), of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. Agency may not enter into a contract with an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information and sample policy template.

Proposer complies with ORS 652.220 and does not unlawfully discriminate against any of Proposer’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability or age.

Contractor’s continuing compliance constitutes a material element of this Contract and a failure to comply constitutes a breach that entitles Agency to terminate this Contract for cause.

Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

Proposer is not engaged in the provision of broadband Internet access service, or if at any time Proposer is engaged in or may engage in the provision of broadband Internet access service Proposer is in compliance with Oregon Laws 2018, Chapter 88 (HB 4155) and applicable Public Utility Commission rules, and will remain in compliance throughout the term of the Contract.

Proposer and Proposer’s employees, agents, and subcontractors are not included on:

the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf., or the government wide exclusions lists in the System for Award Management found at: https://www.sam.gov/portal/ Proposer certifies that, to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Proposer, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the INTERMEDIATE PROCUREMENT. If any changes occur with respect to Proposer’s status regarding conflict of interest, Proposer shall promptly notify the State in writing.

Proposer certifies that all contents of the Proposal (including any other forms or documentation, if required under this INTERMEDIATE PROCUREMENT) and this Proposal Certification Sheet are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

Proposer understands that any statement or representation it makes, in response to this INTERMEDIATE PROCUREMENT, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

Proposer acknowledges these certifications are in addition to any certifications required in the Contract and Statement of Work in Attachment A at the time of Contract execution.

Authorized Signature

Date

(Printed Name and Title)

Attachment D

SAMPLE CONTRACT

State of Oregon Contract for Services

This Contract for Services (this “Contract”) is by and between the State of Oregon, acting through its Department of State Lands on behalf of the Oregon Ocean Science Trust (both referenced herein as “Agency”), and ________, a [_______][doing business as _____] (“Contractor”) and is effective as of the Effective Date.

Contractor’s Contract Administrator for this Contract is:

Name and Title **Address **City, State ZIP Phone: (xxx) xxx-xxxx Fax: (xxx) xxx-xxxx Email

Agency's Contract Administrator for this Contract is:

Contract Administrator Name, Title Department of State Lands 775 Summer St. Suite 100 Salem, OR 97301 Phone: (xxx) xxx-xxxx Fax: (xxx) xxx-xxxx Email

Either party may change its Contract Administrator by providing the other notice in compliance with Section 17.6 of this Contract.

Contract Term.

The “Effective Date” of this Contract is the later of (i) ____, or (ii) the date this Contract has been fully executed by each party and, approved as required by applicable law. Unless extended or terminated earlier in accordance with its terms, this Contract terminates on _____. The termination of this Contract will not extinguish or prejudice Agency’s right to enforce this Contract with respect to any default by Contractor that has not been cured.

Contract Documents. This Contract consists of the following documents, which are listed in descending order of precedence:

this Contract less all exhibits;

Exhibit A (Statement of Work);

Exhibit B (Required Insurance), Exhibit C (RESERVED);

Exhibit D (RESERVED);

Exhibit E (Independent Contractor Certification); and Exhibit F [RESERVED-AGENCY SPECIFIC EXHIBIT-IF NEEDED] The foregoing documents and Exhibits are attached hereto and made a part of the Contract by this reference.

Services.

Performance of Services. Contractor shall perform the services (the “Services”) and deliver to agency the deliverables (“Deliverables”) set forth in Exhibit A, the Statement of Work (the “Statement of Work”). The Statement of Work includes the delivery schedule for the Deliverables and Services. Contractor shall perform the Services in accordance with the terms and conditions of this Contract.

Submission and Acceptance of Deliverables. When the Statement of Work requires Contractor to deliver Deliverables to Agency, then Contractor shall deliver Deliverables that comply with the requirements and acceptance criteria set forth in the Statement of Work. Contractor shall provide written notice to Agency upon delivery of a completed Deliverables to Agency. By no later than (i) 15 business days after receipt of such notice, or (ii) the date or period for review set forth in the Statement of Work, Agency will determine whether the Deliverables has the characteristics and otherwise meets the acceptance criteria set forth in the Statement of Work. If Agency determines that the Deliverables has the characteristics and meets acceptance criteria set forth in the Statement of Work in all material respects, Agency will notify Contractor in writing of Agency’s acceptance of the Deliverables.

Rejection of Deliverables; Corrections. If Agency determines that a Deliverables does not have the characteristics or otherwise meet the acceptance criteria set forth in the Statement of Work in all material respects, Agency will notify Contractor in writing of Agency’s rejection of the Deliverables, and describe in reasonable detail in such notice the Agency’s basis for rejection of the Deliverables. Upon receipt of notice of non-acceptance, Contractor shall, within a 15 business day period, modify or improve the Deliverables at Contractor’s sole expense so that the Deliverables has the characteristics described in the Statement of Work and meets, in all material respects, the acceptance criteria, and notify the Agency in writing that it has completed such modifications or improvements and re-tender the Deliverables to Agency. Agency will thereafter review the modified or improved Deliverables within 15 business days of receipt of the Contractor's delivery of the Deliverables. Failure of the Deliverables to have the characteristics or meet in all material respects the acceptance criteria set forth in the Statement of Work after the second submission will constitute a default by Contractor. In the event of such default, Agency may either, (i) notify Contractor of such default and instruct Contractor to modify or improve the Deliverables as set forth in this Section, or (ii) notify Contractor of such default and pursue its remedies for default provided for by law or the terms of this Contract.

Compensation.

Not to Exceed Compensation. The maximum, not-to-exceed compensation payable to Contractor under this Contract, which includes any allowable expenses, is $105,000. Agency will not pay Contractor any amount in excess of the not-to-exceed compensation of this Contract, and will not pay for Services performed before the Effective Date or after the expiration or termination of this Contract. If the maximum compensation is increased by amendment of this Contract, the amendment must be fully effective before Contractor performs Services subject to the amendment.

Payments. Payments, including interim payments, to Contractor are subject to ORS 293.462, will be made only for completed and accepted Deliverables and Services, and will be made in accordance with the payment schedule and requirements set forth in Exhibit A.

Invoices. Contractor shall submit invoices to Agency as set forth in the Statement of Work or, if not set forth therein, to Agency’s Contract Administrator. Contractor may submit invoices in accordance with the payment schedule set forth in the Statement of Work or, if no payment schedule is set forth therein, then no more frequently than once per month for accepted Deliverables and Services The invoices must describe all Services performed with particularity, including the dates Contractor performed the Services for which it is requesting payment, and by whom the Services were performed and shall itemize and explain all expenses that this Contract requires Agency to pay and for which Contractor claims reimbursement.

Expenses. Agency will not pay or reimburse any expenses incurred by Contractor during the completion of the Services except as authorized in the Statement Work or elsewhere in this Contract. Any such authorized travel expenses must comply with the Oregon Travel Policy available on the Internet at: http://www.oregon.gov/das/cfo/sars/policies/oam/40.10.00.pdf Funds Available and Authorized. Contractor will not be compensated for Services performed under this Contract by any agency or department of the State of Oregon other than Agency. Agency believes it has sufficient funds currently available and authorized for expenditure to make payments under this Contract within Agency’s biennial appropriation or limitation. Contractor understands and agrees that Agency’s payments under this Contract are contingent on Agency receiving appropriations, limitations, or other expenditure authority sufficient to allow Agency, in the exercise of its reasonable administrative discretion, to continue to make payments under this Contract.

Contractor’s Personnel.

Key Persons. Contractor acknowledges and agrees that Agency selected Contractor, and is entering into this Contract, because of the special qualifications of Contractor's key persons identified in the Statement of Work (each a “Key Person” and, together, “Key Persons”). Neither Contractor nor a Key Person may delegate performance of the powers and responsibilities that a Key Person is required to provide under this Contract to another Contractor employee, subcontractor or agent without first obtaining the written consent of Agency. Further, Contractor may not re-assign or transfer a Key Person to other duties or positions such that the Key Person is no longer available to provide the Agency with the required expertise, experience, judgment, and personal attention, without first obtaining Agency's written consent to such re-assignment or transfer, which Agency will not unreasonably withhold or delay. Notwithstanding the foregoing, Contractor may replace a Key Person in the event the Key Person is no longer available due to circumstances beyond Contractor’s reasonable control, such as death, illness, or termination of employment with Contractor. In the event Contractor requests that Agency approve a re-assignment or transfer of a Key Person, or if Contractor must replace a Key Person, Agency may interview, review the qualifications of, and approve or reject the proposed replacement for the Key Person. Any such replacement must have substantially equivalent or better qualifications than the Key Person being replaced. Any replacement personnel approved by Agency in writing (email acceptable) will thereafter be deemed a Key Person for purposes of this Contract, and the Statement of Work will be deemed amended to include such Key Person.

Payment for Replacement Key Personnel. If Agency is paying Contractor on an hourly or other periodic basis, then Contractor will not charge Agency, and Agency will not pay, for a replacement Key Person while such replacement acquires the project knowledge and skills necessary to perform the Services. Such period of non-charge will be agreed upon by the parties.

State Premises. Contractor and Contractor staff shall comply with all policies, rules, procedures, and regulations established by Agency and the State for access to and activities in and around premises controlled by Agency or any other agency of the State.

Independent Contractor; Responsibility For Taxes And Withholding Independent Contractor. Contractor shall perform all Services as an independent contractor. Agency reserves the right (i) to determine and modify the delivery schedule for the Services and (ii) to evaluate the quality of the Services; however, Agency may not and will not control the means or manner of Contractor's performance. Contractor is responsible for determining the appropriate means and manner of performing the Services.

No Conflicts. Contractor, by signature to this Contract, represents and warrants that Contractor’s performance of the Services under this Contract creates no potential or actual conflict of interest as defined by ORS 244; and no statutes, rules or regulations of any State of Oregon or federal agency for which Contractor currently performs work would prohibit Contractor from performing the Services under this Contract.

Affiliation. Contractor understands and agrees that it is not an "officer," "employee," or "agent" of the State of Oregon, as those terms are used in ORS 30.265 or otherwise.

Taxes and Benefits. Contractor is responsible for all federal or state taxes applicable to compensation or payments paid to Contractor under this Contract and, unless required by applicable law, Agency will not withhold from such compensation or payments any amount to cover Contractor's federal or state tax obligations. Contractor is not eligible for any social security, unemployment insurance or workers' compensation benefits from compensation or payments paid to Contractor under this Contract, except as a self‑employed individual.

Subcontracts, Successors, And Assignments Subcontracts. Contractor shall not enter into any subcontracts for any of the Services required by this Contract without Agency's prior written consent.