RFP RR-BE34-08052025 ABATEMENT SERVICES (REBID2) FINAL.pdf

REQUEST FOR PROPOSAL (RFP) - RR-BE34-08052025

ABATEMENT SERVICES FOR FEDERALLY FUNDED PROJECTS

(RFP) Number RFP-RR-BE34-08052025 RFP Publish Date 08/14/2025 Mandatory Prebid Meeting (Virtual)

Proposals will not be accepted from firms not in attendance at the prebid meeting. Admittance to the meeting will be closed 15 minutes after the meeting starts.

Date: 08/20/2025 Time: 10:00 a.m.

Use the link below to register for the mandatory prebid meeting. Once registered, you will receive log-in credentials for the meeting.

https://us06web.zoom.us/meeting/register/AphPd7UJQXCtXNp9emzbJg

Question Deadline All questions must be submitted using the BidNet Q & A portal. No phone calls or emails will be accepted.

Date:08/21/2025 Time: 1:00 p.m., Local Time

Bid Due Date All RFP responses must be uploaded to the BidNet website (www.Bidnetdirect.com). No physical Bid submissions or faxes will be accepted.

Date: 08/28/2025 Time: No later than 10:00 a.m. local time

Virtual Bid Opening 08/28/2025 10:30 a.m., Local Time via Zoom https://us06web.zoom.us/j/7259740019 Anticipated Contract Award 09/2025 Anticipated Contract Start Date 09/2025

This RFP is administered by:

The Detroit Land Bank Authority, 500 Griswold Street, Suite 1200, Detroit, Michigan 48226 https://us06web.zoom.us/meeting/register/AphPd7UJQXCtXNp9emzbJg http://www.bidnetdirect.com/ https://us06web.zoom.us/j/7259740019

DLBA RFP RR-BE34-08052025

ABATEMENT SERVICES

TABLE OF CONTENTS

Section Title 1 Introduction 2 Designated Points of Contact 3 Questions Regarding the RFP 4 Eligibility for Award 5 Compliance With the Scope of Services 6 Term of Performance 7 Section 7 Is Omitted from the RFP 8 Submission Instructions 9 Instructions on Completing Exhibit B – Price Sheet

10 Instructions on Completing the RFP Submission Affidavit 11 Conditions on Bids 12 Opening Bids 13 Contract Term 14 Transfer of Contract/Subcontracting 15 Independent Price Determination 16 Evaluation & Selection Process 17 Contract Payments 18 Ethics and Compliance Hotline 19 Mandatory Prebid 20 Bond Requirements 21 Technical Problems With BidNet 22 Discovery Discrepancies, Error and Omissions in the RFP Document 23 Notice of Award 24 RFP Cancellation or Withdrawal 25 Amendements, Modifications, Clarifications Regarding the RFP 26 Insurance Requirements 27 Amendements, Modifications, Clarifications Regarding the RFP

RFP Submission Checklist

EXHIBITS

A Scope of Services B Price Sheet C Affidavits D Statement of Qualifications Form E Addendum Acknowledgement Form F Wage Determination as of 07/18/2025

ATTACHMENTS

A Assumptions and Exceptions B Licenses and Certifications C Reference Form D This solicitation does not have an Attachment D E Pre-NTP Plan & Timeline F Principal Information Sheet – Primary Contractor G DLBA Project Manual H Project Manual Acknowledgement I Staffing Summary Form

RFP RR-BE34-08052025 Abatement Services Detroit Land Bank Authority

1. INTRODUCTION

The Detroit Land Bank Authority (DLBA) is seeking proposals from qualified Contractors to provide ABATEMENT SERVICES for the Blight Elimination Round Three and Round Four projects. All work will be subject to Davis Bacon Federal Prevailing Wage Requirements. See Exhibit F – Prevailing Wage Determination Rates.

Bids will be received via the BidNet website (www.Bidnetdirect.com) as per the information contained on the RFP Cover Page.

The DLBA reserves the right to change the deadline of this RFP at any time prior to the date and time specified on the Cover Page of this RFP. The DLBA will notify Contractors of any change in the deadline through BidNet.

The Detroit Land Bank Authority's mission is to return the city's blighted and vacant properties to productive use. We utilize a variety of sales programs to make homeownership and land purchases accessible to Detroiters. Plus, we take our commitment to revitalization one step further with our Compliance program, requiring renovation and occupancy to improve neighborhoods and combat real estate speculation. The Detroit Land Bank Authority works directly with individual buyers, as well as Community Partner organizations and developers for projects big and small.

2. DESIGNATED POINTS OF CONTACT FOR THIS RFP

The designated point of contact for the RFP is Enna A. Bachelor, Procurement Manager. All inquiries and questions regarding the RFP must be submitted through BidNet. No phone calls or emails will be accepted.

3. QUESTIONS REGARDING THIS RFP

All questions regarding the RFP must be submitted through BidNet (www.Bidnetdirect.com). Questions must be submitted no later than the question deadline listed on the Cover Page of this RFP. The DLBA does not guarantee a response to questions submitted outside of BidNet or after the question deadline specified. No phone calls will be accepted. All inquiries regarding the solicitation shall be submitted via the BidNet website.

The DLBA will issue an addendum that will be posted to BidNet to address all questions received by the question deadline.

All interested parties are hereby notified that no oral interpretation, information, or instruction provided by an officer, employee, partner, or contractor of the DLBA is binding upon the Authority.

4. ELIGIBILITY FOR AWARD

The DLBA will only evaluate Bids which are completed and submitted in accordance with the terms and conditions of this RFP. Instructions for accurately completing the Bid are included in the RFP. The DLBA will evaluate each bid received to determine if it meets the minimum requirements for consideration. Bids which do not meet the minimum requirements will be rejected and not evaluated.

Minimum Requirements

• Contractors must demonstrate a minimum of five (5) years of experience performing asbestos abatement and mold remediation services on residential structures of similar scope and size.

• Valid Michigan Asbestos Abatement Contractor License (In the name of the company submitting the bid or the name of a principal listed on the principal information sheet or Resolution of Corporate Authority)

• Valid Mold Remediation Certification (IICRC AMRT, NORMI, or EPA/state-recognized equivalent)

• OSHA/MIOSHA Asbestos Training Certificates

RFP RR-BE34-08052025 Abatement Services Detroit Land Bank Authority

• Mold remediation training documentation for supervisors and field staff

• Contractors must be able to mobilize within seven (7) calendar days of Notice to Proceed

• Contractors must not be debarred or suspended from any federal, state, or local entity

• Bidders will not be considered for award if the asbestos abatement contractor has received five (5) or more environmental violation notices from OSHA, EGLE, or the EPA in the past five (5) years or has been subject to an Administrative Consent Order or Consent Judgement. View the Public Entity Asbestos Removal Verification Act 59 of 2024 by using the following link: (mcl-Act-59-of-2024.pdf)

Interested Contractors are strongly advised to read this RFP in its entirety prior to submitting a Bid. Furthermore, interested Contractors are strongly advised to review the regular communication from the DLBA regarding the RFP along with any addendums or communications issued. All engagement with vendors will be conducted through the BidNet website.

5. COMPLIANCE WITH THE SCOPE OF SERVICES

The work solicited under the Request for Proposal is subject to the associated Scope of Services. The Scope of Services (“Services”) for this RFP may be obtained through BidNet. Bidders assume all responsibility for reviewing and understanding the Services sought through this RFP. By responding to this RFP, Bidders acknowledge familiarity with and acceptance of the Scope of Services.

6. TERM OF PERFORMANCE

The successful Bidder must complete all work included under the RFP within the timeline agreed upon in the executed Agreement and a Notice to Proceed. Contract term shall be from notice to proceed through June 30, 2026.

7. Section 7 has been omitted from the RFP

8. SUBMISSION INSTRUCTIONS

All RFP responses shall be uploaded to the BidNet website in Adobe Acrobat PDF format by the due date and time specified on the RFP Cover Page. Bids shall be submitted in Adobe Acrobat PDF Format. The RFP Submission Affidavit must be signed by an official authorized to bind the firm to its provisions.

9. INSTRUCTIONS ON COMPLETING EXHIBIT B - PRICE SHEET FOR THIS RFP

Pricing must be offered on the forms provided by the DLBA. Please do not alter or add any information to the pricing sheet contained herein.

FAILURE TO SUBMIT PRICING ON THE PROPSAL FORM PROVIDED BY THE DLBA MAY BE CAUSE FOR REJECTION OF YOUR BID AS NON-RESPONSIVE AND INELIGIBLE FOR AWARD. DO NOT ADD ANY TEXT, LOGOS OR IMAGES TO THE PRICING FORM PROVIDED BY THE DLBA. SUBMIT THE COMPLETED FORM

WITHOUT ANY ALTERATIONS.

A. Contact Information. Bidders must complete the Contact Information section on the Price Sheet. The legal entity identified on the Price Sheet must match the legal entity identified on the W9 provided in response to the RFP.

At least one point of contact identified on the Price Sheet must be an Authorized Agent of the Bidder.

B. Bidders must not qualify the information entered on the price sheet in any way. All assumptions or exceptions impacting the pricing or services offered shall be listed on the Assumptions and Exceptions Form (Exhibit A) provided with the RFP.

RFP RR-BE34-08052025 Abatement Services Detroit Land Bank Authority https://www.legislature.mi.gov/documents/mcl/pdf/mcl-Act-59-of-2024.pdf

10. INSTRUCTIONS ON COMPLETING THE RFP SUBMISSION AFFIDAVIT

Bidders must fully complete and submit the RFP Submission Affidavit (See Exhibit C – Affidavits) in response to this RFP. The legal entity identified on the W9 provided in response to the Request for Proposal must match the legal entity identified on the Submission Affidavit.

11. CONDITIONS ON BIDS

A. Voluntary Submittal: Bids are strictly voluntary on the part of the Bidder, and the Bidder assumes all responsibility and costs for the preparation and submittal of the Bid in accordance with the terms and conditions of this RFP. The DLBA accepts no responsibility for and shall not reimburse the Bidder for any costs incurred in the preparation and submittal of any Bid.

B. One Bid Per Bidder: A Bidder may only submit one (1) Bid in response to this request. This includes any Bid submitted by a subsidiary, affiliated company, or any franchise.

C. Public Disclosure: All Bids are subject to public disclosure in accordance with Federal and State Laws (Freedom of Information Act.)

D. Property of DLBA: All Bids which are submitted will become the property of the DLBA, and the DLBA will keep and maintain Bids in accordance with applicable record retention rules.

E. Withdrawal of Bid: A Bidder may withdraw a Bid prior to the deadline by submitting a request for withdrawal through the BidNet website.

F. Binding Bid: A Bid shall remain binding upon the Bidder for a period of one hundred and twenty (120) calendar days after the submission deadline.

G. Bids Submission: The name under which the bid is submitted through BidNet must match the name of the company provided on the W9 submitted with the bid document.

12. OPENING OF BIDS

The DLBA will publicly open and read all bids received at the time specified on the Cover Page of the RFP.

Interested persons who which to attend the Public Opening may do so virtually using the credentials below:

Virtual Bid Opening Attendance on Zoom:

By Computer:

Meeting Link: https://us06web.zoom.us/j/7259740019 Meeting ID: 725 974 0019

By Phone: 305-224-1968 Meeting ID: 725 974 0019 https://us06web.zoom.us/j/7259740019

13. CONTRACT TERM

Should a contract result from this solicitation the term shall begin upon notice to proceed through June 30, 2026.

14. TRANSFER OF CONTRACT/SUBCONTRACTING

The successful Bidder will be prohibited from assigning, transferring, converting or otherwise disposing of the contract agreement to any other person, company, or corporation without the express written consent of the DLBA.

The successful Bidder shall be bound by the terms and conditions of the contract without deviation. No renegotiation will take place. Subcontracting of any work specified in the scope of services is prohibited. Firms responding to the RFP must demonstrate the capability to self-perform all required services without reliance on subcontractors.

15. INDEPENDENT PRICE DETERMINATION

By submission of a bid response, the Bidder certifies, as to its own organization that in connection with the proposal response submitted:

A. Prices offered have been arrived at independently without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other responding firm or competitor; and

B. No attempt has been made or will be made by the submitting firm to induce any other person or firm to submit or not submit a proposal for the purpose of restricting competition.

16. EVALUATION & SELECTION PROCESS

Bids which meet the minimum requirements will be evaluated by an evaluation committee made up of DLBA staff.

The DLBA reserves the right to award in its best interest. The DLBA further reserves the right to award contracts to multiple Contractors for the services requested herein. At the DLBA’s sole discretion, it may hold meetings bidders to receive additional information. The DLBA reserves the right to select and subsequently recommend for award the proposed services that best meet its required needs, quality levels, and budget constraints. The DLBA reserves the right to reject all proposals, make an award based directly on the proposals received, award contracts to multiple Contractors, and negotiate separately with each firm. Subsequent negotiations may be conducted, but such negotiations will not constitute acceptance, rejection, or a counteroffer on the part of the DLBA. The firm(s) selected will be chosen based on the apparent greatest benefit to the DLBA. The Detroit Land Bank Authority reserves the right to waive any irregularities it deems immaterial or non-essential to the evaluation or award process.

Evaluation Criteria: The following represents the principal selection criteria, which will be considered during the evaluation process. Clear and concise proposals will be considered an asset to a submission, Elaborate, lengthy or redundant proposals beyond that sufficient to present complete and effective proposal are not necessary or desired. Evaluation criteria are as follows:

EVALUATION CRITERIA

# Description Maximum

Points 1 Pre-NTP Plan & Project Timeline: Demonstrated ability to prepare for and execute the Scope of Services within the timeframe required by the DLBA.

Exhibit E Pre-NTP Plan Project Timeline

2 Cost: Pricing must be reasonable and sufficient to cover all expenses associated with completing the Scope of Services within the required timeframe.

Price Proposal Assumptions & Exceptions Impacting Price Wage Rates from Staffing Summary Form

3 Experience/References: Proof of at least 5 years of experience in the relevant services, including for primary and sub-consultants. Provide a minimum of three references for projects similar in scope and size to the Scope of Services outlined in the RFP. Demonstrated experience of sub-consultants is also required.

Reference checks Demonstrated experience w/projects of similar scope and size Staffing Summary Form Experience processing certified weekly payroll Proof of required licensing/certification

4 Capacity: Adequate staffing and resources for both primary and sub-contractors to complete all assigned work within the required timeframes.

Staffing Summary Statement of Qualifications

5 RFP Responsiveness: A comprehensive proposal response that includes all required documents and provides complete and accurate information, demonstrating the firm's ability to fulfill the Scope of Services outlined in the

RFP.

Substantial compliance with required submittals Complete accurate forms and submittals of documents listed on the RFP Submission Checklist

All proposals will be evaluated and scored by a DLBA committee. The DLBA may interview qualifying providers and adjust scores based on these interviews. Selection criteria will guide which providers are contacted. The DLBA reserves the right to award contracts without interviews, to multiple firms, or to reject all proposals. Meetings with shortlisted proposers may be held for additional information.

The DLBA will recommend services that best meet its needs, quality standards, and budget. It may negotiate separately with each firm, but such negotiations do not imply acceptance or rejection. Firms will be chosen based on the greatest benefit to the DLBA.

EACH PERSON SIGNING THE PROPOSAL CERTIFIES THAT:

C. They are the person in the Bidder’s organization responsible for the decision as to prices being offered in the proposal response and that they have not participated and will not participate in any action contrary to (A)and (B) above ; or

D. They are not the person in the Bidder organization responsible for the decision as to prices being offered in the proposal response but that they have been authorized in writing to act as an agent of the persons responsible for such decisions in verifying that such persons have not participated, to contrary to (A) and (B) above.

17. CONTRACT PAYMENTS

The DLBA will process payment requests based upon the satisfactory completion of deliverables agreed to for each phase of the project. Payments will be made by ACH transaction to the successful Bidder within 30 days of receipt of a complete and accurate invoice. The DLBA will process payment requests upon the satisfactory completion of each survey for each structure, as agreed upon in the deliverables. Payments will be made by ACH transaction to the successful Bidder within 30 days of receipt of a complete and accurate invoice for each completed survey.

18. ETHICS AND COMPLIANCE HOTLINE

The DLBA Board of Directors has hired Lighthouse Services to provide an ethics and compliance hotline for all DLBA employees, vendors and customers and the general public, to ensure that all reports may be submitted anonymously and without fear of retribution. All reports will be delivered only to the Board, and all efforts will be made to protect the identity of the individual making the report when conducting the investigation. Reports may cover, but are not limited to: ethical violations, wrongful discharge, unsafe working conditions, internal controls, quality of service, vandalism and sabotage, sexual harassment, theft, embezzlement, discrimination, conduct violations, alcohol and substance abuse, threats, fraud, bribery, kickbacks, conflicts of interest, improper conduct, violation f company policy, violation of the law, misuse of company property, or falsification of contracts, reports or records. Lighthouse Servies toll free number and other methods of reporting are available 24 hours a day, 7 days a week.

Website: www.lighthouse-services.com/detroitlandbank

Telephone:

• English Speaking within the USA and Canada 844-446-0004

• Spanish Speaking within North America 800-216-1288

Email: reports@lighthouse-services.com (MUST include “Detroit Land Bank” in report)

Fax: 215-689-3885 (MUST include “Detroit Land Bank” in report)

19. MANDATORY PREBID

Bids will not be considered by firms not in attendance at the mandatory virtual prebid. Information regarding the date, time, location(s) of the mandatory prebid meeting can be found on the RFP Cover Page. Prebid attendance will be documented and no admittance will be granted after the time specified on the RFP coversheet.

20. BOND REQUIREMENTS

All proposals submitted must include a Bonding Capacity Letter from a Bonding company authorized to do business in the State of Michigan which provides the following information:

1. Vendors must include with their Bid Submission a bid bond issued by surety licensed to do business in the statement of Michigan in the amount of $10,000.00. Bids will not be considered from firms that do not submit a bid bond.

2. Vendors must submit with their bid response a bonding capacity letter which demonstrates $200,000.00 of bonding capacity for this project from a surety company licensed to do business in the State of Michigan.

RFP RR-BE34-08052025 Abatement Services Detroit Land Bank Authority http://www.lighthouse-services.com/detroitlandbank mailto:reports@lighthouse-services.com

3. The successful firm(s) must secure and submit a payment and performance bond for the total contract amount (100%) of the work covered under the Service Agreement upon contract award.

21. TECHNICAL PROBLEMS WITH BIDNET

If an interested vendor’s experience technical difficulties with BidNet, the vendor must immediately contact BidNet customer support at 800-990-9339 or support@bidnet.com .If the matter is not resolved, the vendor must send an email to the RFP’s designated pointed of contact.

22. DISCOVERY OF DISCREPANCIES, ERRORS AND OMISSIONS IN THE RFP DOCUMENT

If an interested vendor discovers any discrepancy, error or omission in any RFP document, the interested vendor must immediately notify DLBA through BidNet.

23. NOTICE OF AWARD

After evaluation and contract approval the DLBA may issue a Notice of Award (“Notice”) and the contract agreement to the successful vendor(s) via e-mail. The successful vendor(s) will have five business days from the date of the notice to submit:

• Payment and Performance Bonds

• Partially executed Agreement

• Certificate(s) of Insurance

24. RFP CANCELLATION OR WITHDRAWAL

The DLBA reserves the right to cancel or withdraw this RFP at any time prior to award. The DLBA will communicate the cancellation or withdrawal of this RFP through BidNet.

25. AMENDMENTS, MODIFICATIONS, CLARIFICATIONS REGARDING THE RFP

The DLBA reserves the right to clarify, modify or amend this RFP at any time prior to award. The DLBA will communicate any clarifications, modifications, or amendments through BidNet.

26. INSURANCE REQUIREMENTS

The Successful Vendor must submit a current and valid copy of any and all Certificate(s) of Insurance which provide(s) evidence of the following coverages:

i. Workers’ Compensation Insurance. Policy with Michigan statutory limits;

ii. Employer’s Liability Insurance. Minimum limits of $500,000.00 per accident, $500,000.00 per disease, and $500,000.00 per disease/employee;

iii. Commercial General Liability Insurance. Combined single limits of $1,000,000.00 per occurrence and a minimum aggregate of $2,000,000.00.Commercial General Liability must include Explosion, Collapse and Underground (XCU) coverage;

iv. Automobile Liability Insurance. Coverage must include all owned, hired, and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan No-Fault Insurance Act, including residual liability insurance with a minimum combined single limit of $100,000 per occurrence;

RFP RR-BE34-08052025 Abatement Services Detroit Land Bank Authority mailto:support@bidnet.com v .Professional Liability Insurance. Minimum coverage of no less than $1,000,000.00 per claim and $2,000,000.00 in the aggregate;

vi. Pollution Liability Insurance. Minimum coverage of no less than $1,000,000.00 per claim and $2,000,000.00 in the aggregate.

viii. Mold Remediation Liability Insurance: $1,000,000 per occurrence/ $2,000,000 aggregate

DLBA must be listed as additional insured on all insurance policies. Successful firms shall submit both the COI and a copy of the policy/policies in their entirety upon Notice of Award as prescribed herein.

RFP-RR-BE34-08052025

ASBESTOS ABATEMENT SERVICES

RFP SUBMISSION CHECKLIST

COMPANY NAME:______________________________________________________________________

Bidders shall upload and submit to the BidNet website all documents listed on the RFP Submission Checklist in the order listed below. Documents shall be submitted in TWO FILES

File #1 – Proposal Response in Adobe Acrobat PDF Format File #2 – Exhibit B Price Sheet in Excel Format

Please DO NOT submit more than two files

1. RFP Submission Checklist

2. Exhibit B – Price Sheet

3. Attachment A – Assumptions & Exceptions

4. Bid Bond ($10,000.00)

5. Bonding Capacity Letter

6. Certificate(s) of Insurance

7. State of Michigan Certificate of Good Standing or Existence

8. Exhibit D – Statement of Qualifications

9. Attachment I – Staffing Summary Form

10. Attachment E – Pre-NTP Plan & Timeline

11. Exhibit C – Affidavits

12. Attachment B - Licenses and Certifications

a. Valid Michigan Asbestos Abatement Contractor License in the name of the company or a principal listed on the Principal Sheet or Resolution of Corporate Authority submitted with your bid response.

b. Valid Mold Remediation Certification (IIRC AMRT, NORMI, or EPA/state-recognized equivalent) in the name of the company or a principal listed on the Principal Sheet or Resolution of Corporate Authority submitted with your bid response.

c. OSHA/MIOSHA Asbestos Training Certificates for all supervisors and field staff that will be assigned to work the project

d. Mold remediation training documentation OSHA/MIOSHA Asbestos Training Certificates for all supervisors and field staff that will be assigned to work the project

13. Attachment C – References

14. Company W9

15. Attachment F- Principal Information Sheet – Primary Contractor

16. Attachment H – Project Manual Acknowledgement

17. Exhibit J - Addendum Acknowledgement Form

18. Supplemental Proposal Information

Contractor must use DLBA forms where provided

RFP Submission Checklist Continued

I _______________________________________________________________ [INSERT NAME]

Certify that the proposal submitted includes all information requested and uses forms provided by the Detroit Land Bank Authority when applicable.

Authorized Signature:_______________________________________________ Date:________________

Print Name:____________________________________________ Title:______________________________

Contact Person to whom questions regarding the RFP should be submitted:

Name:___________________________________________________ Title:__________________________

Office Phone:_________________________________ Mobile Phone:____________________________

Email Address:___________________________________________________________________________

RFP RR-BE34-08052025

ABATEMENT SERVICES - SCOPE OF SERVICES

Funded by the American Rescue Plan Act (ARPA) – Coronavirus State and Local Fiscal Recovery Funds (SLFRF) and the

Detroit Land Bank Authority.

Project Overview

The Detroit Land Bank Authority (DLBA) is seeking qualified contractors to perform asbestos abatement services for residential structures under its Blight Elimination Programs (BE3 and BE4).

Abatement services will support DLBA’s efforts to stabilize and prepare properties for future rehabilitation. Properties will be assigned on an ongoing basis through individual Work Orders.

All work must strictly adhere to the following applicable regulations:

• U.S. Environmental Protection Agency (EPA) Regulations o National Emission Standards for Hazardous Air Pollutants (NESHAP) – 40 CFR Part 61, Subpart M (Asbestos Regulations) o Resource Conservation and Recovery Act (RCRA) – 42 U.S.C. §6901 et seq. (Hazardous Waste Disposal)

• U.S. Occupational Safety and Health Administration (OSHA) Regulations o General Industry Standard – 29 CFR 1910.1001 o Construction Industry Standard – 29 CFR 1926.1101 (Asbestos Handling & Removal)

• Michigan Occupational Safety and Health Administration (MIOSHA) Regulations o Asbestos Standards for Construction – MIOSHA Part 602 o Asbestos Standards for General Industry – MIOSHA Part 305

• Michigan Department of Environment, Great Lakes, and Energy (EGLE) Regulations o Michigan Public Act 135 of 1986 (Asbestos Abatement Contractors Licensing Act)

• U.S. Department of Labor (DOL) – Davis-Bacon Act (40 U.S.C. 3141-3148) o Prevailing Wage Requirements for Federally Funded Projects

Failure to comply with project specifications, safety protocols, submission requirements, and reporting guidelines may result in financial penalties, withholding of payments, contract termination, and legal consequences.

Property Types

Services will cover a variety of residential structures, including but not limited to:

• Single-family homes

• Multi-family residences (such as duplexes, triplexes, and quad-plexes)

Scope of Work

1. Pre-Abatement Survey & Inspection

• The Hazardous/Regulated Materials Survey & Inspection Report (attached as Exhibit A) identifies the presence, location, and quantity of asbestos-containing and other hazardous materials at each site.

• Surveys will be provided to the Contractor at the time the Work Order (WO) is issued.

• Contractors must verify site conditions against the report and report any discrepancies before work begins.

• No payment adjustments will be made for abatement of materials exceeding those identified in the report unless authorized in writing by DLBA.

• If additional ACM is discovered, the contractor must:

o Cease all abatement activities immediately.

o Notify the Environmental Consultant for inspection and sampling.

o Submit a change order request for DLBA approval before proceeding.

• Contractors are not authorized to Point Count materials to eliminate them from abatement without proper documentation and DLBA approval.

2. Asbestos Removal & Disposal

• Abatement and disposal must strictly adhere to EPA, OSHA, MIOSHA, RCRA, and NESHAP regulations.

• No abatement may commence without an approved Notice of Intent to Renovate/Demolish.

• All asbestos-containing waste materials (ACWM) must be disposed of at a licensed Type II landfill.

• Contractors must:

o Ensure all executed waste manifests are legible.

o Maintain records for a minimum of seven (7) years.

o Submit executed waste manifests with each Request for Payment.

• All tires must be cut in half or quartered before disposal with hazardous debris or properly transported for off-site disposal or recycling.

4. Mold Remediation

• Source of moisture control and containment

• Use of HEPA filtration systems

• Removal of mold-affected porous materials

• Antimicrobial application

• Post-remediation clearance testing by third-party firm

5. Post-Abatement Verification and Clearance

Upon completion of all abatement activities at a particular site and for every site covered under this Scope of Services:

• The Owner (DLBA) will be responsible for contacting the Environmental Consultant that performed the Hazardous/Regulated Materials Survey and Inspection to request a Post-Abatement Verification (PAV) Survey.

• The Owner will assume responsibility for any costs/fees associated with one (1) Post-Abatement Survey per property.

Note: Contractors should notify DLBA upon completion of abatement to initiate the PAV process.

• Contractor will not be eligible for payment for any services until the Environmental Consultant provides a written statement verifying that all safely accessible hazardous/regulated materials have been removed from the site.

• The Contractor is responsible for completing post-abatement (clearance) air monitoring in compliance with Michigan Public Act 135, Section 338.3221, using an independent third-party air monitoring firm.

o Clearance air sampling must meet all applicable OSHA, MIOSHA, and EGLE standards.

o Clearance reports must be included with the Final Documentation Package for each site.

5. Safety, Containment & Site Security

• Temporary Fencing Requirement:

o Contractors must install temporary fencing around the entire property line to secure the site.

o The fence must remain onsite upon abatement completion o Minimum fence height: 6 feet(chain link), with proper reinforcement to prevent unauthorized entry.

o Gates must be locked when abatement crews are not on-site.

o The contractor is responsible for fence maintenance and repair during the abatement period.

• Regulatory Posting & Signage Requirements (OSHA 29 CFR 1926.1101(k)(7)) o Warning signs must be posted at all entry points and fencing per OSHA regulations.

o Required signage includes:

• "DANGER – ASBESTOS – CANCER AND LUNG DISEASE HAZARD"

• "AUTHORIZED PERSONNEL ONLY"

• "RESPIRATORS AND PROTECTIVE CLOTHING REQUIRED IN THIS AREA"

o Signs must be in English and in any other language spoken by a significant number of workers on-site (per

OSHA 29 CFR 1910.145).

• Restricted Access:

o The contractor must establish secure containment zones to prevent unauthorized access to asbestos work areas.

• Worker Training & Compliance:

o Contractors must verify and document that all workers have current asbestos training certifications in compliance with OSHA 29 CFR 1926.1101 and MIOSHA Part 602.

o Training records must be available on-site at all times.

• Air Quality & Exposure Monitoring:

o Contractors must conduct daily air monitoring during abatement activities.

o Third-party post-abatement air monitoring is required before site clearance.

o If clearance air quality standards are not met, additional testing costs will be at the contractor’s expense.

Davis-Bacon Compliance Requirements

Asbestos abatement firms must comply with the Davis-Bacon Act (40 U.S.C. 3141-3148) and prevailing wage requirements for federally funded projects. Contractors must:

• Pay prevailing wages as determined by the U.S. Department of Labor.

• Maintain accurate payroll records and submit Certified Payroll Reports (Form WH-347) weekly.

• Ensure compliance with Copeland "Anti-Kickback" Act (29 CFR Part 3) to prevent unauthorized payroll deductions.

Failure to comply with prevailing wage regulations may result in:

• Withholding of payments.

• Financial penalties.

• Contract suspension or termination.

Pre-Abatement Documentation Requirements

Before beginning asbestos abatement, the contractor must submit the following documents for DLBA approval:

1. Pre-Abatement Work Plan & Schedule o Detailed work plan outlining the timeline and process for ACM removal.

o Site-specific containment strategy.

2. Regulatory Compliance Documentation o Copy of Michigan Asbestos Abatement Contractor License.

o Copies of OSHA & MIOSHA asbestos training certificates for all personnel that will be assigned to the project(s) o Notification of Intent to Renovate/Demolish filed with the appropriate regulatory agency.

3. Prevailing Wage Documentation o Certified Payroll Reports (WH-347) for all workers assigned to the project.

o List of prevailing wage classifications & rates used in compliance with Davis-Bacon requirements.

4. Insurance & Liability Coverage o Certificate of Insurance listing DLBA as additional insured, including:

• General liability.

• Worker’s compensation.

• Environmental pollution liability.

5. Independent Consultant Confirmation for Post-Abatement Testing o Written confirmation of the third-party environmental consultant responsible for final clearance testing (must not be the same company that performed the initial survey).

Final Documentation Package – Required Submittals All finalized documents must be submitted with the final invoice to ensure timely processing and project closeout. All completed invoices will be processed for payment within net-30 days, provided that all required documentation is submitted in full and meets DLBA compliance standards.

Upon completion of asbestos abatement, the contractor must provide the following documents:

1. Coversheet (Summarizing all attached documentation).

2. Final Invoice (Must match agreed pricing and be itemized by property).

3. LARA Asbestos Abatement Contractor License (Firm) (Valid and up-to-date).

4. Course Certificate (Contractor/Supervisor Refresher) & Asbestos Contractor/Supervisor ID Card for each worker onsite.

5. Certificate of Insurance (Listing Detroit Land Bank Authority as an additional insured with adequate coverage for general liability, worker’s compensation, and environmental pollution liability).

6. Notification of Intent to Renovate/Demolish (Filed for each site with the appropriate regulatory agency).

7. Asbestos Waste Shipment Documents (Executed manifests from a licensed Type II landfill confirming legal disposal of ACM).

8. Air Quality Testing Results (Final clearance test results must be provided).

o Visual Reading with Photographic Evidence

• If negative air pressure was not obtained, the report must include justification and supporting images.

Additional Required Closeout Documents

1. Certified Payroll Reports (WH-347) for all workers, ensuring compliance with Davis-Bacon prevailing wage requirements. This should be sent weekly.

2. Final Compliance Certification Statement o Signed statement from the contractor confirming that all abatement activities complied with applicable federal, state, and local regulations.

o Confirmation that all hazardous materials have been removed and properly disposed of.

3. Site Restoration Certification (Photos of the restored property after demobilization).

4. Independent Clearance Report & Lab Analysis (Third-party confirmation that the site is safe for occupancy or further construction).

5. Prevailing Wage Documentation (List of wage classifications & rates).

6. Record Retention Requirements: Awarded contractors must retain and preserve all contract documentation through December 31, 2031. Awarded contractors must all produce/furnish any requested contract documents through December 31, 2031. This includes all forms of communication electronic and hard copy.

7. Use of Care: The properties designated are scheduled for renovation NOT demolition. Contractors shall use the utmost care in performance of their work so as not to create unnecessary cost to the DLBA in its renovation efforts.

Mold Remediation Close-Out Documentation

For each work order involving mold remediation, the Contractor must submit the following close-out materials before final payment can be released:

1. Post-Remediation Clearance Report Issued by a qualified third-party environmental consultant or industrial hygienist. Report must include:

o Visual inspection summary o Air sampling results if applicable o Confirmation that affected areas meet IICRC or EPA clearance thresholds

2. Photo Documentation Before, during, and after photos clearly showing mold-affected areas, containment setup, material removal, and final cleaned spaces.

3. Disposal Receipts Documentation for proper disposal of contaminated materials such as drywall, insulation, or filters.

4. Daily Logs and Equipment Use Records Evidence of HEPA scrubber operation, containment setup, and application of antimicrobial solutions.

5. Final Invoice Itemized invoice reflecting actual quantities, materials, and labor associated with mold remediation, consistent with the pricing sheet submitted in the proposal.

RFP Submittal Requirements

Bidders must submit the following complete proposal package by the deadline specified in the RFQ. Incomplete or non-compliant submissions may be disqualified.

1. Davis-Bacon Compliance Documentation

• A list of prevailing wage classifications and rates applicable to this project, in compliance with the Davis-Bacon Act (40 U.S.C. 3141–3148).

• A commitment to submit weekly Certified Payroll Reports (Form WH-347) during the duration of the project.

2. Regulatory Compliance Documentation

• Confirmation of an independent third-party air monitoring firm that will perform post-abatement air sampling in accordance with Michigan Public Act 135, Section 338.3221.

This firm must be independent and not affiliated with the initial survey consultant or the Owner (DLBA). It is separate from the Owner’s Post-Abatement Verification (PAV) process.

• Principal Information Sheet listing 100% of principal ownership of the submitting firm responding to the RFP.

• Copy of current Michigan Asbestos Abatement Contractor License for the firm.

• Copies of OSHA and MIOSHA asbestos training certifications for all workers and supervisors who will be assigned to the project.

4. Pricing Sheet

• A completed pricing sheet (ON DLBA PROVIDED FORM) with cost breakdowns by property, including line items for:

o Mobilization o Temporary fencing, site prep, and containment o Air quality monitoring o Asbestos removal and disposal (per square foot)

• Unit costs must be clearly listed, and all prices must include labor, materials, disposal, regulatory compliance, insurance, and prevailing wage adherence.

8. All required documents contained in the Scope of Services and the RFP Checklist included in the RFP.

Final Compliance Statement

This abatement effort is a critical step toward making these properties safe for rehabilitation and community use. Contractors must uphold the highest standards of professionalism, safety, and regulatory adherence throughout the project.

Failure to meet the submittal requirements or comply with contract specifications may result in disqualification, financial penalties, or removal from future DLBA projects.

COMPLIANCE WITH RECORD KEEPING REQUIREMENTS

• Recordkeeping: Maintain comprehensive records in accordance with 2 CFR 200.334-200.338, ensuring all financial expenditures and project activities are documented. Maintain and organize audit-ready print and digital records throughout the project lifecycle. Ensure ALL documents, are retained until at least December 31, 2031.

• Audits: Support audit activities by providing the DLBA with organized, audit-ready print and digital records upon the completion of each project. Ensure that all necessary supporting documentation from contractors, and other relevant documentation to ensure full compliance and readiness for any audit process.

Federal Compliance Requirements

The following provisions are incorporated into the Agreement to ensure that the use of federal funds complies with Coronavirus State and Local Fiscal Recovery Funds (“SLFRF”), Treasury’s Final Rule at 31 CFR Part 35 (January 6, 2022), Treasury’s Overview of the Final Rule (January 2022), and Treasury Guidance on Recipient Compliance and Reporting Responsibilities Version 3.0 (February 28, 2022). This Addendum and each of the regulatory sections cited in this Addendum are incorporated by reference into the Agreement. Certain of the requirements in this Addendum are in addition to similar requirements in the Agreement. If any requirements of this Addendum conflict with requirements in the Agreement, those of this Addendum will control.

Vendors awarded contracts as a result of the RFP are required to meet the following requirements pursuant to the DLBA’s obligations as a Subrecipient of SLFRF as defined by 2 CFR 200.1 and 2 CFR 200.331. As a condition of Contractor’s receipt and use of SLFRF funds, Contractor understands and agrees to be bound by, to comply with, and to cooperate with DLBA and the State of Michigan Land Bank Authority (the “State”) to enable compliance with, all applicable local, state, and federal laws including those cited in this Addendum. In this Addendum, “Contractor” refers to the Contractor and any subcontractor used by Contractor to provide the Services.

• RECORDKEEPING REQUIREMENTS. Contractor must maintain records and financial documents related to the Agreement in both physical and digital formats until at least December 31, 2031 and in an appropriate location designated for such purpose. The U.S. Department of Treasury (“Treasury”) may request the transfer of records of long-term value at the end of such period. Wherever practicable, such records should be collected, transmitted, and stored in open and machine-readable formats. See generally, 2 CFR 200.334 through 200.338.

Contractor agrees to provide or make available such records to the DLBA or to Treasury upon request, and to the Government Accountability Office, Treasury’s Office of Inspector General, and their authorized representatives in order to conduct audits or other investigations.

• UNIFORM GUIDANCE. Under the Final Rule issued by Treasury referenced at https://home.treasury.gov/system/files/136/SLFRF-Final-Rule-FAQ.pdf, the Agreement is subject to the requirements set forth in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, (the “Uniform Guidance”) at 2 CFR 200.317 through 200.327. All payments requested under this Agreement by Contractor shall be accounted for with supporting documentation. Contractor will maintain documentation evidencing that the Program Funds were expended in accordance with federal, state, and local regulations.

• TERMINATION/RECOVERY OF PROGRAM FUNDS. Treasury requires any funds received pursuant to this Agreement that are expended in a manner that fails to comply with SLFRF and all other applicable laws to be returned to Treasury. The DLBA reserves the right to monitor Contractor and take such corrective action for noncompliance as it deems necessary and appropriate, including but not limited to, termination of the Agreement and return of funds previously provided thereunder.

• EQUAL EMPLOYMENT OPPORTUNITY. Contractor must comply with the requirements of the equal opportunity clause provided under 41 CFR Part 60–1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part 1964–1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR Part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

• DAVIS–BACON ACT, as amended (40 U.S.C. 3141–3148). Contractor must comply with the requirements of the Davis– Bacon Act (40 U.S.C. 3141–3144, and 3146–3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor or the State of Michigan, whichever is higher. Contractor must pay wages not less than once a week. The decision to award this Agreement is conditioned upon the acceptance of the wage determination. Contractor must report all suspected or reported violations to the DLBA.

• COPELAND “ANTI–KICKBACK” ACT. As required by (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”), Contractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Contractor must report all suspected or reported violations to the DLBA.

RFP RR-BE34-08052025 Abatement Services Detroit Land Bank Authority https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200 https://www.ecfr.gov/current/title-41/chapter-60/part-60-1#p-60-1.4(b) https://www.govinfo.gov/content/pkg/USCODE-2011-title40/html/USCODE-2011-title40-subtitleIII-chap31-subchapIV-sec3141.htm https://www.ecfr.gov/current/title-29/subtitle-A/part-3

• DEBARMENT AND SUSPENSION (Executive Orders 12549 and 12689). Contractor is not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. If debarment action has been taken against the Contractor, the Agreement shall be terminated. If debarment action has been taken against any , the Contractor shall provide an alternative subcontractor within 10 days of notification. The debarred subcontractor may not provide Services.

• DOMESTIC PREFERENCES FOR PROCUREMENTS (2 CFR 200.322).

(a) As appropriate and to the extent consistent with law, Contractor should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this Agreement.

(b) For purposes of this section:

(i) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

(ii) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

• CONFLICT OF INTEREST (2 CFR 200.318 and 24 CFR 570.611) Neither Contractor nor any persons who exercise or have exercised any functions or responsibilities with respect to providing the Services, or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect to the Services, or with respect to the proceeds of the Services, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one year thereafter.

• CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. 3701–3708). If the compensation to be paid to the Contractor under this Agreement (the “Compensation”) is anticipated to exceed $100,000, Contractor must comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5).

Under 40 U.S.C. 3702 of the Contract Work Hours and Safety Standards Act, and is required to compute the wages of every mechanic and laborer on the basis…