RFP _ Roof Replacement NGRESA 052623 c.pdf

Request For Proposal 489 Highland Crossing, East Ellijay, Georgia 30540 Roof Replacement

PROPOSALS DUE BY: June 16, 2024

Company Background

North Georgia RESA supports 5 public school systems – Gilmer, Pickens, Murray, Cherokee, and Whitfield. The RESA (Regional Educational Service Agency) helps with a variety of needs that the school systems have, from data interpretation, classroom management, substitute training, leadership training, best instructional practice information, school improvement support, and so much more. In essence we exist to serve and support our school systems.

Project Overview

The NGRESA building at 489 Highland Crossing, East Ellijay, Georgia 30540, needs a new roof. The project may include additional needs that become apparent as the roof is removed.

Project Goals

The goals of this project include:

i. Remove the current roof.

ii. Identify additional issues that need to be addressed that are revealed as the roof is removed.

iii. Repair identified additional repairs prior to new roof being built.

iv. Replace roof.

To reach these goals, NGRESA is now accepting bids in response to this Request for Proposal.

Scope of Work

• Identify staff/tenants that need to vacate during replacement.

• Identify what needs to be handled in addition to the roof replacement.

• Replace roof.

• Dispose materials from the old roof.

• Dispose materials that are left over from building the new roof.

Target Deliverable Schedule

Projected timeline for completion of identified goals:

1. Address identified issues by June 19, 2024.

2. Remove the old roof by June 27, 2024.

3. Replace the roof by July 3, 2024.

Final Project Due: July 5, 2024.

The expected project completion date is July 5, 2024. If this date needs to be changed, please include your proposed date, as well as your reasoning for changing the schedule. All proposed date changes will be considered.

Existing Roadblocks or Technical Issues

1. Nature – could cause delays as the roof needs to be replaced.

2. There may be hidden factors that may cause time delays.

3. Hidden factors may also cause a need for additional resources to be allocated to complete the project.

Budget Constraints

The RFP process is required to solicit bids from potential vendors or service providers, and an estimate must be approved before the project is authorized.

All other requirements for new resources must be approved by the Executive Director of NGRESA prior to ordering any additional materials.

Evaluation Metrics

NGRESA will evaluate bidders and proposals based on the following criteria:

● Previous experience/past performance history.

● Samples and/or case studies from previous projects.

● Projected costs.

● Experience and technical expertise.

● Responsiveness and answers to questions in the next section.

Questions Proposers Must Answer to Be Considered

i. Estimated cost of overall project.

ii. Names of potential subcontractors used to complete the project.

iii. Define timeline for determining if there are additional needs for completing project.

iv. Provide expected number of personnel on jobsite.

v. Will the job site have portable facilities?

vi. Will construction dumpsters be used to hold refuse?

vii. Will there be a walkthrough of the jobsite to ensure that all trash is removed?

viii. Will there be a final walkthrough to determine that the project is completed?

Submission Requirements

Bidders must adhere to the following guidelines to be considered:

● Only bidders who meet all 5 metrics in the evaluation section should submit a proposal.

● Bidder must have General Liability Insurance Policy o Bidder must name North Georgia RESA as additionally insured

● Bidder must provide proof of Workers Compensation Certificate

● Bidder must hold insurance endorsement.

● Proposals must be submitted by June 16, 2024, at 4:00 pm Eastern Time Zone.

● Bidders who are interested in submitting a proposal should inform Tanna

Barnes at tanna.barnes@ngresa.org.

● Include samples and references with your proposal.

● Proposals should not be more than 10 pages. Failure to comply with this guideline will result in an automatic rejection.

● A proposed schedule must also be included and clearly expressed.

mailto:tanna.barnes@ngresa.org

What We’re Looking for in Potential Vendors

• Vendors should ensure that the job site is well maintained.

• Safety protocols must always be followed.

• There must be receptacles for daily trash from the contractors. These must be emptied regularly.

• Wild animals frequent the area. All trash and food should be stored in a manner that wildlife cannot access.

• Even if wildlife were to gain access it is expected that the job site be cleaned, and all litter removed.

• It is expected that the vendor will communicate with Tanna Barnes, through face-to-face communication, cell phone, zoom, email, or text. Communication is expected to contain updates of progress and any notification of unexpected issues. Communication is expected on a regular basis. The frequency of communication will be established by the NGRESA Executive Director and the vendor representative or site manager.

Contact Information

For questions or concerns connected to this RFP, we can be reached at:

Tanna Barnes office 706-276-1111 ext 0 tanna.barnes@ngresa.org mailto:tanna.barnes@ngresa.org