RFP-RH-25-048 OLHSA Snow Removal Services.pdf

REQUEST FOR PROPOSALS

FOR SNOW REMOVAL SERVICE

FOR OAKLAND LIVINGSTON HUMAN SERVICE AGENCY

OAKLAND SENIOR CHORE PROGRAM

2025-2026 WINTER SEASON

RFP-RH-25-048

Date: July 1, 2025

Sealed proposals for SNOW REMOVAL SERVICE FOR OAKLAND LIVINGSTON HUMAN

SERVICE AGENCY (OLHSA) OAKLAND SENIOR CHORE PROGRAM SNOW REMOVAL

SERVICES – 2025-2026 WINTER SEASON for qualified residents 62 years of age and older and handicapped residents will be received by the City of Rochester Hills at the Purchasing Division, 1000

Rochester Hills Drive, Rochester Hills, Michigan 48309 via electronic submission ONLY through the

MITN (www.mitn.info) website until 3:00 P.M. Local time, Thursday, July 24, 2025. The City will subsequently at 3:30 P.M. read the names and addresses received publicly via a Zoom Teleconference.

It is important that you read all the information to ensure you submit your proposal response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a proposal, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.

Questions are to be directed to Amber Beauchamp, Procurement Analyst, Phone: 248.841.2539;

beauchampa@rochesterhills.org questions regarding the proposal must be made in writing prior to

Tuesday, July 15, 2025 at 11:30 a.m., at which time a response will be prepared and forwarded to all vendors as an amendment, or an addendum to the proposal, if such information would be of significance to uninformed proposers. Questions received after the date and time above will not be considered. Only the person designated above is authorized to seek additional information from prospective firms regarding their proposal. Correspondence or inquiries made directly to firms regarding their proposal from other persons are to be directed to the employee designated above for appropriate review and response.

The City of Rochester Hills officially distributes bid/proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. The first step to do business with the

City is to become a registered vendor by visiting the City website at www.rochesterhills.org, select

Business, Purchasing/Bids, Quick Links and Vendor Registration to link to the MITN website. Final proposal results will be posted on the MITN website after award.

THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL

PROPOSALS.

Businesses owned by women or minorities are strongly encouraged to apply.

Proposals shall be in conformance with and subject to the Request for Proposal (RFP) documents.

Proposal Form and Vendor Questionnaire must be completed entirely and submitted with Proposal.

Any deviation from the specifications must be noted on the proposal.

http://www.mitn.info/ mailto:beauchampa@rochesterhills.org http://www.rochesterhills.org/

FOR OAKLAND LIVINGSTON HUMAN SERVICE AGENCY

OAKLAND SENIOR CHORE PROGRAM

2025-2026 WINTER SEASON

The proposer shall be required to meet the City’s insurance requirements and shall maintain such coverage until the project is complete.

Proposals shall be in accordance with the Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.”

Proposal Opening Via Zoom Teleconference.

Proposers wanting to view the opening are invited to do so utilizing the following meeting information listed below. We are requesting that you not attend in person to limit capacity within City building during this time and it is possible that City buildings may not be open to the public at the time of the opening.

When: July 24, 2025 03:30 PM Eastern Time (US and Canada)

Topic: RFP-RH-25-048 OLHSA Snow Removal

Please click the link below to join the webinar: https://us02web.zoom.us/j/88165702992

Webinar ID: 881 6570 2992

SCOPE OF SERVICES

The City of Rochester Hills and Older Persons’ Commission requires SNOW REMOVAL SERVICE

FOR OAKLAND LIVINGSTON HUMAN SERVICE AGENCY OAKLAND SENIOR CHORE

PROGRAM SNOW REMOVAL SERVICES – 2025-2026 WINTER SEASON for qualified residents 62 years of age and older and handicapped residents to the extent that CDBG funds are available.

Proposals will be accepted for snow removal services during the 2025-2026 Winter Season for locations within the City of Rochester Hills.

The method of snow removal may be shoveling, blowing, brooming or plowing. The areas to be cleared include the driveway from the garage to the street and access to home entrance, which may include sidewalks, porch, steps or walkways. The sizes of the driveways vary.

The Contractor shall respond and commence snow removal operations upon the accumulation of two inches (2") of snow or greater on the ground. Snow removal shall commence after completion of snowfall event. In addition, the Contractor will be expected to clear driveway openings as conditions prevail. Snow removal shall be completed within 24 hours of completion of snow event.

Work must be performed between the hours of 8:00 a.m. and 9:00 p.m., unless weather conditions require deviation from specified time frame.

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OAKLAND SENIOR CHORE PROGRAM

2025-2026 WINTER SEASON

The procedure will be as follows: A list of residents requiring this service will be made available to the contractor at the beginning of the contract from the Older Persons’ Commission located at 650 Letica

Drive, Rochester, Michigan 48307.

ESTIMATED QUANTITIES

Approximately 60 residents benefited from the snow removal service during the 2024-2025 Winter

Season. The quantity stated is an estimate and not guaranteed. Properties may be more or less.

Approximately 30% of the properties were located in mobile home parks. The sizes of the driveways may vary.

CONTRACTOR REQUIREMENTS

• Contractor must be able to provide service commencing with the first snowfall in Winter 2025.

• All work shall be coordinated with Tara Kury, Older Persons’ Commission and Denise

McDoniel, City of Rochester Hills.

• Contractor shall leave at each site written notice informing each resident that snow plowing services have been provided. Notice will include resident’s address, date and time that services were performed and the name of the contractor.

• Contractor may be requested to provide a list of equipment used in providing snow removal services, including the manufacturer’s name and model.

• Contractor shall be responsible for operating all equipment in a safe and prudent manner to prevent any injury or damages to persons or property. All vehicles must be compliant with State and County Motor Vehicle laws.

• No equipment shall be left on any job site overnight.

• Contractor must provide supervision for all work. The supervisor shall be accessible directly by cellular/mobile phone and pager while performing services in the City.

• There shall be no trees or shrubs cut or damaged.

• Any licenses or permits that may be required to perform any of the work or provide any equipment anticipated by this Request for Proposals shall be obtained by, maintained by and at the expense of the Contractor. Evidence of any required licenses or permits shall be provided to the City of Rochester Hills and the Older Persons’ Commission upon request. Any fines or penalties levied by any governmental entity for conduct by the Contractor in connection with the work contemplated by this Request for Proposals shall be paid for by the Contractor.

• Invoices shall be generated per snow event and must include the client’s last name, property address, rate, and date services were performed. Bills shall be submitted to the attention of

FOR OAKLAND LIVINGSTON HUMAN SERVICE AGENCY

OAKLAND SENIOR CHORE PROGRAM

2025-2026 WINTER SEASON

Denise McDoniel, via email at mcdonield@rochesterhills.org; City of Rochester Hills, 1000

Rochester Hills Drive, Rochester Hills, Michigan 48309, for approval and payment processing.

• Contractor must retain records for no less than three (3) years after the City of Rochester Hills makes final payment and all pending matters are closed. Access to the financial records pertaining to Oakland Livingston Human Service Agency Oakland Senior Chore Program Funds must be provided to the City of Rochester Hills Auditors and/or Oakland County Audit Division.

INSURANCE REQUIREMENTS

The vendor shall not commence work until he has obtained and delivered to the City of Rochester Hills the certificate of insurance required under this paragraph. All insurance carriers must be acceptable to the City and the Older Persons’ Commission; and licensed and admitted to do business in the State of

Michigan. Certificate of Insurance and required endorsements shall be sent electronically to the City of

Rochester Hills to the attention of the purchasing division at the following email address:

purchasing@rochesterhills.org.

A new certificate of insurance shall be provided to the City each year at the time of policy renewal.

Failure of the Vendor to maintain the required insurance shall be grounds for contract cancellation.

1. Commercial General Liability Insurance: The Vendor shall procure and maintain during the life of the blanket purchase order/contract, Commercial General Liability Insurance on an

“Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury, Bodily Injury and Property

Damage. Coverage shall include the following extensions: (A) Contractual Liability; (B)

Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form

General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse and

Underground (XCU) Exclusions, if applicable.

2. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

3. Umbrella Liability Insurance: The Vendor shall procure and maintain during the life of this contract Umbrella Liability Insurance with limits of liability of not less than $1,000,000 per occurrence.

4. Workers’ Compensation Insurance: The contractor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including employers’ liability coverage, in accordance with all applicable statutes of the State of Michigan.

5. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating: “It is understood and agreed that the following shall be Additional Insureds: the City of Rochester Hills, Older Persons Commission, Oakland County Community Development, all elected and appointed officials, all employees mailto:mcdonield@rochesterhills.org mailto:purchasingdept@rochesterhills.org

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OAKLAND SENIOR CHORE PROGRAM

2025-2026 WINTER SEASON

and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. This coverage shall be primary to the Additional Insureds, and not contributing with any other insurance or similar protection available to the Additional

Insureds, whether other available coverage be primary, contributing or excess.”

6. Cancellation Notice: Workers’ Compensation Insurance, Commercial General Liability

Insurance and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the certificate holder named to the left.”

7. Proof of Insurance Coverage: The Contractor shall provide the City of Rochester Hills, at the time that the contracts are returned by him/her for execution, a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates and endorsements to the City of Rochester Hills and the Older Persons’ Commission at least ten (10) days prior to the expiration date.

HOLD HARMLESS

To the fullest extent permitted by law, Vendor agrees to defend, pay in behalf of, indemnify and hold harmless the City of Rochester Hills, its elected and appointed officials, employees and volunteers and others working in behalf of the City of Rochester Hills against any and all claims, demands, suits, or loss, including all costs and attorney fees connected therewith, and for any damages which may be asserted, claimed or recovered against or from the City of Rochester Hills, its elected and appointed officials, employees, volunteers or others working in behalf of the City of Rochester Hills by reason of personal injury, including bodily injury and death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with the contract.

Services under this contract are subject to availability of funds.

SELECTION CRITERIA

This document is a Request for Proposals (RFP); it differs from a Request for Bid/Quotation in that the

City is seeking a solution as described herein, not a bid meeting firm specifications for the lowest price. The City will review all proposals received and will utilize its best judgment in awarding a contract/purchase order to a qualified proposer. The City of Rochester Hills reserves the right to select and subsequently recommend for award, the proposed services which best meets its required needs, quality levels and budget constraints.

The City of Rochester Hills is not required to accept the lowest proposal in all or in part. The proposal award will not be based solely upon cost, but will be evaluated based upon criteria formulated around the most important features of the services, of which qualifications, experience, familiarity with grant

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2025-2026 WINTER SEASON

requirements, comparable projects, methodology, capacity, may be overriding factors. The proposal evaluation criteria should be viewed as standards, which measure how well a vendor’s approach meets the desired requirements and needs of the City.

Proposals will be evaluated and ranked. The City of Rochester Hills reserves the right to reject any and all proposals, to make an award based directly on the proposals or to negotiate further with one or more firms. The proposer selected for the award will be chosen on the basis of the apparent greatest benefit to the City, including but not limited to:

1. Experience and Qualifications – 10%

Proposers shall demonstrate competence, experience and financial capability to carry out the terms of this contract. The City will require proof of these qualifications. Proposer shall provide information to the City demonstrating the proposer’s ability to satisfy the requirements set forth in the specifications. The proposer shall include any and all information pertinent to assisting the City in determining the qualifications and experience of the proposer.

2. Familiarity with Grant Requirements - 10 %

Proposer’s familiarity working with Governmental Grant programs.

3. Capacity - 10%

Proposer should clearly identify all available resources within the company and those that will be subcontracted to others. Provide an equipment list and number of full-time and part-time employees.

4. Methodology/Work Plan - 10%

Provide the company’s method of approach or work plan summary to meet the City’s needs for the scope of work specified. Demonstrate what the City can expect should the company be selected.

5. Comparable Projects - 10%

Provide a list of comparable projects and contracts that have been successfully completed by your company. Past performance with similar grant projects will be considered.

6. Cost - 50%

Cost Proposal per Proposal Form

The general requirements stated within shall be incorporated in the entire agreement between the City of Rochester Hills and the Contractor. The contract shall be binding upon the parties hereto and their respective successors and assigns.

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GENERAL CONDITIONS

1. No proposal shall be accepted from, or contract awarded to any person, firm or corporation that is in arrears or is in default to the City of Rochester Hills upon any debt or contract, or that is in default as surety or otherwise, or failed to perform faithfully any previous contract with the City of Rochester Hills.

2. No proposal will be allowed to be withdrawn after it has been deposited with the City of

Rochester Hills, except as provided by law.

3. All costs incurred in the preparation and presentation of this proposal in any way whatsoever shall be wholly absorbed by the prospective firm. All supporting documentation shall become the property of the City of Rochester Hills, unless requested otherwise at the time of submission.

Michigan FOIA requires the disclosure, upon request, of all public records that are not exempt from disclosure under Section 13 of the Act, which are subject to disclosure under the Act;

therefore, confidentiality of information submitted in response to this Request for Proposals is not assured.

4. The City of Rochester Hills reserves the right to reject any and all proposals, to waive any informality in the proposal received and to accept any proposal or part thereof, which it shall deem to be most favorable to the interests of the City of Rochester Hills.

5. Any deviation from the scope of work must be noted in the proposal.

6. Contractor shall take all necessary measures to prevent damage to the serviced property and other areas adjacent to his work. Should damage occur as a result of the Contractor’s work, the

Contractor is responsible for the repair and/or replacement of the damaged area; otherwise, the

City shall repair and/or replace the damaged area and charge the Contractor, or deduct the amount from the Contractor’s invoice.

7. All contractors and subcontractors will be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

8. Either party may, at any time during the life of this agreement, terminate this agreement by giving thirty (30) days written notice to the City of Rochester Hills, of its intention to terminate and an opportunity for consultation prior to termination. In the event of a termination, the City of

Rochester Hills’ obligation shall only be to reimburse the contractor for services actually rendered up to the point of notification of termination.

9. The City reserves the right to waive any informalities or immaterial omissions or defects not involving price, time or changes in the work. In the case of error in the extension of prices in the proposal or other arithmetical error, the unit price shall govern. All quantities stated, unless indicated otherwise are estimates and the City reserves the right to increase or decrease the quantity at the unit price proposed as best fits its needs.

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10. Prices shall be stated in units of quantity specified in the Proposal Form. In case of a discrepancy in computing the amounts of the proposal, the unit price proposed will govern.

11. Proposers are cautioned that any alternate proposal, unless requested by the Purchasing Division or any changes, insertions or omissions to the terms and conditions, or any other requirements for this Request for Proposals, may be considered non-responsive, and at the opinion of the City, may result in rejection of the proposal.

In case of error by the proposer relating to a contract, the Purchasing Division may, by discretion, upon presentation of a written explanation by the proposer, substantiating the error, reject the contract and award to the next qualified proposer, such error may be subject to default conditions.

The City of Rochester Hills reserves the right to split or abstract any or all proposals and award multiple contracts from the same quotation, based on price, availability and service when in its judgment it best serves the City of Rochester Hills.

Proposals to receive consideration shall be received prior to the due date as designated in the proposal document. No late proposals will be accepted. The City reserves the right to postpone the due date for its own convenience. Proposers are requested to complete the furnished Proposal Form as no other may be accepted. Proposals are considered received when in the possession of the Purchasing Division.

Proposals shall be sealed when submitted.

The City of Rochester Hills is exempt from all sales, excise and transportation taxes.

The selected proposer shall comply with all Federal, State and local laws, ordinances, policies and regulations required for this project.

No faxed proposals will be accepted. All information requested herein shall be submitted with the proposal; failure to do so may result in rejection of the proposal as non-responsive and/or incomplete.

All proposals shall be in accordance with the Purchasing Ordinances of the City of Rochester Hills and the requirements of this notice to be deemed “responsive.” Proposers assume the risk for the method of delivery chosen. The City assumes no responsibility for delays caused by delivery.

The City’s acceptance of a proposal and approval of the award of a contract shall not constitute a formed contract and the acceptance of a proposal and award of a contract shall be contingent and conditioned upon the parties’ entry into and execution of a written agreement acceptance to the City.

The City of Rochester Hills reserves the right to negotiate separately with any proposer when such action is considered in its best interest. Subsequent negotiations may be conducted, but such negotiations will not constitute acceptance, rejection or a counter-offer on the part of the City.

It shall be the proposer’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract and all proposers shall be bound by such changes or addenda.

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The City of Rochester Hills reserves the right to waive any informalities, or immaterial omissions or defects not involving price, time or changes in the work and to reject any or all proposals, if to do so is deemed in the best interest of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the proposer to whom it is proposed to make such award. Any contract awarded to a person or company who is discovered to have been in default or disqualified at the time of the awarding of the contract shall be voidable at the discretion of the Mayor of the City of Rochester Hills.

The proposer shall be required to perform and complete the proposed work in a thorough and workmanlike manner and to furnish all necessary labor, tools, equipment, material and supplies, except as may otherwise be specified as “furnished by the City.”

The proposer shall not subcontract any or all portions of the work unless the City grants prior written approval. Any subcontractor, as approved, shall be bound by the terms and conditions of this contract.

All work shall meet with the approval of the City of Rochester Hills and the Older Persons’ Commission, as confirming to the provisions and requirements of this contract.

All snow removal operations shall be conducted in a manner that will not create a hazard, nor hinder, restrict or impede traffic. The proposer shall not operate equipment on the roadway or in a manner that requires unnecessary crossing of the roadway. Equipment not in use may not be temporarily parked in the traveled portion of the roadway or on non-motorized pathways.

The work shall be suspended if traffic is being unduly hampered or delayed by the work.

All items in this proposal must be completed with a response. Four (4) copies of the proposal must be submitted. Proposers not responding to any of the specifications or questions may be classified as unresponsive. The response must follow the format outlined in this proposal. Supplemental information may be attached.

The proposer shall coordinate his/her work with other contractors performing work within the common or adjoining areas so as to avoid conflicts in maintaining traffic operations or hindering the orderly progress of the other contract work.

If the awarded Contractor should neglect to perform the work properly or fail to perform any provision of this contract, the City of Rochester Hills, ten (10) days after providing written notice to the Contractor may without prejudice to any other remedy, make good such deficiencies and may deduct the cost thereof from the payment due to the Contractor plus twenty (20%) percent for failure to perform.

The awarded contractor shall not assign this agreement or any part thereof without the written consent of the City. The City reserves the right to let other agreements in connection with these services, even if or like character, for services under an agreement.

Should the awarded contractor abandon this project or if they should be adjudged bankrupt or if their performance of this contract is unnecessarily or unreasonably delayed; or if they should make a general

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assignment for the benefit of their creditors or if a receiver should be appointed on account of their insolvency or if they should persistently or repeatedly fail to fulfill portions of the contract requirements, the City shall have the right to cancel the contract with ten (10) days written notice.

Proposers should note that Request for Proposals is considered to be under evaluation until contract award. The contracting officer, City staff and others involved with the Request for Proposals process are restricted from giving any information relative to the proposals or the “progress” of the evaluation during this time, except as described in other areas of this Request for Proposals and as required to administer the evaluation process. Contact with review committee members, Mayor and/or City Council members can result in disqualification. Award will be posted on the MITN website.

As this Request for Proposals is being made available by electronic means, the proposer accepts full responsibility to ensure that no changes are made to the Request for Proposals documents. In the event of conflict between a version of the Request for Proposals submitted by proposer and the version maintained by the City of Rochester Hills Purchasing Division, the version maintained by the City of

Rochester Hills Purchasing Division shall govern.

Terms and conditions on the City’s solicitation document, contracts and/or purchase order shall prevail and take precedence. Unless expressly accepted by the City, the only terms and conditions contained in these documents shall apply. The City will not consider additional terms and conditions submitted by the vendor. Any and all such additional terms and conditions shall have no force and effect, and are in applicable to the City’s purchase of goods and services if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. Vendors shall agree that the general and/or any special conditions in the City documents are the only conditions applicable to purchases made by the City and that the City will not accept exceptions to its terms and conditions.

Under 2012 PA 517, an Iran Linked Business, as defined therein, is not eligible to contract with the City and shall not submit a proposal.

Discrimination Prohibited

The contractor shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, condition or privileges of employment on a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to the Elliot Larsen Civil Rights Act, 1976, P.A. 453. The Agency and the Municipality shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976, P.A. 220 and the

Federal Rehabilitation Act of 1973, P.A. 93-112, 87 Stat. 394, which require that no employee or client or otherwise qualified handicapped individual shall, solely by reason of his/her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal Assistance. No person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap, or marital status be excluded from participation in, be denied the proceeds of, or be subject to discrimination in the performance of this contract. The Agency shall comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964 as amended.

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Prohibition of Political and Religious Activity

There shall be no religious worship, instruction or proselytization as part of, or in connection with, the performance of this agreement. None of the funds, materials, property or services under this agreement shall be used in the performance of this agreement for any partisan political activity, including lobbying, as specified in Federal Circular A-122 Cost Principles for Nonprofit Organizations -- lobbying revisions, or to further the election, defeat, recall, impeachment, appointment or dismissal of any candidate for or from any public office.

Environmental

Contractors shall be educated and comply with good housekeeping practices that protect the environment. Contractors must note that only rainwater is permitted to be discharged into storm sewers.

Contractors dumping into or near the storm sewer are subject to fines and clean-up costs. Contractors are required to contain and remove from the premises all rubbish, debris, gray water,drips, spillage and oversprays, etc. resulting from their work. All illicit non-stormwater contaminants must be disposed of in a manner consistent with Federal, State and local guidelines.

The awarded contractor shall comply with the regulations of the Michigan Department of Environmental

Quality relative to stormwater management.

These general requirements shall be incorporated in the entire agreement between the City of Rochester

Hills and the Contractor. The contract shall be binding upon the parties hereto and their respective successors and assigns.

Force Majeure

Neither party to this contract shall be held responsible for delay or default caused by fire, riot, plague, epidemic, pandemic, outbreaks of infectious disease or any other public health crisis, including quarantine or other employee restrictions, acts of God and/or war, national emergency making performance temporarily impossible or illegal, strikes and labor disputes, or the combined actions of workers in no way chargeable to the Contractor’s control, fires, floods, freight embargoes or adverse weather conditions of unusual severity and excessive duration for the time of year, which is beyond that party’s reasonable control. The City of Rochester Hills may terminate this contract after determining such a delay or default will reasonably prevent successful performance of the contract.

COVID-19 Management Adherence

As a result of the COVID-19 pandemic, in the event of the issuance of any order by federal, state or local health authorities, which requires the suspension of any, or all activities for any time period, all Vendors are hereby on notice that in the event that certain types of events or projects, including but not limited to the Project set forth in this Request for Proposals, are at any time determined by the City or other governmental authorities, to be required to be suspended, for the safety, health and welfare of the public, or to be in accordance with any applicable order, this event/project may be delayed, terminated, or cancelled, as set forth under the FORCE MAJEURE CLAUSE of this Agreement. The City shall not be responsible for additional costs, or any costs related to the delay, termination, or cancellation of the project.

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PROPOSAL FORM

Each item on the proposal form must be completed with a response. Proposers not responding to any of the specifications or questions may be classified as unresponsive. Proposer must initial any corrections.

Proposals will be accepted for snow removal during the 2025-2026 Winter Season for locations within the City of Rochester Hills.

Approximately 60 residents benefited from snow removal service during the 2024-2025 Winter

Season. The quantity stated is an estimate and not guaranteed. Properties may be more or less.

The areas to be cleared include the driveway from the garage to the street and access to home entrance, which may include sidewalks, porch, steps or walkways.

Approximately 30% of the properties were located in mobile home parks during the 2024-2025 Winter

Season. The sizes of the driveways may vary.

2025-2026 Price Proposal

$________________ PER PUSH IN MOBILE HOME PARKS

$________________ PER PUSH OTHER PROPERTIES

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VENDOR QUESTIONNAIRE

Proposers must be completed each line with a response. Proposers not responding to any of the specifications or questions may be classified as unresponsive. Proposer must initial any corrections.

Company Name _____________________________________________________________

Address ____________________________________________ City ___________________

State _________________ Zip ____________ Telephone Number ______________________

Contact Name: ___________________________ Cell/Pager Number ____________________

Email Address: _______________________________

Firm Established: Years in Business: __________

Type of Organization: (Circle One)

a. Individual

b. Partnership

c. Corporation

d. Joint Venture

e. Other

How many years has your company been providing snow removal services?

How many full-time employees? __________

How many part-time employees? __________

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Provide information relative to the qualifications, experience and financial capability of your company to carry out the terms of this contract.

Qualifications:

Experience:

Financial Capability:

Identify those in your firm who would be responsible, including on-site supervision for this project.

Include credentials of principals and those who will be working on the project.

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How many clients does your company serve with the type of services described? Provide a list. Note:

Include Municipal and Grant (e.g. OLHSA or other) prior experience, if any.

Provide an Equipment List (include attachment(s) if necessary):

Based on your current resources, when are you available to begin work?

Provide a list of any subcontractors who may be utilized by your company for this project.

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Describe your work plan for accomplishing the services in the Proposal.

Can you meet the City’s Insurance requirements as described herein?

Yes______ No______

Exceptions/Alternates must be stated:

The undersigned hereby declares that he/she has carefully examined the general conditions and specifications and will provide Oakland Livingston Human Service Agency Oakland Senior Chore

Program Snow Removal Services for 2025-2026 Winter Season, as described herein for the price set forth in this proposal. Any changes to the specifications and its impact on the final cost will be discussed and mutually agreed upon before the delivery of the services.

It is understood that all proposed prices shall remain in effect for at least one hundred twenty (120) days from the date of the proposal opening to allow for the award and that, if chosen the successful vendor, the prices will remain firm through invoice.

FOR OAKLAND LIVINGSTON HUMAN SERVICE AGENCY

OAKLAND SENIOR CHORE PROGRAM

2025-2026 WINTER SEASON

The proposer affirms that he/she is duly authorized to execute this proposal, that this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other proposer and that the contents of this proposal as to prices, terms or conditions have not been communicated by the undersigned, nor by any employee or agent, to any competitor, and will not be, prior to the award and the proposer has full authority to execute any resulting contract awarded as the result of, or on the basis of the proposal.

The Proposer certifies that this proposal is submitted without collusion, fraud or misrepresentation as to the other proposers, so that all proposals for this project will result from free, open and competitive proposing among all vendors.

The undersigned certifies on behalf of the Proposer that the Proposer is not an “Iran Linked Business,” as defined in the Iran Economic Sanctions Act of the State of Michigan, 2012 PA 517.

By submission of a response, the Proposer agrees that at the time of submittal, he/she: (1) has no interest

(including financial benefit, commission, finder’s fee, or any other remuneration) and shall not acquire any interest, either direct or indirect, that would conflict in any manner or degree with the performance of Proposer’s services, or (2) benefit from an award resulting in a “Conflict of Interest.” A “Conflict of

Interest” shall include holding or retaining membership, or employment, on a board, elected office, department, division or bureau, or committee sanctioned by and/or governed by the City of Rochester

Hills. Proposers shall identify any interests, and the individuals involved, on separate paper with the response and shall understand that the City, at its discretion may reject their proposal.

The submission of a proposal hereunder shall be considered evidence that the proposer is satisfied with respect to the conditions to be encountered and the character, quantity and quality of the work to be performed.

Representative’s Name: _____________________________________________________

Title: ____________________________________________________________________

Signature: _________________________________________ Date: __________________