RFP-RH-23-039 Demolition - Borden Office Building.pdf

City of Rochester Hills

Request for Proposals

For Demolition Services –

Borden Park Office

RFP-RH-23-039

Dated June 30, 2023. The City of Rochester Hills is accepting proposals from experienced and qualified firms to provide demolition services for the old Borden Park Office (Farm House

Building) located at 1400 E. Hamlin Road, Rochester Hills, Michigan. Sealed proposals will be received by the City of Rochester Hills at the Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 through the MITN website until EXACTLY 3:00 P.M. Local Time, July 26, 2023, via electronic proposal submission ONLY at which time the name and addresses

ONLY of submitting proposers will be publicly read via Zoom Teleconference.

Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit your bid response to the City in the correct manner. Please ensure all documents are signed.

If you are interested in providing a bid, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission through the MITN website will ONLY be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.

A Voluntary Pre-Proposal Meeting will be held on Wednesday, July 12, 2023 @ 10:00 a.m.

beginning at the old Borden Park Office (Farm House Building) located at 1400 E. Hamlin Road, Rochester Hills, Michigan, 48307 in order for potential proposers to become familiar with the premises specified, provide a forum for questions/answers and the work to be performed according to the contract and specifications. Contractors not in attendance at the pre-proposal meeting will still be eligible to propose on this project. All questions are to be in writing directed to Keri Bright, CPPB, Senior Procurement Analyst, by email at brightk@rochesterhills.org.

All correspondence or inquiries from interested firms regarding this proposal shall be directed to the attention of Keri J. Bright, CPPB, Senior Procurement Analyst, City of Rochester Hills,1000

Rochester Hills Dr., Rochester Hills, Michigan 48309, email to: brightk@rochesterhills.org, telephone: 248.841.2538. All inquiries shall be made in writing by 11:30 a.m. on July 13, 2023, in order that a written response in the form of an addendum can be processed before the proposals are opened, if such information would be of significance to uninformed proposers.

The City of Rochester Hills officially distributes bid/proposal documents from the Purchasing

Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of bid/proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain bid/proposal documents from either the Purchasing Division or the

MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the

City website at www.rochesterhills.org, click on City Government, Departments, Purchasing, Bid

Opportunities and link to MITN website. Final proposal results will be posted on the MITN website after award.

THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL

PROPOSALS.

Any deviation from the specifications must be noted on the proposal.

mailto:brightk@rochesterhills.org http://www.rochesterhills.org/

For Demolition Services –

Borden Park Office

All proposals must be submitted electronically via the MITN website. Hardcopy, Faxed or

Emailed proposals will not be accepted. The City of Rochester Hills is capable of accepting documents in docx, xlsx, pdf, jpg, tif or rtf formats. It is requested that you upload one complete document, versus that of several individual sheets. Please name your files accordingly if more than one file is uploaded to the site.

The submission of a proposal hereunder shall be considered evidence that the vendor is satisfied with respect to the conditions to be encountered and the character, quantity and quality of work to be performed.

Proposals shall be in conformance with the documents. The Proposal Form must be completed entirely and submitted with the proposal. Any deviation from the specifications must be noted in the Proposal.

Proposal Opening Via Zoom Teleconference

Proposers wanting to view the opening are invited to do so utilizing the following meeting information listed below. We are requesting that you not attend in person to limit capacity within

City Hall during this time and it is possible that City buildings may not be open to the public at the time of the opening.

When: Jul 26, 2023 03:00 PM Eastern Time (US and Canada)

Topic: RFP-RH-23-039 Demolition Services - Borden Park Office

Please click the link below to join the webinar: https://us02web.zoom.us/j/85126950707

Or One tap mobile: +13052241968,,85126950707# US; +13092053325,,85126950707# US

Or Telephone: +1 305 224 1968 US; +1 309 205 3325 US; +1 312 626 6799 US; +1 646 931 3860;

+1 929 205 6099 US; +1 301 715 8592 US; +1 386 347 5053 US; +1 507 473 4847 US

Webinar ID: 851 2695 0707

Scope of Work

The City of Rochester Hills wishes to obtain proposals from qualified contractor(s) to provide demolition services to completely demolish one (1) home that has been used as an office building for Borden Park and all related services. Contractor shall furnish all labor, equipment, materials and supervision necessary for demolition including removal and disposal of debris, and site restoration including fill and grading the site.

An asbestos containing materials inspection and preliminary lead paint evaluations have been completed by ASTI on behalf of the City and is located Attachment A for interested contractors to review. The results were no asbestos was found in the office.

For Demolition Services –

Borden Park Office

Description of Properties

1400 E. Hamlin Road, Rochester Hills, Michigan.

Building Size 1 ½ story, approximately 1,432 square feet with deck (144 square feet) to be removed

Roof Wood frame construction, peaked roofs, asphalt shingles

Exterior Walls Wood frame, brick, siding

House Description Crawl space 560 square feet

Utilities

All utilities are to be disconnected. The City will order shut offs. City sewer and water (and well if any) to be closed and capped per the City of Rochester Hills requirements and Oakland County Health

Department, as applicable.

Other Improvements All debris and material on property from demolition to be removed

Heating/AC Natural Gas Forced Air Furnaces

Exterior

Per the map and photos identified as Attachment B and included in the

RFP, remove concrete, trees (including stumps), shrubbery (including stumps), and south fencing

1. Description of Work

Demolition work requires removal and disposal off-site of the following:

i. Building materials used to construct the structure and other related debris on the property.

ii. All concrete and/or asphalt surfaces on the subject property.

iii. The building(s) may contain some materials, which could be salvaged. Any salvageable items remaining in the building at the time of demolition shall be handled by the Contractor. These items shall be removed from the site.

Storage or sale on site of salvageable items will not be permitted.

iv. The use of explosives will not be permitted.

v. All work will be performed with completion 30 days from notice to proceed.

It is anticipated that the recommendation of award of the contract will be in

August 2023 with demolition services to begin immediately after signing of contract. All proposers must guarantee satisfactory completion of the work involved within this time frame.

vi. Contractor shall obtain all necessary permits and pay all fees pertaining thereto as required prior to commencing work. Any City permits will require the contractor to apply for the permits and permitting process, with all fees being waived. Contractor must specify on the permit application the exact location to be used for dumping the remains of the demolition. All debris and materials shall be transported to a licensed landfill with proof of such disposition provided to the City.

For Demolition Services –

Borden Park Office

vii. Any trees and stumps damaged by the demolition activities shall be removed and disposed of off-site by the Contractor.

viii. Contractor shall notify all corporations, companies, individuals or political subdivision owning or controlling conduits, pipes, service lines, wire or any utility that in any way services, or is connected with, the property to be razed and demolished. The contractor shall be responsible for obtaining all permits and disconnecting all utilities in accordance with the permitting requirements. Contractor shall arrange for the removal of all wires running to and on said property, cap or plug all gas lines, etc., serving the property to the satisfaction of the agency involved and as directed by the City, except that contractor shall protect and maintain in service any underground or overhead facilities, such as conduits, pipes, drains, sewers, wires, etc., that are to remain on the property and as directed by the City’s Director of the

Building Department or his designee. The City will contact and arrange for shut-off of all gas and electric utilities and pay all final bills and disconnection fees.

ix. The City will close the corporation stop of the water service at the water main. Contractor shall cut and cap the existing water and sewer lines in compliance with City of Rochester Hills requirements, which are to terminate the service at the property line and provide the necessary materials to do so. This may require a glued in place cap on the sewer or an approved compression fitting dependent on the type of materials. The water line shall be disconnected at the property line and capped with an approved fitting.

The Contractor is required to remove the existing sewer lead piping at no additional cost and in addition to capping the lead at the property lines.

x. In the event an abandoned well is located on the property, the contractor shall be responsible to obtain a Well Abandonment Permit and take the necessary action as required by the Oakland County Health Department.

xi. In the event a septic tank is located on the property, the contractor shall crush and fill the tank and take any action required by the Oakland County

Health Department.

xii. Contractor shall insure compliance with all Michigan Department of

Environmental Quality (MDEQ)/Department of Environment, Great Lakes and Energy requirements and NESHAP guidelines.

xiii. Contractor shall identify in its proposal all services and recommendations required to complete this demolition project.

2. Condition of Structure

The City assumes no responsibility for the actual condition of the structure to be demolished. Conditions existing at the time of inspection for proposing purposes will be maintained by the City, insofar as practicable.

The City hired a contractor to perform an asbestos survey. The survey along with the remediation requirements are attached to this solicitation for the proposer’s reference in Attachment A.

For Demolition Services –

Borden Park Office

3. Protection

Provide passageways around the areas of demolition to ensure safe passage of persons in the area.

No part of the building may be left in an unsafe condition. If any danger is imminent, the contractor shall rope off or place barricades around the area.

Protect existing trees and vegetation and wetland areas adjacent to the demolition areas, if applicable.

4. Damages

Should adjacent property be damaged in any manner, contractor shall immediately contact the Director of the Building Department or their designee.

Promptly repair damages caused to adjacent facilities, property, streets, and sidewalks by demolition operations as directed by the City and at no cost to the

City.

Contractor shall be liable for all damages to water, gas, steam or other pipes, ducts, cables, flumes, poles or conduits or other property owned by any person or corporation. Contractor shall repair or replace, as directed by and to the satisfaction of the City representative, all water, sewer, irrigation, drainage or other pipes, flumes, conduits, hydrants, poles or other property of the City or others which may be injured or damaged by reason of the execution of the work under this Contract, or by reason of the negligence or carelessness of the contractor of any or his agents, employees or subcontractors. If contractor shall fail or neglect to make such repairs or to replace the same within ten (10) days after being notified by the City representative to do so, then the City, by its agents and employees, may make such repairs or replace such sewer pipes, irrigation, drainage, flumes, conduits, hydrants, poles or other property so injured or damaged, and the cost of doing so may be deducted from any sum or sums due or to become due to contractor under this contract.

Contractor shall satisfactorily repair or replace any mains or service pipes which are damaged or broken in the execution of the work and shall immediately notify the utility company and City department involved. If contractor shall fail or neglect to make such repairs or replacements within a reasonable time then the City, by its agents or employees may make the necessary repairs and the cost of doing so shall be deducted from any sum due or to become due to contractor.

5. Traffic

Conduct demolition operations and the removal of debris to ensure minimum interference with roads, street, walks and other adjacent occupied or used facilities.

Do not close or obstruct streets, walks or other occupied or used facilities without permission from authorities having jurisdiction. Provide alternate routes around closed or obstructed traffic ways, if required by governing regulations.

The contractor shall maintain traffic in the project area to the satisfaction of the applicable local regulatory agencies, the local public agency and the City. Unless otherwise specified within the contract documents, the contractor must maintain pedestrian and vehicular traffic.

For Demolition Services –

Borden Park Office

It shall be the sole responsibility of the contractor to keep the local regulatory agencies, including but not limited to the Oakland County Sheriff Department and

Rochester Hills Fire Department notified at least 72 hours in advance of changes in traffic patterns. The contractor shall supply, install, maintain, adjust, move, relocate and store all signs, suitably lighted barricades, sidewalk sheds, traffic cones, warning lights and traffic delineators, as necessary to carry out the traffic routing plan and maintain vehicular and pedestrian traffic, to keep people, animals and vehicles from excavations, obstacles, etc.

Signs shall be adequate for the regulation of safety and convenience of traffic and pedestrians. The contractor may be required to employ traffic persons and take other such reasonable means or precautions or as required to prevent damage or injury to other properties, and to minimize risk and inconvenience to the public by contractor’s construction operations. Access to fire hydrants and other utilities shall be provided at all times. The contractor shall confine demolition work within the smallest space compatible with the efficient and safe performance of the work.

The contractor shall observe and obey all local and state laws, ordinances, regulations and permits in relation to the obstruction of a street, keeping passageways open and protecting pedestrians.

Suitably lighted barriers or barricades shall be furnished by the contractor and put up and maintained at all times, during the night and daytime, around all open ditches, trenches, pedestrian walkways, excavations or other work potentially dangerous to pedestrians. Such barricades shall be chain link fencing, securely supported and extending at least 4 feet high above the ground. Barricades shall be placed on all sides and throughout the entire length of all open ditches, trenches, excavations, or other work, which must be barred to the general public. Signage shall be provided identifying fenced or barricaded areas as dangerous.

Should the contractor or their employees neglect to set out and maintain barricades or lights, as required in these specifications, the City immediately and without notice, may furnish, install and maintain barricades or lights. The cost thereof shall be borne by the contractor and may be deducted from any amount due or to become due to the contractor under this contract.

Provide a traffic director and traffic persons as required by the local regulatory agencies.

Contractor shall contain mud and debris on site, keeping roads free of any mud and debris accumulation.

6. Pollution Controls

Use water sprinkling, temporary enclosures and other suitable methods as necessary to limit the amount of dust and dirt rising and scattering in the air, to the lowest level of air pollution practical for the condition of work. Comply with the governing regulations. Do not use water where it may create hazardous or objectionable conditions such as pollution, ice or flooding.

Clean adjacent improvements including walks and streets of all dust, dirt and debris caused by demolition operations, as directed by governing authorities. Return adjacent areas to condition existing prior to the start of the work.

For Demolition Services –

Borden Park Office

7. Building Demolition

Demolish the building completely and remove all debris and rubble from the site.

Use such methods as required to complete the work within the limitations of governing regulations.

Proceed with demolition in a systematic manner from the top of the structure to the ground.

Demolish concrete and masonry in small sections.

Demolish foundations and footings and remove basements.

No materials shall be dropped to any point lying outside the exterior walls of the structure unless the area is effectively protected.

All rubbish and debris shall be kept thoroughly wetted down to prevent dust and dirt from rising or spreading.

Burning on-site will not be permitted

Blasting shall not be permitted on the project site.

Upon completion of all demolition work, the contractor shall repair any streets, sidewalks or other features scheduled to remain, that have been damaged due to this demolition, to a condition equal to or better than their preexisting conditions.

The contractor shall be responsible for the protection and preservation of all municipal and public utilities traversing the project site, the protection of manholes and manhole covers, valve boxes and other devices serving buildings in the area and shall pay all costs of repair in the event of damage caused by his work.

All work shall be executed in an orderly and careful manner with due consideration for neighbors and the general public. Masonry shall be removed and demolished in small sections using bracing and shoring to avoid total collapse of the structure or large sections thereof. Bracing and shoring shall be adequate to maintain without damage to any neighboring building, structure or other private property. Streets, sidewalks, driveways, etc. are to be kept reasonably clean during demolition and shall be swept clean not less than once each day and before leaving at the end of the day’s work, or more often if requested by the City’s Building Department

Director or his designee.

All material remaining as a result of the demolition shall become the property of contractor and shall be removed from the premises and disposed of in a proper and lawful manner and in accordance with all applicable statutes, ordinances and regulations.

Immediately upon completion of the work on each portion of the project, as directed by the City’s Building Department Director or his designee, contractor shall, at his sole expense, clean up and remove all refuse materials of every kind. Upon failure to do so within twenty-four (24) hours after having been notified by the City’s

Building Department Director or his designee, the work may be done by the City and the cost thereof deducted from the amount of contractor’s final payment. The

City will not make the final inspection until all work outlined in this contract has been completed by contractor and the final clean up performed.

The contractor shall not remove barricades until approval to do so is granted by the

City.

For Demolition Services –

Borden Park Office

Upon completion of the work, the contractor shall notify the City’s Building

Department Director or his designee, so that he may inspect the premises to insure the completion of the work.

8. Earthwork Operations and Fill

Prior to leveling the area that was impacted by removal of the home/office structure the vendor should surcharge the area to assist with decreasing the impact of possible settlement prior to filling and leveling.

Resulting excavations should be backfilled with compacted engineering fill.

Engineered backfill required for constructions excavations or fill required to achieve desired grades should consist of clean and well graded granular sand meeting the requirements of Class II sand as identified by the current Michigan

Department of Transportation classification. Fill should be placed in uniform layers not more than 9 inches in thickness with the soils in each layer compacted to a minimum of 95% of the maximum density as determined by ASTM D1557.

Provide all clean fill necessary to bring the existing grades under the demolished building to be level with the adjacent present grades. Fill to be compacted and left clean.

Material shall be clean, well-graded sand and gravel, free of organic matter, rubble, frost and all deleterious substance. Fill shall contain no rocks over 4” in the greatest dimension. All backfill materials shall be placed in twelve (12) inch maximum lifts. Each lift shall be compacted to 92% of maximum density, as determined by

AASHTO T-180 moisture-density method. Ground surface shall be restored to an even finished grade.

The Contractor shall place a minimum of two inches (2”) of topsoil in all locations that were disturbed by the Contractor services and shall plant Class A seed at a rate of two hundred (200) pounds per acre over all new topsoiled areas.

Soil erosion control - all steps including permits are to be taken to minimize erosion including silt fencing and site grading, if applicable.

Once completed the Contractor will notify the City in order for the City’s

Engineering Inspector to verify the site and compaction results.

9. Work Schedule

After receipt of the Notice to Proceed, the Contractor shall mobilize within five (5) work days. Work shall be coordinated with the City’s Building Department

Director or his designee.

All work must be completed within thirty (30) days upon notification to commence demolition. All proposers must guarantee satisfactory completion of work involved in this timeframe.

Abatement of building structure

The inspection report shows no asbestos in the office. However, if during the demolition of the old

Borden Park Office any asbestos is discovered, the contractor shall halt work and notify the City’s

Building Department Director or his designee immediately.

For Demolition Services –

Borden Park Office

City’s Responsibilities

1. The City’s Building Department Director or his designee shall be available to the contractor to provide regular progress inspections.

2. The City’s Building Department Director or his designee shall make final inspection of the property upon completion of the work. Contractor shall notify the City’s Building

Department Director or his designee of said completion.

Equipment

The contractor shall furnish, operate and maintain suitable and adequate equipment necessary to perform demolition services satisfactory to the City of Rochester Hills.

The equipment furnished by the contractor must be in good repair and shall be maintained at all times. All equipment shall comply with all current MIOSHA safety standards and shall be maintained to those standards.

The Contractor shall have sufficient equipment and personnel to complete a project once the work has begun.

Under no circumstances shall the City of Rochester Hills be responsible for any damage to the

Contractor’s equipment due to obstacles encountered during the work performed under this contract.

Maintaining Traffic

Traffic shall be maintained in strict accordance with sections 104.11 and 812 of the latest version of Michigan Department of Transportation (MDOT) Standard Specifications for Construction, and the latest edition of the Michigan Manual of Uniform Traffic Control Devices (MMUTCD), including any City of Rochester Hills supplemental specifications, and American Traffic Safety

Services Association (ATSSA), “Quality Standards for Work Zone Traffic Control

Services.” Failure to use traffic treatment as specified will result in stop work order.

All operations shall be conducted in a manner that will not create a hazard, nor hinder, restrict, or impede traffic to the motoring public. All equipment shall be placed and maintained in a manner, which will not impair or interfere with the reasonable safety and free flow of traffic.

Equipment not in use may not be temporarily parked in the traveled portion of the roadway or on non-motorized pathways.

The usage of any necessary traffic control devices shall be in accordance with the requirements in the latest edition of the Michigan Manual of Uniform Traffic Control Devices (MMUTCD), and as specified in the plans and/or the proposal. The cost of traffic control devices and their implementation shall be the responsibility of the contractor.

For Demolition Services –

Borden Park Office

The Contractor shall notify the City of all damage to roadside features, such as street signs, light fixtures, delineators, etc. and be responsible for costs associated with their repair and/or replacement.

Safety

All contractors and subcontractors performing services for the City are required and will comply with all Occupational Safety and Health Administration (OSHA), State and City Safety and

Occupational Health Standards and any other applicable rules and regulations. Also all contractors and subcontractors will be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract. Proposer shall provide all barricades and other safety equipment, as necessary.

Contractor shall take all necessary measures to prevent damage to other areas adjacent to his work.

Should damage occur as a result of the Contractor’s work, the Contractor is responsible for the repair and/or replacement of the damaged area. Otherwise the City shall repair and/or replace the damaged area and charge the Contractor or deduct the amount from the Contractor’s invoice.

Contractor shall store materials, supplies and equipment in a neat and orderly manner so as not to unduly interfere with the progress of work, the work of other contractors or the operation of City business. Contractor shall keep street and/or parking lot pavement clear of mud and debris.

Contractor shall not unload, move, hoist and/or store material or equipment so as to interfere with normal use of facilities, roads, driveways, sidewalks or building entrances except with prior written authorization by the City of Rochester Hills.

Contractor is responsible for the storage and security of equipment and materials and that of their subcontractors. Location of materials and equipment storage, vehicle parking and staging areas shall be established, only after approval by the City of Rochester Hills.

Payment

The awarded Contractor shall be required to submit authentic, accurate and itemized invoices for all work completed. Appropriate documentation shall be submitted with invoices to provide sufficient information should a discrepancy be discovered. Daily records of all costs must accompany Contractor’s payment requests. Payment for work performed and approved by the

City of Rochester Hills will be net 30 days upon receipt and approval of the invoice.

Qualifications and Minimum Evaluation Factors

It is the intention of the City of Rochester Hills to award a contract only to a Contractor who furnishes satisfactory evidence of requisite experience and ability and sufficient capital and facilities to complete the work successfully and promptly within the timeline established between the parties.

For Demolition Services –

Borden Park Office

Proposals will be evaluated and ranked. The City of Rochester Hills reserves the right to reject any and all proposals to make and award based directly on the proposals or to negotiate further with one or more firms. The firm selected for the award will be chosen on the basis of the apparent greatest benefit to the City, including but not limited to qualifications and experience, comparable projects, capacity, time and cost

The City of Rochester Hills reserves the right to interview any number of qualifying proposers or negotiate separately with any proposer after the opening of this Request for Proposal when such action is considered in its best interest. Subsequent negotiations may be conducted, but such negotiations will not constitute acceptance, rejection or a counter-offer on the part of the City. The firm selected for the award will be chosen on the basis of the apparent greatest benefit to the City of Rochester Hills.

All proposals shall be in accordance with the Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.” The City of Rochester Hills reserves the right to postpone the due for its own convenience. Proposals are considered received when in the possession of the Purchasing Division.

The City is not required to accept the lowest proposal in all or in part. The proposal award will not be based solely upon cost, but will be evaluated based upon criteria formulated around the most important features of the services, of which qualifications, experience, references, timelines or capacity, may be overriding factors. The proposal evaluation criteria should be viewed as standards, which measure how well a vendor’s approach meets the desired requirements and needs of the City.

The City reserves the right to reject any and all proposals, to waive any informality in the proposal received, and to accept any proposal (or part thereof) which it will deem to be most favorable to the interest of the City or to award to multiple proposers.

The City reserves the right to modify the scope of services during the course of the contract. Such modification may include adding or deleting any tasks this project will encompass and/or any other modifications deemed necessary. Any changes in pricing or payment terms proposed by the contractor resulting from the requested changes are subject to acceptance by the City. Changes may be increases or decreases.

No proposal will be accepted from any person, firm or corporation who is in arrears upon any obligation to the City or who otherwise may be deemed irresponsible or unreliable by the City.

All costs incurred in the preparation and presentation of this proposal, in any way whatsoever, shall be wholly absorbed by the prospective firm. All supporting documentation shall become the property of the City of Rochester Hills unless requested otherwise at the time of submission. The confidentiality or disclosure of any information submitted is governed by the Michigan FOIA. The

City cannot promise, warrant or guarantee confidentiality nor that the information presented will be exempt from disclosure under the FOIA. The City may honor requests for confidentiality only to the extent that FOIA permits.

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Borden Park Office

The City reserves the right to waive any informality in the proposal received, and to accept any proposal or part thereof, which it shall deem to be most favorable to the interests of the City of

Rochester Hills. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the contractor to whom it is proposed to make such award. Any contract awarded to a person or company who is discovered to have been in default or disqualified at the time of the award of the contract shall be voidable at the discretion of the

Mayor of the City of Rochester Hills.

Any deviation from the specifications must be noted in the proposal.

No proposal may be withdrawn after it has been deposited with the City of Rochester Hills.

Municipalities are exempt from Michigan State Sales and Federal Excise Taxes. Prices quoted shall not include Federal or State taxes. The City will furnish the successful bidder with tax exemption certificates when requested.

All correspondence or inquiries from interested firms regarding this proposal shall be directed to the attention of: Keri Bright, CPPB, Senior Procurement Analyst, Procurement Division, City of

Rochester Hills, 1000 Rochester Hills Drive, Rochester Hills, MI 48309; telephone: 248.841.2538, email: brightk@rochesterhills.org.

Only those persons designated above are authorized to seek additional information from prospective firms regarding their proposals. Correspondence or inquiries made directly to firms regarding their proposals from all other persons are to be directed to those City employees designated above for appropriate review and response.

The City of Rochester Hills shall reserve the right to terminate the contract without penalty upon

30 days written notice due to poor performance or for any reason deemed to be in its best interest.

A designated representative of the City of Rochester Hills will be solely responsible for determining acceptable performance levels. His/her decision will be deemed in the City of

Rochester Hills’ best interest and will be final. The City of Rochester Hills reserves the right to re-award the contract to the second most qualified proposal, re-bid the contract, or do whatever is deemed to be in its best interest.

If the awarded Contractor should neglect to perform the work properly or fail to perform any provision of this contract, the City of Rochester Hills, ten (10) days after providing written notice to the Contractor may without prejudice to any other remedy, make good such deficiencies and may deduct the cost thereof from the payment due to the Contractor plus twenty (20%) percent for failure to perform.

No contract may be assigned, sublet or transferred without the written consent of the City of

Rochester Hills. Any subcontractor, so approved, shall be bound by the terms and conditions of this contract. The consultant shall be fully liable for all acts and omissions of its subcontractor(s) and shall indemnify the City of Rochester Hills for such acts or omissions.

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Borden Park Office

Advanced payments will not be authorized. Payments will be made on a time and materials basis and acceptance of services rendered. Correct invoices will be paid net 30 days.

The City reserves the right to make changes or revisions to this Request for Proposals. It shall be the proposers’ responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract and all bidders shall be bound by such changes or addenda. Addendums will be posted on the MITN system.

Proposers are advised that the RFP is considered to be under evaluation from the due date until contract award. The Purchasing Division and City staff are restricted from giving any information relative to the proposals or the “progress” of the evaluation during this time, except as described in this RFP and as required to administer the evaluation process. Proposers will be notified when an award is made and a notice posted on the MITN website. Proposal information will be available upon award of the contract.

In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the contractor of such occurrence and the contract shall terminate on the last day of the current fiscal period without penalty or expense to the City.

In the event bankruptcy proceedings are commenced by or against contractor or under any provisions of the United States Bankruptcy Act or for the appointment of a receiver or trustee or a general assignment for the benefit creditors of either party, City shall be entitled to terminate without further cost or liability. The City may cancel the Agreement/Contract or affirm the

Contract and hold the contractor responsible for damages.

As this Request for Proposals is being made available by electronic means, the proposer accepts full responsibility to insure that no changes are made to the Request for Proposals documents. In the event of conflict between a version of the Request for Proposals submitted by proposer and the version maintained by the City of Rochester Hills Purchasing Division, the version maintained by the City of Rochester Hills Purchasing Division shall govern.

Discrimination Prohibited

The contractor shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, condition or privileges of employment on a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to the Elliot Larsen Civil Rights Act, 1976, P.A. 453. The

Agency and the Municipality shall also comply with the provisions of the Michigan Handicappers

Civil Rights Act, 1976, P.A. 220 and the Federal Rehabilitation Act of 1973, P.A. 93-112, 87 Stat.

394, which require that no employee or client or otherwise qualified handicapped individual shall, solely by reason of his/her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal Assistance. No person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap, or marital status be excluded from participation in, be denied the proceeds of, or be subject to discrimination in the performance of this contract. The Agency shall comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964 as amended.

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Borden Park Office

These general requirements shall be incorporated in the entire agreement between the City of

Rochester Hills and the Contractor. The contract shall be binding upon the parties hereto and their respective successors and assigns.

Bonding

Performance Bond

Performance bond is required for proposals over $50,000. The Contractor shall furnish a surety bond in a form acceptable to the City of Rochester Hills in an amount not less than one-hundred (100%) percent of the contract amount for bids over $50,000 as security for faithful performance of this contract. The City of Rochester Hills shall be Obligee under said bond. The bond shall guarantee the faithful performance and shall indemnify and hold harmless the Obligee from all costs and damages by reason of the Principals failure to perform in accordance with the contract provisions. The contract, by reference, shall be an integral part of the bond. Said bond shall be with a surety licensed and admitted to do business in the State of Michigan. The Surety Company executing the bond must be acceptable to the City.

Payment Bond

Payment bond is required for proposals over $50,000. The Contractor, as Principal, shall furnish a surety bond in a form acceptable to the City of Rochester Hills in an amount not less than one-hundred (100%) percent of the contract amount as security for the prompt payment to all persons supplying labor and material in the performance of all work under said contract, and any and all authorized modifications under this contract. The contract, by reference, shall be an integral part of this bond. Said bond shall be with a Surety licensed and admitted to do business in the State of Michigan. The Surety Company executing the bond must be acceptable to the City.

Should any surety upon any bond furnished in connection with this Contract become unacceptable to the City or if any such surety shall fail to furnish reports as to his financial condition from time to time as requested by the Owner, the Contractor must promptly furnish such additional security as may be required from time to time by the Owner to protect the interests of the City or persons supplying labor or materials in the prosecution of the work contemplated by the Contract.

Insurance Regulations

The vendor shall not commence work until he has obtained and delivered to the City of Rochester

Hills the certificate of insurance required under this paragraph. All insurance carriers must be acceptable to the City and licensed and admitted to do business in the State of Michigan.

Certificate of Insurance and required endorsements shall be sent electronically to the City of

Rochester Hills to the attention of the purchasing division at the following email address:

purchasing@rochesterhills.org.

mailto:purchasingdept@rochesterhills.org

For Demolition Services –

Borden Park Office

A new certificate of insurance shall be provided to the City each year at the time of policy renewal.

Failure of the Vendor to maintain the required insurance shall be grounds for contract cancellation.

1. Commercial General Liability Insurance: The Vendor shall procure and maintain during the life of the blanket purchase order/contract, Commercial General Liability

Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury, Bodily

Injury and Property Damage. Coverage shall include the following extensions: (A)

Contractual Liability; (B) Products and Completed Operations; (C) Independent

Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E)

Deletion of all Explosion, Collapse and Underground (XCU) Exclusions, if applicable.

2. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily

Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

3. Umbrella Liability Insurance: The Vendor shall procure and maintain during the life of this contract Umbrella Liability Insurance with limits of liability of not less than

$1,000,000 per occurrence.

4. Workers’ Compensation Insurance: The contractor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including employers’ liability coverage, in accordance with all applicable statutes of the State of Michigan.

5. Additional Insured: Commercial General Liability and Motor Vehicle Liability

Insurance, as described above, shall include an endorsement stating: “It is understood and agreed that the following shall be Additional Insureds: the City of Rochester Hills, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. This coverage shall be primary to the Additional Insureds, and not contributing with any other insurance or similar protection available to the Additional Insureds, whether other available coverage be primary, contributing or excess.”

6. Cancellation Notice: Workers’ Compensation Insurance, Commercial General Liability

Insurance and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the certificate holder named to the left.”

7. Proof of Insurance Coverage: The Contractor shall provide the City of Rochester Hills, at the time that the contracts are returned by him/her for execution, a Certificate of

Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

For Demolition Services –

Borden Park Office

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates and endorsements to the City of Rochester Hills at least ten (10) days prior to the expiration date.

Hold Harmless

To the fullest extent permitted by law, Vendor agrees to defend, pay in behalf of, indemnify and hold harmless the City of Rochester Hills, its elected and appointed officials, employees and volunteers and others working in behalf of the City of Rochester Hills against any and all claims, demands, suits, or loss, including all costs and attorney’s fees connected therewith, and for any damages which may be asserted, claimed or recovered against or from the City of Rochester Hills, its elected and appointed officials, employees, volunteers or others working in behalf of the City of Rochester Hills by reason of personal injury, including bodily injury and death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this contract.

Instructions to Proposers o The following pages include a vendor questionnaire to be completed and submitted with your proposal. Each item must be completed with a response. Proposers not responding to any of the specifications or questions may be classified as unresponsive. The response must follow the format outlined in this proposal. Supplemental information may be attached.

o Any significant explanation desired by a proposer, regarding the meaning or interpretation of the Request for Proposals must be requested with sufficient time allowed for a reply to reach all prospective proposers before the submission of their proposals. Any information given to a prospective proposer concerning the RFP will be furnished to all prospective proposers as an amendment or an addendum to the RFP, if such information would be of significance to uninformed proposers. The City shall make the sole determination as to the significance to uninformed proposers. Questions regarding the proposal must be made in writing prior to 11:30 a.m. on July 13, 2023, at which time a response will be prepared and forwarded to all vendors.

o NO MAILED, EMAILED OR FAXED PROPOSALS WILL BE ACCEPTED.

o TIMELY SUBMITTAL: Proposals are accepted uploaded to MITN site (www.mitn.info) until 3:00 p.m. on July 26, 2023.

o All information requested herein shall be submitted with the Request for Proposals (RFP);

failure to do so may result in rejection of the RFP as non-responsive and/or incomplete.

o The City of Rochester Hills reserves the right to reject any and all Request for Proposals

(RFP), to waive any irregularity or informality in any RFP received, and to accept any RFP or part thereof, which shall be deemed to be most favorable to the interests of the City of

Rochester Hills.

http://www.mitn.info/

For Demolition Services –

Borden Park Office

VENDOR QUESTIONNAIRE

Firm Name: _________________________________________________________________

Address: ____________________________________________________________________

City/State/Zip Code: ___________________________________________________________

Firm Established: Years in Business:________________

Type of Organization: (Circle One)

a. Individual

b. Partnership

c. Corporation

d. Joint Venture

e. Other

How many years has your company been providing demolition services? Provide historical narrative.

Explain your company’s capabilities/knowledge as it relates to demolition services.

Provide description of current and/or the last three projects your company has performed that are similar in scope to this project. Include name, address, email, phone number, contact person and briefly describe scope of services performed.

For Demolition Services –

Borden Park Office

Provide a work plan, including technique and equipment to be utilized to demolish the structure, haul away and restore properties, together with a timeline for the project described in this Request for Proposals. Include start date and completion date.

How many employees does your company employ?

Full-time employees: Part-time employees:________________

Submit examples of similar work performed.

For Demolition Services –

Borden Park Office

Will subcontractors be utilized for this contract? If so, please provide a list of potential subcontractors and the work to be performed.

Provide a complete list of all equipment owned by your company.

Have you been involved in any litigation during the past five (5) years? If so, provide an explanation.

Yes __________ No ____________

State any exception or alternatives to this Request for Proposals

Please attach a copy of your standard contract.

Any additional comments:

Can you meet the insurance requirements? Yes______ No ______

For Demolition Services –

Borden Park Office

COST PROPOSAL

DEMOLITION SERVICES – OFFICE BUILDING LOCATED AT BORDEN PARK

The Contractor will be required to furnish all labor, materials, employee training, services, insurance and equipment necessary for the demolition of the structure as specified. Fees/Charges for work performed that are not identified will not be paid.

Contractor shall comply with laws and regulations set forth by regulatory agencies is required.

These agencies include, but are not limited to, OSHA, EPA, ICC, DNR, and DOT.

Contractor must provide the City with all manifests, reports and documentation that the homes were properly demolished and indicate that the debris was disposed of properly.

Contractor is to provide a lump sum total cost to complete all work and the fee must…