RFP_RFQ_evalcommittee_NDA.pdf

COUNTY COUNCIL OF BEAUFORT COUNTY

PURCHASING DEPARTMENT

106 Industrial Village Road, Bldg 2 Post Office Drawer 1228

Beaufort, South Carolina 29901-1228

a) that all information provided to me during the procurement process will be kept confidential and held in strictest confidence during the procurement process (except for discussion of the information with other evaluators, the Procurement Director, or to the extent I am legally required to disclose the information);

b) in the event that I have reason to believe that the confidentiality of this information has been breached, I will notify the Procurement Director immediately;

c) to hold any materials marked as “trade secret” in strictest confidence even after the conclusion of the procurement process unless directed otherwise by the Procurement Director.

2. Fair Competition

I recognize that giving all interested vendors an equal competitive playing field is essential to obtaining the best value for the County, and inspiring public confidence in the procurement process.

Therefore, I agree:

a) not to have any direct or indirect contact or discussions with any party who submits a proposal outside of the meetings or scheduled as part of the procurement process;

b) not to inadvertently convene a meeting of the committee by discussing submissions with other committee or panel members;

c) to notify the assigned Procurement staff immediately if any person who is not a member of the evaluation team or the Procurement Department contacts or attempts to contact me about this

RFP/RFQ;

d) to notify the assigned Procurement staff immediately if I become aware of any attempt to collude or prevent competition in bidding or proposals by any means whatever;

SELECTION COMMITTEE MEMBER AGREEMENT

CONFIDENTIALITY, FAIR COMPETITION, AND CONFLICT OF INTEREST DISCLOSURE

RFP or RFQ ___________

Title: ______________________________________________________________

1. Confidentiality

As a selection committee member working with the Beaufort County Procurement Department, I understand that All information related to this procurement process is closed to public review or disclosure until a contract is awarded or the project is terminated or abandoned. I understand that any unauthorized disclosure of confidential information will compromise the fairness of the procurement process.

Therefore, I agree:

e) to evaluate all submitted proposals fairly, objectively, and in accordance with the criteria provided in the RFP/RFQ;

f) not to discriminate against any proposer on the grounds of race, color, national origin, or sex.

3. Conflict of Interest

All selection committee members must make full disclosure of any and all potential conflicts of interest in regard to this RFP/RFQ. They must recuse themselves from participation on the committee in the event of a disqualifying conflict of interest. Conflicts of interest occur when the personal, financial, professional or other interest of the committee member prevents the member from acting objectively, in the best interest of the selection committee and the County, and from carrying out his or her duties in an impartial manner. This includes any situation where: any (a) member of the selection committee, (b) member of his or her immediate family, (c) his or her business partner, or (d) an organization that employs or is about to employ (i) the selection committee member, (ii) an immediate family member, or (iii) his or her business partner, has a financial or other interest in, or stands to receive a tangible personal benefit from, any action, decision or disclosure of confidential information in a procurement. A conflict of interest may also exist when a conflict would be reasonably perceived by the public or when the reasonable potential for improper influence exists. This is true even if a committee member believes that he or she can remain impartial.

I hereby attest that I have disclosed all potential conflicts of interest directly or indirectly presented by the review, evaluation, or approval of the above‐referenced RFP/RFQ. (If none, write “None”.)

Further, I agree:

a) that if I should detect or develop any conflict of interest, which is not listed above, I shall immediately notify the Procurement Department and, if requested, withdraw myself from the selection committee; and

b) that I will not solicit or accept gratuities, favors, or anything of monetary value from potential contractors or known parties to subcontracts.

County Employee: ___Yes ___No.

I understand that, as a County employee, if I violate any part of this agreement I am in violation of the County’s Civil Service Policies and Code of Ethics. I understand these violations are grounds for disciplinary action including but not limited to termination.

If not a County Employee, I understand that if I violate any part of this agreement I am required to return all documents immediately and that I will no longer be on the selection committee.

___________________________________________ Date: _____________________

Committee Member Signature

Printed Name

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