RFP- Recuit and Train Early Child Care Providers.pdf

Episcopal Children’s Services Date: November 9, 2023

8649 Baypine Road Ste. 300, Bldg. 7 Jacksonville, FL 32256

Request for Quotation/Proposal and Statement of Work

Project Title: Recruit and Train Early Childcare Providers

Introduction: Episcopal Children’s Services (ECS) is a nonprofit, based out of Jacksonville, which serves more than 25,000 children and families in 14 counties in Northeast and Central Florida.

ECS has helped young children and their families for more than 50 years.

Project Background: Episcopal Children’s Services, which is the primary service provider for the Early Learning Coalition of North Florida, is looking for a vender to recruit a minimum of 20 new childcare programs, focusing on recruitment of Family Child Care Homes that agree to contract with the Early Learning Coalition of North Florida to provide School Readiness programs.

Scope of Work:

• Recruitment and Community Outreach of poten�al child care providers to include support services, in-person events, direct recruitment services.

o Recruitment efforts may occur within Baker, Bradford, Clay, Nassau, Putnam, and St.

Johns County Florida but should be focused on Baker, Bradford, Nassau, and Putnam Coun�es where the child care shortage is most acute.

o Engagement with community programs and organiza�ons throughout the service area.

o On-site visits and events will require travel throughout the North Florida region

• Assist poten�al providers with licensing and compliance approvals.

o Create a customized checklist for providers going through Florida’s Department of

Children and Families licensing process. (All recruited providers must become licensed, registered providers will not count towards the total recruited.)

o Create and make available to poten�al providers a hub for resources for CPR, inspec�ons, fingerprin�ng and other requirements that poten�al providers must meet to receive their license and become legally opera�ng programs.

• Provide adequate professional development to support poten�al and newly recruited providers for up to two years including the following:

o Dedicated support throughout the first two years of the new program o Support with understanding the School Readiness program and how to accept School

Readiness students into their program.

o School Readiness requirements to contact including CLASS basics, child screening tools and provider screening requirements, and curriculum.

o One on one coaching on the business of child care.

o Communi�es of prac�ce or cohort-based training either online or in person o New provider engagement events.

• Technology Supports o Child care management so�ware subscrip�on for 1st two years with training included o Provider webpage support of 1st two years o Assistance with recrui�ng and enrolling first clients.

• Project Comple�on: June 1, 2023

Additional Requirements

Buy American when possible Must register with E-Verity to confirm employment eligibility of all employees due to federal and state funds being used and may be subject to providing proof upon request.

Must complete a Contractor Lien Release Form Must not be on a federal exclusion list.

Bid Manager: Monique Evans, Project Accountant, ECS. 8649 Baypine Road, Suite 300, building 7, Jacksonville Florida, 32256. Office phone 904-674-6248. Monique.Evans@ecs4kids.org.

***All bid and specification questions must come to Monique Evans.

Timeline: Contractor must submit their quotation to Monique Evans via email, (Monique.Evans@ecs4kids.org) by 11/30/2023 at 5 p.m. eastern time. Bid awards will be made on or before 5 p.m. eastern time, 12/8/23.

Payment Terms: ECS terms are net 30 following receipt of acceptable goods/services unless otherwise agreed to by both parties.

Award Selection Criteria:

Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. (Please provide your best and final price.)

• Cost: 30%

• Meets Criteria: 35%

• Ability to meet deadline: 10%

• Agreement to ECS Terms and Conditions: 10%

• Quality/Reputation: 15%

• Not listed on SAM.gov reporting

• Not listed as a Scrutinized Company on any federal, state, or city lists mailto:Monique.Evans@ecs4kids.org

Quality Expectations:

Contractor and all sub-contractors at all times will conduct themselves in a professional manner, with a civil attitude; strive to keep on schedule and on budget while maintaining high production and quality standards; and communicate in a timely manner.

ECS Terms and Conditions:

The ECS full Terms and Conditions will apply to this agreement. They are included as an addendum to this contract and can be accessed via the following link:

Terms and Conditions Non-Construction Projects

If there exist any conflicts in terms and conditions between ECS and contractor, the ECS terms will take precedence. The full terms and conditions can be emailed upon request.

http://www.ecs4kids.org/wp-content/uploads/2023/09/ECS-Contractual-Terms-and-Conditions-Revised-Non-Construction-2023.pdf