RFP_Qualified_Managing_Entity_JJIG_2026_01.pdf

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 1

SPALDING COUNTY, GEORGIA

REQUEST FOR PROPOSALS

Qualified Managing Entity

Griffin Judicial Circuit Juvenile Justice Incentive Grant Program RFP No. JJIG-2026-01

Issued By: Spalding County Board of Commissioners

Address: 119 E. Solomon Street, Griffin, Georgia 30223

Contact: Larry Wallace, Grants Manager

Phone: 770.467.4229

Email: lwallace@spaldingcounty.com

Proposals Due: July 21, 2026, 3:00 P.M.

Funded through the Georgia Criminal Justice Coordinating Council

Juvenile Justice Incentive Grant (JJIG) | FY2027 Award

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 2

SCHEDULE OF EVENTS

EVENT DATE TIME

RFP Advertised / Issued June 30, 2026 5:00 P.M.

Questions and Requests for Clarification (email only to lwallace@spaldingcounty.com)

July 9, 2026 5:00 P.M.

Responses to Questions Posted on County Website July 14, 2026 5:00 P.M.

Sealed Proposals Due July 21, 2026 3:00 P.M.

Proposal Evaluations July 21 – July 28, 2026 —

Notice of Intent to Award August 4, 2026 5:00 P.M.

Contract Execution August 18, 2026 5:00 P.M.

Notice to Proceed September 1, 2026 —

Spalding County reserves the right to modify this schedule. Any changes will be posted on the Georgia Procurement Registry's website at https://ssl.doas.state.ga.us/gpr/index under Purchasing/Bids & RFPs. It is the Proposer's responsibility to monitor the website for updates and addenda.

Proposals must be received no later than the date and time shown above by:

Mitzy Campbell, Purchasing Officer Spalding County Purchasing Department

119 E. Solomon Street Griffin, Georgia 30223 mcampbell@spaldingcounty.com

Proposals received after the specified date and time, or at any location other than the Purchasing Department, will not be considered. Faxed or emailed proposals will not be accepted. Spalding County is not responsible for late or undelivered proposals submitted by mail or courier.

https://ssl.doas.state.ga.us/gpr/index

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 3

SECTION I — GENERAL OVERVIEW

A. Background and Purpose Spalding County serves as fiscal agent for the Griffin Judicial Circuit, which comprises Spalding, Fayette, Pike, and Upson Counties. The Circuit administers evidence-based juvenile justice programming under the Juvenile Justice Incentive Grant (JJIG), funded by the Georgia Criminal Justice Coordinating Council (CJCC) and authorized under the federal Juvenile Justice and Delinquency Prevention Act (JJDPA).

The FY2027 JJIG $200,000 award supports circuit-wide delivery of two evidence-based programs for medium-to-high-risk youth ages 11–17 who are referred through the juvenile court system: Functional Family Therapy (FFT) and Thinking for a Change (T4C 5.0). The purpose of this Request for Proposals (RFP) is to solicit a single, qualified managing entity to serve as the circuit-wide administrative and fidelity hub for both programs, overseeing implementation quality, subcontractor performance, data collection, and long-term program sustainability.

The managing entity role is newly established under the FY2027 award and represents a strategic expansion of the Circuit's capacity. The County is committed to evidence-based practice and will require that all managing-entity activities adhere to established model standards.

B. Grant Program Context The Griffin Judicial Circuit serves youth referred by probation officers and juvenile court intake staff who meet eligibility criteria established through the Pre-Disposition Risk Assessment (PDRA). The two program models authorized under this award are:

Functional Family Therapy (FFT) FFT is a nationally recognized, evidence-based family intervention model designed to reduce juvenile recidivism and improve family functioning. An existing FFT-certified subcontractor delivers FFT services under this award. The managing entity will be responsible for fidelity oversight, subcontractor coordination, and data quality for this program. The FFT program budget cap is $83,000.

Thinking for a Change (T4C 5.0) T4C is a cognitive-behavioral intervention for medium- to high-risk youth, developed by the National Institute of Corrections and listed on crimesolutions.gov. The curriculum consists of 25 structured group sessions and is administered under license by Evidence Based Strategists, Inc. (EBS), the sole authorized training and technical assistance provider. The managing entity is expected to employ or retain staff with current T4C certification and to directly oversee group delivery across circuit counties.

The T4C program budget cap is $50,995.19.

C. Fiscal Agent Spalding County Board of Commissioners serves as the fiscal agent for all JJIG funds on behalf of the Griffin Judicial Circuit. The contract resulting from this RFP will be executed between Spalding County and the selected managing entity. All invoicing, reimbursement, and reporting obligations are governed by the CJCC grant agreement and applicable provisions of 2 CFR Part 200.

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 4

SECTION II — INSTRUCTIONS TO PROPOSERS

A. Proposal Submission Proposals may be submitted by mail, commercial carrier, or hand delivery. Faxed or electronic proposals will not be accepted. Each Proposer is solely responsible for ensuring timely delivery.

Proposals received after the deadline will be returned unopened.

Each Proposer shall submit the following:

• One (1) original, clearly marked "ORIGINAL," unbound

• Three (3) bound, complete copies identical to the original

• One (1) digital copy in PDF format on a USB flash drive, labeled with the RFP number and firm name

• One (1) sealed Cost Proposal in a separate envelope, clearly marked "COST PROPOSAL —

RFP No. JJIG-2026-01"

The outer package must be sealed and clearly marked:

SEALED PROPOSAL ENCLOSED

RFP No. JJIG-2026-01 — Qualified Managing Entity

Spalding County Purchasing Department 119 E. Solomon Street, Griffin, Georgia 30223

B. Questions and Clarifications Questions regarding this RFP must be submitted in writing by email only to lwallace@spaldingcounty.com, with the subject line "RFP JJIG-2026-01 Question," by the deadline specified in the Schedule of Events. Responses will be posted as an addendum on the Georgia Procurement Registry's website. Proposers shall not contact other County staff, judicial officers, or court personnel regarding this solicitation; any such contact may result in disqualification.

C. Addenda Spalding County may issue addenda to this RFP at any time before the proposal deadline. It is the Proposer's responsibility to check the Georgia Procurement Registry's website (https://ssl.doas.state.ga.us/gpr/index) for all addenda. All addenda must be signed, dated, and included in the proposal package. Failure to acknowledge any addendum will result in a non-responsive determination.

D. Withdrawal and Modification No proposal may be withdrawn or modified after the proposal deadline. A Proposer may withdraw a proposal for a clerical error by notifying the Purchasing Department in writing within 48 hours of the proposal opening.

E. Right to Reject Spalding County reserves the right to reject any or all proposals; waive technicalities and informalities;

re-advertise; request best-and-final offers; or cancel this solicitation at any time, for any reason, without liability to any Proposer. The County will make an award within 60 days of the proposal deadline unless the selected Proposer agrees in writing to a longer period.

https://ssl.doas.state.ga.us/gpr/index

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 5

F. Federal Requirements This contract is funded with federal JJIG grant funds and is subject to all applicable federal statutes, regulations, and executive orders, including but not limited to:

• 2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

• Title VI of the Civil Rights Act of 1964 and the Civil Rights Restoration Act of 1987

• Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973

• Debarment and suspension regulations (2 CFR Part 180); Proposers must be registered and active in SAM.gov

• Juvenile Justice and Delinquency Prevention Act (JJDPA), as reauthorized

In accordance with Title VI, Spalding County hereby notifies all Proposers that no person shall, on the grounds of race, color, national origin, sex, age, or disability, be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination under any program or activity funded in whole or in part with federal funds.

G. Non-Collusion By submitting a proposal, the Proposer certifies that it has not entered into any agreement, combination, or collusion with any other Proposer or party in restraint of free, competitive proposing.

Collusion and fraud will be reported to the Georgia Attorney General and the U.S. Department of Justice.

H. Public Records All proposals and supporting documentation become subject to the Georgia Open Records Act upon the award of a contract or the cancellation of a procurement. Labeling materials as "Confidential" or "Proprietary" does not exempt them from disclosure.

I. Georgia Security and Immigration Compliance The selected Contractor must comply with O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02. The Contractor must be registered with and use the federal E-Verify work authorization program and shall require the same of all subcontractors.

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 6

SECTION III — MINIMUM QUALIFICATIONS

Proposals that do not demonstrate all of the following minimum qualifications will be deemed non-responsive and will not be evaluated further.

1. Experience with FFT-Certified Providers The Proposer must demonstrate prior experience working with or overseeing Functional Family Therapy-certified practitioners or organizations. Acceptable evidence includes letters of collaboration, prior subcontracts, or documented fidelity oversight activities with an FFT-certified provider.

2. Evidence-Based Juvenile Justice Program Experience The Proposer must demonstrate prior experience administering or managing at least one evidence-based juvenile justice program administered through the State of Georgia or a comparable state-administered grant program, including experience with subcontractor oversight, program model compliance, data collection, and reporting requirements. Documentation must include the program name, funding source, performance period, and the Proposer's specific role.

3. Organizational Capacity The Proposer must be a legally organized entity in good standing in the State of Georgia, with the organizational infrastructure, staffing, and financial capacity to serve as circuit-wide managing entity for a multi-program, multi-county juvenile justice initiative for the full grant period (July 1, 2026 – June 30, 2027).

4. SAM.gov Active Registration The Proposer must be registered and active on SAM.gov as of the proposal submission deadline. A confirmation printout must be included in the proposal package.

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 7

SECTION IV — SCOPE OF WORK

The selected managing entity shall provide the following services for the full grant performance period (July 1, 2026 – June 30, 2027), covering all four counties of the Griffin Judicial Circuit: Spalding, Fayette, Pike, and Upson.

A. Subcontractor Procurement

• Identify, solicit, and procure qualified subcontractors to deliver both Functional Family Therapy

(FFT) and Thinking for a Change (T4C 5.0) services across the Griffin Judicial Circuit, in accordance with applicable procurement requirements and subject to Spalding County approval.

• FFT subcontractors must hold current certification from the FFT developer and demonstrate capacity to serve youth and families in Spalding, Fayette, Pike, and Upson Counties.

• T4C subcontractors must employ facilitators who hold current certification from Evidence Based Strategists, Inc. (EBS) and are authorized to deliver the T4C 5.0 curriculum.

• Execute formal subcontract agreements with all selected providers before the commencement of services. All subcontract terms must be reviewed and approved by Spalding County before execution.

• Verify that all prospective subcontractors are in good standing, properly licensed, insured, E- Verify compliant, and not debarred or suspended from participation in state or federal programs before award.

B. Subcontractor Oversight and Contract Compliance

• Serve as the circuit-wide managing entity responsible for coordinating and monitoring subcontractor performance for both the FFT and T4C 5.0 programs.

• Monitor subcontractor adherence to contract deliverables, program model standards, and CJCC grant requirements; escalate performance concerns to the Program Coordinator in writing within five (5) business days of identification.

• Ensure all subcontractors maintain required licensure, certifications, insurance, and E-Verify compliance for the duration of the contract.

• Coordinate subcontractor invoicing and submit documentation to Spalding County in accordance with the established reimbursement schedule.

C. Thinking for a Change (T4C 5.0) — Facilitator and Session Management

• Coordinate the scheduling and logistics of T4C 5.0 group sessions across circuit counties, ensuring a minimum of 35 sessions are delivered during the grant period in accordance with the T4C 5.0 curriculum.

• Ensure all T4C sessions are facilitated by subcontracted providers employing current EBS-certified facilitators; the managing entity is not expected to facilitate sessions directly.

• Monitor subcontractor session delivery, attendance records, and session documentation for completeness and model fidelity compliance.

• Ensure participant completion records are maintained and that completion certificates are issued to youth who meet the required completion threshold, in coordination with the Program Coordinator.

• Coordinate with the Program Coordinator regarding session scheduling, participant referrals, and transportation logistics.

D. FFT Subcontractor Coordination

• Coordinate with the FFT-certified subcontractor to ensure timely delivery of family therapy services to referred youth and families across circuit counties.

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• Review subcontractor session logs, participant records, and fidelity documentation every month and communicate findings to the Program Coordinator.

• Facilitate communication between the FFT subcontractor and Spalding County's Program Coordinator regarding referrals, caseload status, and service gaps.

• Ensure the FFT subcontractor adheres to all contractual deliverable timelines and escalate any performance issues to the Program Coordinator promptly.

E. Data Reporting to Program Coordinator

• Collect and compile participant-level data from all subcontractors every month, including referral dates, enrollment status, session attendance, and service delivery documentation.

• Submit compiled data reports to the Spalding County Program Coordinator by the 10th of each month, in a format specified by the Program Coordinator.

• Promptly notify the Program Coordinator of any data gaps, reporting deficiencies from subcontractors, or critical incidents involving program participants.

• Cooperate fully with the Program Coordinator in responding to CJCC data requests, grant monitoring reviews, and program audits.

F. Required Deliverables and Reporting Schedule

Deliverable Frequency / Deadline Submitted To

Monthly Participant Data Report By the 10th of each month Program Coordinator Subcontractor Session Documentation

Monthly, by the 10th Program Coordinator

Invoices with Supporting Documentation

Monthly, by the 10th Program Coordinator

Subcontractor Performance Summary

— FFT

Quarterly Program Coordinator

Subcontractor Performance Summary

— T4C

Quarterly Program Coordinator

Annual Program Report June 15, 2027 Program Coordinator

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 9

SECTION V — PROPOSAL FORMAT AND CONTENT

Proposals shall be organized using the following tabbed structure. Each tab must be clearly labeled.

Proposals that do not follow this format may be deemed non-responsive.

Tab 1 — Cover Letter and Executive Summary A signed cover letter on the Proposer's letterhead, identifying the firm and the authorized representative, and confirming the Proposer's understanding of the scope and commitment to the contract term. An executive summary of no more than two (2) pages describing the Proposer's qualifications and approach.

Tab 2 — Firm Qualifications and Key Personnel A description of the Proposer's organizational structure, mission, and history relevant to juvenile justice and evidence-based program management. Resumes or qualification summaries for all key personnel assigned to this contract, including identification of the proposed project manager. Documentation of prior experience working with or overseeing FFT-certified providers. Current Certificate of Good Standing from the Georgia Secretary of State.

Tab 3 — Relevant Experience and References Descriptions of at least three (3) comparable engagements completed within the past five (5) years, each addressing: program name and funding source, geographic scope, the Proposer's specific role, outcomes achieved, and the Proposer's specific subcontractor management responsibilities. At least one engagement must involve an evidence-based juvenile justice program administered through the State of Georgia or a comparable state agency. Three (3) professional references must be provided for each comparable engagement, including the contact name, title, organization, telephone number, and email address.

Tab 4 — Technical Approach and Work Plan A narrative describing the Proposer's specific methodology for each scope element: subcontractor procurement; subcontractor oversight and contract compliance; T4C facilitator and session management; FFT subcontractor coordination; and data reporting to the Program Coordinator. The narrative should address how the Proposer will manage subcontractors and ensure model fidelity across Spalding, Fayette, Pike, and Upson Counties. A proposed project schedule with key milestones aligned to the deliverables table in Section IV.

Tab 5 — DBE Participation / Good Faith Efforts Documentation Documentation of proposed Disadvantaged Business Enterprise (DBE) participation or a Good Faith Efforts narrative as described in Section VI.

Tab 6 — Required Forms and Certifications All required forms listed in Section VII have been completed, signed, and dated.

Cost Proposal (Separate Sealed Envelope) The Cost Proposal must be submitted in a separate, sealed, and clearly labeled envelope and must include the completed Cost Proposal Form (Section VII). Proposers must propose: (1) a per-participant managing entity fee for FFT and a proposed per-participant subcontractor rate for FFT service delivery;

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 10

(2) a per-session managing entity fee for T4C and a proposed per-session subcontractor rate for T4C facilitation; and (3) lump-sum components for overall contract management and data reporting functions. All proposed costs must fall within the program budget caps established in Section I.

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 11

SECTION VI — EVALUATION CRITERIA

Proposals will be evaluated by a Selection Committee using the weighted criteria and scoring rubric below. The maximum possible score is 100 points. The contract will be awarded to the responsive, responsible Proposer whose proposal represents the best value to Spalding County.

Criterion 1 — Firm Qualifications and Key Personnel (25 points maximum)

Rating Points Description Excellent 22–25 The firm has directly relevant qualifications in managing subcontractors that deliver evidence-based juvenile justice programs administered by the State of Georgia or a comparable state agency. Key personnel demonstrate expertise in subcontractor oversight, contract compliance, model fidelity monitoring, and multi-county program coordination. Organizational capacity is clearly documented.

Good 15–21 The firm has solid qualifications in juvenile justice or human services program management, with demonstrated experience in subcontractor oversight. Key personnel are qualified, though experience with state-administered evidence-based programs may be limited. Organizational structure is clear.

Fair 8–14 The firm has general human services or youth-serving program management experience, but limited evidence-based credentials in juvenile justice subcontractor management. Personnel qualifications are adequate but do not demonstrate strong familiarity with model-fidelity monitoring or grant-compliance expectations.

Poor 0–7 Firm qualifications are not relevant to juvenile justice program management or subcontractor oversight, or key personnel is not identified. Minimum qualifications may not be fully demonstrated.

Criterion 2 — Relevant Experience and References (25 points maximum)

Excellent 22–25 Firm documents three or more comparable engagements within the past five years, at least one of which involved a federally funded juvenile justice program. References confirm strong performance, model fidelity, and positive youth outcomes. Experience with circuit-wide or multi-county program implementation is evident.

Good 15–21 Firm documents two or more relevant engagements with strong references.

Federal grant experience is present, though not necessarily specific to JJDPA-funded programs. Multi-jurisdictional experience is limited, but a comparable scope is demonstrated.

Fair 8–14 Firm documents relevant experience, but engagements are fewer, older, or less comparable in scope. References are provided, but may not reflect the managing entity or multi-program work. Federal grant management experience is limited.

Poor 0–7 Fewer than three references are provided, references are not relevant to juvenile justice or evidence-based programming, or references cannot be verified. Little or no evidence of federally funded program management.

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 12

Criterion 3 — Technical Approach and Work Plan (35 points maximum)

Excellent 31–35 The proposal demonstrates a thorough understanding of FFT and T4C 5.0 model requirements, the circuit-wide scope, and CJCC grant expectations. The methodology for all scope elements is detailed, specific, and realistic. The circuit-wide reach strategy clearly addresses all four counties. The sustainability plan approach is forward-looking and identifies concrete funding pathways. The project schedule is milestone-specific and consistent with the June 30, 2027, grant period end.

Good 22–30 The proposal demonstrates a solid understanding of the project and a sound methodology for most of the scope elements. Evidence-based program requirements are addressed, though some areas lack specificity. The circuit reach approach is reasonable. The schedule is generally realistic with minor gaps.

Fair 11–21 The proposal demonstrates general familiarity with youth-serving programming, but the methodology is vague or incomplete in several areas. Model fidelity and sustainability approaches are underdeveloped. The schedule lacks sufficient detail to confirm feasibility.

Poor 0–10 The proposal does not demonstrate adequate understanding of the project scope, evidence-based model requirements, or grant compliance obligations.

Methodology is generic and not tailored to the Griffin Judicial Circuit. The schedule is missing or unrealistic.

Criterion 4 — Cost Proposal (10 points maximum)

Excellent 9–10 Lowest conforming Cost Proposal received, or within 5% of the lowest. The fee structure is clearly organized, unit rates are reasonable and well-justified, and the total represents strong value relative to the scope of work. Both program budget caps are observed.

Good 6–8 Cost Proposal is within 10% of the lowest conforming proposal. The fee structure is clear and reasonable. Budget caps are observed.

Fair 3–5 Cost Proposal is within 15% of the lowest conforming proposal, or the fee structure lacks sufficient detail to assess reasonableness. Budget caps are observed.

Poor 0–2 Cost Proposal exceeds 15% of the lowest conforming proposal, the fee structure is unclear or incomplete, or one or more program budget caps are exceeded.

Criterion 5 — DBE Participation / Good Faith Efforts (5 points maximum)

Excellent 5 Proposed DBE participation meets or exceeds the 5.0% benchmark. DBE firms are identified by name, certified, and assigned specific, commercially useful roles. Letters of Intent are provided for all DBE subcontractors.

Good 3–4 Proposed DBE participation is below 5.0%, but a substantive Good Faith Efforts narrative documents specific outreach to certified DBE firms, including dates, contacts, and responses.

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Criterion 5 — DBE Participation / Good Faith Efforts (5 points maximum)

Fair 1–2 A Good Faith Efforts narrative is provided, but documentation is limited or does not reflect meaningful outreach.

Poor 0 No DBE participation is proposed, and no Good Faith Efforts documentation is provided.

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 14

SECTION VII — CONTRACT TERMS AND CONDITIONS

A. Insurance Requirements Within ten (10) days of Notice of Award, and at all times the contract is in force, the selected Contractor shall obtain and maintain certificates of insurance from companies licensed to do business in Georgia, covering the following:

Coverage Type Minimum Limit

Workers' Compensation Georgia Statutory Limits Commercial General Liability (per occurrence) $1,000,000 General Aggregate $2,000,000 Professional Liability (Errors & Omissions) $1,000,000 Umbrella / Excess Liability $2,000,000

Certificates shall name the Spalding County Board of Commissioners as an additional insured. Policies shall be non-cancellable except upon 30 days' written notice to the County. Evidence of insurance must be provided to the Purchasing Department before execution of the contract.

B. Indemnification The Contractor shall protect, defend, indemnify, and hold harmless Spalding County and its elected and appointed officers, employees, and agents from all claims, damages, costs, and expenses, including attorney's fees, arising from the Contractor's negligence, recklessness, or wrongful conduct in the performance of this contract.

C. Ownership of Work Product All reports, data, assessments, quality assurance documentation, and other materials prepared under this contract shall be the sole property of Spalding County. The Contractor may retain copies for archival purposes. This provision does not apply to proprietary curriculum materials owned by third-party model developers, including Evidence Based Strategists, Inc. (EBS), which retain all intellectual property rights in the T4C 5.0 curriculum.

D. Independent Contractor The Contractor shall perform services as an independent contractor and not as an employee or agent of the County. The Contractor is solely responsible for the supervision, direction, and compensation of its personnel.

E. Assignment This contract may not be assigned or transferred in whole or in part without the prior written consent of Spalding County.

F. Subcontractors The Contractor shall be responsible for ensuring that all subcontractors are properly licensed, insured, and in compliance with E-Verify requirements. A Letter of Intent shall be provided for the FFT subcontractor upon submission of the proposal. Any subcontracting activities not identified in the proposal require prior written approval from Spalding County.

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G. Prime Contractor Self-Performance Requirement The prime Contractor shall personally perform no less than fifty-one (51) percent of the total contract work, measured by cost. Subcontracting of work exceeding forty-nine (49) percent of the total contract value requires prior written approval from Spalding County.

H. Governing Law The laws of the State of Georgia and Spalding County shall govern this contract. Any disputes shall be litigated exclusively in the courts of Spalding County, Georgia.

I. Termination Spalding County may terminate this contract for cause upon 30 days' written notice if the Contractor fails to remedy a material breach within that period. The County may also terminate for convenience upon 30 days' written notice, in which case the Contractor shall be compensated for work satisfactorily completed to the date of termination.

J. Tax Exemption Spalding County is exempt from Georgia Sales Tax and Federal Excise Tax. Spalding County's Tax Identification Number is 58-6000886.

K. Reimbursable Expenses All costs must be allowable, allocable, and reasonable under 2 CFR Part 200. Travel and other direct expenses incurred in the performance of contract duties may be reimbursed upon prior written approval by Spalding County and with appropriate documentation. Federal funds may not be used to cover staff meals. Reimbursable expenses are included within the total not-to-exceed contract amount.

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SECTION VIII — REQUIRED FORMS

Proposal Submission Checklist Complete, sign, and submit the following documents in the order listed. Proposals missing required items may be deemed non-responsive.

☐ Tab 1 — Cover Letter and Executive Summary

☐ Tab 2 — Firm Qualifications and Key Personnel

☐ Tab 3 — Relevant Experience and References (minimum three engagements, including at least one state-administered evidence-based juvenile justice program)

☐ Tab 4 — Technical Approach and Work Plan

☐ Tab 5 — DBE Participation / Good Faith Efforts Documentation

☐ Tab 6 — Required Forms and Certifications

☐ Cost Proposal (separate sealed envelope, marked as required)

☐ Form W-9

☐ Proposal Signature Form (this page)

☐ Certificate of Non-Collusion

☐ E-Verify Affidavit

☐ DBE Benchmark Worksheet

☐ List of Subcontractors (including Letter of Intent for FFT subcontractor)

☐ Addenda Acknowledgment Form

☐ SAM.gov Active Registration Confirmation

☐ Proof of Insurance (or commitment letter)

☐ Certificate of Good Standing — Georgia Secretary of State

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Proposal Signature Form Company Name:

Mailing Address:

City, State, ZIP:

Phone:

Email:

Website:

Federal Tax ID (EIN):

SAM.gov UEI:

Print Name and Title of Authorized Representative:

Authorized Signature:

Date:

Certificate of Non-Collusion By signing below, I certify that this proposal is made without prior understanding, agreement, or connection with any other firm submitting a proposal for these services, and that it is in all respects fair and free from collusion or fraud. I understand that collusive bidding violates state and federal law and can result in fines, imprisonment, and civil damages. I am duly authorized to execute this proposal on behalf of the firm named below.

Firm Name Date

Authorized Signature Title

Printed Name Phone

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 18

E-Verify Affidavit The undersigned, being duly authorized, confirms compliance with O.C.G.A. § 13-10-91 and affirms that the firm named below is registered with, authorized to use, and uses the federal work authorization program known as E-Verify, or any subsequent replacement program, for the duration of this contract.

E-Verify Federal Work Authorization User ID No. (not Taxpayer ID):

Date of Authorization:

Legal Business Name:

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, 20___ in _____________ (city), Georgia.

Signature of Authorized Owner/Officer Date

Printed Name and Title

Subscribed and sworn before me this _____ day of _________________, 20___.

Notary Public ________________________________ My Commission Expires: _____________

DBE Benchmark Worksheet Spalding County has established a 5.0% Disadvantaged Business Enterprise (DBE) participation benchmark for this contract. This goal is aspirational and not a fixed quota or set-aside. DBE firms must perform a commercially useful function.

DBE Firm Name & Address Type of Work Cert. Type Amount ($)

TOTAL DBE AMOUNT: $

If the DBE benchmark cannot be met, attach a completed Description of Good Faith Efforts. DBE certification documentation must be attached for each firm listed.

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 19

List of Subcontractors I will / will not (circle one) propose to subcontract any portion of this project. I propose to subcontract work to the following firms:

Subcontractor Name & Address Description of Work % of Contract DBE Certified?

Note: The prime contractor must perform at least 51 percent of the proposed work and is solely responsible for ensuring all subcontractors are properly licensed, insured, and E-Verify compliant. A Letter of Intent must be provided for the FFT-certified subcontractor.

Addenda Acknowledgment Failure to acknowledge all addenda will result in a non-responsive determination. The Proposer has examined and carefully studied this RFP and the following addenda, receipt of which is hereby acknowledged:

Addendum No. 1: _________________________ Dated: _________________________ Addendum No. 2: _________________________ Dated: _________________________ Addendum No. 3: _________________________ Dated: _________________________ Addendum No. 4: _________________________ Dated: _________________________

Company Name Date

Authorized Representative (Print) Authorized Signature

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 20

COST PROPOSAL FORM

This form must be submitted in a separate sealed envelope clearly marked "COST PROPOSAL — RFP No. JJIG-2026-01." Do not include cost information in any other section of the proposal.

All proposed costs must fall within the following program budget caps:

• FFT Program (managing entity fee + subcontractor pass-through): $83,000.00 maximum

• T4C Program (managing entity fee + subcontractor facilitation costs): $50,995.19 maximum

Component Unit Estimated Units

Unit Rate Total Cost

FFT PROGRAM — Budget Cap: $83,000.00 Managing Entity Fee — FFT Per

Participant TBD by Proposer

Subcontractor Rate — FFT Service Delivery

Per Participant

TBD by Proposer

FFT Program Subtotal $___________

T4C PROGRAM — Budget Cap: $50,995.19 Managing Entity Fee — T4C Per Session 35 sessions $___________ $___________ Subcontractor Rate — T4C Facilitation

Per Session 35 sessions $___________ $___________

T4C Program Subtotal $___________

CONTRACT MANAGEMENT

Contract Administration & Data Reporting

Lump Sum / Annual

TOTAL PROPOSED COST $___________

FFT Fee Justification: Describe the basis for your proposed per-participant managing entity fee and subcontractor rate, including estimated caseload and how both rates fall within the $83,000 cap.

T4C Fee Justification: Describe the basis for your proposed per-session managing entity fee and subcontractor facilitation rate, including the proposed number of sessions (minimum 35) and how both rates fall within the $50,995.19 cap.

Spalding County — Qualified Managing Entity RFP No. JJIG-2026-01 Page 21

Firm Name Date

Authorized Signature Title

COST PROPOSAL FORM