RFP -Prevention Services 08.04.2021 Final.docx

REQUEST FOR PROPOSAL - SERVICES

Behavioral and Mental Health Prevention Services P03035-00000412

CONTRACT ADMINISTRATOR AND POINT OF CONTACT:

Molalla River School District Michael Salitore Director of Supported Education Phone: 503-829-2359 Email: michael.salitore@molallariv.k12.or.us http://www.molallariv.k12.or.us/ Date of Issue: _August 4th, 2021 Closing Date and Time: _August 23rd, 2021__3:00pm

NO LATE RESPONSES WILL BE ACCEPTED

SUBMITTAL LOCATION

Molalla River School District Attention: Michael Salitore 412 S. Sweigle Ave.

RFP P03035-00000412 – Behavioral and Mental Health Prevention Services Molalla, OR 97038

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

Molalla River School District (the “District”) is seeking proposals from mental health service providers to provide behavioral and mental health prevention services to the students, staff and families of the Molalla River School District.

Additional details on the Scope of the services are included in the Scope of Work/Specifications section.

Molalla River School District anticipates the award of one contract from this RFP.

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this RFP.

SECTION 2: OVERVIEW, AND SCOPE

2.1 OVERVIEW AND PURPOSE

2.1.1 District Overview and Background

The Molalla River School District is a small community school district comprised of four elementary schools, one middle school, and one high school serving the cities and communities of Molalla, Mulino, Rural Dell, Dickey Prairie, Maple Grove, Schuebel, and Clarkes. The district is committed to growing exceptional futures for its students.

2.1.2 Project Overview and Background

Project Goals: to provide access to behavioral and mental health prevention services to students, staff and families of the Molalla River School District by assessment of mental health need, group counseling, short-term individual and/ or family supports or interventions for emotional and behavioral health needs, risk screening, triage and referral to other appropriate mental health service providers. Prevention services also include staff supports such as: team and individual consultation of trauma informed care approaches and strategies, consultation around impact of vicarious trauma and the importance of self-care practices, and youth mental health presentation in the classroom. These services can provide communication of and dissemination of resources for the wider community as a whole. Prevention services can be used for school presentations in support of promoting a healthy and trauma informed school environment. All services include telehealth and in-person when available given health restrictions.

2.1.3 Purpose

The purpose of this request is to find a service provider to deliver behavior and mental health prevention services in order to support student access to education by supporting their behavioral and mental health needs.

2.2 SCOPE OF WORK/SPECIFICATIONS

Proposer will provide the following services:

2.2.1 Meet with the identified client(s) and family to determine and assess mental health needs through screening, triage, and referral to appropriate services as needed.

2.2.2 Provide short term individual, group, and family intervention and psycho-education to identified clients and families.

2.2.3 Complete required paperwork and tracking of all contacts with clients and families.

2.2.4 Provide mental health literacy and awareness training and consultation to clients, families, and school staff members.

2.2.5 Identify and disseminate resources and promote mental health awareness within identified schools.

2.2.6 Facilitate evidence-based psycho-educational support and skill building groups to identified clients.

2.2.7 Perform risk screenings and develop safety plans for suicidal ideation, self-harm behaviors, homicidal ideation, etc. with identified clients.

2.2.8 Work closely with Supervisor, Principal, and Counselor to cultivate creative programming to meet the need of individual schools and populations.

2.2.9 A provision of services to six school buildings, not to exceed 2,720 hours of prevention services per school year, spread out over 34 weeks of service in a school year (September through June).

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM SUBMISSION REQUIREMENTS

3.1.1 Proposal Format and Quantity

Proposal should follow the format and reference the sections listed in the Proposal Requirements section. Responses to each section and subsection should be labeled to indicate the item being addressed.

If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall submit a fully redacted version of its Proposal, clearly identified as the redacted version.

3.2 PROPOSAL REQUIREMENTS

Proposal must address each of the items listed in this section and all other requirements set forth in this RFP. Proposer shall describe the Goods to be provided or the Services to be performed or both. A Proposal that merely offers to provide the goods or services as stated in this RFP may be considered non-Responsive to this RFP and will not be considered further.

Proposal should not include extensive artwork, unusual printing or other materials not essential to the utility and clarity of the Proposal. Do not include marketing or advertising material in the Proposal, unless requested. Proposal should be straightforward and address the requests of the RFP. Proposal containing unsolicited marketing or advertising material may receive a lower evaluation score if specific information is difficult to locate.

3.2.1 Price Proposal

For each activity described in the Scope of Work, the Price Proposal must include identifiable costs, time estimates for completing each activity, and a summary of all proposed costs.

3.2.2 Project Implementation Plan

Briefly describe how Proposer would carry out the major activities of this project in context with the Scope of Work. Provide a comprehensive management plan that the Proposer intends to follow. Illustrate how the plan will serve to coordinate and accomplish the Work.

SECTION 4: SOLICITATION PROCESS

4.1 PUBLIC NOTICE

This RFP, including all Addenda, attachments and exhibits is posted on OregonBuys at https://oregonbuys.gov. RFP document will not be mailed.

4.1.1 OREGONBUYS ASSISTANCE

Parties needing assistance with OregonBuys may contact the OregonBuys Helpdesk by telephone at (503) 373-7211 or by email at oregonbuys.support@oregon.gov.

4.1.2 OREGONBUYS REGISTRATION INFORMATION

Current and correct registration information is the sole responsibility of the registered party. District accepts no responsibility for missing or incorrect information.

4.2 LETTER OF INTEREST

Proposer needs to submit a letter of Interest electronically to the point of contact.

4.3 PRE-POPOSAL CONFERENCE

A Pre-Proposal conference will not be held for this RFP.

4.4 QUESTIONS / REQUESTS FOR CLARIFICATIONS

All questions and requests for clarification related to this solicitation must be submitted using the Q&A tab in OregonBuys.

District will respond to questions and requests for clarifications through OregonBuys. In its sole discretion, Agency may change this RFP by written Addendum posted to OregonBuys. Clarifications, corrections or changes to this RFP made in any other manner are not binding on the State.

4.5 SOLICITATION PROTESTS

4.5.1 Protests to RFP

Prospective Proposers may submit a written protest of anything contained in this RFP, including but not limited to, the RFP process, Specifications, Scope of Work. This is prospective Proposer’s only opportunity to protest the provisions of the RFP.

4.5.2 All Protests must:

· Be delivered to the point of contact via email, fax, hard copy;

· Reference the RFP number;

· Identify prospective Proposer’s name and contact information;

· Be sent by an authorized representative;

· State the reason for the protest, including:

· the grounds that demonstrate how the Procurement Process is contrary to law, unnecessarily restrictive, legally flawed, or improperly specifies a brand name; and

· evidence or documentation that supports the grounds on which the protest is based

· State the proposed changes to the RFP provisions or other relief sought;

· Protests to the RFP must be received by the due date and time identified in the Schedule

4.6 PROPOSAL DELIVERY

Proposer is solely responsible for ensuring its Proposal is received by the point of contact in accordance with the RFP requirements before Closing. A Proposal submitted by any means not authorized below will be rejected.

Proposals must be submitted in person on or before the closing date and time to:

Molalla River School District Office Attn: Michael Salitore 412 S. Sweigle Ave.

Molalla, OR 97038

4.7 PROPOSAL MODIFICATION OR WITHDRAWAL

If a Proposer wishes to make modifications to a submitted Proposal, it must submit its modification in one of the authorized methods listed in the Proposal Delivery section. To be effective the notice must include the RFP number and be submitted to the point of contact prior to Closing.

If a Proposer wishes to withdraw a submitted Proposal, it must submit a Written notice signed by an authorized representative of its intent to withdraw to the SPC via email, fax, hard copy prior to closing in accordance with OAR 125-247-0440. To be effective the notice must include the RFP number.

4.8 PROPOSAL DUE

A Proposal (including all required submittal items) must be received by the point of contact on or before Closing. All Proposal modifications or withdrawals must be received prior to Closing.

A Proposal received after Closing is considered LATE and will NOT be accepted for evaluation. A late Proposal will be returned to the Proposer or destroyed.

4.9 PUBLIC OPENING

A public Opening will be held on the date and time listed in the Schedule and at the location stated on the Cover Page. Only the name of the Proposer will be read at the Opening, no other information will be made available at that time. Proposals received will not be available for inspection until after the evaluation process has been completed and the notice of Intent to Award is issued pursuant to OAR 125-247-0630.

4.10 PROPOSAL REJECTION

District may reject a Proposal for any of the following reasons:

· Proposer fails to substantially comply with all prescribed RFP procedures and requirements, including but not limited to the requirement that Proposer’s authorized representative sign the Proposal.

· Proposer fails to meet the responsibility requirements of ORS 279B.110.

· Proposer attempts to influence a member of the Evaluation Committee.

· Proposal is conditioned on District’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFP or Addenda.

4.11 EVALUATION PROCESS

4.11.1.1 Responsiveness determination

A Proposal received prior to Closing will be reviewed to determine if it is Responsive to all RFP requirements including compliance with Minimum Qualifications section and Minimum Submission Requirements section. If the Proposal is unclear, the SPC may request clarification from Proposer. However, clarifications may not be used to rehabilitate a non-Responsive proposal. If the SPC finds the Proposal non-Responsive, the Proposal may be rejected, however, District may waive mistakes in accordance with OAR 125-247-0470.

4.11.2 Evaluation Criteria

10 points

6-9 points

5 points

1-4 points

0 points

Each Proposal meeting all Responsiveness requirements will be independently evaluated by members of an Evaluation Committee. Evaluation Committee members may change and District may have additional or fewer evaluators for optional rounds of competition. Evaluators will assign a score for each evaluation criterion listed below in this section up to the maximum points available in the Point and Score Calculation section.

The point of contact may request further clarification to assist the Evaluation Committee in gaining additional understanding of Proposal. A response to a clarification request must be to clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

4.11.2.1 Evaluation Item 1 – Provider and specialist(s) are qualified to provide behavioral and mental health prevention services. (10 points) Provider is qualified, insured, licensed and can provide clinical support to prevention specialist(s). Specialists are qualified, trained, licensed, insured and supported with clinical supervision to provide prevention services, including assessment, consultation and direct therapeutic services.

4.11.2.2 Evaluation Item 2 – Provider is experienced with skill development with children, families and adult learners (10 points) Provider has experience in delivering in-person trainings and professional development to adults, classroom teachers, administrators, and other educational professionals to develop capacity with prevention efforts and trauma informed practices.

2. Evaluation Item 3 – Provider is experienced with providing school based behavior and mental health prevention services within school settings at all levels (10 points) Provider has experience with effective prevention services in a school setting at Elementary and Secondary levels.

2. Evaluation Item 4 - Established Relationship with MRSD (10 points) Provider has previous experience working with the Molalla River School District in the provision of prevention services and school-based mental health.

2. Evaluation Item 5 - Price Evaluation (10 points) Provider provides a competitive price structure for prevention services.

SECTION 5: AWARD AND NEGOTIATION

5.1 AWARD NOTIFICATION PROCESS

5.1.1 Award Consideration

District, if it awards a Contract/Price Agreement, shall award a Contract/Price Agreement to the highest ranking Responsible Proposer(s) based upon the scoring methodology and process described in Section 4. District may award less than the full Scope defined in this RFP.

5.1.2 Intent to Award Notice

District will notify all Proposers in Writing that District intends to award a Contract/Price Agreement to the selected Proposer(s) subject to successful negotiation of any negotiable provisions.

5.2 INTENT TO AWARD PROTEST

5.2.1 Protest Submission

An Affected Proposer shall have 7 calendar days from the date of the Intent to Award notice to file a Written protest.

A Proposer is an Affected Proposer only if the Proposer would be eligible for Contract/Price Agreement award in the event the protest was successful and is protesting for one or more of the following reasons as specified in ORS 279B.410:

· All higher ranked Proposals are non-Responsive.

· District has failed to conduct an evaluation of Proposals in accordance with the criteria or process described in the RFP.

· District abused its discretion in rejecting the protestor’s Proposal as non-Responsive.

· District’s evaluation of Proposal or determination of award otherwise violates ORS Chapter 279B or ORS Chapter 279A.

If District receives only one Proposal, District may dispense with the evaluation process and Intent to Award protest period and proceed with Contract/Price Agreement Negotiations and award.

5.2.1.1 Protests must:

· Be delivered to the point of contact via email, facsimile or hard copy

· Reference the RFP number

· Identify Proposer’s name and contact information

· Be signed by an authorized representative

· Specify the grounds for the protest

· Be received within 7 calendar days of the Intent to Award notice

5.2.2 Response to Protest

District will address all timely submitted protests within a reasonable time and will issue a written decision to the respective Proposer. Protests that do not include the required information may not be considered by District.

SECTION 6: ADDITIONAL INFORMATION

6.1 CERTIFIED FIRM PARTICIPATION

Pursuant to Oregon Revised Statute (ORS) Chapter 200, District encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) in all contracting opportunities. This includes certified small businesses in the following categories: disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business. District also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit: https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp?XID=6787&TN=oregon4biz If the Contract/Price Agreement has potential subcontracting opportunities, the successful Proposer may be required to submit a completed Certified Disadvantaged Business Outreach Plan (Attachment F) prior to execution.

6.2 GOVERNING LAWS AND REGULATIONS

This RFP is governed by the laws of the State of Oregon. Venue for any administrative or judicial action relating to this RFP, evaluation and award is the Circuit Court of Clackamas County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this Section be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise, to or from any Claim or consent to the jurisdiction of any court.

6.3 OWNERSHIP/PERMISSION TO USE MATERIALS

All Proposals are public record and are subject to public inspection after District issues the Notice of the Intent to Award. Application of the Oregon Public Records Law will determine whether any information is actually exempt from disclosure.

All Proposals submitted in response to this RFP become the Property of District. By submitting a Proposal in response to this RFP, Proposer grants the District a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Proposal solely for the purpose of evaluating the Proposal, negotiating a Contract/Price Agreement, if awarded to Proposer, or as otherwise needed to administer the RFP process, and to fulfill obligations under Oregon Public Records Law (ORS 192.311 through 192.478). Proposals, including supporting materials, will not be returned to Proposer unless the Proposal is submitted late.

6.4 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES.

Pursuant to ORS 279B.100, District may reject any or all Proposals in-whole or in-part, or may cancel this RFP at any time when the rejection or cancellation is in the best interest of the District, as determined by District. The District is not liable to any Proposer for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the RFP, award, or rejection of any Proposal.

6.5 COST OF SUBMITTING A PROPOSAL

Proposer shall pay all the costs in submitting its Proposal, including, but not limited to, the costs to prepare and submit the Proposal, costs of samples and other supporting materials, costs to participate in demonstrations, or costs associated with protests.

6.6 STATEWIDE E-WASTE/RECOVERY PROCEDURE

If applicable, Proposer shall include information in its Proposal that demonstrates compliance with the Statewide E-Waste/Recovery Procedure #107-011-050_PR. Visit the DAS website www.oregon.gov/das and use the search bar feature to locate the procedure.

6.7 RECYCLABLE PRODUCTS

Proposer shall use recyclable products to the maximum extent economically feasible in the performance of the Services or Work set forth in this document and the subsequent Contract/Price Agreement. (ORS 279B.025) image1.png