RFP PR441981_2.25.2026.pdf

REQUEST FOR PROPOSAL (RFP)

RFP No.: PR441981

Request for Proposal BSD-CS-2282 (Rev.2) October 1, 2025

REQUEST FOR PROPOSAL (RFP)

1. INTRODUCTION

Date: 2/25/2026 RFP No.: PR441981 RFP Description: HBRR Common Guide

Offeror Name: TBD Offeror Address:

Attention POC:

Cc:

Subject: RFP for the ORNL Neutron Sciences Directorate In Response Refer to: RFP No. PR441981 – HBRR Common Guide

ORNL Procurement Officer: Stacey Johnson Phone: (865)576-0718 Email: johnsonsl@ornl.gov

Oak Ridge National Laboratory (ORNL) is a US Department of Energy (DOE) science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security. ORNL is managed and operated by UT-Battelle, LLC (Company). ORNL’s diverse capabilities span a broad range of scientific and engineering disciplines, enabling the Laboratory to explore fundamental science challenges and to carry out the research needed to accelerate the delivery of solutions to the marketplace.

The Company is pleased to invite your firm, herein referred to as “Offeror,” to submit a proposal in support of the subject effort, as outlined in the attached Statement of Work or Specification and/or Technical Direction attached.

The Company reserves the right to update this RFP by amendment prior to date of award.

The Offeror’s proposal shall be prepared in accordance with the information provided in this RFP. Specific responses to the Company’s requirements are necessary to enable the Company to evaluate Offeror’s understanding of and capability to accomplish the stated objectives. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all stated claims, comments, or positions. All proposed concepts must be shown to be technically feasible and achievable within the allotted time limitations, and all performance and schedule requirements must be shown to be realistic. The response shall correspond to the requirements of this RFP, unless otherwise specified in writing by the Company. All Offerors are strongly encouraged to maintain an active registration in SAM.gov to facilitate verification of small business status and eligibility.

2. RFP INFORMATION

Solicitation Number: PR441981 Questions Due By: March 23, 2026 Offers Due By: March 31, 2026 Offer Validity Period: 120 days NAICS Code: 332710 – Machine Shops

BSD-CS-2282 (Rev.2) October 1, 2025

Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Fabrication of HBRR Common Guides Anticipated Subcontract Period of Performance: May 25, 2026 - September 30, 2028

3. LIST OF RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A Statement of Work

(SOW)

HFIR Beryllium Reflector Replacement Common Guide

January 2026

Attachment B Drawing GHS-M-00-U-0005 REV 0

Attachment C ORNL Terms and Conditions

Terms and Conditions – Fixed Price –

BSD-CS-2150

10/01/2025

Attachment D Prime Contract T&C Flow Downs

UT-Battelle Prime Supplemental Flowdown Document [Additional Terms and Conditions for Subcontracts/Purchase Orders under Prime Contract No. DE-AC05-

00OR22725] (BSD-CS-2258)

1/13/2026

Attachment E Representations and Certifications

Representations & Certifications – Abbreviated (BSD-CS-2260)

12/22/2025

Attachment F Exhibit 2 Representation of Limited Rights Data and Restricted Computer Software

10/13/2025

4. STATEMENT OF WORK/SPECIFICATIONS

Attachment A – Statement of Work/HFIR Beryllium Reflector Replacement Common Guide dated January 2026

Drawing GHS-M-00-U-0005, REV 0

5. PROPOSAL PREPARATION

Preparation of Offers. (a) Offerors are expected to examine the drawings, specifications, descriptions, terms and conditions, and all instructions. Failure to do so will be at the Offeror's risk. (b) Each Offeror shall furnish the information required by the solicitation. The Offeror shall sign the offer. Erasures or other changes must be initialed by the person signing the offer. (c) Unit price for each unit offered shall be shown and such price shall include packing and shipping materials unless otherwise specified. A total price shall be entered for each item offered. Any tariffs shall be expressly stated and priced separately. In case of discrepancy between a unit price and total price, the unit price will be presumed to be correct. (d) Offeror must state a definite time for delivery of supplies or performance of services unless otherwise specified in the solicitation. Time, if stated as a number of days, will include Saturdays, Sundays, and holidays unless offeror expressly states offer is in business days. (e) Offers in strict accordance with the solicitation are desired.

Any exceptions should be referenced to related documents by title, page, and paragraph, and should be set forth in detail. (f) This request does not commit Company to pay for any costs incurred in the preparation and submission of an offer or for any other costs incurred prior to the execution of an Agreement.

https://contracts.ornl.gov/terms-and-conditions/ https://contracts.ornl.gov/terms-and-conditions/ https://contracts.ornl.gov/special-articles-and-forms/

BSD-CS-2282 (Rev.2) October 1, 2025

Explanation to Prospective Offerors. Any explanation desired by a prospective Offeror regarding the meaning or interpretation of the solicitation, drawings, specification, etc., must be requested with sufficient time allowed for a reply to reach all prospective Offerors before submission of their offers. Any information given to a prospective Offeror will be furnished to all prospective Offerors if such information is necessary in submitting offers or if the lack of such information would be prejudicial to any other prospective Offerors.

Proposal Format. Offeror is requested to submit their proposal in MS Excel, MS Word, or PDF formats. Proposals must be submitted on the forms furnished by the Company. If no form is provided, Offeror may submit their proposal in a format of their choosing.

Contractual / Administrative Authority. No direction to proceed or other instruction to begin work shall be binding upon Company except when specifically issued and confirmed in writing by Company Procurement Officer. Offeror’s acceptance of, or reliance upon any direction to proceed or other instruction by Company’s technical personnel, or other representatives not specifically authorized to issue formal purchase order commitments, shall be at Offeror’s own risk and shall not constitute a binding purchase commitment upon Company.

Acknowledgement of Amendments. Receipt of an amendment to a solicitation must be acknowledged in writing.

Proposal Contact. Any questions regarding any portion of this RFP must be coordinated through the Company’s Procurement Officer, identified as Company’s Contact in the Introduction. No written or verbal correspondence will be permitted with any other member of the Company without coordination through the Company’s Procurement Officer.

Failure to comply with this requirement may result in the Offeror’s disqualification from consideration for award. The Company is open to proposal clarification questions/discussions in regard to this RFP via the email address or telephone number provided in the Introduction.

Omissions. It shall be clearly understood that, not-withstanding the detailed requirements contained herein, it is the Offeror’s responsibility to identify and quote any aspect or area which may have been omitted in this RFP and which will nevertheless be necessary to meet the general requirements of the defined effort.

Opportunity for Enhancement. In the interest of cost effectiveness, the Offeror is encouraged to identify and propose alternatives to specifications that, in its judgment, may offer limited value in consideration of cost or price. Further, the Offeror is invited to suggest practical performance incentives that may be introduced to the advantage of both Offeror and Company.

Proposal Acceptance. The Company reserves the right to (a) consider proposals or modifications to proposals received after the due date should such action be determined to be in the best interest of Company or its customer, and/or (b) make award without written or oral discussion.

Affordability. This effort is in support of the U.S. Government, who has a vital mission and constrained resources, and it is incumbent upon industry to provide our customer with high quality and affordable solutions. The Company considers this challenge to be a major discriminator in our proven performance and demonstrated value to our customers. The Company has developed a number of initiatives to drive value for our customer, and we expect our partners in our supply chain to do the same. It is requested as part of your proposal in response to this RFP that you articulate and demonstrate specifics in your offer that are affordable and meet or exceed all technical and schedule requirements. Your response to these criteria will be an element of the proposal evaluation and award decision process.

Payment. Payment shall be made by electronic funds transfer (EFT). EFT enrollment shall be completed during the Ariba registration process.

BSD-CS-2282 (Rev.2) October 1, 2025

Discounts. Prompt payment discounts will be included in the evaluation of offers, provided the period of the offered discount is sufficient to permit payments within such period in the regular course of business under the delivery, inspection, and payment provisions of the solicitation.

Rights to Technical Data in Successful Proposals. Should an Agreement be awarded based on a proposal, it is policy, in consideration of the award, to obtain unlimited rights for the Government in technical data (but not commercial or financial information) contained in a successful proposal upon which award of an Agreement is based. To exclude technical data contained in a proposal from the Government’s rights, the offer must:

(1) Advise the Company that the technical data, or portions thereof that are identified by the Offeror, are covered by the restrictive notice regarding the disclosure and use of proposal information in accordance with the provision of this RFP entitled Treatment of Offer Information and request that such protection be maintained by excluding the data from the Government’s rights; or

(2) Establish to the Company’s satisfaction that identified portions of the technical data do not relate directly to or will not be utilized in the work to be performed under the Agreement, and request that such portions be excluded from the Government’s rights.

If unlimited rights to technical data in successful proposals, as set forth in the first paragraph of this section are to be acquired, it shall be by use of the clause below titled, “Rights to Proposal Data (Technical).” Any excluded technical data will be identified by inserting appropriate proposal page numbers in the clause, which clause enables the identification of data to be excluded from the Government’s rights, as discussed in the first paragraph of this section. Such exclusion is not dispositive of the protective status of the data, but any excluded technical data, as well as any commercial and financial information contained in the proposal, will be used for evaluation purposes only. If there is a need to have access to any of the excluded technical data during contract performance, their acquisition will be as limited rights data, if they so qualify, in accordance with FAR 27.404- 1(d).

Rights to Proposal Data (Technical)

Except for data contained on pages _______, it is agreed that as a condition of the award of this subcontract and notwithstanding the conditions of any notice appearing thereon, the Government shall have unlimited rights (as defined in the “Rights in Data – General” clause contained in this subcontract in and to the technical data contained in the proposal dated, _______, upon which this subcontract is based.

Government-Furnished Property. No material, labor, or facilities will be furnished by the Company or the Government unless otherwise provided in the solicitation.

Award of Subcontract. (a) Unless specified otherwise elsewhere in this solicitation, the Agreement will be awarded to the responsible Offeror whose offer represents the best value, total cost and/or price of the acquisition and other factors considered.

(b) The Company reserves the right to reject any or all offers and to waive informalities and minor irregularities in offers received.

(c) Except as may otherwise be provided in the solicitation, the Company may accept any item or group of items of any offer, unless the Offeror qualifies the offer by specific limitations.

(d) The Company may accept within the time specified therein, any offer (or part thereof, as provided in (c) above), whether or not there are negotiations subsequent to its receipt, unless the offer is withdrawn by written notice

BSD-CS-2282 (Rev.2) October 1, 2025 received by the Company prior to award. If subsequent negotiations are conducted, they shall not constitute a rejection or counteroffer on the part of the Company.

(e) It is the Company’s intent to award based on initial offers. Accordingly, each offer should be submitted on the most favorable terms, from a price and technical standpoint that the Offeror can submit. However, the Company may allow for proposal revisions if the Company deems it necessary.

Brand Name or Equal. (a) If items called for by this solicitation have been identified by a "brand name or equal" description (including identification of products by make and model), such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be considered satisfactory.

Offers proposing "equal" products (including products of the brand name manufacturer other than the one described by the brand name) will be considered for award if such products are clearly identified in the offer and are determined by the Company to meet fully the salient characteristics’ requirements listed in the solicitation.

(b) Unless the Offeror clearly indicates in the offer that it is offering an "equal" product, the offer shall be considered as offering the brand name product referenced in the solicitation.

(c)(1) If the Offeror proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be clearly identified in the offer. The evaluation of offers and the determination as to equality of the product offered shall be the responsibility of the Company and will be based on information furnished by the Offeror.

CAUTION TO OFFERORS: The Company is not responsible for locating or securing any information that is not furnished with the offer. Accordingly, the Offeror must furnish as part of the offer all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the Company to (i) determine whether the product offered meets the salient characteristics’ requirements of the solicitation, and (ii) establish exactly what the Company would be binding itself to purchase by making an offer.

(2) If the Offeror proposes to modify a product to make it conform to the requirements of the solicitation, it shall (i) include in the offer a clear description of such proposed modifications and (ii) clearly mark any descriptive material to show the proposed modifications.

Unbalanced Pricing. The Company may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items and option items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. An offer may be rejected if the Company determines that the lack of balance poses an unacceptable risk to the Company.

Conditions Affecting the Work. Offerors should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which can affect the work or the cost thereof. Failure to do so will not relieve Offerors from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Company will assume no responsibility for any understanding or representations concerning conditions made by any of their officers or agents prior to the execution of the Agreement, unless that understanding or representation is expressly stated in the Agreement resulting from this solicitation.

Treatment of Offer Information. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Company or the Government except for evaluation purposes, shall:

BSD-CS-2282 (Rev.2) October 1, 2025

(a) Mark the title page with the following legend:

This proposal includes information that shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, an Agreement is awarded to this Offeror as a result of—or in connection with—the submission of this information, the Company and the Government shall have the right to duplicate, use, or disclose the information to the extent provided in the resulting Agreement. This restriction does not limit the Company’s and the Government's right to use information contained in this information if it is obtained from another source without restriction. The information subject to this restriction is contained in pages [insert numbers or other identification of pages]; and

(b) Mark each page of information it wishes to restrict with the following legend:

Use or disclosure of information contained on this page is subject to the restriction on the title page of this proposal.

Company Profile. Provide a company profile to include business classification (e.g. Large, Small, Disadvantaged, etc.).

Signing Authority. Provide the names, positions, email address, and phone numbers of persons authorized to negotiate this proposal, contractually commit the Offeror, or persons to be contacted for clarification or questions.

Proposal Validity. Unless otherwise stated in the Offeror’s proposal, the Offeror’s proposal shall be valid for 120 calendar days.

FOB and Shipping Terms. FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.

Offeror Business Information. Complete business address of the Offeror, the corporate name to be used on any resultant contract, and the remittance address if different from that above. Identify “parent company” or “sponsoring corporation” name, also provide such identity as appropriate.

Subcontract Type. Identify proposed subcontract type if other than the anticipated subcontract type located in Attachment C: ORNL Terms and Conditions.

Withdrawal of Offers. Offers may be withdrawn by written notice received by the Procurement Officer at any time before award.

Proposal Package. A complete proposal package consists of the following elements:

Technical Proposal Price Proposal Exceptions/Non-Compliance Conditions of Proposal / Assumptions Supplementary Requirements

TECHNICAL PROPOSAL REQUIREMENTS:

The technical proposal should be specific, detailed, and complete to demonstrate clearly and fully that the Offeror has a thorough understanding of the Company’s requirements. The technical proposal must enable the technical evaluators to make a thorough analysis and arrive at a sound determination as to whether or not the proposal meets the Company’s requirements. The proposal shall include descriptions sufficient to describe the Offeror’s technical approach. The technical proposal must be sufficient to show how the Offeror proposes to comply with the Company’s requirements and it must include a full explanation of the methods proposed. The Offeror shall include a glossary of acronyms and special terminology.

BSD-CS-2282 (Rev.2) October 1, 2025

No certified cost or pricing information shall be included in the technical proposal.

The technical proposal must be in the following format:

Technical Objectives. State the overall objectives and the specific accomplishments you hope to achieve. Indicate the rationale for your plan, and relation to comparable work in progress elsewhere. Review pertinent work already published which is relevant to this project and your proposed approach. This should support the scope of the project as you perceive it.

Technical Approach. Use as many subparagraphs, appropriately titled, as needed to clearly outline the general plan of work. Discuss phasing of research and possible or probable outcome of approaches proposed.

Technical Methods. Describe in detail the methodologies you will use for the project, indicating your level of experience with each, areas of anticipated difficulties, and any unusual expenses you anticipate.

Schedule. Provide a schedule for completion of the work and delivery of items specified in the statement of work.

Performance or delivery schedules shall be indicated for phases or segments, as applicable, as well as for the overall program. Schedules shall be shown in terms of calendar months from the date of authorization to proceed or, where applicable, from the date of a stated event, for example, receipt of a required approval by the Company. Unless the request for proposal indicates that the stipulated schedules are mandatory, they shall be treated as desired or recommended schedules. In this event, proposals based upon the Offeror's best alternative schedule, involving no overtime, extra shift or other premium, will be accepted for consideration.

Facilities and Resources. List/describe all facilities and resources available for this project, including any equipment.

Other Considerations. Identify and discuss specific factors not included elsewhere which support your proposal. Using specifically titled subparagraphs, items may include:

• Any agreements and/or arrangements with subcontractor(s). Provide as much detail as necessary to explain how the statement of work will be accomplished within this working relationship.

• Unique arrangements which none or very few organizations are likely to have, which is advantageous for effective implementation of this project.

• Equipment and unusual operating procedures established to protect personnel from hazards associated with this project.

• Other factors you feel are important and support your proposed research.

• Recommendations for changing reporting requirements or other deliverables if such changes are more compatible with the offeror's proposed schedules.

PRICE PROPOSAL REQUIREMENTS:

All proposals shall be submitted in U.S. Dollars (USD). If a standard proposal pricing worksheet/form is provided within this RFP, the Offeror shall submit their pricing via the worksheet/form. If the worksheet/form is not provided, the Offeror may submit their pricing information in their own format.

Total Price shall consist of a firm fixed price for the design, fabrication, and shipment of the guides with the option of installation. Please price as follows:

BSD-CS-2282 (Rev.2) October 1, 2025

DESCRIPTION PRICE

Design and layout of the new guides, manufacturing, and shipping Design of the shielding Installation of the delivered hardware (Optional) Tariff (estimated)

Milestone Payment Plan. The Company may consider a proposed payment plan with the Offeror’s response.

Proposed payments must demonstrate significant progress against the schedule incorporated into the subcontract.

EXCEPTIONS/NON-COMPLIANCE:

Exception(s) to or non-compliance with any portion of this RFP shall be clearly identified in a separate Exceptions/Non-Compliance section referencing the specific document, page, paragraph, and item. Exceptions identified in the Offeror’s Technical Proposal need not be restated in this section. You are required to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this RFP will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

CONDITIONS OF PROPOSAL/ASSUMPTIONS:

The Offeror shall identify any conditions and/or assumptions of its proposal in a separate Conditions of Proposal/Assumptions section. The Offeror shall include a list of any Company/Government equipment and/or information needed as a condition of performance. Offeror shall include its assertion of Limited or Restricted Rights in Data and/or Software.

SUPPLEMENTARY REQUIREMENTS:

Representations and Certifications – Abbreviated. If your proposal exceeds $15,000, Offeror must complete and return a copy of the Representations and Certifications – Abbreviated (BSD-CS-2260) form, a copy of which can be found here: https://contracts.ornl.gov/special-articles-and-forms/.

Organizational Conflicts of Interest. If your proposal exceeds $15,000 and the Special Provisions section of this RFP includes the "Organizational Conflicts of Interest" clause, the statement required by paragraph (c) of the provision entitled "Organizational Conflicts of Interest Disclosure - Advisory and Assistance Services," is made a part of this RFP. A copy of these OCI disclosure statement requirements for Advisory and Assistance Services can be found here:

https://contracts.ornl.gov/special-articles-and-forms/.

Certified Cost and Pricing Data. Offerors are not required to submit certified cost or pricing data with their offer; however, such data may be requested by the Company prior to award if the award is over $2.5 million and no valid exception applies.

Foreign End Products. The Offeror shall list as foreign end products those end products that are manufactured outside of the United States that do not qualify as domestic end products. List all foreign end products proposed and their country of origin.

BSD-CS-2282 (Rev.2) October 1, 2025

Patent Rights. If the Special Provisions section of this RFP includes either the "Exhibit IB, Patent Rights – Acquisition by the Government" or the "Exhibit 1C, Patent Rights - Retention by the Seller (Short Form)" clause, and you have requested an advance waiver of patent rights, Offeror shall submit a copy of the form (attachments are not necessary) that you submitted to the DOE Patent Counsel. (See the form entitled "Exhibit 2B - Petition for Advance Waiver of Patent Rights" found here: https://contracts.ornl.gov/exhibits/.)

6. COMPETITION

This RFP is being issued on a competitive basis. The Company intends to make one award.

Access to ORNL Site. Vendor personnel may come onto the ORNL site only if they have a current ORNL badge or a visitor's pass. Persons who need visitors' passes to deliver offers or participate in site visits must provide their e-mail address to the Procurement Officer on a workday at least 24 hours in advance. The Site Administrator will send a link to a secure portal (via-email) where vendor personnel provide the following information: (i) Full name, (ii) employer, (iii) social security number, (iv) date of birth, (v) gender and (vi) country of citizenship. Visitors' passes must be picked up at the Visitor Center, Building 5200. Government issued photo identification is required.

Questions. Questions concerning this RFP must be submitted in writing, via email, to the Procurement Officer listed in the Introduction of this RFP. Information given to one prospective offeror will be furnished to all prospective offerors if a lack of the information would be prejudicial to them.

7. BASIS OF AWARD

Basis of Award – Best Value (Tradeoff). An award resulting from this RFP will be made to the responsible offeror that submits a proposal that is determined to provide the best value to the Company considering both technical merit and cost/price. The technical evaluation process consists of the proposals being reviewed, evaluated and rated using a graded system that assesses the degree of compliance with the Technical Criteria requirements and the level-of-performance risk. The Evaluation Factors are listed below, and are listed in descending order of importance:

EVALUATION FACTORS

Factor 1: Manufacturing / Fabrication Plan and Schedule Factor 2: Technical and Project Management Capabilities Factor 3: Experience / Past Performance Factor 4: QA Program

1. Manufacturing / Fabrication Plan and Schedule

All Offerors shall be evaluated on the feasibility and validity of their detailed fabrication plan and schedule. The Company will evaluate Offeror's fabrication plan and schedule to determine the Offeror's capabilities and understanding of meeting the requirements of this procurement.

2. Technical and Project Management Capabilities

All Offerors will be evaluated on their proposed project management structure and technical support resources. The Offers are to show that adequate project management and technical resources are available and committed to efficiently and effectively execute the procurement. In the event that there is a loss key staff and technical support resource availability, describe how those resources would be replaced to maintain a successful sustainable project effort. The Offer is to identify Key Personnel and Subcontractors and their qualifications and capabilities. Offerors are to describe how the personnel and subcontractors are to be utilized and managed by the Offeror.

https://contracts.ornl.gov/exhibits/

3. Experience / Past Performance

The Offeror must have successfully completed 1 project of similar scope or complexity within the last five years based upon the references that Offeror provides. The Company may solicit, at its discretion, from available sources relevant information concerning past performance and experience for use in the evaluation process.

4. QA Program The Company will evaluate the Offeror's QA Program to ensure that it is in place and provides sufficient rigor to accomplish the requirements of this procurement. If determined necessary by the Company in order to verify or complete its evaluation, any Offeror may be subject to an on-site inspection to review the supplier's quality assurance program and confirm that the Offeror/Offeror's subcontractors possess the expertise, facilities, and equipment sufficient to fabricate the components as required in the Specification and Drawings.

8. SPECIAL PROVISIONS

• Exhibit 9, Technical Data (10/13/2025)

• Milestone Payment (05/2010)

• Special Tooling (01/2006)

The following Quality clauses apply to this procurement:

Analytical Testing Analytical testing shall be conducted in compliance with the provisions of the purchase order. Personnel and equipment utilized in performance of such tests shall be certified for the type of test performed, if required. Seller shall furnish with, or prior to, each shipment, reports of testing results of material or items furnished. These reports shall be as specified in the contract document and applicable procedure and be identifiable to respective item or material furnished. These reports shall contain the signature and title of the authorized contract representative of the agency performing the test. When items are serialized, the serial numbers shall appear on the reports. Reports shall be subject to the review and acceptance.

Dimensional Inspection Reports A document shall be prepared by the designated inspection agency to record (1) actual dimensions or (2) "WINTOL" if dimensions are within tolerance. The methods of inspection shall be identified when actual dimensions are required. Such dimensions shall have a unique numerical symbol adjacent to the dimension to identify the dimension on the dimensional inspection report. All forms and reports are subject to review and acceptance as required by the contract.

Final Acceptance Final acceptance of the system shall be based on testing of the product to the technical requirements of the specification after completion of installation at the Company’s site.

Material Mill Certificate Material Certification such as those stipulated through ASME, ASTM, SAE, etc., and Material Test Reports shall be submitted identifying the specification to which the material conforms. Specific test data obtained from the original mill source is required and shall include physical and chemical properties and other specified properties and testing. Certification shall include the signature of the Seller. All reports shall be subject to review by the https://contracts.ornl.gov/wp-content/uploads/2025/10/Exhibit-9-Technical-Data-BSD-CS-2012-2025.10.13.pdf https://contracts.ornl.gov/wp-content/uploads/2021/01/milestone-payment-ext-may10.pdf https://contracts.ornl.gov/wp-content/uploads/2021/01/special-tooling-ext-jan06.pdf

BSD-CS-2282 (Rev.2) October 1, 2025

Company.

Nonconforming Items The Company expects to receive equipment items, components, materials, and documentation that conform to all codes, standards, specifications, and procedures in the subcontract. The Seller may use its own-nonconformance program to identify, report, and recommend disposition of all non-conformances, but dispositions that would leave any remaining nonconformity must be submitted to the Company for approval.

The request should identify the affected item(s) by name and serial number, citing the drawing and/or specification number and revision number containing the specific requirement that has not been met.

The request should state the number of nonconforming items being reported. The request should include a description of the nonconformity, identifying requirement(s) not met. The supplier may attach a description of the cause, and a corrective action plan and schedule if pertinent.

The issuance and acceptance of such a request in no way limits or affects the warranty provision or other rights or remedies of this agreement. Such a request shall not establish a precedent or obligation to accept existing or future items not conforming to all provisions of the subcontract.

Seller Testing/Customer Witnessing The system shall be tested and/or inspected at the Seller’s site to ensure that all technical requirements of this specification have been met. The Company reserves the right to have a representative present during any manufacturing, assembly, test, inspection, or other activities associated with this system. The Seller shall notify the Company at least 30 days before conduct of system inspection and proof testing. Test and/or inspection activities shall be documented and provided to the Company’s representative prior to shipment of the system.

Source Surveillance As part of the Company's Quality Assurance Program, source surveillance activities may be conducted as deemed necessary by the Company to assure quality objectives are met. Such surveillance may include, but will not be limited to, auditing and monitoring of production and/or fabrication processes, in process inspection and controls, chemical and/or physical certifications, final inspections and tests, preparation for shipment, and review of certification data. The Seller and its subcontractors shall provide Company representatives access to all data and operating areas, involved in the performance of the Agreement. Source surveillance by the Company representative shall not constitute product acceptance by the Company and shall in no way relieve the Seller of responsibility to furnish acceptable items.

Weld/Braze Inspection Report A report(s) shall be submitted that indicates the complete inspection of welds or brazes from the initial fit-up stage through the final inspection. Inspection reports shall be accompanied by all radiographic films, base metal identification, filler metal report, etc. All reports are subject to review by the Company.

Welding and Brazing Procedures The Seller shall provide detailed procedures for each type of welding process and each characteristically different welding joint to be used in the performance of this Agreement. Welding procedures are subject to audit and the acceptance of the Company. The Seller shall qualify both manual welders and equipment to the specification requirements of the Agreement. Qualification tests shall be performed following the detailed welding procedure and shall be documented by the Seller prior to actual fabrication of the subcontract item.

Price-Anderson Amendments Act

(a) This Agreement is subject to the Price-Anderson Amendments Act, Section 234A of the Atomic Energy Act

BSD-CS-2282 (Rev.2) October 1, 2025

(AEA) of 1954, as amended, and DOE's implementing regulations at 10 CFR Part 820, Procedural Rules for DOE Nuclear Activities, 10 CFR Part 830, Nuclear Safety Management, 10 CFR Part 835, Occupational Radiation Protection, and 10 CFR Part 708, DOE Contractor Employee Protection Program (hereinafter "DOE's Nuclear Safety Requirements"). The requirements of this clause do not apply to activities that are regulated, and either indemnified or subject to financial assurance provisions, through a license by the Nuclear Regulatory Commission (NRC) or a State under an Agreement with the NRC (an "Agreement State"), including activities certified by the NRC under Section 1701 of the AEA.

(b) The Seller assumes full responsibility for and shall indemnify, hold harmless, and defend the Company, its members, directors, officers, and employees from any liability under Section 234A of the AEA, as amended (42 USC § 2282a), or DOE's implementing regulations at 10 CFR Part 820, Procedural Rules for DOE Nuclear Activities, arising out of the activities of the Seller, its subcontractors, suppliers, agents, employees, and their officers, or directors. The Seller's obligation to indemnify, hold harmless and defend includes attorneys' fees and other reasonable costs of defending any action or proceeding instituted under Section 234A of the AEA, as amended, or 10 CFR Part 820.

(c) The provisions of this paragraph (c) apply to any activity carried out pursuant to this Agreement by the Seller, its subcontractors, suppliers, agents, and employees that has the potential to result in an exposure of an individual to radiation or radioactive material.

(1) All such activities carried out pursuant to this Agreement shall be conducted in accordance with either:

(A) The Company's Radiological Protection Program (RPP), current edition as revised from time to time, and implementing procedures; or

(B) The Seller’s own DOE-approved RPP that is compliant with all applicable requirements of 10 CFR Part 835, Occupational Radiation Protection, and which has been reviewed and approved by the Director of the Company’s Nuclear and Radiological Protection Division.

(2) The Seller shall report to the Company's Technical Project Officer (TPO) those issues which may result in noncompliances requiring reporting in accordance with 10 CFR Part 835 and/or the Company's RPP. Verbal notification of such noncompliances shall be provided immediately upon discovery, followed by timely written notification.

(d) The provisions of this paragraph (d) apply to any activity carried out pursuant to this Agreement by the Seller, its subcontractors, suppliers, agents, and employees that has the potential to affect the nuclear safety of a DOE nuclear facility (as defined in 10 CFR Part 830, including those commonly referred to as radiological facilities or radiological activities).

(1) All such activities carried out pursuant to this Agreement shall be conducted in accordance with either:

(A) The Company's Quality Assurance Program (QAP), current edition as revised from time to time, and implementing procedures; or

(B) The Seller's own QAP that is compliant with all applicable requirements of 10 CFR Part 830, Subpart A, Quality Assurance Requirements, and which has been reviewed and approved by the Director of the Company's Performance Analysis and Quality organization.

(2) The Seller shall report to the Company's TPO those issues which may result in noncompliances requiring reporting in accordance with 10 CFR Part 830 and/or the Company's QAP. Verbal notification of such noncompliances shall be provided immediately upon discovery, followed by timely written notification.

(e) Any written programs developed and maintained by the Seller to implement the requirements of this clause (e.g., administrative controls, procedures, and technical work documents) are subject to review by the Company at any time.

(f) The Seller may be subject to enforcement actions under 10 CFR Part 820 for violating DOE's Nuclear Safety Requirements, any program or plan implementing DOE's Nuclear Safety Requirements, failing to provide the product and/or service described in the Agreement (to the extent that product and/or service has the potential to affect nuclear safety), or failing to provide information pertaining to the quality of the purchased supplies or services that is complete and accurate in all material respects.

(g) The Seller shall include, and require the inclusion of, this clause in subcontracts at any tier that are subject to the Price-Anderson Amendments Act.

Federal, State, and Local Taxes

a. The contract price includes all applicable Federal, State, and local taxes and duties, except for (i) those which should be accorded duty-free entry under FAR 52.225-8, (ii) those for which there is another exemption, such as FAR 52.229-8, and (iii) other taxes related to certain group health plans under 26.U.S.C. 5000.

b. The contract price shall be increased or decreased by the amount of any new, increased, or decreased direct Federal excise tax, tariff, or duty, or other tax imposed or changed after contract award and for which duty-free entry is not available under FAR 52.225-8.

c. To validate any increase or decrease in price directly attributable to a newly imposed, increased or decreased tax or tariff, for which an adjustment in price is warranted in paragraph (b) above, Seller must provide documentation to support the change in taxes or duties and warrant in writing that no amount for such newly imposed Federal excise tax or duty or rate increase was included in the original contract price, as a contingency reserve, or otherwise.

d. During periods of fluctuating and uncertain tariff policies, the contract price may also be increased or decreased upon delivery when the tariffs or taxes were imposed, increased, or decreased within the 30 days prior to contract award. For any taxes or tariffs imposed, increased, or decreased more than 30 days prior to contract award, it is the Company’s expectation that the Seller will amend its proposed contract price prior to contract award to reflect the new, increased, or decreased tariffs or taxes. Any such amendment to its proposal must include sufficient documentation to support the increase or decrease in price.

e. The contract price will also be decreased by the amount of any unpaid after-relieved Federal tax or tariff.

f. No adjustment in the contract price based upon changing applicable tariffs or taxes shall be made under this clause unless the amount of the adjustment exceeds $250.

g. In appropriate cases, the Company will support the Seller’s efforts to obtain a good faith exemption from such newly imposed or increased taxes or tariffs or other taxes which are otherwise exempt under applicable law.

9. PAYMENT TERMS

Payment terms are Net 30 (Large Business) or Net 15 (Small Business) days upon final acceptance of the product/service. All payments will be made in U.S. Dollars (USD). Payment shall be made by electronic funds transfer.

10. SHIPPING TERMS

BSD-CS-2282 (Rev.2) October 1, 2025

For shipments exceeding 150 pounds or that must be shipped via a commercial LTL or TL common carrier routing instructions to be provided by Oak Ridge National Laboratory Transportation Group:

Seller to email the following information to logistics@ornl.gov:

- Purchase Order number [ORNL Purchase Order (PO) number must be clearly identifiable in the shipping address field of the shipping label. Payment for goods received may be delayed in the event the ORNL PO number is not clearly identifiable.]

- Item description

- Origin - Shipping Point

- Destination (anything that differs from ORNL- Bethel Valley Road)

- Estimated Weight, dimensions, and outer package (crate, pallet, box, etc.)

- Special considerations- value, refrigeration, etc.

****Do Not Insure****

If you do not ship the method per the instructions of ORNL Transportation group or make other arrangements with the purchasing agent, you may not be paid for all the shipping expenses.

Delivery Hours NOTE: Deliveries are accepted Monday through Friday, from 7:00 a.m. to 3:00 p.m. (Local Time). Any shipment offloads that require the use of a crane after 1:00 p.m. must be coordinated specifically with the Company's Receiving Department or may be rejected.

Packing and Shipment The Seller is responsible for all packaging and shipping provisions to ensure that the equipment arrives to the Company’s site in undamaged, working condition. The Seller shall inform the Company of shipping plans two weeks before actual shipment. The Instrument shall be suitably packed, rigidly crated, braced and protected against weather, damage, and strain during shipment.

SHIPPING TERMS – DELIVERY DRIVERS MUST BE U.S. CITIZENS:

All deliverables coming onsite to a DOE laboratory, including Oak Ridge National Laboratory (ORNL), must be delivered by a United States citizen. If a foreign national attempts to deliver anything to the ORNL site, the driver will be instructed to turn around and will not be allowed onsite.

Imports to ORNL (11/2022)

Critical Communication

(a) The Seller shall specify on the bill of lading or air waybill (e.g., "Notify Party", "Broker Select", "Handling Information" fields) that the Company's customs broker be notified to arrange U.S. Customs clearance. This directive should identify the broker as:

V. Alexander & Company 110 Tyson Blvd., Suite 202, Alcoa, TN 37701 Attn: Import Department Phone: 865-970-7461, Fax: 865-970-7490 knoxvilleimportdocs@valexander.com Amalia Joyce: ajoyce@valexander.com mailto:logistics@ornl.gov mailto:knoxvilleimportdocs@valexander.com mailto:ajoyce@valexander.com

(b) The location for U.S. Customs clearance to occur shall be specified as:

U.S. Port 2016 - Knoxville, Tennessee

(c) Importer Security Filing (ISF) regulations require transmission of the 10+2 data elements 24 hours prior to the Mother vessel sailing date. A Seller using ocean transport must provide V. Alexander with the completed ISF Form, Commercial Invoice(s), and Packing list(s) via email at least 72 week-day hours prior to loading onboard the Mother vessel.

Instructions to submit ISF data:

1. Email the below items to ISF@valexander.com at minimum 72 hours prior to the Mother Vessel estimated sailing date (ETD).

**Please only include one ISF form per email**

• Completed ISF Form or ISF Details

• Commercial invoice(s)

• Packing list(s)

2. Email Subject Line should include:

• Estimated Sailing Date (ETD) of the Mother Vessel

• Importer of Record Name

• ISF revisions, ISF amendments, or ISF questions should be emailed only to isfoperationsknoxville@valexander.com

(d) The shipment shall be consigned to the following:

UT-Battelle, LLC Oak Ridge National Laboratory (ORNL) for the U.S. Department of Energy 1 Bethel Valley Road Oak Ridge, Tennessee 37831 Contact:

Goods Recipient/Invoice Approver): _________________________ Phone: ______________________

(e) Delivery terms are Incoterms 2020 _____.

Note: Fees, fines, and/or other assessments resulting from failure to follow these critical communication steps will be recouped from the Seller.

Process

(a) Material(s) purchased under this agreement may be exempt from United States import duties. The following provisions are included to ensure no duty is improperly paid.

(b) Not withstanding any other provision of this agreement, delivery terms are (as shown in Item (e) above) Oak Ridge, TN, USA. The Seller shall not include in the purchase price the amount for duty unless such duty is specifically identified as a separate line item in the price. Any amount improperly included by the Seller shall be subject to setoff and/or recoupment.

mailto:ISF@valexander.com mailto:isfoperationsknoxville@valexander.com

BSD-CS-2282 (Rev.2) October 1, 2025

(c) Except as noted, no later than 72 hours before shipment of any foreign material, the Seller shall provide the following documents to the Company's Import Broker and Company's Transportation Department at the addresses provided below:

(1) bill of lading/airway bill naming UT-Battelle LLC as the consignee (required by day of shipment) [Note: use express bill of lading for ocean transport]

(2) commercial invoice for items to be delivered to Oak Ridge, TN, USA,

(3) itemized packing list,

(4) name of carrier, and

(5) estimated delivery date.

(d) The commercial invoice shall include, at a minimum:

(1) name and address of the manufacturer

(2) description of the item(s),

(3) quantities of the item(s) described,

(4) value of the item(s) to be delivered in US Dollars,

(5) HTSUS number,

(6) country of origin,

(7) US Customs Entry in Knoxville, TN, USA; Port 2016; McGhee/Tyson Airport (TYS),

(8) Incoterms,

(9) purchase order number (if applicable),

(10) ORNL contact name (goods recipient/invoice approver), and

(11) project name (e.g., SNS, CNMS, ITER, etc. - if applicable).

All documents listed above shall be in English.

(e) No later than the day of shipment of any foreign material, the Seller shall provide written notice to Company's Import Broker confirming the name of the carrier and estimated date of arrival, and if available, the flight number or name of the transporting vessel. Note that additional data must be electronically provided at least 72 hours prior to loading if ocean transport will be utilized.

(f) Notices for the Company's Import Broker shall be sent via…