RFP_Pickleball Courts At Morris Bank Rec Comp.pdf

REQUEST FOR PROPOSALS

Pickleball Courts Morris Bank Recreation Complex

For the Construction of Eight (8) New Pickleball Courts

INTRODUCTION:

The Jones County Board of Commissioners is seeking proposals for the Construction of eight (8) New Pickleball Courts at Morris Bank Recreation Complex located at 146

Recreation Rd Highway 18 Complex, Gray Georgia 31032.

The intent of this Request for Sealed proposals is to obtain sealed proposals from qualified firms for the construction of eight (8) new pickleball courts. Sealed proposals from interested Vendors must be received by the County no later than 3:30 p.m. on

November 21, 2024, at the Jones County Government Center located at 166 Industrial

Blvd. Highway 11, Gray Georgia 31032. Proposals received after this time will not be accepted.

All bids will comply with all conditions, requirements, and specifications contained herein; any departure may constitute sufficient cause for rejection of a proposal. All aspects of the proposal shall be valid for a period of ninety (90) days following the deadline for the receipt of proposals.

PROPOSALS ARE TO BE SEALED AND MAILED VIA USPS, FEDEX OR UPS TO THE ABOVE ADDRESS OR HAND

DELIVERED TO THE COUNTY PURCHASING OFFICE LOCATED IN THE JONES COUNTY GOVERNMENT CENTER

AT 166 INDUSTRIAL BLVD., GRAY, GA. 31032. ENVELOPES SHOULD BE MARKED WITH

“RFP –Pickleball Courts Morris Bank Recreation Complex”

Questions

Any questions regarding this RFP should be directed to Julie Happoldt, Jones County Purchasing Agent, in writing at Julie.happoldt@jonescountyga.org.

RFP SUBMITTAL REQUIREMENTS:

All proposals must be received by the County by 3:30 p.m. on November 21, 2024, in a sealed envelope carrying the following information on the face of the envelope:

Vendor’s name, address and subject matter of the proposal: “Request for Proposals –

Pickleball Courts Morris Bank Recreation Complex”. Bids shall be submitted in person or by U.S. mail to the Jones County Government Center located at 166 Industrial Blvd.

Highway 11, Gray Georgia 31032.

SCOPE OF WORK:

Excavation

The excavation and rough grading includes clearing and grubbing the grass surface.

The court area is to be excavated and the rough grade established. The court will have an establish sub-grade slope of a 1 inch of fall every 10 feet on single plane. The sub-base to be compacted to a minimum compaction of 95% prior to the stone base installation.

Stone Base Construction

Furnish and install a minimum 6” compacted graded aggregate base course (GABC).

GABC shall be thoroughly compacted. GABC will be an established grade of 1 inch of fall every 10 feet on a single plane. GABC shall extend six (6) feet beyond the fence line on the south and west sides of the court to create access paths for the facility, as shown on Exhibit B.

Asphalt Court

Furnish and install a minimum compacted thickness 2-1/2” asphalt binder course over the GABC and established grade of 1 inch of fall every 10 feet on a single plane. The asphalt shall extend six (6) feet beyond the fence line on the south and west sides of the court, as shown on Exhibit B.

Furnish and install a minimum compacted thickness 2” asphalt surface course and established grade of 1 inch of fall every 10 feet on a single plane. The asphalt shall extend six (6) feet beyond the fence line on the south and west sides of the court, as shown on Exhibit B. The asphalt surface must cure a minimum of 21 days or as recommended by the Acrylic Resurface manufacturer, whichever is longer.

Low Spot Correction - The entire court surface shall be checked for low areas by flooding the court’s surface with water. Puddles or birdbaths deeper than the depth of a quarter shall be patched with leveling compound (a cement mixture of sand, portland cement and acrylic court patch binder). All repaired depressions shall be level with the existing asphalt surface. The repair work shall be ground down to blend the repair work in with the existing asphalt surface and to ensure it is level. All repair patches will be coated with one application of concrete primer and two applications of

Acrylic Resurfacer.

Acrylic Resurfacer - Two applications of acrylic resurfacer will be furnished and installed over the entire court surface. The material to mixed according to manufacturer specifications. Multiple coats of the resurfacer will be installed to seal the voids of the new asphalt while producing surface texture necessary for Pickleball.

Acrylic Color - Two applications of acrylic color will be furnished and installed. The court to have a two-tone color scheme with two coats in the center playing area and two coats on the perimeter of the court.

Playing Lines - The playing lines will be properly measured in accordance with the official rules and regulations of Pickleball. Lines will be striped out with masking tape, and application of two textured white acrylic line paint coats.

Fencing

Fencing will be installed around the perimeter of the facility, as well as in between courts. Fencing will serve two purposes, for security and to contain the ball within the playing area. The fence will have an overall height of eight (8) feet around the perimeter of the facility and four (4) feet in between courts. Refer for Exhibit B for fencing positioning and linear length. The fence terminal posts and line posts are set into the sub-base in a concrete footer. The fence posts follow the established layout of the Pickleball court. Fencing to be schedule 40 vinyl coated fence pipe with 3” terminal posts and 2 1/2” line posts. Terminal posts are set all corners and gate locations. There are a total of two (2)- 4‘ wide entry gates. Additionally, there is one (1) 10’ wide entry gate. All fence materials are Hi-Gloss Black. During the curing phase, the remaining fence frame will be installed including 1 5/8” top rail, mid rail support at the corners and connecting to terminal posts and the installation of bottom rail. 1 3/4” black fence fabric or chain link will be furnished and installed. The material to have an 8-gauge finish with a 9-gauge core (black in color to match all the fence pipe). The access gates to be furnished and installed with the appropriate gate hardware including hinges and latches.

Net Post and Nets (8 Sets)

Properly install sleeves for the net posts in poured concrete footers. Footer size to be 3’x3’x3’.

Net post shall be 2-7/8” OD round post construction of 8- gauge steel with an internally wound jam-free cable tensioning system. The Net posts should be 22’ from the inside of one post to the inside of the other post. Nets are to be permanent type. The net may be made of any mesh fabric material that will not allow a ball to pass through it. The net length should be at least 21’ 9” inches extending from one post to the other. The net height from the bottom edge of the net to the top should be at least 30”. The net shall be suspended over the center of the court. The top shall be 36” high at the sidelines and 34” high at the center of the court. A center strap must be placed at the center of the net to enable easy adjustment to the 34” requirement at center. The top of the net should be edged with a 2” white tape binding over a cord or cable running through the binding. This binding must rest upon the cord or cable.

Lighting System

There is already sufficient light at the location for proposed Pickleball Courts therefore, lighting should not be included in your proposal.

Connector Sidewalk

Proposal will include the construction of approximately 25 feet of concrete sidewalk to connect existing sidewalk running behind the concession stand to the newly proposed pickle ball courts. This should also include steps required to achieve this area of transition.

All Measurements should be completed by the proposed bidder for sidewalk connector and the steps.

Optional Items to be priced as a potential add on to the project each option should be listed separately.

1. Connection of EXISTING handicapped ramp to the proposed Pickleball courts Shaded area via concrete sidewalk. Measurements should be done by proposed bidder.

2. Construct a 60X20 concrete patio between the Pickleball Courts and the Concession stand which would include 1 Large sail style shade structure or multiple smaller sail style shade structures.

3. Pavilion- Construct a 60X20 Concrete Patio between Pickleball courts and the concession stand which would include a 20X40 open Pavilion. No power would be run to this Pavilion. We would want conduit ran for water and electricity so that they may be installed at a later date.

Map of Morris Bank Recreational complex

EXHIBIT A – USA Pickleball Regulation Court Dimensions

EXHIBIT B -PICKLEBALL 8- COURT LAYOUT

The Pickleball Court Primary Project will be scored using the following scale:

Proposals will be scored on the following Criteria

Available Points

Points Earned

Timeline 15

Total cost of project 35

References 20

Number of Pickleball Projects completed within last 5 years

Total 100 Total

General Information

- The County reserves the right to reject and or all bids or proposals, to waive technicalities, and to make a selection and final award as deemed to be in the best interest of the County.

- Provider selection will be based on the information contained in the bids, and incomplete or inaccurate information may result in disqualification of a proposal or a bidder.

- The Jones County Board of Commissioners reserves the right to amend or revise bid documents. It is the vendor’s responsibility to monitor the county’s vendor Registry site for any addenda that may be issued

- The proposal submitted by each proposed service provider will be treated as best and final. There will be no opportunity to negotiate fees during the selection process.

- If you plan to use subcontractors to perform any of the work described above, please identify the subcontractors you plan to use and explain the role they would play in this project.

- The County does not guarantee the purchase of any/all equipment.

- The County reserves the right to terminate any contract for this equipment and/or services for any of the following reasons:

o a. If the equipment/service is not delivered/completed on an agreed-upon schedule.

o b. If the equipment/services delivered is not the same equipment/services bid.

o c. Receipt of substandard product/service.

o d. Poor workmanship.

Proposal Submission Form

Checklist

Contractor Affidavit

Contractor complies with insurance requirements

References attached based on pickleball courts completed within last five years

Subcontractor information and references attached

E-Verify Affidavit attached

Application for Public Benefit attached

Timeline for Project Procurement and Installation

Proposal with detailed cost for materials and labor for Primary Pickleball Court project

Option 1 thru 3 should have a separate breakdown for materials and Labor for each option

I understand that I will need to provide a certificate of insurance as outlined in the attached insurance requirements prior to beginning work. I further understand that I will be required to submit the attached Prime and Subcontractor’s Work Authorization Certification and affidavit verifying status for County Public Benefit Application (copy attached), prior to beginning work.

I certify that the bid below includes all work described in these bid documents and meets all specifications outlined in the bid documents:

Company: __________________________________________________________________

Address: ___________________________________________________________________

Contact: _______________________________ E-mail Address: _______________________

Phone: ________________________________

Signature of Company Official: _________________________________________

References

Government/Company: ______________________________

Contact Person: ______________________________

Title: ______________________________

Phone Number: ______________________________

Project Description: ______________________________

Date of Project: ______________________________

Government/Company: ______________________________

Contact Person: ______________________________

Title: ______________________________

Phone Number: ______________________________

Project Description: ______________________________

Date of Project: ______________________________

Government/Company: ______________________________

Contact Person: ______________________________

Title: ______________________________

Phone Number: ______________________________

Project Description: ______________________________

Date of Project: ______________________________

Receipt of Addenda

Number Signature

Contractor Insurance Requirements

Contractor’s Insurance Provisions: During the life of the contract and for such additional time as may be required, the contractor will provide, pay for, and maintain in full force and effect the insurance outlined here for coverage at not less than the prescribed minimum limits of liability, covering the contractor’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable.

Certificate of Insurance: Before starting work, the contractor will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage required here are in effect and specifying that the liability coverage are written on an occurrence form and that the coverage will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policies of insurance without 60 days advance written notice to:

Jones County Board of Commissioners P. O. Box 1359 Gray, Ga. 31032

Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor’s obligation to maintain such insurance.

The acceptance of delivery by the owner of any certificate of insurance evidencing the required coverage and limits does not constitute approval or agreement by the owner that the insurance0 requirements have been met or that the insurance policies shown in the certificates of insurance are in compliance with the requirements.

If the contractor fails to maintain the insurance as set forth here, the owner will have the right, but not the obligation, to purchase said insurance at the contractor’s expense. Alternately, the contractor’s failure to maintain the required insurance may result in termination of this contract at owner’s option.

Insurance Primary: All coverage required of the contractor will be primary over any insurance or self-insurance program carried by the owner.

No Reduction or Limit of Obligation: By requiring insurance, the owner does not represent that coverage and limits will necessarily be adequate to protect the contractor. Insurance affected or procured by the contractor will not reduce or limit the contractor’s contractual obligation to indemnify and defend the owner for claims or suits which result from or are connected with the performance of this contract.

Duration of Coverage: All required coverage will be maintained without interruption during the entire term of this contract and following final acceptance of the property by the owner.

Subcontractor’s Insurance: The contractor will cause each sub-contractor employed by contractor to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

Insurance Limits and Coverage: To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions, and coverage of Insurance Service Office (ISO) policies, forms, and endorsements.

If the contractor has any self-insured retentions, or deductible under any of the following minimum required coverage, the contractor must identify on the certificate of insurance the nature and amount of such self-insured retentions or deductible and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductible will be the contractor’s sole responsibility.

Commercial General Liability: The contractor will maintain commercial general liability insurance covering all operations by or on behalf of the contractor on an occurrence basis against claims for personal injury (including bodily injury and death) and property damage (including loss of use). Such insurance will have these minimum limits and coverage:

Minimum limits: $1,000,000 each occurrence $2,000,000 general aggregate with dedicated limits per project site $2,000,000 products and completed operations aggregate

Worker’s Compensation: Contractor’s that have employees, sub-contractors, helpers, assistants, or individuals providing assistance on the contract work will maintain workers’ compensation covering them during the term of this contract.

Minimum limits: Workers’ compensation –Statutory Limit Employer’s liability:

$100,000 bodily injury for each accident $100,000 bodily injury by disease for each employee $500,000 bodily injury disease aggregate

Contractor Affidavit under O.C.G.A. § 13-10-91(b) (1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of (Jones County) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________, 202__.

NOTARY PUBLIC

My Commission Expires:

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b) (2)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (___________________________________________-name of contractor) on behalf of (Jones County ) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____ (city), ______ (state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________, 202__.

NOTARY PUBLIC

My Commission expires: ____________________

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b) (3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (___________________________________________-name of contractor) on behalf of (Jones County ) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____ (city), ______ (state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________, 202__.

NOTARY PUBLIC

My Commission Expires: __________________

Affidavit Verifying Status County Public Benefit Application

Jones County Board of Commissioners By executing this affidavit under oath, as an applicant for a Jones County Georgia Business Occupation Tax Certificate, Alcohol License, Taxi Permit or other public benefit as referenced in O.C.G.A. Section 50-36-1, I am stating the following with respect to my application for a Jones County Business Occupation Tax Certificate, Alcohol License, Taxi Permit or other public benefit (circle one) for _____________________________. [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

1) _______ I am a United States citizen

OR

2) _______ I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date

Printed Name:

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE *__________________________________

____ DAY OF ____________, 20__ Alien Registration number for non-citizens

Notary Public _____________________ My Commission Expires: _________________ *Note: O.C.G.A. § 50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of “alien”, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below:

OPTIONAL — FOR NON-BIDDERS ONLY

JONES COUNTY BOARD OF COMMISSIONERS – PURCHASING DEPARTMENT

NO BID STATEMENT

In an effort to make the procurement of goods and services for the County as competitive as possible, we are soliciting information from contractors and/or vendors who cannot bid. Your responsiveness and constructive comments will be appreciated. Completion of this form will assist us in evaluating factors which relate to the competitiveness of our bids. Please check any of the boxes below which may apply. Please explain any issues that you feel needs to be addressed.

Specifications - Restrictive, too light", unclear, specialty item, geared toward one (1) brand or manufacturer only. (Please explain in detail below).

Manufacturing - Unique item, production time for model has expired, etc.

Bid Time - Insufficient time to properly respond to bid or proposal.

Delivery Time - Specified delivery time cannot be met.

Payment - Payment terms unacceptable. (Please be specific)

Bonding - We are unable to meet bonding requirements.

Insurance - We are unable to meet insurance requirements.

Removal - Remove our firm from your bidders list for the particular commodity or service.

Keep - Please keep our company on your bidders list for future reference.

Project is : ____/ too Large _____/ too Small _____/ site or location is too distant

Miscellaneous - Do not wish to bid, do not handle this type of item(s) or services, unable to compete, Contract clauses are unacceptable, etc. (Please be specific)

Our company would only be interested in this project as a subcontractor or supplier.

VENDOR STATEMENT:

Bid Description: ______________________________________________________

Company Name: _____________________________________________________

Company Official Name: _______________________________________________

Company Official Signature: ____________________________________________

Telephone Number: ___________________________________________________

Email Address: _______________________________________________________

JONES COUNTY BOARD OF COMMISSIONERS – PURCHASING DEPARTMENT

(478) 986-8233

Julie.happoldt@jonescountyga.org