RFP Pest Control Services.pdf

PEST

CONTROL

SERVICES

Sealed bids will be received by the

Greene

County

Board of

Commissioners, on or before 2:00

PM,

local time, Monday, April 29, 2024, for following:

Bid Item:

Pest Control

Services

Bidders shall submit their bids in a sealed envelope, plainly marked “Pest Control Services” and deliver to:

Unit prices shall final the County reserves right to accept reject any or all a per unit basis waive irregularities technicalities as determined in best interest said

County.

REQUEST

FOR

PROPOSAL

GREENE

COUNTY

BOARD

OF

COMMISSIONERS

SCOPE

OF

SERVICE

Commissioners 1034 Silver

Drive

Ste

Greensboro, GA

30642

KEY

DATES: MILESTONES:

Pre-Bid

Conference

NOT

held.

If you would like view buildings, contact

Byron

Lombard:

blombard@greenecountyga.gov

Deadline clarifications questions.

All questions must emailed

Byron

Lombard:

blombard@greenecountyga.gov

Clarifications

Questions posted

Website:

www.greenecountyga.gov/bids

Deadline

Bid:

Submit

Copies

Clearly

Marked

"PEST

CONTROL

SERVICES"

Submittals delivered person mailed

(FedEx, UPS)

Commissioners’

Office, Silver

Drive, Suite

201, Greensboro, GA

30642.

(bids read aloud)

RFP 2024-002

No later than:

Monday, March

18, Monday, March 18, 2024

Tuesday, March

19, Monday, April

29, 2:00

PM,

Local

Time

CONTRACT TERM - THREE (3) YEARS

Submittals marked “Pest Control Services” will be received no later than 2:00 PM, local time, Monday, April 29, 2024. Submit a signed copy of the attached Contract Terms and Bid Form to:

BID

PROCEDURE

Mark outside envelope with bid subject, “Pest

Control

Services”.

Bids received after announced time date receipt, mail otherwise, returned unopened.

The

County is not responsible delays occasioned

U.S.

Postal

Service, internal mail delivery system

County, any other means delivery employed bidder.

Nothing herein is intended exclude responsible

Contractor way restrain restrict competition. The Greene County Board of Commissioners reserve right award part whole reject all bids.

Any bid submitted

MUST

signed an individual authorized bind bidder.

All submitted without such signature deemed non-responsive not accepted.

PROJECT: Provide monthly pest control services to various county facilities. Provide quarterly sentricon/termite services to various county facilities. Treat the 911 Extension Office for Carpenter Bees.

Greene County Board of Commissioners 1034 Silver Drive Ste 201 Greensboro, GA 30642

CONTRACT TERMS

I. STATEMENT OF PROJECT

The intent and purpose of this Request for Proposal is to establish a Contract to provide monthly pest control services and quarterly termite services for various County buildings along with Carpenter Bee treatment for the 911 Extension Office. A full list of facilities is outlined in the Specifications page(s).

II.

SCOPE OF WORK

A. The Contractor shall furnish all labor, supervision, equipment, and materials required to control infestations of all American, Brown Banded, German, Oriental, and Smoky Brown roaches; House and Carpenter ants; Spiders, to include Black Widow and Brown Recluse species; silverfish; yellow jackets; bees; wasps; centipedes;

millipedes; earwigs; House crickets; rats and mice at the locations detailed on the Bid Form.

B. If new locations arise during the term of this Contract or in the event the County desires additional pest control services beyond the scope of this Contract, the Contractor shall be requested to submit a negotiable price quote. If the County Manager accepts the submitted negotiable quote, the quote will be added as an amendment to the Contract upon signature by both parties.

III. PERFORMANCE REQUIREMENTS

A. Personnel. The Contractor shall provide the County with the name, address, e-mail address and telephone number(s) for at least two (2) designated contact persons responsible for insuring response to the County's request for contract services. The Contractor shall ensure that at least one of the contact persons is available and accessible 24 hours per day, during the period the Contract is in force including Saturdays, Sundays and holidays.

B. Response Time. The Contractor shall respond and provide pest control services within two (2) hours after notification in emergency events, as reasonably determined by the County. In non-emergency requests, the Contractor shall initiate work within four (4) hours from notification.

C. Authority/Direction. The Contractor and his designated personnel shall respond to repair orders given by the County in a positive, courteous and timely manner. The County reserves the right to reject any piece of equipment or personnel from continued or further engagement of services due to incompetence or unprofessional communication or behavior, or inability of equipment to function properly for the requested services.

RFP: PEST CONTROL SERVICES

GREENE COUNTY

BOARD OF COMMISSIONERS

D. Damages. The Contractor shall be responsible for any and all damage to private as well as public property (including public utilities), private property or personal injury due to its own or its employee’s conduct.

IV. QUALIFICATIONS

All qualified Contractors shall show proof that they are licensed and fully qualified to perform pest control services in the State of Georgia.

V. PAYMENT

Contractor will be paid on a monthly basis in arrears. Invoices must contain the location where services were provided along with the service provided. All services all locations must be billed on the same invoice. Multiple invoices will not be accepted.

VI.

LENGTH OF AGREEMENT

A.

Contract Term: The initial term of this Contract shall be effective for the period of

THREE (3) YEARS

from the executed Contract. The County reserves the right at its sole option to renew this Contract per the same terms and conditions as set forth resulting Contract. Any renewal Contract requires the written, mutual consent both the County and the Contractor, at least thirty (30) days prior to the expiration the initial term and any subsequent term.

B.

Contract Termination: This Contract may be terminated for any reason by the

County during the Contract period, subject to a thirty (30) day written notice being delivered by registered mail to the Contractor at the address referenced on the Bid

Form.

VII.

INSURANCE

The Contractor shall obtain and maintain through the term of this Contract, insurance with terms and limits of coverage equal to or in excess of those set forth in the specifications governing the agreement, but in no event, are such terms and limits to be less than those set forth below. The limits of liability under insurance policies required by this Contract shall in no-way limit the Contractor’s actual liability.

A.

Commercial General Liability.

Including coverage for premises and operations, independent contractors, products & completed operations, contractual liability, explosion, collapse and underground hazards (XCU), personal injury/advertising injury. The limits can be satisfied by providing a primary policy or in combination with an excess liability policy. The

County shall be named as additional insured on a primary and non-contributory basis

The policy will include waiver of subrogation endorsement in favor of Greene County.

Bodily Injury & Property Damage - Each Occurrence $1,000,000 Personal Injury & Advertising Injury - Per Person $1,000,000 General Aggregate on the Above $2,000,000 Products & Completed Operations General Aggregate $2,000,000 Fire Damage Limit $100,000 Medical Expense Limit $5,000

B. Business Automobile Liability Insurance.

Including coverage for all owned, non-owned and hired automobiles with limits of liability not less than the following. The limit can be satisfied by providing a primary policy or in combination with an excess liability policy. Greene County would be added as an additional insured on a primary and non-contributory basis. The policy will include waiver of subrogation endorsement in favor of Greene County.

Bodily Injury & Property Damage – Each Accident $1,000,000

C. Workers Compensation and Employers Liability.

As required by any applicable law or regulation. The policy will include waiver of subrogation endorsement in favor of Greene County.

Part 1- Workers Compensation Benefits Statutory

D. Employers Liability.

Bodily Injury Each Accident $500,000 Bodily Injury by Disease Policy Limit $500,000 Bodily Injury by Disease Each Employee $500,000

E. Umbrella Liability.

The Contractor will maintain umbrella liability insurance in excess of the general liability, automobile liability and employer’s liability insurance described above which is at least broad as all underlying policies including but not limited to additional insured, waiver of subrogation and primary and non-contributory.

Each Occurrence Limit $1,000,000 Aggregate Limit $1,000,000

F. Property Insurance.

The Contractor will maintain property insurance against loss or damage to their owned property while on the County’s projects.

Before providing any services, the Contractor shall furnish an insurance certificate to Greene County, showing adequate insurance to be in force.

VIII.

Indemnification and Hold Harmless Agreement

The Contractor shall hold harmless, indemnify and defend the County and all of its agents and employees of and from any and all claims, demands, actions or causes of action of whatsoever nature or character both to person and property, arising out of, related to or connected to this Contract or by reasons of the Contractor’s performance under this Contract.

This indemnification applies to and includes, but is not limited to, the payment of all penalties, fines, judgements, awards, decrees, attorney’s fees, expert witness fees, investigation fees, settlements, related costs or expenses, interest, and any reimbursements incurred by or assessed to the County, its officials, employees, agents, Contractors and assigns. The Contractor shall provide the County with prompt notice of any such claim, demand, or action so that the County may, at its sole option, defend or settle such claim, demand, or action.

Contractor understands and agrees that it shall have no right of coverage under any existing or future insurance policies owned by the County. The Contractor also acknowledges that the County has no responsibility for any damage caused to the Contractor’s property by any source.

This Indemnification and Hold Harmless provision is effective upon execution and shall be of indefinite duration and shall survive the termination of this Contract.

IX.

Additional Terms

A. ADA Compliance. Contractor will comply with all applicable provisions of the Americans with Disabilities Act and applicable Federal regulations under the Act.

B. FLSA Statement. “We hereby certify that these goods were produced in compliance with all applicable requirements of Sections 6, 7, and 12 of the Fair Labor Standards Act, as amended, and of regulations and orders of the United States Department of Labor issued under Section 14 thereof.”

C. Non-Discrimination Clause. Greene County does not discriminate against any person on the basis of age, race, religion, creed, color, sex, sexual orientation, gender identity, national origin, disability or veteran status. All Contractors must agree not to discriminate against any employees or applicants for employment on the basis of age, race, religion, creed, color, sex, sexual orientation, gender identity, national origin, disability, or veteran status, except where age and sex are essential bona fide occupational requirements, or where disability is a bona fide occupational disqualification. The Contractor shall include a similar non- discrimination provision in all agreements associated with this procurement.

D. Safety Standards Statement. All best management practices and adherences to all applicable OSHA and ANSI standards shall be observed while performing this work.

All measures shall be taken to protect workers and citizens from injury as well as any damage to surrounding buildings or landscape.

E. Independent Contractor. It is hereby understood that any and all employees of the Contractor and all other persons employed by the Contractor in the performance of services under this Contract, required or provided for hereunder by the Contractor shall not be considered employees of the County and that any and all claims that may or might arise under the Workers Compensation Act of the State of Georgia on behalf of said employees while so engaged in any and all claim made by any third parties as a consequence of any act or omission on the part of said Contractor’s employees while so engaged in the performance of these services, to be rendered herein by the Contractor shall, in no way, be the obligation or responsibility of the County.

F. Subletting or Assignment. Neither the Contractor nor the County shall assign its rights or obligations under this Contract without the prior written consent of the other party.

G.

Entire Agreement.

This Contract, including any attached schedules and exhibits, constitutes the entire agreement and understanding between the parties hereto and is the final expression of their agreement and no evidence of oral or other written promises shall be binding. This Contract may not be supplemented, amended, modified, or otherwise altered except by written instrument executed by both of the parties hereto and no course of dealing or trade usage between the parties shall be effective to supplement, amend, modify, or alter this Contract.

H.

Waiver. The failure to enforce or to require the performance at any time of any of the provisions of this Contract herein shall in no way be construed to be a waiver of such provisions, and shall not affect either the validity of this Contract or any part hereof or the right of either party thereafter to enforce each and every provision in accordance with the terms of this Contract.

I. Questions which may arise as a result of this Request for Proposal of a technical/ operational nature should be directed to Byron Lombard, County Manager, at blombard@greenecountyga.gov.

DATE:

AUTHORIZED

SIGNATURE:

AUTHORIZED NAME (PRINTED):

FIRM/CONTRACTOR NAME:

ADDRESS:

CONTACT EMAIL:

CONTACT PHONE:

SPECIFICATIONS

PEST CONTROL SERVICES

Pest control services for each location will be performed MONTHLY, unless otherwise specified below. The Contractor will treat each location for the infestations listed in the Scope of Work under Section II, A.

1. Greene County Board of Commissioners Administrative Offices

• 1034 Silver Drive

2. Greene County Advantage Mental Health

• 1040 Silver Drive

3. Greene County Rehab Center

• 1031 Silver Drive

4.

Greene County Senior Center

• 1030 Silver Drive

5. 911 Extension Office

1180 C Weldon Smith Drive

6. Greene County 4H Extension

7. Greene County EMS Station 1

8. Greene County Animal Control

1110 C Weldon Smith Drive

9. Greene County Courthouse

113 N Main Street

10. Greene County Health Department

• 1031

11. LL Wyatt Building

• Located behind the Courthouse

12. Greene County Jail

• 1201 Kevin Roberts Way

13. Greene County Law Enforcement Center

• 1201 Kevin Roberts Way

Apalachee Road

14. Greene County EMS Station 2

• 1750 Buffalo Lick Road

15. Greene County Recreation Center

• 2741 Old Union Point Road

16. Greene County Old Jail

• Old Gold Jail - E Greene Street

17. Greene County ESF

• 1691 Richland Connector

18. Greene County Fire Station 10

• 1051 Plantation Lane

19. Greene County Fire Station 9

• 4720 Carey Station Road

Quarterly termite inspection and Sentricon bait checks. The treat each location for an infestation as needed

. Contractor will provide a retreat/repair warranty.

1. LL Wyatt Building

• Behind Courthouse

GREENE COUNTY

BOARD OF COMMISSIONERS

2. Greene County Law Enforcement Center

• 1201 Kevin Roberts Way

3. Greene County Regional Airport

• 2550 Union Point Highway

4. 911 Extension Office

• 1180 C Weldon Smith Drive

Annual carpenter bee treatment. The treat each location an infestation.

1. 911 Extension Office

• 1180 C Weldon Smith Drive of 15

LOCATION

ADDRESS

COST PER

MONTH

C

Weldon

Smith

Kevin

Roberts

Way

GC

ESF

Total MONTHLY

Treatments

Authorized Signature: _____________________________________

Date: _________________

Contractor Name: ________________________________________

BOARD OF COMMISSIONERS

BID SHEET

Commissioners

Admin

Office

Advantage

Mental

Health

Rehab

Center 1031

Senior

Center 1030

Extension

4H

Extension 1180

EMS

Station

1 1180

Animal

Control 1110

Courthouse 113

N

Main

Street

Health

Department 1031

Apalachee

Road

LL

Wyatt

Building Located behind

Courthouse

Jail

Law

Enforcement

Center 1201

EMS

2 1750

Buffalo

Lick

Recreation

Center 2741

Old

Union

Point

Old

Jail Old

Gold

Jail

E

Street

Richland

Connector

Fire

10 1051

Plantation

Lane

Fire

9 4720

Carey

COST

PER�� �� �� �� �� �� ��

Authorized

Signature:

Date:

Name:

GC Regional Airport�

LL

Wyatt

Building Located behind

Courthouse

Law

Enforcement

Center 1201

PEST CONTROL SERVICES

GREENE COUNTY

BOARD OF COMMISSIONERS

BID SHEET

QUARTER

Total QUARTERLY Treatments $ _______________________

2550 Union Point Highway

Page

COST ANNUALLY

Total ANNUAL

Treatments

Authorized

Signature:

Date:

Name:

PEST CONTROL SERVICES

GREENE COUNTY BOARD OF

COMMISSIONERS

TOTAL ANNUAL BID

Authorized Signature: _____________________________________

Date: _________________

Contractor Name: ________________________________________

PEST CONTROL SERVICES

Total Monthly Treatments: $_________________ x12 $______________________ Annual Cost

Total Quarterly Treatments $_________________ x 4 $______________________ Annual Cost

Total Annual Treatments $_________________ x 1 $______________________ Annual Cost

Total Annual Cost $______________________