RFP Packet Randolph 2024.pdf

Chattahoochee | Clay | Crisp | Dooly | Harris | Macon | Marion | Muscogee Quitman | Randolph | Schley| Stewart | Sumter | Talbot | Taylor | Webster www.rivervalleyrc.org

TO: Area Engineering Firms

FROM: Camille Bielby

DATE: January 18, 2025

SUBJECT: Architectural Work for State Economic and Infrastructure Development Grant for the Randolph County Commission

This is a Request for Proposal for Architectural Services. The project will consist of the design/supervise construction of a renovation of the entrance and administrative portion of the previously closed Southwest Georgia Regional Medical Center related to a Southeast Crescent Regional Commission State Economic and Infrastructure Development (SEID) Grant in Randolph County.

You are invited to submit a proposal to be received at the River Valley Regional Commission office, 710 Front Avenue Columbus, Georgia 31901, no later than 11:00 a.m., February 26, 2024.

A professional services contract will be awarded to whoever is considered to be the most responsible offer or whose proposal is considered to be the most advantageous.

Address any questions concerning the RFP to Camille Bielby.

enclosure

Columbus Office 710 Front Avenue P. O. Box 1908 Columbus, GA 31901 Phone (706) 256-2910 Fax (706) 256-2908

TDY (706)256-2944

Americus Office 228 West Lamar Street Americus, GA 31709 Phone (706)256-2910 Fax (229) 931-2745 Fax (229) 931-2917

Toll Free (877)819-6348 http://www.rivervalleyrc.org/

Request for Proposal

Introduction

The Randolph County Commission intends to secure engineering/architectural services to assist in the development and implementation of a Southeast Crescent Regional Commission State Economic and Infrastructure Development (SEID) Grant application. The application will consist of design and supervision of construction for the renovation of the entrance and administrative portion of the previously closed Southwest Georgia Regional Medical Center, 361 Randolph St, Cuthbert, GA 39840.

Scope of Work

The engineer will be responsible to the Randolph County Commission for providing the county with a preliminary engineering report during the development phase of the application which meets the guidelines set forth in the State Economic and Infrastructure Development Grant Program 2023 Notice of Funding Availability. To be selected, the Engineer/Architect must show the ability to produce the required preliminary plans and cost estimates within 30 days of selection.

If funded, the Engineer/Architect will be responsible for final design, plans and specifications, obtaining necessary permits and/or easements; preparing for bid and contract documents, including advertising and bidding procedures; supervising construction and project closeout, as well as other necessary services.

Requested Information to include in your proposal

1. Personal references from similar local government projects completed in the past 5 years.

2. A description of how the firm will approach the project:

a. Planning and design and/or funding

b. Short and long-term success;

c. Operation and maintenance requirement; and

d. Implementation

3. Brief history of the firm and its principals:

a. Resumes of principals; and

b. History of firm.

4. Key Personnel:

a. Resume of the principal consultant/engineer, and others specifically assigned to the project, if applicable;

b. Resumes of consultants/engineer from other disciplines to be assigned to the project. Other disciplines may include electrical, structural, mechanical and civil engineers, landscape architects, etc. and

c. Resume of the person (or persons) who will be assigned to resident inspection, if applicable.

5. Costs Schedule:

a. Fee approach for general administrative services, engineering and design, preparation of plans and specifications, pre-construction services, contract administration, site inspection, and other specifically required services. Generally, when funding is secured, but prior to implementation, a contract amendment will be executed for these services based upon a lump sum.

b. Fees for additional services (direct plus a multiplier). Such services are those which are generally not specified in the two categories noted above; and

c. Fees for reimbursable expenses, if applicable.

6. A written release authorizing any and all investigations deemed necessary

7. Completed Southeast Crescent Regional Commission State Economic and

Infrastructure Development RFP Evaluation Form

CRITERIA

Respondents are required to complete the Southeast Crescent Regional Commission State Economic and Infrastructure Development RFP Evaluation Form found below. Please include this form in your proposal.

Southeast Crescent Regional Commission State Economic and Infrastructure Development RFP Evaluation Form

Please complete this form and place it at the front of your proposal.

1. List up to 10 federal grant projects funded /completed 2019-2024 Government name Project type (water, sewer, Etc.) Year funded

2. List up to 10 Non grant projects funded /completed 2019-2024 that deal with the same type of work:

Government Name Project type & Funding Source Year funded

3. Have you worked with the local government between 2019-2024? If yes name the most recent project and year.

4. Have you worked in the River Valley Region between 2019-2024? If yes name the most recent project and year.

5. List your top qualified staff member and a copy of their state license:

Name Title Years as a

Professional Engineer

6. What is your firm’s FEE as a percentage of construction?

7. Regarding your fee, are ALL costs inclusive?

8. Do you charge a fee to write the preliminary Engineering report upon which grant applications will be based? If so what is your fee?

9. Can your firm produce a preliminary engineering report within 30 days of selection?

10. Distance in miles (Not time) to the local government from your firm’s office that will serve this project?

11. Your Email address and contact information.

Proposal Submissions

All interested firms should prepare three (3) proposals and submit them to arrive at the River Valley Regional Commission no later than 11:00 a.m., February 26, 2024

The offeror must provide a sample professional services contract of the sort proposed to be used on this project.

Note: The contract will be written for a “direct costs plus fixed fee, not to exceed a lump sum.”

Offeror should also include the percentage fee that is normally charged for design and construction supervision on this size project.

Proposals should be addressed as follows:

River Valley Regional Commission 710 Front Ave, Suite A Columbus, GA 31901 Attn: Camille Bielby

CLEARLY MARKED: Southeast Crescent Regional Commission State

Economic and Infrastructure Development Grant

Please contact Camille Bielby at (706) 660-5374 with any questions relative to this proposal or the project’s Scope of Work.