RFP_Package_A231012440.pdf

Gavin Newsom Governor

Nancy Ward Director

REQUEST FOR PROPOSAL

Notice to Prospective Firms

RFP A231012440

Communications Campaign for Gun Violence Restraining Order Community Outreach and Education Campaign

You are invited to review and respond to the California Governor’s Office of Emergency Services, hereinafter referred to as “Cal OES”, Request for Proposal (RFP) A231012240, titled Communications Campaign for Gun Violence Restraining Order Community Outreach and Education Campaign. In submitting your proposal, you must comply with these instructions found herein.

Note that all agreements entered into with Cal OES will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at the Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

Proposers are encouraged to carefully read the entire solicitation. The need to verify all documentation and responses prior to the submission of proposals is the responsibility of the Proposer and cannot be overemphasized. Please ensure insurance requirements and, if applicable, prevailing wages are considered in your proposal amounts.

It is the opinion of Cal OES that this RFP is complete and without need of explanation.

However, if you have questions, or need any clarifying information, the contact person for this RFP is:

Cheng Xiong California Governor’s Office of Emergency Services

Purchasing Division, Contracts Unit contractsunit@caloes.ca.gov

Please submit questions, including requests for hard copies of RFP documents, to the email address listed above referencing the RFP number in the subject line of the email. Note that no verbal information given will be binding upon Cal OES unless such information is https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:contractsunit@caloes.ca.gov issued in writing as an official addendum. Questions via phone calls or in person are not accepted.

Any attempt by a Proposer to initiate contact with any member of Cal OES staff, other than the Cal OES Contract Analyst, regarding this RFP may disqualify the Proposer from further consideration.

CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES RFP A231012440

Communications Campaign for the Gun Violence

TABLE OF CONTENTS

A. PURPOSE AND DESCRIPTION OF SERVICES

B. MINIMUM QUALIFICATIONS

C. SUBCONTRACTING PROVISIONS

D. PROPOSAL REQUIREMENT INFORMATION

E. PREFERENCE AND INCENTIVE PROGRAMS

F. REQUIRED ATTACHMENTS

ATTACHMENT 1 - REQUIRED ATTACHMENT CHECKLIST

ATTACHMENT 2 - BID/BIDDER CERTIFICATION SHEET

ATTACHMENT 3 - CONTRACTOR CERTIFICATION CLAUSES

ATTACHMENT 4 - DARFUR CONTRACTING ACT CERTIFICATION

ATTACHMENT 5 - PAYEE DATA RECORD, STD 204 & STD 205

ATTACHMENT 6 - BIDDER DECLARATION SHEET, GSPD-05-105

ATTACHMENT 7 - DVBE DECLARATIONS, DGS PD 843

ATTACHMENT 8 - COST SHEET

ATTACHMENT 9 - RESUMES

ATTACHMENT 10 - CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

ATTACHMENT 11 - IRAN CONTRACTING ACT CERTIFICATION

ATTACHMENT 12 - TARGET AREA CONTRACT PREFERENCE ACT, STD 830 and DGS/PD 526

ATTACHMENT 13 – CONFIDENTIALITY STATEMENT

ATTACHMENT 14 - SAMPLE AGREEMENT

A. PURPOSE AND DESCRIPTION OF SERVICES

The California Governor’s Office of Emergency Services (Cal OES) is issuing a Request for Proposal (RFP) to provide the capacity, infrastructure, and expertise to direct and support a communications campaign for the Gun Violence Restraining Order Community Outreach and Education Campaign.

The California Gun Violence Restraining Order (GVRO) legislation was enacted January 2016. A GVRO is a court order that temporarily prohibits an individual who poses a significant danger of causing injury to self or others from having a gun, ammunition or magazines (ammunition storage or feeding devices). A GVRO can order someone to:

• Not have (possess or own) a gun, ammunition or magazines;

• Not buy a gun, ammunition, or magazines; and

• Turn in any guns, ammunition, and magazines to the police, sell them to or store them with a licensed gun dealer.

Given that, this communications campaign will provide the tools, resources, and broader outreach support to help educate communities on the definition, purpose, and process of obtaining gun violence restraining orders in linguistically and culturally appropriate content.

B. MINIMUM QUALIFICATIONS

Failure to meet the minimum qualifications will be grounds for disqualification.

Contractor must certify, by signing the Bid/Bidder Certification Sheet, Attachment 2, that they are in possession of the following qualification requirements:

The Contractor shall have a minimum of the following at the time of contract execution:

1) The Contractor, or its parent company, must have a minimum of three

(3) years of experience providing Community Outreach and Education Campaign related to the requested services described in Exhibit A, Statement of Work (SOW).

2) The Contractor and Contractor's staff must be able to work with and take direction from designated Cal OES staff. They must possess strong interpersonal skills with an emphasis on customer service, teamwork and communications.

3) The Contractor must possess experience managing or supporting gun violence prevention and outreach efforts similar to the size, scope, and complexity of services required in the Statement of Work, preferably those that focus outreach efforts on communities most at-risk for gun violence.

4) The Contractor must be able to demonstrate experience and ability to oversee the selection and management of several vendors, consultants, and outside partners deemed necessary to engage in this effort.

5) The Contractor must be listed in good standing with the California Secretary of State and the Franchise Tax Board.

C. SUBCONTRACTING PROVISIONS

Subcontracting Provisions, if allowable, are referenced in Exhibit A, Statement of Work.

D. PROPOSAL REQUIREMENT INFORMATION

1. KEY ACTION DATES

The following dates are set forth for informational and planning purposes only and are subject to change.

Cal OES may modify the RFP prior to the date fixed for submission of proposals by issuing an addendum that will be posted on www.caleprocure.ca.gov.

2. WRITTEN QUESTIONS

Proposers are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a proposal. If the language is unclear or ambiguous, it is the Proposer’s responsibility to request clarification or assistance before submitting a proposal. Proposers may submit questions via email to

ACTION DATE AND TIME

RFP Available to Prospective Proposers March 25, 2024

Deadline to Submit Questions April 2, 2024 Deadline for Responses to Questions April 3, 2024

Final Date for Submission of Proposals April 10, 2024, received by 12:00 PM

(PST)

Proposal Opening April 10, 2024, at 3:00 PM (PST)

Proposed Award Date April 26, 2024 http://www.caleprocure.ca.gov/ contractsunit@caloes.ca.gov, referencing the RFP number in the subject line of the email. To ensure a response, questions must be received by the date given in the Key Action Dates section.

Question and Answer Sets will be provided to all Proposers without identifying the submitters and will be posted as an official document.

3. SUBMISSION OF PROPOSAL

a. Proposal must contain all information requested and must conform to the format described in this RFP with a limit of no more than 10 pages, 12- point font, single spaced, not to include required addendums. It is the responsibility of the Proposer to provide a full and accurate response, and any other information deemed necessary, for Cal OES to determine and verify whether Proposer satisfies the requirements and whether the Proposer has the ability to perform the tasks and activities defined in Exhibit A, Statement of Work, attached hereto.

b. All proposals must be delivered electronically by emailing contractsunit@caloes.ca.gov by the date and time shown in Key Action Dates. It is up to the Proposer to ensure that electronic documents are viewable by Cal OES (provide in standard MS Office and/or Adobe formats for example).

c. It is the Proposer’s responsibility for ensuring that the proposal is received by the submission deadline. Any proposal received after the scheduled closing time for the receipt of proposals will not be considered.

d. All proposals shall include the documents identified in Attachment 1, Required Attachment Checklist. Proposals not including the proper "required attachments" shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

e. Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

f. Costs incurred for developing proposals and in anticipation of award of the agreement are entirely the responsibility of the Proposer and shall not be charged to Cal OES.

g. An individual who is authorized to bind the Proposer contractually shall sign Attachment 2, Proposal/Proposer Certification Sheet. The signature shall indicate the title or position that the individual holds in the firm. An unsigned proposal will be rejected.

h. A Proposer may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline. Proposal modifications offered in any other manner, oral or written, will not be considered.

i. A Proposer may withdraw its proposal by submitting a written withdrawal request to Cal OES, signed by the Proposer or an authorized agent. A Proposer may thereafter submit a new proposal prior to the proposal submission deadline. Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

j. More than one proposal from an individual, firm, partnership, corporation or association under the same or different names will not be considered.

k. Cal OES reserves the right to disqualify or reject all proposals. The agency is not required to award an agreement.

l. The proposer should carefully examine work sites and specifications. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

m. No oral understanding or agreement shall be binding on either party.

n. All materials, documents, plans or reports developed in the performance of this agreement shall be the property of Cal OES.

o. Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

4. PROPOSAL CONTENT

The following must be submitted in the proposal in response to the RFP, in the order specified below.

a) A signed cover letter must be on the Proposer’s official letterhead, reference the RFP number, and contain the following:

1) A statement that substantiates that the person who signs the letter is authorized to bind the Proposer’s firm and that the firm agrees to all of the requirements set forth in this RFP and that the minimum qualifications are satisfied.

2) A self-certification that there is no actual conflict of interests between existing client relationships and the ability to vigorously and fully perform work for the State of California and Cal OES.

Should there be a perceived conflict of interest with any client relationships, the perceived conflict must be listed, and explanation provided not exceeding two (2) pages for each perceived conflict.

Any actual or perceived conflict of interests may disqualify the response from consideration at the sole discretion of Cal OES.

b) Table of Contents – All major parts of the proposal must be identified by section and page.

c) Staffing Plan and resumes of key personnel must be submitted in response to this RFP that would achieve the objectives, requirements, and complete the deliverables set forth herein. The staffing plan must include, at minimum, a project manager. Should other staff be required, include the necessary staff in the proposal and the assigned responsibilities and duties of key personnel. Proposer must also submit an organization chart that displays the relationship between the project manager and the key personnel.

d) Minimum Qualifications and Requirements must be demonstrated in writing explaining how the firm and/or individuals satisfy the minimum qualifications and requirements. Resumes may be used to support, not supplement, the written explanation of how the minimum qualifications are satisfied.

e) Technical Requirements must be demonstrated in writing explaining the firm’s (1) understanding of the deliverables; (2) detailing the firm’s capabilities listed in the SOW, Exhibit A, Section 5. Project Tasks and Deliverables; (3) the ability to manage the project and the risks involved with the project; (4) ability to complete projects on time and within budget; (5) ability to provide quality deliverables; and (6) ability to provide written reports.

f) A list of three (3) projects of similar scope that were successfully concluded must be provided, including work samples.

g) All Attachments included with this RFP and referenced in the Table of Contents must be fully completed, signed, and submitted with the proposal. Refer to Attachment 1 for additional Required Attachments that are a part of this RFP.

5. COST PROPOSAL FORMAT AND REQUIREMENTS

Use the Sample Cost Proposal Worksheet (Attachment 8) as a guide in preparing your cost proposal.

Payment for services performed under this agreement will be an hourly rate but must not exceed the estimated amount per deliverable. The Contractor must provide an hourly rate that is inclusive of all labor, travel, materials, equipment necessary, and anything else necessary to provide the services in accordance with the specifications described in the Statement of Work, Exhibit A, Project Tasks and Deliverables, at the rates specified below.

Cal OES will only pay for hours actually worked at the rates submitted.

6. REJECTION OF PROPOSAL SUBMISSIONS

a) A proposal submission not received by the date and time specified in Key Action Dates, or not sealed, will be rejected.

b) The proposal submission must not contain false or misleading statements, or provide references which do not support an attribute or condition claimed by the Proposer. If, in the opinion of CAL OES, such information was intended to mislead CAL OES in its evaluation of the proposal, and the attribute, condition, or capability is a requirement of this RFP, it will be the basis for rejection of the proposal submission.

c) Deviations in the proposal submission, whether or not intentional, may cause the proposal submission to be non-responsive and not considered for award.

d) Unless previously approved by the State through the written questions process identified in Section 2, any material submitted by any Proposer in the final proposal submission that is marked “CONFIDENTIAL” or “PROPRIETARY” may cause the entire proposal submission to be deemed non-responsive and rejected.

e) Cal OES does not accept alternate contract language from a prospective

Contractor. A proposal with such language will be considered a counter proposal and will be rejected. Additionally, the General Terms and Conditions are not negotiable.

f) Cal OES is not required to award a contract. Cal OES reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received and to accept all or any portion of a proposal, if deemed in the best interest of the State and not contrary to law. Cal OES’ waiver of any immaterial deviation or defect will in no way modify the RFP documents or excuse the contractor from full compliance with the RFP specification, if awarded the contract.

g) A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind.

7. EVALUATION AND SELECTION

a) At the time of proposal opening, each proposal will be checked for the presence or absence of required information in conformance with the submission requirements of this RFP.

b) Cal OES will evaluate each proposal to determine its responsiveness to Cal OES needs. Should a proposal package not meet all of the requirements set forth in this RFP, it may be considered non-responsive and rejected from further competition. Those proposer’s submittals that pass the review will be forwarded to the evaluation committee for evaluation of the technical proposals.

c) Award, if made, will be to the highest scored responsive, responsible proposal.

d) In the event of a tie, the proposed winner will be determined by a coin toss. Tie breaks will be witnessed, and Proposers may attend to witness the tiebreak process by contacting the contract analyst noted on the cover page of this RFP.

e) Proposals will be rated by an evaluation committee using a consensus scoring process for determining final scores. Below is the scoring criteria that will be used to evaluate proposals for this RFP.

f) The following indicates the maximum points for each mandatory scoring requirement and an explanation of scoring:

TECHNICAL EVALUATION:

RATING/SCORING CRITERIA

MAXIMUM

POSSIBLE

TECHNICAL POINTS

A. Understanding of Deliverables (10 points)

1. Understanding of the state administration’s strategic priorities, goals, objectives, and projects, including but not limited to gun safety efforts.

B. Management of Projects (10 points)

1. Ability to manage projects of a large scale and sensitive nature. 10

C. Experience (50 points)

1. Experience with state or local gun safety campaigns. 10

2. Experience with cultural competency, including but not limited to trans adaptation, audience segmentation, and outreach to high-risk communities.

3. Experience with rapid response strategies and efforts during emerging issues. 10

4. Experience in drafting, creating, and disseminating digital and collateral materials for high-risk communities.

5. Ability to provide input to and ability to receive direction from state agencies and departments such as Cal OES.

Total Maximum Technical Points Available 70

SCORING CRITERIA FOR WRITTEN PORTION

Scoring of the Technical Requirement will be based on the Evaluation Team’s assessment of the Proposer’s ability to demonstrate in the proposal that it meets the technical requirements. Scoring will be based upon the breadth and depth of experience for each requirement and how clearly, yet succinctly, the proposal demonstrates said experience.

COST EVALUATION: MAXIMUM 30 POINTS

The evaluation of cost for this RFP is based on the total cost to provide the services required for this RFP. The proposers cost should include the total price for each deliverable that includes all travel, hours and work effort required to deliver the services required.

Each proposer’s cost will be converted to a point score. All costs must be allowable, allocable, and reasonable. Cal OES will consider whether the budget has the ability to support the proposed project in an efficient and effective way while demonstrating a reasonable and appropriate allocation of funding.

An example of the calculation is shown below.

[Lowest responsive proposal total cost x (maximum points)] ÷ Proposer’s Total Cost = Proposer Score*

* The Proposer’s Cost Score shall be rounded to two decimal places – see sample below.

COST SCORE SAMPLE

Proposer Total

Cost Calculation Cost

Score

A $50,000 $40,000(Proposer C) x 50 (Max Pts.)

$50,000 40

B $45,000 $40,000(Proposer C) x 50 (Max Pts.)

$45,000 44

C $40,000 $40,000(Proposer C) x 50 (Max Pts.)

$40,000 50

Adjustments to scores will be made for Socioeconomic and Environmental Program incentives (SB and DVBE).

8. AWARD AND PROTEST

a) A Notice of Intent to Award shall be posted online for five (5) business days on the Cal eProcure webpage for this solicitation, at least five (5) working days prior to awarding the Agreement.

b) If any proposer, prior to the award of Agreement, files a protest on the grounds that the awarding Agency incorrectly applied the evaluation standard in the RFP, or if the Agency failed to follow the evaluation and scoring methods in the RFP, the Agreement shall not be awarded until either the protest has been withdrawn or the State has decided the matter.

c) Within five (5) days after filing the initial protest, the protesting proposer shall file with DGS and OES a detailed written statement specifying the grounds for the protest. The written protest must be sent to the

Department of General Services Office of Legal Services

Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330

West Sacramento, CA 95605 Bid Protest Coordinator Email address: OLSProtests@dgs.ca.gov

A copy of the detailed written protest should be emailed to ContractsUnit@Caloes.ca.gov.

d) No person, firm, or subsidiary thereof, who has been awarded a consulting services contract, or a contract which includes a consulting component, may be awarded a contract for the provision of services, delivery of goods or supplies, or any other related action which is required, suggested, or otherwise deemed appropriate as an end product of the consulting services contract. Therefore, any contractor that contracts with Cal OES to develop and provide formal recommendations pursuant to this engagement is precluded from contracting for any work recommended in the formal recommendation.

mailto:OLSProtests@dgs.ca.gov mailto:ContractsUnit@Caloes.ca.gov

9. DISPOSITION OF PROPOSALS

a) Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California and will be regarded as public records under the California Public Records Act (Gov. Code § 6250 et seq.) and subject to review by the public.

10. PERFORMANCE OF SERVICE

a) Upon award of the contract, the winning Proposer must provide a Certificate of Insurance (COI) within ten (10) working days from award of contract. This COI will identify the required insurance as indicated in the attached Sample Standard Agreement.

b) Upon award of the contract, the winning Proposer agrees to execute the contract on the State’s Standard Agreement (STD 213), including all Exhibits. The Agreement must be signed by an individual authorized to bind the firm contractually.

11. AGREEMENT EXECUTION AND PERFORMANCE

a) Performance shall start not later than ten (10) days after approval of the Contract, or on the express date set by Cal OES and the Contractor, after all approvals have been obtained and the agreement is fully executed.

Should the Contractor fail to commence work at the agreed upon time, Cal OES, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's proposal price and the actual cost of performing work by the second lowest Proposer or by another contractor.

b) All performance under the agreement shall be completed on or before the termination date of the agreement.

12. TAX DELINQUENT STATUS VERIFICATION

a) Effective July 1, 2012, Public Contract Code 10295.4, requires state agencies to verify the tax delinquent status of bidders responding to state solicitations.

b) At the time of proposal evaluation, prior to contract award and execution, the State will verify all proposing firms and identified subcontractors as not listed as tax delinquent by the Franchise Tax Board and the California Department of Tax and Fee Administration. Any proposing firms or subcontractor listed as tax delinquent shall result in a proposal rejection and will not be considered for contract award. Proposing firms wanting further clarification can refer to the statute above or to the websites listed below for additional information.

California Department of Tax and Fee Administration – Top 500 Sales Tax and Use Delinquencies in California https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm

Franchise Tax Board – Top Delinquent Taxpayers https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html

E. PREFERENCE AND INCENTIVE PROGRAMS

Preference and Incentive Programs are each identified below. When the Proposer satisfies the requirements and requests proposal preferences and incentives, the proposer must clearly identify in their proposal submission for which of the programs it qualifies. Denial of those preference or incentive requests is not a basis for rejection of the bid.

1. SMALL BUSINESS ENTERPRISE PREFERENCE PROGRAM

California Government Code (GC) section 14835, et seq., requires a preference be given to Proposers who are California Certified Small Business (SB). The rules and regulations of this law, including the definition of a SB for the delivery of goods and services, are contained in California Code of Regulations, title 2, section 1896 et seq.

a) A 5% preference, (not to exceed $50,000) is available to a certified SB. A

Proposer claiming this preference must be certified by the Office of Small Business and Disabled Veteran Enterprise Services (OSDS) as a SB.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

To be considered as a certified SB, the Proposer must have a complete application package on file with the OSDS by 5:00 p.m. on the deadline for the RFP submission. Questions regarding the certification approval process should be directed to the OSDS. A copy of the regulations, instructions and format for claiming the Small Business Preference is available at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement- Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise#@ViewBag.JumpTo https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise#@ViewBag.JumpTo https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise#@ViewBag.JumpTo https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise#@ViewBag.JumpTo

To claim the Small Business Preference please see Attachment 6, Bidder Declaration (GSPD-05-105).

NOTE: Pursuant to GC 14837, only a SB who performs a commercially useful function relevant to the Scope of Work included in this RFP may qualify the Proposer for a SB preference.

b) Non-Small Business Subcontractor Preference (if subcontracting is allowable in Exhibit A, Statement of Work):

A 5% preference, (not to exceed $50,000) is available to a non-small business (NS) claiming 25% California-certified small business subcontractor participation. A Proposer claiming this preference must list one or more SB subcontractor(s), whom the Proposer commits to subcontract in an amount of at least twenty-five percent (25%) of the work performed under this contract.

To claim the Small Business Preference please see Attachment 6, Bidder Declaration (GSPD-05-105).

NOTE: Pursuant to GC 14837, only a SB who performs a Commercially Useful Function (CUF) relevant to the Scope of Work included in this RFP may be used to qualify the Proposer for the Non-Small Business Subcontractor Preference.

2. DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE

It is the intent of the California Legislature that every State procurement authority honor California’s disabled veterans by taking all practical actions necessary to meet or exceed the Disabled Veteran Business Enterprise participation goal of a minimum of three percent (3%) of total contract value.

The Disabled Veteran Business Enterprise (DVBE) Certification and Outreach Branch program was created for this purpose. Under Senate Bill 115, Section 999.5, an incentive program was established.

Cal OES shall waive the DVBE participation requirement for this solicitation.

However, pursuant to Military and Veterans Code Section 999.5, subdivision (a), an incentive will be given to a Proposer who provides DVBE participation.

Confirmed DVBE Participation (Bidder Declaration)

Incentive Amount

5% or Over 5% 4% to 4.99% Inclusive 4%

3% to 3.99% Inclusive 3% 2% to 2.99% Inclusive 2% 1% to 1.99% Inclusive 1%

A Proposer is eligible to receive this additional DVBE incentive if they are a certified DVBE or if a non DVBE Proposer commits to use a certified DVBE(s) as subcontractor(s) (if subcontracting is allowable in Exhibit A, Statement of Work).

a) Certified DVBE Proposer additional incentive considerations:

1) Commit to performing 1% or more of the contract bid value with the prime proposers’ firm or in combination with another DVBE(s)

2) Document DVBE participation on the Bidder Declaration GSPD-05- 105, Attachment 6.

3) Submit a completed Disabled Veteran Business Enterprise Declarations form, DGS PD 843, (Attachment 7) signed by the DVBE owner/manager.

b) Non-DVBE Proposer additional incentive considerations:

1) Commit to using certified DVBE(s) for 1% or more of the bid value.

2) Document DVBE participation on the Bidder Declaration GSPD-05- 105, Attachment 6.

3) Submit a completed Disabled Veteran Business Enterprise

Declarations form, DGS PD 843, (Attachment 7) signed by the DVBE owner/manager for each certified DVBE subcontractor.

NOTE: Pursuant to Military and Veterans Code section 995.5, only a DVBE who performs a Commercially Useful Function (CUF) relevant to the Scope of Work included in this RFP may qualify the Proposer or be used to qualify the Proposer for a DVBE participation and/or DVBE incentive.

c) Locating DVBE Subcontractors

1) State Resources: Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD), online certified firm database at: www.caleprocure.ca.gov http://www.caleprocure.ca.gov/

To begin your search, click on “Small Business/Disabled Veteran Business Enterprise,” then click “Search for Certified SB/DVBE Firms.”

Search by “Keywords” or “UNSPSC Classifications” that apply to the elements of work you want to subcontract to a DVBE. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.caleprocure.ca.gov. For questions regarding the online certified firm database and the CSCR, please call the OSDS at (916) 375-4940 or send an email to:

OSDSHelp@dgs.ca.gov

3. TARGET AREA CONTRACT PREFERENCE ACT

In accordance with California Code, Section 4530, proposers may be eligible for a preference whenever contracts for goods or services are in excess of $100,000 and the proposers meet certain requirements as defined in the California Administrative Code (Title 2, Section 1896 et seq.) regarding labor needed to provide the services being procured. Proposers may receive extra consideration depending on what parts of the preference they claim. Full details can be found on the STD 830 form itself. Proposers desiring to claim this preference must submit a full executed copy of the STD 830 form and DGS/PD 526.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division- Services-List-Folder/Request-a-Target-Area-Contract- Preference#@ViewBag.JumpTo https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

Proposers’ questions regarding this preference are to be directed to:

Department of General Services Dispute Resolution Unit

707 3rd Street, 2nd Floor West Sacramento, CA 95605 tacpa@dgs.ca.gov

4. APPLYING PREFERENCE AND INCENTIVES

a) Preferences and incentives are used for bid tabulation purposes to determine the highest scored responsive responsible Proposer. Strict adherence to the laws and regulations to apply the preferences and incentives will be followed. If awarded the contract, the preference and/or incentive does not alter the amount of the resulting contract.

Please be aware that contracts awarded with applied preferences or http://www.caleprocure.ca.gov/ mailto:OSDSHelp@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference#@ViewBag.JumpTo https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference#@ViewBag.JumpTo https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference#@ViewBag.JumpTo mailto:tacpa@dgs.ca.gov incentives will be monitored throughout the life of the contract for compliance to statutory, regulatory and contractual requirements.

b) The SB preference of 5% will be applied when a responsible Proposer that is not a CA certified SB or a NS claiming 25% CA certified SB subcontractor participation submits the highest responsive responsible proposal. (Note:

NS claiming SB subcontractor preference cannot remove an award from a certified SB.)

c) The DVBE incentive will be applied to each qualified Proposer’s verified

DVBE participation percentage from the number 1 ranked lowest responsive responsible proposal, regardless if Proposer is an SB/DVBE. If a SB is ranked number 1 after SB preference has been applied, the DVBE incentive is only calculated for Proposers certified as SBs.

d) The TACPA preference will be applied after the SB preference and the

DVBE incentive.

F. REQUIRED ATTACHMENTS

1. Required Attachment Checklist

2. Bid/Bidder Certification Sheet

3. Contractor Certification Clauses

4. Darfur Contracting Act Certification

5. Payee Data Record, STD 204 & STD 205

6. Bidder Declaration Sheet, GSPD-05-105

7. DVBE Declarations, DGS PD 843 (if applicable)

8. Cost Sheet

9. Resumes

10. California Civil Rights Laws Certification

11. Iran Contracting Act Certification

12. TACPA, STD 830 and DGS/PD 526

13. Confidentiality Statement

14. Sample Agreement (reference only)

ATTACHMENT 1 - REQUIRED ATTACHMENT CHECKLIST

A complete proposal or proposal package will consist of the items identified below.

Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to Cal OES. For your bid to be responsive, all required attachments must be returned.

ATTACHMENT REQUIRED ATTACHMENT NAME

Attachment 1 YES Required Attachment Checklist

Attachment 2 YES Bid/Bidder Certification Sheet

Attachment 3 YES Contractor Certification Clauses

Attachment 4 YES Darfur Contracting Act Certification

Attachment 5 YES Payee Data Record, STD 204 & STD 205

Attachment 6 YES Bidder Declaration Sheet, GSPD-05-105

Attachment 7 YES (if applicable) DVBE Declarations, DGS PD 843

Attachment 8 YES Cost Sheet

Attachment 9 YES Resumes

Attachment 10 YES California Civil Rights Laws Certification

Attachment 11 YES Iran Contracting Act Certification

Attachment 12 YES TACPA, STD 830 and DGS/PD 526

Attachment 13 YES

Confidentiality Statement (Note: Upon award, all representatives will be required to sign and return before beginning work)

Attachment 14 NO Sample Agreement

ATTACHMENT 2 - BID/BIDDER CERTIFICATION SHEET

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with original signatures. The proposal must be transmitted in a sealed envelope in accordance with RFP instructions.

A. Our all-inclusive proposal is submitted as detailed in Attachment 7, Cost Proposal.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Rejection

1. Company Name 2. Telephone Number

2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print)

11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and DVBE Certification (OSDC) as:

a. California Small Business b. Disabled Veteran Business Enterprise

Yes No Yes No If yes, enter your service code below: If yes, enter certification number:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDC, if an application is pending:

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office.

This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDC.

ATTACHMENT 3 - CONTRACTOR CERTIFICATION CLAUSES

A Proposer must complete the Contractor Certification Clauses located at the following internet site:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE

ATTACHMENT 4 - DARFUR CONTRACTING ACT CERTIFICATION

A Proposer must complete the Darfur Contracting Act Certification located at the following internet site:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

ATTACHMENT 5 - PAYEE DATA RECORD, STD 204 & STD 205

A Bidder must complete the Payee Data Record and the Supplement form (as needed), located at the following internet sites:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

ATTACHMENT 6 - BIDDER DECLARATION SHEET, GSPD-05-105

A Proposer must complete the Bidder Declaration, located at the following internet site:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

When completing the declaration, if subcontracting is allowable in Exhibit A, Statement of Work, Proposers must identify all subcontractors proposed for participation in the contract. Proposers awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 7 - DVBE DECLARATIONS, DGS PD 843

A Proposer must complete the Disabled Veteran Business Enterprise Declarations (DGS PD 843), located at the following internet site (if applicable):

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

ATTACHMENT 8 - COST SHEET

Refer to Exhibit B-1 in the Sample Agreement.

ATTACHMENT 9 - RESUMES

A Proposer will provide detailed resumes of all staff who will be utilized to complete this project. Resumes should provide evidence that staff meet the qualifications as stated in this RFP and provides similar services as stated in the Sample Agreement SOW, Exhibit A.

ATTACHMENT 10 - CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

A Proposer must complete the California Civil Rights Laws Certification located at the following internet site:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS- ATTACHMENT.ashx https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx

ATTACHMENT 11 - IRAN CONTRACTING ACT CERTIFICATION

A Proposer must complete the Iran Contracting Act Certification located at the following internet site:

https://www.dgs.ca.gov/-/media/A7EE965578CA4CC1A63087423C7BED0C.ashx https://www.dgs.ca.gov/-/media/A7EE965578CA4CC1A63087423C7BED0C.ashx

ATTACHMENT 12 - TARGET AREA CONTRACT PREFERENCE ACT, STD 830 and DGS/PD 526

A Proposer must complete the Target Area Contract Preference Act, STD 830 and DGS/PD 526, as applicable, located at the following internet site:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Request-a-Target-Area-Contract-Preference#@ViewBag.JumpTo https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference#@ViewBag.JumpTo https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference#@ViewBag.JumpTo

ATTACHMENT 13 – CONFIDENTIALITY STATEMENT

As an authorized representative and / or corporate officer of the company named below, I agree that all persons employed by this company will adhere to the following policy:

All information belonging to the California Governor’s Office of Emergency Services or its affiliated agencies is considered sensitive and / or confidential and cannot be disclosed to any person or entity that is not directly approved to participate in the work required to execute this Contract.

I certify that I will keep all project information, including information concerning the planning, processes, development, or procedures of the Project confidential and secure. I will not copy, give, or otherwise disclose such information to any other person unless California Governor’s Office of Emergency Services has on file a Confidentiality Statement signed by the other persons, and the disclosure is authorized and necessary for the Project. I understand that the information to be kept confidential includes, but is not limited to, specifications, administrative requirements, terms and conditions, concepts and discussions, as well as written and electronic materials. I further understand that if I leave this project before it ends, I must still keep all project information confidential. I agree to follow any instructions provided by the Project relating to the confidentiality of project information.

I fully understand that any unauthorized disclosure I make may be basis for civil or criminal penalties and / or disciplinary action (for State employees). I agree to advise the Contract Manager immediately in the event of an unauthorized disclosure, inappropriate access, misuse, theft, or loss of data.

I fully understand that all materials provided by Cal OES will be returned promptly after use; all copies or derivation of the materials will be physically and/or electronically sanitized at a minimum in accordance with the Federal Information Security Management Act (FISMA), National Institute or Standard Technology (NIST), 43 NIST Special Publication 800-

36. I will include with the returned materials, a letter attesting to the complete return of materials and documenting the destruction of copies and derivations. Materials must be sent to the Contract Manager at the California Governor’s Office of Emergency Services before payment can be made for services rendered. In addition, all copies or derivations, including any working or archival backups of the information, will be physically and / or electronically destroyed within five (5) calendar days immediately following either the end of the contract period or the final payment, as determined by the California Governor’s Office of Emergency Services.

All personnel assigned to this project shall be provided a Confidentiality Statement and will be expected to sign and return it to the representative listed below before beginning work on this project.

REPRESENTATIVE NAME TITLE PHONE NUMBER

COMPANY NAME

STREET ADDRESS

SIGNATURE DATE

STATE CIT

ZIP CODE

ATTACHMENT 14 - SAMPLE AGREEMENT

Note to Proposers: The following pages represent a sample of the Agreement that will be awarded, if any, from this RFP. Please review it carefully and present any questions in writing to the contact identified for this RFP.

2. The term of this Agreement is:

SAMPLE

SAMPLE

California Governor’s Office of Emergency Services Contractor Name - TBD Communications Campaign for Gun Violence Agreement No. A231012440

EXHIBIT A

STATEMENT OF WORK (SOW)

COMMUNICATIONS CAMPAIGN FOR GUN VIOLENCE RESTRAINING ORDER

COMMUNITY OUTREACH AND EDUCATION CAMPAIGN

1. OBJECTIVE

The California Governor’s Office of Emergency Services, hereinafter referred to as “Cal OES” requires TBD, hereinafter referred to as “Contractor”, to provide the capacity, infrastructure, and expertise to direct and support a $4,000,000 communications campaign for the Gun Violence Restraining Order Community Outreach and Education Campaign.

The California Gun Violence Restraining Order (GVRO) legislation was enacted in January 2016. A GVRO is a court order that temporarily prohibits an individual who poses a significant danger of causing injury to self or others from having a gun, ammunition or magazines (ammunition storage or feeding devices). A GVRO can order someone to:

• Not have (possess or own) a gun, ammunition or magazines;

• Not buy a gun, ammunition, or magazines; and

• Turn in any guns, ammunition and magazines to the police, sell them to or store them with a licensed gun dealer.

Given that, this communications campaign will provide the tools, resources, and broader outreach support to help educate communities on the definition, purpose, and process of obtaining gun violence restraining orders in linguistically and culturally appropriate content.

Serving in a lead role, the Contractor will manage the development and implementation of this communications campaign with assistance in the form of strategic counsel, guidance, and oversight from Cal OES to ensure all aspects of the project meet the guidelines and intent of the communications campaign.

The Contractor will carry out the needs and deliverables of the communications campaign as the Prime Contractor, with Cal OES oversight, including but not limited to, ensure successful communication strategies, educational resources, and materials, and support, engage, and educate local diverse and vulnerable communities.

As directed by Cal OES, the Contractor will conduct baseline research on existing gun violence restraining order communications campaigns on federal, state, local initiatives, and based on this research, create a draft list of campaign elements. This inventory will inform the development of the appropriate materials that the Contractor will design and produce by identifying effective outreach content, if needed. In addition, the Contractor will provide suggestions on effective messages, materials, and outreach approaches, if needed.

The Contractor will create, disseminate, and provide materials and services in support of Community-Based Organizations (CBO) and other partners, with Cal OES oversight, who will help educate the community about gun violence restraining orders in an effort to reduce the number of gun violence incidents, as needed.

The Contractor will establish good working relationships, with Cal OES oversight, with community partners who serve in targeted populations with key social vulnerability factors located in areas at moderate to high risk for gun violence, as needed.

The Contractor will manage all project costs and the project team, with Cal OES oversight, to ensure target communities have access to linguistically and culturally appropriate content, amplify gun violence restraining order educational messaging statewide to inform and share the development delivery and use of materials, as needed.

All documents, drafts, and final…