RFP_P1582100.pdf

State of California -The Natural Resources Agency EDMUND G. BROWN, Jr, Governor

DEPARTMENT OF FISH AND WILDLIFE CHARLTON T. BONHAM, Director 1416 9 th Street, 12 th Floor

Sacramento, CA 95814 www.wildlife.ca.gov

Conserving California’s Wildlife Since 1870

REQUEST FOR PROPOSAL- Primary Notice to Prospective Proposers

January 21, 2016

You are invited to review and respond to this Request for Proposal (RFP), entitled “Effects of Human Use on NCCP Reserves on Reptile and Mammal Species in San Diego”, RFP Number P1582100. In submitting your proposal, you must comply with these instructions.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx.

If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of the California Department of Fish and Wildlife, this RFP is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact person for this RFP is:

Shannon Lucas California Department of Fish and Wildlife

Habitat Conservation Planning Branch 1416 Ninth Street, 12th Floor

Sacramento, CA 95814

(916) 651-8764

Shannon.Lucas@wildlife.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Karen Edgren, Chief Procurement and Contracting Officer Business Management Branch http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

RFP Number P1582100

CDFW RFP (REV 08/2014)

Table of Contents

Section Page

A) Purpose and Description of Services 3

B) Eligible Bidders 5

C) Minimum Qualifications for Proposers 6

D) Loss Leader 6

E) Proposal Requirements and Information 7

1) Key Action Dates 7

2) Proposal Format Requirements 7

3) Work plan and Work Schedule Requirements 7

4) Curriculum Vitae or Résumés of Proposer and Sub-Contractor(s)* 8

5) Cost Detail Format and Requirements 8

6) Submission of Proposal 8

7) Evaluation Process 10

8) Award and Protest 13

9) Disposition of Proposals 13

10) Sample Standard Agreement 14

11) Agreement Execution and Performance 14

F) Preference Programs 13

1) Small Business Preference 14

2) Disabled Veteran Business Incentive 15

G) Disabled Veteran Business Enterprise (DVBE) Program Participation 16

Required Attachments

Attachment 1 - Required Attachment Check List 21 Attachment 2 - All Proposal Requirements Listed in Section E2 of This Document Attachment 3 - Sample Research Publications Showing Affiliations of Co-authors and/or Sample Letters of Support for Grant Funded Projects Attachment 4 - Proposal/Proposer Certification Sheet 22 Attachment 5 - Payee Data Record (STD 204) 24 Attachment 6 - Sample Cost Sheet 25 Attachment 7 - Darfur Contracting Act 2008 26 Attachment 8 - Bidder Declaration 27 Attachment 9 - Contractor's Certification Clauses (CCC) (page 1) 29

Sample Standard Agreement (STD 213)……… Included as a Separate Document

A) Purpose and Description of Services

The California Department of Fish and Wildlife (CDFW) is seeking to evaluate the effects of human recreational activity on Natural Community Conservation Plan (NCCP) reserves so that reserves may be planned for and managed in a way that does not put sensitive species at risk from disturbance.

The primary function of an NCCP reserve is the protection of sensitive species (i.e.

endangered, threatened, and other categories of species at risk). The NCCP Program, operating under the authority of California’s NCCP Act of 2003 (California Fish and Game Code Sections 2800 et seq.), takes a broad-based ecosystem approach to planning for the protection and perpetuation of biological diversity. An NCCP identifies and provides for the regional protection of plants, animals, and their habitats, while allowing compatible and appropriate economic activity. NCCP reserves are lands protected in perpetuity, generally by a local government authority, for the conservation of sensitive wildlife species under the requirements of an individual NCCP Permit. NCCP reserves in San Diego County experience a relatively high demand for human recreational use. By knowing the effects of each human recreational activity, a reserve manager can better plan for its proper level and location on a reserve, so that the reserve is providing the required levels of protection and achieving the goals of the NCCP Program.

The selected Contractor will be required to complete the following tasks:

1) Develop and validate a landscape-level spatial model of the intensity of human use among NCCP reserves in San Diego County using data collected during a pilot study in the project area (Reed et al. 2013)*.

Select study sites and sampling points to represent variation in the intensity of human use within and among NCCP reserves. Human use includes outdoor recreation as well as the many other human activities that occur within NCCP reserves (e.g., commuting, management, illegal activities). Select a minimum of 12 study sites (>100 ha) along a gradient of overall levels and types of human use of NCCP reserves, as predicted by the landscape-level spatial model of human use intensity. Study sites shall include reserves that are officially closed to public access, because it is assumed they will have the lowest levels of human use (but may still experience some unofficial use).

Select two additional study sites for the BACI experiment (Objective 4; see above): one NCCP reserve in which the trail network is planned to be expanded and a second NCCP reserve at which unofficial trails are planned to be closed.

The contractor will consult with the Department Contract Manager on the selection of study sites.

Within the each of study sites, locate a minimum of eight sampling points to survey for human activity and focal species. The 2013 pilot study indicated that visitation levels are highly variable among trails within a single reserve (range:

2.5-45.2 visitors per day) but that factors influencing that variation (e.g., trailheads, accessibility, site amenities) are likely to vary among sites; thus, select sampling points in a spatially-balanced random design throughout the interior of each site, per Theobald et al. (2007). Unofficial or user-created trails comprise a mean of 41% of the trail networks in 19 reserves mapped for the pilot study (range: 8-85%) and likely receive substantial human use; thus, locate sampling points along both official and unofficial trails. If trail networks within a selected reserve are not available as a GIS data layer or were not previously mapped during the pilot study, create spatial data via heads-up digitizing of trail features from aerial photography. Weight the spatially-balanced survey design to select sampling point locations within land cover types that are known habitats of the focal species.

* Reed, S. E., C. L. Larson, K. R. Crooks and A. M. Merenlender. 2013. Wildlife response to human recreation on NCCP reserves in San Diego County: Interim report to California Department of Fish and Wildlife. Wildlife Conservation Society, North America Program, Bozeman, MT.

2) Develop and test a citizen science approach for collection of fine-scale human use patterns within a reserve.

Collect a continuous measure of human use intensity among trail segments, while accounting for variation among activity types and seasons. Apply two methods to collect data on human activity: a citizen science approach using a participatory smartphone application (“app”) and passive monitoring using remotely-triggered cameras. The app shall make use of the GPS function of smartphones and allow users to record their activity and route through a reserve.

To implement the app, seek to partner with an existing developer of mobile fitness applications (e.g., MapMyRun) and conduct an outreach program to encourage reserve visitors to share their route and associated information with the project via the social networking feature of the app.

Test the effectiveness of the citizen science approach by comparing it to data collected by passive monitoring using remotely-triggered cameras. Install remotely-triggered cameras at each sampling point, set to record continuously day and night for a period of four weeks, and check every two weeks. Repeat sampling periods four times per year to capture seasonal variability in type and intensity of human use. Calibrate visitor counts from remotely-triggered cameras with timed visual observations, to estimate errors and convert raw data into reliable visitation estimates, per Pettebone et al. (2010). The monitoring data shall be integrated into spatio-temporal models of human use intensity among trail segments, based on landscape features, accessibility, and site amenities.

3) Implement an observational study in a gradient design to relate spatio-temporal variation in human activity to the occurrence and relative abundance of reptiles and mammals.

http://www.sdmmp.com/Libraries/MonthlyCoordMtg/Oct2013Reedetal_P1182112_InterimReport.sflb.ashx

Survey for reptile communities using two complementary non-invasive techniques at the sampling point locations identified above. First, conduct visual surveys to document incidental mortalities of reptiles and amphibians along trails, per Rochester et al. (2001). A single observer shall walk slowly along a 250m transect centered at the sampling point, following standard techniques to document the species and point location of all reptiles detected (USGS 2006).

Transect surveys shall be repeated twice weekly for two weeks, and sampling periods shall be repeated four times per year for one year. Explore opportunities to augment surveys of incidental mortalities by incorporating a field for visual observations into the participatory smartphone app. Second, conduct artificial cover surveys to detect reptile species. An array containing a minimum of 10 coverboards shall be installed at each sampling point for a period of not less than two weeks and checked not less than twice weekly. Artificial cover surveys shall be repeated a minimum of four times per year for one year.

4) Conduct a before-after control-impact (BACI) experiment to monitor the response of reptile and mammal species to changes in human activity patterns.

Monitor changes in human activity before and after expansion of a trail network at one NCCP reserve and closure of unofficial trails at a second NCCP reserve.

Apply several quantitative measures to summarize human activity, including temporal variation in human activity and intensity of human use. Temporal variation in human activity will be defined as variation in visitor counts among hours of the day and days of the week. Visitor counts shall be defined as the number of single-person visits made to a reserve or trail in a day, per Watson et

al. (2000). Intensity of human use shall be defined as mean total visitor counts adjusted for reserve area or trail length.

Examine relationships between human activity and detection of focal species to assess: (1) the effect of human use relative to other known drivers of species distributions (e.g., habitat fragmentation, invasive species); and (2) the relative importance of individual human activities (e.g., hiking, mountain biking) and local habitat characteristics on the occurrence, community composition, and relative abundance of reptile and mammal species in NCCP reserves. Apply occupancy modeling (MacKenzie et al. 2006) and regression analyses within a model selection framework (Burnham & Anderson 2001) to examine alternative possible use-impact relationships between human activity and wildlife responses (Monz et al. 2013).

A minimum of two presentations to wildlife agencies (CDFW and USFWS), reserve managers, and other interested parties regarding project findings to date and implications for species monitoring and management shall be delivered during the project term. The Contractor and wildlife agencies will negotiate the timing and location of each presentation. The Contractor also will be required to provide a comprehensive report describing the project methods, results, and implications by June 30, 2018.

B) Eligible Bidders

Public or private corporations, agencies, organizations, associations, or individuals may submit a proposal in response to this RFP. The proposer must be legally constituted and qualified to do business within the State of California (registered with the Secretary of State). With the exception of bidders whose legal status precludes incorporation (i.e. public agencies, sole proprietorships, and partnerships), proposers that are not fully incorporated by the deadline for submitting proposals will be disqualified. The bidder must also not be listed on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code.

C) Minimum Qualifications for Proposers

Collectively, project team shall have:

extensive (10+ years) of post-doctoral research experience on the effects of human use on wildlife species demonstrated record of publications (20+) in peer-reviewed scientific journals or book publications on the effects of human use on wildlife species demonstrated experience of field research in the natural communities of San Diego County, California (minimum of 1 published project) demonstrated experience leading or advising (3+ years) the work of graduate student level researchers demonstrated understanding of the purpose and goals of Natural Community Conservation Plans (NCCPs) in California (minimum of 1 published project in the context of an NCCP) demonstrated collaborative relationships with key research organizations contributing to NCCPs in California, such as the United States Geological Survey (USGS) and the San Diego Management and Monitoring Program, as determined by co-authorship of publications and/or letters of support for grant-funded research projects (minimum of 3 examples) moderate (5+) years of experience in increasingly complex spatial analysis for ecologically based research.

If subcontractors are contemplated, include identification of those persons or firms, the portions and monetary percentages of the work to be done by the subcontractors, how they were selected and why, and curriculum vitae or resume of each subcontract participant.

D) Loss Leader

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. A "loss leader" is any article or product sold at less than cost: (a) Where the purpose is to induce, promote or encourage the purchase of other merchandise; or (b) Where the effect is a tendency or capacity to mislead or deceive purchasers or prospective purchasers; or (c) Where the effect is to divert trade from or otherwise injure competitors.

E) Proposal Requirements and Information

1) Key Action Dates

Event Date Time

RFP available to prospective proposers January 21, 2016

Final Date for Proposal Submission February 4, 2016 2:00 PM PST

Cost Proposal Opening February 11, 2016 10:00 AM PST

Notice of Intent to Award February 12, 2016 10:00 AM PST

Proposed Award Date February 19, 2016 2:00 PM PST

2) Proposal Format Requirements

The Proposer’s name and page number should be placed in the upper right corner starting from the second page forward. Use 3/4" margins, 12-point Arial font, single-spaced type, and avoid non-standard abbreviations. Proposals should be organized as follows:

a) Proposal Cover Page: List the Proposing firm’s name, name and title, mailing address, phone, fax, and e-mail for individual authorized to bind the proposing firm.

b) Project Personnel: List all personnel who will be working on the project and their titles.

c) Facilities and Resources: Explain where the services will be provided and what type equipment is needed to perform the services.

d) Work Plan and Work Schedule Requirements: Do not exceed ten (10) pages in total in describing proposed methods.

e) Statement of Qualifications: Do not exceed ten (10) pages total in summarizing

“Minimum Qualifications for Proposers” listed in Section C, above.

f) Curriculum Vitae or Résumés of Proposer and Sub-Contractor(s): Do not exceed fifteen (15) pages per person.

3) Work Plan and Work Schedule Requirements

The proposer shall develop a work plan, identifying each major task, necessary subtask, and/or specific milestones. Develop a schedule for task completion by which progress can be measured and payments made. Provide approach and methods that will be used to address each task detailed in proposal. Proposing firms are strongly encouraged to be as specific as possible when describing their proposed approach and methods.

4) Curriculum Vitae or Résumés of Proposer and Sub-Contractor(s)

Provide curriculum vitae or résumés of project personnel, list post high school education and specialized training, present and past pertinent employment, and publications or related achievements.

5) Cost Detail Format and Requirements

The proposed work should be broken down into the outline in Work Plan and Work Schedule for the purpose of this proposal. Use the Sample Cost Sheet (Attachment 6) as a guide in preparing your cost proposal.

6) Submission of Proposal

a) Proposals should provide straightforward and concise descriptions of the proposer's ability to satisfy the requirements of this RFP. The proposal must be complete and accurate. Omissions, inaccuracies or misstatements will be sufficient cause for rejection of a proposal.

b) The proposal package should be prepared in the least expensive method.

c) All proposals must be submitted under sealed cover and sent to California

Department of Fish and Wildlife, Habitat Conservation Planning Branch, Landscape Conservation Planning Program by dates and times shown in Section D, Proposal Requirements and Information, Item 1) Key Action Dates, (page 6 ). Proposals received after this date and time will not be considered.

d) A minimum of two copies of the proposal must be submitted.

e) The original proposal must be marked "ORIGINAL COPY". All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing firm. All additional proposal sets may contain photocopies of the original package.

f) The proposal envelopes must be plainly marked with the RFP number and title, your firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example:

Department of Fish and Wildlife RFP Number P1582100

Effects of Human Use on NCCP Reserves on Reptile and Mammal Species in San Diego

DO NOT OPEN

If the proposal is made under a fictitious name or business title, the actual legal name of proposer must be provided.

The bid price and all cost information must be submitted in a separate sealed envelope. The envelope should be affixed to the outside of the proposal package and marked “Sealed Cost Proposal-DO NOT OPEN”.

Proposals not submitted under sealed cover and marked as indicated may be rejected.

g) All proposals shall include the documents identified as required attachments on Attachment 1 Required Attachment Checklist. Proposals not including the proper "required attachments" shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

h) Mail or deliver proposals to the following address:

U.S. Postal Service Deliveries & Hand Deliveries

Habitat Conservation Planning Branch ATTN: Shannon Lucas 1416 Ninth Street, Suite 1266 Sacramento, CA 95814

i) Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

j) A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive any immaterial deviation in a proposal. The State's waiver of immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement.

k) Costs incurred for developing proposals and in anticipation of award of the agreement are entirely the responsibility of the proposer and shall not be charged to the State of California.

l) An individual who is authorized to bind the proposing firm contractually shall sign the Attachment 4, Proposal/Proposer Certification Sheet. The signature must indicate the title or position that the individual holds in the firm. An unsigned proposal may be rejected.

m) A proposer may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline as set forth in the Key Action Dates. Proposal modifications offered in any other manner, oral or written, will not be considered.

n) A proposer may withdraw its proposal by submitting a written withdrawal request to the State, signed by the proposer or an authorized agent in accordance with h) above. A proposer may thereafter submit a new proposal prior to the proposal submission deadline. Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

o) The Department may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum to all parties who received a proposal package.

p) The Department reserves the right to reject all proposals. The Department is not required to award an agreement.

q) Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the RFP requirements.

r) Where applicable, proposer should carefully examine work sites and specifications.

No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

s) More than one (1) proposal from an individual, firm, partnership, corporation or association under the same or different names, will not be considered. (optional with agency)

t) The State does not accept alternate contract language from a prospective contractor. A proposal with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

u) No oral understanding or agreement shall be binding on either party.

7) Evaluation Process

a) At the time of proposal opening, each proposal will be checked for the presence or absence of required information in conformance with the submission requirements of this RFP.

b) Proposals that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the proposer, may be rejected.

c) The final selection will be made to the lowest monetary responsible proposer achieving a passing score, after application of preferences.

d) Phase I

The proposals that meet the minimum qualifications will be evaluated and scored according to the rating factors indicated below. A minimum of ninety (90) points must be achieved in this phase to be considered responsive. (A responsive proposal is one, which meets or exceeds the requirements stated in this RFP.)

Criteria are established by the Department based upon the Proposal Requirements and Information provided in section D of this RFP.

Rating Factors Points Possible

To what extent did the proposer describe their research experience on the effects of human use on wildlife species?

Fewer than 10 years of experience will result in automatic disqualification from RFP. Does not meet minimum qualifications.

18 points = 10+ years of experience 19 points =12+ years of experience 20 points =15+ years of experience

To what extent did the proposer demonstrate a record of publications in peer-reviewed scientific journals or book publications on the effects of human use on wildlife species?

Fewer than 20 publications will result in automatic disqualification from RFP. Does not meet minimum qualifications.

14 points = 20 publications 15 points = > 20 publications

To what extent did the proposer describe their experience of field research in the natural communities of San Diego County, California?

Fewer than 1 published project will result in automatic disqualification from RFP. Does not meet minimum qualifications.

14 points = 1 published project 15 points = > 1 published project

To what extent did the proposer describe their experience leading or advising the work of graduate student level researchers?

Fewer than 3 years of experience will result in automatic disqualification from RFP. Does not meet minimum qualifications.

9 points = 3 years of experience 10 points = > 3 years of experience

To what extent did the proposer demonstrate their understanding of the purpose and goals of Natural Community Conservation Plans (NCCPs) in California?

Fewer than 1 published project in the context of an NCCP will result in automatic disqualification from RFP. Does not meet minimum qualifications.

9 points = 1 published project in the context of an NCCP 10 points = > 1 published project in the context of an NCCP

To what extent did the proposer describe or demonstrate their collaborative relationships with key research organizations contributing to NCCPs in California, such as the United States Geological Survey (USGS) and the San Diego Management and Monitoring Program?

Fewer than 3 examples will result in automatic disqualification from RFP. Does not meet minimum qualifications.

9 points = 3 examples 10 points = > 3 examples

To what extent did they describe their experience in increasingly complex spatial analysis for ecologically based research?

Fewer than 5 years of experience will result in automatic disqualification from RFP. Does not meet minimum qualifications.

18 points = 5 years of experience 19 points = 7 years of experience 20 points = 10 years of experience

Total Possible Points: 100

e) Phase II

This phase consists of opening and evaluating the sealed cost proposals. All proposals that enter Phase II will have received ninety (90) points or more and are considered fully capable of performing the required services.

f) The sealed envelopes containing the bid price and cost information for the proposals that meet the format requirements and standards shall then be publicly opened and read. The agreement will be awarded to the lowest responsible bidder meeting the requirements outlined in this RFP.

The bid price and all cost information must be submitted in a separate sealed envelope. The envelope should be affixed to the outside of the proposal package and marked “Sealed Cost Proposal-DO NOT OPEN”

8) Award and Protest

a) Notice of the proposed award shall be posted in a public place in the office the California Department of Fish and Wildlife, 1416 Ninth Street, Sacramento, CA 95814 for five (5) working days prior to awarding the Agreement.

b) If any proposer, prior to the award of agreement, files a protest on the grounds that the (protesting) proposer would have been awarded the contract had the agency correctly applied the evaluation standard in the RFP, or if the agency followed the evaluation and scoring methods in the RFP, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. The protest shall be sent to:

Department of General Services California Department of Fish and Wildlife Office of Legal Services Contracts Management Section ATTN: Protest Coordinator ATTN: Amy Manasero, Manager 707 3rd Street, 7th Floor, Suite 7-330 P.O. Box 944209 West Sacramento, CA 95605 Sacramento, CA 94244-2090

FAX: (916) 376-5088 FAX: (916) 445-9620

Within five (5) days after filing the initial protest, the protesting proposer shall file with the Department of General Services, Office of Legal Services and the (insert name of awarding agency) a detailed statement specifying the grounds for the protest. Protests may be submitted by regular mail, facsimile, courier or personal delivery.

9) Disposition of Proposals

a) Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California, and will be available for public inspection under Public Contract Code 10342.

b) Proposal packages may be returned only at the proposer's expense, unless such expense is waived by the awarding agency.

10) Sample Standard Agreement

This RFP includes, as a separate document, a Sample Standard Agreement (Sample Standard Agreement Std 213) for review. The Sample Standard Agreement contains the language that the Department expects to utilize for this contract.

11) Agreement Execution and Performance

a) Service shall start not later than the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's Proposal price and the actual cost of performing work by another contractor.

b) All performance under the agreement shall be completed on or before the termination date of the agreement.

c) The contract term will be a two (2) year contract upon signature and approval or from July 1, 2015, whichever is later through June 30, 2018.

E. Preference Programs

1. Small Business Preference

A Small Business Preference of five percent (5%) will be granted in accordance with Government Code Section 14835, and as contained in California Code of Regulations, title 2, Section 1896.8. To claim the Small Business Preference, which may not exceed $50,000 for any bid, your firm must have its principal place of business located in California and you must have an approved small business certification form and proof of annual receipts on file with the Department of General Services, Office of Small Business and Disabled Veteran Business Services (OSDS).

Questions and requests for copies of the regulations should be directed to OSDS at

(916) 375-4940.

Bidders requesting the Small Business Preference must complete the certification on the attached Bid/Bidder Certification Sheet (Attachment 4, Item 14) and include a copy of the certification. The Small Business Preference and Certification Request must be signed in the same style in which the bidder is licensed by the Contractor’s State License Board.

The application of the five percent (5%) Small Business bidding preference is now extended to non-small businesses that commit to subcontracting at least twenty-five percent (25%) of its net bid price to California Certified Small Businesses and/or Micro-businesses when the non-small business:

Has included in its bid a notification to the Department that it commits to subcontract at least twenty-five percent (25%) of its net bid price with one (1) or more small businesses; and

Has submitted a timely, responsive bid; and Is determined to be a responsible bidder; and Submits a Bidder Declaration GSPD-05-105 listing the small businesses it commits to subcontract with for a commercially useful function in the performance of the Agreement. The GSPD-05-105 can be accessed at:

http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf.

The Department will grant small businesses a five percent (5%) Small Business preference on a bid evaluation when a responsible non-small business has submitted the lowest-priced, responsive bid pursuant to the evaluation of a solicitation method when a small business:

Includes in its bid a notification to the Department that it is a small business or that it has submitted to the Department of General Services, Office of Small and Disabled Veteran Business Services (OSDS) a complete application no later than 5:00 p.m. on the bid due date, and is subsequently certified by the Department of General Services as a small business; and

Submits a timely, responsive bid; and Has been determined to be a responsible bidder.

Bidders having pending Small Business or DVBE Certification applications under review by the Department of General Services concurrent with the bid time frame should contact OSDS to request an expedite review/approval of their application in order to be considered for the small business preference during the evaluation of this bid. Contact OSDS at (916) 375-4940 to obtain information about the application expedite process.

Bidders must notify the Department, in writing, at the time of bid submission that they have an application for Small Business or DVBE Certification under review at the OSDS, and that they wish to be considered for the Small Business Preference Calculation.

The State Required DVBE Participation Program Requirements have been waived for this RFP. CDFW does however, strongly encourage the use of DVBE subcontractors.

2. Disabled Veteran Business Enterprise (DVBE) Program Participation

DVBE INCENTIVE OPTION WITH 3% DVBE PROGRAM REQUIREMENT

In accordance with section 999.5(a) of the Military and Veterans Code and DVBE Incentive Regulations, CCR 1896.99.100, an incentive will be given to bidders who http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf provide DVBE participation. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration GSPD-05-105 and confirmed by the State. The GSPD- 05-105 can be accessed at:

http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The following percentages will apply for awards based on low price.

Confirmed DVBE Participation of:

DVBE

Incentive

5% or Over 5%

4% to 4.99% inclusive 4%

3% to 3.99% inclusive 3%

For awards based on low price, the net bid price of responsive bids will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the #1 ranked responsive, responsible bid is a California certified small business, the only bidders eligible for the incentive will be California certified small businesses. The incentive adjustment for awards based on low price cannot exceed 5% or $100,000, whichever is less, of the #1 ranked net bid price. When used in combination with a preference adjustment, the cumulative adjustment amount cannot exceed $100,000.

2. DVBE Resources and Information

For questions regarding bid documentation requirements, contact the contracting official at the awarding department for this solicitation. For a directory of SB/DVBE Advocates for each department go to:

http://www.pd.dgs.ca.gov/smbus/advocate.htm.

The Department of General Services, Procurement Division (DGS-PD) publishes a list of trade and focus publications to assist bidders in locating DVBEs for a fee. To obtain this list, please go to http://www.pd.dgs.ca.gov/smbus/default.htm select Utilizing Certified Small and DVBE Businesses then select:

• DVBE Trade Paper Listing (pdf)

• DVBE Focus Paper Listing (pdf)

U.S. Small Business Administration (SBA):

Use the Central Contractor Registration (CCR) on-line database.

Internet contact only –Database: www.ccr.gov/.

FOR:

Service-Disabled Veteran-owned businesses in California (Remember to verify each DVBE’s California certification.)

Local Organizations: Go to www.pd.dgs.ca.gov/smbus and select:

DVBE Local Contacts (pdf)

FOR:

List of potential DVBE subcontractors

DGS-PD eProcurement Website: www.eprocure.dgs.ca.gov Phone: (916)375-2000 Email: eprocure@dgs.ca.gov

FOR:

• SB/DVBE Search

• CSCR Ads

• Click on Training tab to Access eProcurement Training Modules including:

Small Business (SB)/DVBE Search

DGS-PD Office of Small Business and DVBE Services (OSDS) 707 Third Street, Room 1-400, West Sacramento, CA 95605 Website: www.pd.dgs.ca.gov/smbus OSDS Receptionist, 8 am-5 pm: (916) 375-4940 PD Receptionist, 8 am-5 pm: (800) 559-5529 Fax: (916) 375-4950 Email: osdchelp@dgs.ca.gov

FOR:

• Directory of California-Certified

DVBEs

• Certification Applications

• Certification Information

• Certification Status, Concerns

• General DVBE Program Info.

• DVBE Business Utilization Plan

• Small Business/DVBE Advocates

Commercially Useful Function Definition California Code of Regulations, Title 2, § 1896.61(l):

The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70; and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

As defined in MVC §999, a person or an entity is deemed to perform a "commercially useful function" if a person or entity does all of the following:

Is responsible for the execution of a distinct element of the work of the contract.

Carries out the obligation by actually performing, managing, or supervising the work involved.

Performs work that is normal for its business services and functions.

Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

ATTACHMENT 1

REQUIRED ATTACHMENT CHECK LIST

A complete proposal package shall include all of the items identified below.

Complete this checklist to confirm the items in your proposal. Place a check mark or “X” next to each item that you are submitting to the State. For your proposal to be responsive, all required attachments must be returned. This checklist should be returned with your proposal package also.

Attachment Attachment Name/Description

Attachment 1 Required Attachment Check List

_____ Attachment 2 All Proposal Requirements Listed in Section E2 of This

Document

_____ Attachment 3 Sample Research Publications Showing Affiliations of Co-authors and/or Sample Letters of Support for Grant Funded Projects

Attachment 4 Proposal/Proposer Certification Sheet

Attachment 5 Payee Data Record (STD 204)

Attachment 6 Sample Cost Sheet

Attachment 7 Darfur Contracting Act 2008 (if applicable)

Attachment 8 Bidder Declaration (if applicable)

Attachment 9 Contractor Certification Clauses (CCC - 307) The CCC can be found on the Internet at http://www.dgs.ca.gov/ols/Resources/StandardContractLang uage.aspx

ATTACHMENT 4

PROPOSAL/PROPOSER CERTIFICATION SHEET

This Proposal/Proposer Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with original signatures with the number of copies specified in section D) (9) (d) Submission of Proposal. The proposal must be transmitted in a sealed envelope in accordance with RFP instructions.

For RFP Primary Only:

Our all-inclusive cost proposal is submitted in a sealed envelope marked "Cost Proposal - Do Not Open".

Place all required attachments behind this certification sheet.

I have read and understand the DVBE Participation requirements and have included documentation demonstrating that I have met the participation goals.

The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

An Unsigned Proposal/Proposer Certification Sheet May Be Cause for Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No.

(FEIN)

8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and DVBE Services (OSDS) as:

a. California Small Business Yes No

If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter certification number:

c. Non-Small Business Subcontractor Preference Yes No

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS , if an application is pending:

Instructions for Proposal/Proposer Certification Sheet

Complete the numbered items on the Proposal/Proposer Certification Sheet by following the instructions below.

Item Number s

Instructions

1, 2, 2a, Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10,11 12, 13, Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

If your certification is pending, enter the date your application was submitted to

OSDS.

ATTACHMENT 5

PAYEE DATA RECORD (STD 204)

This form must be obtained from the Office of State Publishing website stated below. The form should be downloaded and completed, signed and returned with your bid package.

http://www.dgs.ca.gov/dgs/ProgramsServices/Forms/FMC/Search.aspx

Enter 204 in the box “Enter a Form No.:”

or use this link to go directly to the form:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

If you do not have Internet capabilities, please contact the IFB Contact Person named on the first page of this document, or Contract Management Section, to obtain a form:

Contract Management Section

(916) 445-9612 http://www.dgs.ca.gov/dgs/ProgramsServices/Forms/FMC/Search.aspx http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 6

SAMPLE COST SHEET

This Cost Sheet may be modified to reflect the specific costs identified within the scope of work.

1. PERSONAL SERVICES HOURS RATE TOTAL

(Actual Staff Names and Classification or Specific Classifications) Program Manager __________@ __________ __________

Staff Assistant __________@ __________ __________

Technician __________@ __________ __________

Clerical __________@ __________ __________

Total Personal Services $_________

Benefits @ _________% __________

Total Personal Services and Benefits $_________

2. OPERATING EXPENSES & EQUIPMENT (OE&E)

General Expense and Supplies (Itemized) __________

Other Direct Costs (Itemized) __________

Travel Costs (State Rates) __________

Subcontractor(s) cost (itemized) __________

Equipment __________

Sub Total Personal Services and OE&E $

3. INDIRECT COSTS (OVERHEAD)

Overhead Rate @________%

TOTAL COSTS $__________

ATTACHMENT 7

DARFUR CONTRACTING ACT 2008

Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, you do not need to complete this form.

OPTION #1 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #2 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

Initials of Submitter

Printed Name and Title of Person Initialing

ATTACHMENT 8

Bidder Declaration

(GSPD-05-105)

Download, print and attach form(s):

Bidder Declaration GSPD-05-105 -http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf complete when any subcontracting is to be used in the contract.

Micro Business / Small Business Program

The application of the five percent (5%) Small Business bidding preference is now extended to non-small businesses that commit to subcontracting at least twenty-five percent (25%) of its net bid price to California Certified Small Businesses and/or Micro-businesses when the non-small business:

1. Has included in its bid a notification to the Department that it commits to subcontract at least twenty-five percent (25%) of its net bid price with one (1) or more small businesses; and

2. Has submitted a timely, responsive bid; and

3. Is determined to be a responsible bidder; and

4. Submits a Bidder Declaration GSPD-05-105 listing the small and or micro businesses it commits to subcontract with for a commercially useful function in the performance of the Agreement.

DVBE Participation Program

1. Submits a Bidder Declaration GSPD-05-105 listing the DVBE it commits to subcontract with for a commercially useful function in the performance of the Agreement. and

2. Submits a completed Disabled Veteran Business Enterprise Declarations (STD 843) -http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

STD.843

Purpose The State must obtain declarations from certified Disabled Veteran Business

Enterprises (DVBEs) pursuant to Military and Veterans Code Sections 999.2(b) through 999.9. The purpose is to eliminate the benefits of DVBE status from those contractors who are using their certified status and obtaining State funds, but working only as brokers or agents. Therefore, in order to enable the State to verify that a DVBE is not an equipment broker, the DVBE’s Federal Tax Information Number must be reported on the STD 843.

When to The DVBE declarations form is completed when a California certified DVBE supplier is

Complete submitting a response to a competitive solicitation and/or request for offer or in the case of http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

This form rental equipment, is a supplier who is obtaining the participation of California certified DVBE subcontractors.

Signatures All disabled veteran owners and disabled veteran managers of the DVBE must complete the form prior to award of the contract.

All original signatures of the STD. 843 for DVBE(s) associated with the awarded contract are to be kept in the contract file.

ATTACHMENT 9

CONTRACTOR CERTIFICATION CLAUSE (CCC - 307)

Download, print, sign first page and attach form to your bid.

http://www.ols.dgs.ca.gov/Standard+Language/default.htm

Open Standard Contract Language, blue bar bottom middle of page and select (CCC - 307) http://www.ols.dgs.ca.gov/Standard+Language/default.htm

Sample Standard Agreement

STATE OF CALIFORNIA

STANDARD AGREEMENT

STD. 213 (Rev 06/03)

AGREEMENT NUMBER

<contract number>

REGISTRATION NUMBER

1.

This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY’S…