Town of Oxford | Oxford Comprehensive Shoreline Resilience Project – RFP

May 2026 | Page 1

TOWN OF OXFORD

Talbot County, Maryland

REQUEST FOR PROPOSALS (RFP)

Oxford Comprehensive Shoreline Resilience Project

ADVERTISEMENT

The Town of Oxford is seeking bids from qualified Contractors to renovate part of the Strand roadway and beach access parking lot to construct drainage features utilizing MDE grant funding. Contractor bids should conform to the requirements contained in these Bid Documents. Bid Documents may be obtained from the Town Manager by emailing Holly Wahl at oxfordmanager@oxfordmd.gov or by calling (410) 226-5122 during normal business hours, or via the Town's Bids page at www.oxfordmd.gov.

Contractors are responsible for checking the Town website for addenda prior to submitting bids. The Town of Oxford is not responsible for the content of any Bid Document received through any third-party bid service. It is the sole responsibility of the Contractor to ensure the completeness and accuracy of their Completed Bid Document package.

A mandatory Pre-Bid Meeting is scheduled for July 20, 2026 at 101 Market Street, Oxford MD 21654, beginning at 10:00 AM, followed by a site visit. The last day for questions is August 7, 2026. Responses will be sent to all registered bidders within two weeks of receiving questions. Sealed Bid Documents are due no later than August 31, 2026 by 10:00 AM, and will be opened publicly at 10:30 AM by the Town Manager in the Commissioners' meeting room, second floor, 101 Market Street, Oxford, MD 21654. Late submittals will not be accepted.

May 2026 | Page 2

KEY RFP INFORMATION

Request for Proposals Oxford Comprehensive Shoreline Resilience Project – Strand Roadway Drainage Improvements – PHASE 1

RFP Issue Date June 29, 2026

RFP Issuer / Contact for Clarifications

Holly Kamm Wahl, Town Manager oxfordmanager@oxfordmd.gov Town Hall: 101 Market Street, Oxford, MD 21654 (410) 226-5122

Sealed Proposals to Be Sent to

ATTENTION: Holly Wahl, Town Manager 101 Market Street Oxford, MD 21654

Mandatory Pre-Bid Conference

July 20, 2026 — 10:00 AM 101 Market Street, Oxford, MD 21654 (Site visit to follow meeting)

Questions Due Date and Time

August 7, 2026 by Noon Submit to: oxfordmanager@oxfordmd.gov Responses sent to all registered bidders within 2 weeks

Sealed Proposal Closing Date and Time

August 31, 2026 by 10:00 AM 101 Market Street, Oxford, MD 21654 Envelope must be sealed and marked: "OXFORD COMPREHENSIVE SHORELINE RESILIENCE PROJECT PHASE 1" Attention: Holly Wahl Required copies: One (1) electronic copy, one (1) unbound original, and two (2) bound copies

Public Bid Opening August 31, 2026 at 10:30 AM 101 Market Street, Oxford, MD 21654

Contract Type LUMP SUM

Contract Duration All work must be substantially complete by November 30, 2026.

June-

July July July July July Aug Aug Aug Aug

Aug-

Sep

PHASE / TASK 29-3

6-

13-

20-

27-

31 3-7

10-

17-

24-

28 31-4

Procurement

RFP Released 29-Jun

Contractor

Recruitment

Pre-bid Meeting

20-

Jul

Bid Period

Questions Due

7-

Aug

Responses Sent

21-

Aug

Bid Submission

Deadline 31-Aug

Contractor Selection

May 2026 | Page 3

TABLE OF CONTENTS

Key RFP Information 2

Section 1.0 – Requirements for Submission 4

Section 2.0 – Project Description and Goals 5

Section 3.0 – Instructions to Bidders 6

Section 4.0 – General Conditions 9

Section 5.0 – Bid Proposal 13

Section 6.0 – Fees 13

Section 7.0 – Mandatory Contractual Terms 14

Section 8.0 – Bid/Proposal Affidavit 14

Section 9.0 – Contract Affidavit 14

Section 10.0 – False Statements 14

Proposal Forms 15

Attachment A – Contract 23

Attachment B – Bid/Proposal Affidavit 28

Attachment C – Contract Affidavit 29

Attachment D – Bid Bond Form 30

May 2026 | Page 4

SECTION 1.0 REQUIREMENTS FOR SUBMISSION

In-State and Out-of-State firms will be considered for award. Contractors having familiarity with Talbot County, the Town of Oxford, and applicable County and Town standards, specifications, approvals, and permitting are preferred. Protection against Errors and Omissions will be required under this contract.

1.1 Minimum Qualifications

To be considered reasonably susceptible of being selected for award, the Contractor must document in their proposal that within the last five (5) years the following minimum qualifications have been met:

• Five (5) years of experience in Civil Site Work, Roadway, Curb/Gutter, Sidewalk, Retaining Wall, and Stormwater Management work, including installation and maintenance of environmental protection measures, sediment control, and stabilization.

As proof of meeting this requirement, the Contractor shall provide with their Proposal one or more references from the past five (5) years that collectively are able to attest to the Contractor's required years of experience. The Town intends to make a single award; each bid should encompass all work from approvals through project completion and as-builts.

1.2 Equal Opportunity

All bidders will be afforded full opportunity to submit in response to this notice and will not be subject to discrimination based on race, religion, color, national origin, age, sex, or disability in consideration for an award (23 CFR 200, 49 CFR 21, 26 and FHWA Title VI). Small business and minority Contractors are encouraged to participate in project teams.

1.3 Bonds and Assurances

The Contractor will be required to post a Performance Bond and a Payment Bond, each for 100% of the contract price. The Contractor will sign assurances provided by the State funding agency and certify that adequate inspection and supervision will be provided at the construction site to ensure construction conforms with the approved plans and specifications.

Bid Documents must be accompanied by a Bid Bond if the Contractor’s total Bid amount exceeds $100,000, payable to the Town for five (5%) percent of the total amount of the bid.

1.4 Other Qualifications

1. Maryland Licensure: The Successful Contractor must be licensed to perform work in the State of Maryland and in compliance with all laws regarding conducting business in Maryland. All Contractors shall provide a Certificate of Status from the Maryland Department of Assessments and Taxation (SDAT) evidencing good standing. See https://sdatcert1.resiusa.org/certificate_net/

2. Project Experience: The selected Contractor will have experience leading similar projects to successful completion. Contractors must include a list of project examples. The Town may contact references to confirm the Contractor meets the Town's requirements.

3. Personnel Availability: The Contractor shall certify that an adequate number of personnel resources (including subcontractors) will be available to begin work within three (3) business days following contract award and will remain consistently available to complete the project.

1.5 Evaluation Criteria

Criteria Weight

RFP Response Quality (understanding of project, 40%

May 2026 | Page 5 demonstrated ability to meet goals, project examples, team qualifications)

Cost / Ability to Stay Within Budget and Schedule

40%

References 20%

Note: While this RFP uses weighted evaluation criteria, the award standard for this sealed construction bid is the lowest responsible and responsive bidder. The criteria above guide responsibility determinations where pricing is comparable or where bids are reviewed for technical adequacy. If the Town determines that best-value selection applies, additional scoring guidance will be issued by addendum.

SECTION 2.0 PROJECT DESCRIPTION AND GOALS

2.1 Background

The Town of Oxford, a Maryland municipal corporation located in Talbot County, Maryland (the "Town"), is seeking sealed proposals for construction services under a grant-funded program to renovate a portion of the Strand roadway and beach access parking lot to improve drainage conditions. There are two main areas of persistent ponding along the roadway. To solve the ponding issue, the road will need to be regraded and drainage installed that connects to stormwater BMPs located in the beach access parking lot. The surrounding area includes a newly installed dune that requires minimal disturbance during construction.

The Phase 1 site plans include a sidewalk and low retaining wall to provide pedestrian access from the parking lot to the nearest beach access point, to improve drainage to the proposed channel drain, and to protect the dune from vehicular impacts that worsen drainage conditions. Adjacent private property will also be protected from impacts during construction.

2.2 Project Goals

The goals of this project are:

• Eliminate persistent nuisance ponding on the Strand roadway by regrading the road surface and installing a positive drainage system.

• Install stormwater BMPs in the beach access parking lot to treat, retain, and infiltrate stormwater.

• Construct pedestrian access improvements that also protects the dune including a new concrete sidewalk, curb and low retaining wall from the parking lot to the beach access point, meeting ADA accessibility requirements.

• Protect the existing dune from vehicular impacts and construction disturbance, repairing any dune impacts that occur during construction.

• Complete all work in compliance with MDE grant requirements, Town standards, and all applicable permits.

2.3 Scope of Work

The Work includes, but is not limited to, the following major items:

• Coordinating with the Town on permitting and approvals

• Milling and overlaying the existing road to the proposed alignment for positive drainage

• Installing curb/gutter, concrete sidewalk, and low retaining wall

• Installing channel drain system in the roadway

• Installing stormwater BMPs (infiltration/retention) in the beach access parking lot

• Ensuring limited impact to the existing dune and repairing dune where impacted

May 2026 | Page 6

• Implementing all required sediment and erosion control measures

• Providing traffic control during construction

• Ensuring all work necessary to complete the Phase 1 plans is completed

2.4 Current Environment and Neighbor Coordination

The project site is located in a coastal community with significant environmental sensitivities. The work completed on this project shall take those sensitive natural features into account and shall be carried out to protect the natural resources of the area, particularly the newly installed dune system adjacent to the Strand roadway.

The construction area is located in close proximity to residential properties, beach access users, and the Town's beach access parking lot, which may remain in partial use during construction. Professional courtesy and care shall be given to limit disruption to those neighbors and users, including their enjoyment and use of their properties. The Contractor shall coordinate with Town Staff and neighbors to create a harmonious environment throughout the construction process.

2.5 ADA Accessibility

All constructed pedestrian improvements, including the sidewalk and access path from the parking lot to the beach access point, shall be designed and constructed to comply with the Americans with Disabilities Act (ADA) Accessibility Guidelines and all applicable Maryland accessibility standards.

2.6 Permitting Responsibility

The Town has obtained or will obtain required permits from Talbot County and the Maryland Department of the Environment (MDE) for the work contained in this contract. The Contractor shall complete all work required by those approvals and permits, including coordinating all required agency meetings and inspections as part of the Lump Sum Base Bid. The Contractor shall review all permit documents and familiarize itself with the requirements of those permits prior to submitting a bid. The Contractor shall be responsible for obtaining any additional permits or approvals specifically required for its means, methods, or operations not covered by Town-obtained permits.

2.7 Subsurface and Site Conditions

No formal geotechnical investigation has been provided with this RFP. Bidders are strongly encouraged to attend the mandatory pre-bid site visit, to inspect the site, review existing conditions, and perform any independent investigation of surface and subsurface conditions deemed necessary prior to submitting a bid. The Contractor shall include all costs associated with unknown subsurface conditions appropriate to this type of coastal roadway project in its lump sum bid. The Town will not be responsible for additional costs arising from subsurface conditions that a reasonable site investigation would have revealed.

SECTION 3.0 INSTRUCTIONS TO BIDDERS

3.1 Purpose and Clarification of Terms

The purpose of this Request for Proposals is for the Town to contract, under a grant-funded program, to mitigate negative drainage conditions on the Strand in the vicinity of the beach access parking lot. Firms or individuals submitting a bid for award of a contract are referred to as "Contractors" or "Bidders" in this document. The Contractor awarded the contract is referred to as the "Successful Contractor."

3.2 Mandatory Pre-Bid Meeting

The Town will hold a mandatory pre-bid meeting. The meeting will be followed by a site visit to the project location. Attendance is required. Bids from Contractors who did not attend the pre-bid meeting will not be accepted.

3.3 Questions and Inquiries

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1. Written Questions Only: All questions must be submitted in writing to the Town Manager, Holly Wahl, at oxfordmanager@oxfordmd.gov.

2. Deadline: The last date to submit questions is posted on the RFP schedule.

3. Addenda: Responses will be issued as addenda posted to the Town website at www.oxfordmd.gov under "Requests for Proposals" at least five (5) calendar days before bid opening. Contractors are responsible for checking the website for all addenda before submitting a bid. Failure to acknowledge all addenda in the bid may result in disqualification.

4. Signed Acknowledgment Required: Bidders must submit signed and dated copies of all addenda as confirmation of receipt. Addenda become part of the Contract Documents.

3.4 Qualifications of Bidders

The Town may make such investigation as it deems necessary to determine the ability of a Bidder to furnish the required services. The Bidder shall furnish to the Town all information and data for this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Town that such Bidder is properly qualified to carry out the obligations of the contract.

3.5 Grant-Funded Contract Notice

IMPORTANT NOTICE TO ALL BIDDERS: This contract is funded, in whole or in part, using State and/or Federal grant funds (MDE grant funding) and is therefore subject to conditions imposed by the regulations of the governmental entity providing such funds. It is the Bidder's responsibility to determine the scope and requirements of, and to comply with, the terms of any regulations relating to or governing the use of such grant funds. Such regulations may include, but are not limited to:

• Payment of prevailing wage rates (confirm applicability with Town before bidding)

• Purchase of materials manufactured in the United States (Buy America requirements)

• Maintenance of specific records for specified periods of time

• Approval of subcontracts by the funding agency

• Compliance with the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352)

• Compliance with debarment and suspension requirements (SAM/OMB 2 CFR 180)

3.6 Bid Submittal Limit

A Bidder may submit only one (1) Bid for this Contract. More than one bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered and will be grounds for disqualification of all bids involved.

3.7 Taxes

The Contractor shall pay all sales, consumer, use, and other similar taxes required by applicable law to be paid with respect to the work performed or the materials or equipment furnished. The Town of Oxford is exempt from the payment of such taxes with respect to items purchased directly by the Town.

3.8 Submissions Are Public Information

All documents, information, and data submitted in a Bid/Proposal shall be treated as public information under Maryland's Public Information Act unless the Bidder specifically identifies information it believes to be proprietary and provides a legal basis for that claim. By submitting a bid, the Bidder acknowledges and agrees to this condition.

3.9 Filling Out Bid Documents

1. Use only forms supplied by the Town.

2. One (1) unbound original and two (2) bound copies of the bid form and all required attachments, plus one

(1) electronic copy, must be submitted. All copies may be submitted in the same sealed envelope unless otherwise instructed.

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3. Bid Documents shall be compiled in the following order: (1) Cover Letter (2) Bid Form (3) Project Team and Relevant Experience (4) Project Examples and References (5) Work Plan Outline to Complete Project by Deadline (6) Project Cost (7) Exceptions Document and Signed Addenda (if applicable) (8) Contractor's Affidavit of Qualification to Bid (9) Non-Collusive Affidavit (10) Drug-Free Workplace Certification (11) Equal Opportunity Certification (12) Certificate of Status from SDAT

4. Where so indicated, sums shall be expressed in both words and figures; in case of discrepancy between the two, the amount written in words will govern. In the event of a discrepancy between unit prices and extended totals, unit prices will govern.

5. Any interlineation, alteration, or erasure will be initialed by the signer of the Bid Documents.

6. Each copy must be signed by the person legally authorized to bind the Contractor. Bid Documents submitted by an agent must have a current Power of Attorney attached certifying the agent's authority.

3.10 Submission of Bid Documents

1. All copies and required documents shall be enclosed in a sealed envelope addressed to the Town of Oxford and identified with the project name "OXFORD COMPREHENSIVE SHORELINE RESILIENCE PROJECT" and the Contractor's name and address. If sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope marked "SEALED BID DOCUMENTS ENCLOSED."

2. Bids must be mailed or hand-carried to Town of Oxford, 101 Market Street, Oxford, MD 21654, to be received in the office of the Town Manager prior to the announced bid deadline. Bids received after the deadline or delivered to the wrong location will be returned unopened.

3. Electronically mailed bids without accompanying hard copies are not considered sealed bids and will not be accepted.

4. All submitted Bid Documents shall be valid for a minimum of sixty (60) days from the date of Bid opening.

3.11 Bid Withdrawal

Prior to the time of bid opening, bids may be withdrawn only upon written request received from the Bidder. No Bidder may withdraw its bid for a period of sixty (60) days after the opening of bids.

3.12 Opening of Bids

1. Bid Documents received on time will be opened publicly in the Commissioners meeting room located at 101 Market Street, Oxford, MD 21654. Contractor names and total costs will be read aloud for the record.

2. The Contract will be awarded, or all Bid Documents rejected, within sixty (60) days from the date of Bid opening.

3.13 Acceptance or Rejection of Bids

Unless otherwise specified, the Contract will be awarded to the most RESPONSIBLE and RESPONSIVE Contractor complying with the provisions of the Bid Documents, provided the bid does not exceed available funds and it is in the best interest of the Town to accept it. The Town reserves the right to:

• Reject the bid of any Contractor who has previously failed to perform properly or complete on time a contract of a similar nature.

• Reject bids from Contractors debarred from doing business with the State of Maryland or the Federal Government.

• Reject any and all bids, accept in whole or in part, add or delete quantities, waive informalities or irregularities, or re-advertise, where such action is in the Town's best interest.

• Waive minor differences in specifications provided they do not violate the intent of the specification or materially affect operations.

• Reject bids with obviously unbalanced unit prices. Unbalanced prices are interpreted as unit prices that are unreasonable for a particular item when considered alone relative to the overall bid.

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In determining a Contractor's RESPONSIBILITY, the Town may consider: ability, capacity, and skill; character, integrity, and experience; quality of past performance; compliance with laws and ordinances; adequacy of insurance; current workload and capacity; and methods to be used in fulfilling the contract.

3.14 Execution of the Contract

The Bidder to whom the Contract is awarded shall return two (2) signed copies of the Contract and all other required documents to the Town within seven (7) days after the date of issuance of the Notice of Award. The Town will execute the Contract within seven (7) days after receipt of the Contractor's executed Contract Form and Town Commissioner approval. Failure by the Contractor to execute the Contract and submit required documents, insurance, and bonds within the time stated shall be cause for annulment of the Award. Award may then be made to the next lowest responsible Bidder, or the work may be re-advertised.

3.15 Notice to Contractors

Before submitting Bid Documents, the Contractor must become fully informed as to the extent and character of the goods and/or services required and completely familiarize itself with the requirements of these Bid Documents. Failure to do so will not relieve the Contractor of responsibility to fully perform. No consideration will be granted for any alleged misunderstanding of the material to be furnished or the services to be performed.

Submission of a bid constitutes agreement with all items and conditions referred to herein.

Any items, systems, or devices supplied in this bid that are proprietary in nature relative to maintenance, repair, servicing, or updating must be disclosed on the bid form.

SECTION 4.0 GENERAL CONDITIONS

4.1 Disputes

In cases of disputes as to whether or not an item or service quoted or delivered meets the specifications, the decision of the Town shall be final and binding on both parties.

4.2 Completion of Work

The Contractor will be expected to deliver all services and improvements within 150 consecutive calendar days from Notice to Proceed, and no later than November 30, 2026. If the Contractor is delayed by any act or negligence of the Town, by changes ordered in the materials, by strike, lockout, fire, unusual delays in transportation, unavoidable casualties, or any causes beyond the Contractor's control, or by delay authorized by the Town, the Town shall decide the permissible extent of such delay and adjust the schedule accordingly.

4.3 Failure to Deliver

In the event the Contractor fails to deliver the services and materials covered by the contract in accordance with the delivery terms stipulated, the Town will have the right to purchase on the open market the services and/or materials covered in the Bid Proposal and shall have as damages the cost of obtaining such services and/or materials and any additional costs incurred by the Town as a result thereof.

4.4 Performance and Payment Bonds

The Successful Bidder will be required to give a Performance Bond and a Payment Bond, each acceptable to the Town, within ten (10) days after the date of contract award. The Performance Bond shall be one hundred percent (100%) of the contract price. The Payment Bond shall be one hundred percent (100%) of the contract price. Both bonds shall be executed with a corporate surety licensed to transact business in the State of Maryland.

Whenever the surety on any bond is deemed by the Town to be insufficient or unsatisfactory, the Contractor shall, within ten (10) days after notice, furnish new bonds with surety satisfactory to the Town. Failure to furnish such bonds may result in the Town stopping all work under the contract and re-letting the unfinished work at the Contractor's expense.

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4.5 Bid Bond

Bid Documents must be accompanied by a Bid Bond in the form attached hereto (or a certified check made payable to the Town of Oxford) in the amount of five percent (5%) of the total bid amount if the Contractor's total bid exceeds $100,000. After analysis of Bid Documents, the Town will return Bid Bonds to all Contractors except the three (3) lowest Responsive and Responsible Bidders. After execution of the Contract and receipt and approval of the Successful Contractor's Performance and Payment Bonds, the Bid Bond will be returned. The Town, at its discretion, may consider a Contractor in default if the Contractor fails to execute the Contract, in which case the Town will retain the Bid Bond.

4.6 Maintenance Bond

The Contractor will be required to issue a Maintenance Bond in the amount of ten percent (10%) of the Contract amount for a period of one (1) year from the date of substantial completion, with the Town as Obligee and the Contractor as Principal. The Bond shall be executed by the Contractor and a corporate bonding company licensed in Maryland. If the Contract price increases by 25% or more before Final Acceptance, the Maintenance Bond amount shall be increased accordingly.

4.7 Insurance

The Contractor shall maintain the following insurance coverages and shall provide Certificates of Insurance to the Town before beginning work. Certificates of Insurance shall be on an occurrence basis. The Contractor shall name the Town as additional insured and shall furnish a Certificate of Insurance or other acceptable evidence of coverage upon signing the contract.

Coverage Type Minimum Required Limits

Commercial General Liability

$2,000,000 per occurrence / $4,000,000 aggregate – Personal Injury and Property Damage. Coverage shall specifically include explosion, collapse, and underground damage.

Automobile Liability Bodily Injury: $500,000 per person / $1,000,000 per accident Property Damage: $300,000 per accident Covers all vehicles and drivers involved in providing services.

Workers' Compensation As required by Maryland law. Contractors claiming exemption must provide proof of filing with the Workers' Compensation Commission.

Professional Liability (E&O)

$10,000,000 per claim / per occurrence.

4.8 Indemnification

The Contractor will be required to indemnify, defend, and hold the Town harmless against any and all liability to any person or persons for or by reason of any condition or malfunction of the materials used, and against any and all claims made or liability to any person or persons by reason of any act or omission or negligence of the Contractor or any of its agents, servants, or employees. This indemnification shall include reasonable attorneys' fees incurred by the Town in connection with any such claim or liability.

4.9 Contractor Role and Responsibilities

1. The Contractor shall comply with all local and state laws for licensing of their industry and provide evidence of good standing with applicable licensing agencies.

2. All subcontractors proposed by the Contractor shall comply with all local and state laws for licensing and provide evidence of good standing.

3. The Contractor shall comply with all local and state laws for performance/payment bonds and liability insurance and provide copies of proof of coverage.

4. The Contractor shall provide the name, address, and phone number of one (1) or more references for work completed within the previous five (5) years of equal or greater scope to this project.

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5. The Contractor shall provide the name, address, and phone number of one (1) or more references for each subcontractor that will complete over 25% of project work.

6. The Contractor shall keep the job clean and watertight throughout the project and shall remove and dispose of all trash generated by the work.

4.10 Town Staff and Roles

Town staff will provide an informational role as to the details and components of the design intent and will provide construction oversight and inspection of the improvements. The satisfactory completion of the project and payment of invoices will be processed based on the Town's sole discretion of completion based on the design intent and construction documents. The Contractor’s point of contact will be the Town Manager.

4.11 Contract Pricing and Taxes

1. Pricing must include all labor, materials, tools, and equipment to perform the Work.

2. Pricing will not change during the Contract Period except as modified by a written, signed Change Order.

3. The Contractor shall pay all sales, consumer, use and other similar taxes required by applicable law to be paid with respect to the work performed or the materials or equipment furnished. The Town of Oxford is exempt from the payment of such taxes with respect to items purchased directly.

4.12 Payments

Payment for the work under this Contract shall be made on a monthly basis in response to the Contractor's billings, based on percentage of work completed in accordance with the Lump Sum Price bid. Billing statements shall be reviewed with Town staff or its representative prior to submission to the Town Engineer for approval.

Payment will be made by the Town approximately thirty (30) days after approval of invoice. The Town will retain five percent (5%) retainage from each progress payment. Retainage will be released after Final Acceptance and receipt of all required closeout documents.

4.13 Contract Changes

1. NO CLAIMS may be made by anyone that the scope of the project or that the Contractor's goods and/or services have been changed requiring changes in compensation UNLESS such changes have been made by an approved WRITTEN AMENDMENT (Change Order) to the Contract signed by the Commissioners of Oxford prior to additional goods and/or services being initiated. Extra work performed without prior written authority will be considered unauthorized and at the expense of the Contractor.

2. No written agreements or changes to the scope of the Contract made by anyone other than the Commissioners of Oxford will be honored or valid.

3. If any Change Order results in a reduction in goods and/or services, the Contractor will neither have nor assert any claim for, nor be entitled to, additional compensation for damages or loss of anticipated profits on goods and/or services that are eliminated.

4.14 Drawings and Specifications

1. Should any detail be omitted from the drawings or specifications, or should any errors appear in either, it shall be the duty of the Successful Contractor to notify the Town Manager.

2. In no case shall the Successful Contractor proceed with work without notifying and receiving definite instructions from the Town. Work wrongly constructed without such notification shall be corrected at the Contractor's own cost.

4.15 Liquidated Damages

If the Successful Contractor fails to complete the project within the time stated, the Town shall assess liquidated damages per the schedule below per calendar day for each day the Contractor fails to complete the contract:

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Contract Amount Liquidated Damages/Day

Less than $10,000 $100.00

$10,000 to less than $100,000 $250.00

$100,000 to less than $500,000 $750.00

$500,000 or more $1,000.00

Note: The fixed liquidated damages schedule above governs this contract. Liquidated damages represent estimated actual damages and are not a penalty.

4.16 Time for Completion and Work Hours

1. The work is considered continuous and must be completed within 150 consecutive calendar days from Notice to Proceed, but no later than November 30, 2026.

2. The Successful Contractor will be allowed to work eight (8) hours per day, Monday through Friday, except holidays.

3. In case of an emergency requiring work on Saturdays, Sundays, or holidays, the Successful Contractor shall request permission from the Town.

4.17 Construction Safety and Health Standards

It is a condition of this contract that the Successful Contractor and any subcontractor shall not require any laborer or mechanic employed in performance of the contract to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous to health or safety, as determined under construction safety and health standards (Title 29, CFR Part 1926, as revised). Failure of the Town to inform the Successful Contractor of safety violations will not release the Contractor of responsibilities.

4.18 Vegetative Stabilization Requirements

Following initial soil disturbance or re-disturbance, permanent or temporary stabilization shall be completed within three (3) calendar days for the surface of all perimeter controls, dikes, swales, ditches, perimeter slopes, and all slopes greater than 3:1, and within seven (7) calendar days for all other disturbed or graded areas on the project site. All soil erosion control measures shall be in accordance with the 2011 Maryland Standards and Specifications for Soil Erosion and Sediment Control (or most current edition). No sediment and erosion control devices may be removed without prior approval from the applicable inspectors.

4.19 Guarantee / Warranty

1. The Successful Contractor shall furnish the Town with a one-year warranty of workmanship and materials, dating from the time of acceptance of the project, and shall make good any defects which may occur during that period.

2. If any special guarantees in excess of the one-year period are specified by the manufacturer, these guarantees shall take precedence over the one-year guarantee or warranty.

3. Upon completion of the work, and before final payment, the Successful Contractor shall submit, and obtain from each subcontractor, material supplier and equipment manufacturer general warranties.

4. There will be 10% retention on all invoices held throughout the one-year maintenance period unless the Successful Contractor gives a maintenance bond of equal value.

5. At the end of the one-year maintenance period, the Town will do a follow-up inspection. Anything found within 1 year will be fixed and repaired by the Successful Contractor. Release of the maintenance bond will occur once the Town is satisfied with any repairs required.

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SECTION 5.0 BID PROPOSAL

5.1 Organization

Please submit statements about your organization's qualifications and other information deemed necessary.

Include at least the following:

• Firm name, business address, telephone, email address, website address, and fax number

• Contact person(s) with title(s)

• Professional history and affiliations

• Current staff size and professional registrations

• Range of professional service capabilities

• Impact of current workload on ability to meet the requirements of this RFP

• Previous experience, if any, on projects with the Town of Oxford

5.2 Relevant Project Experience

Provide descriptions of at least three (3) projects executed within the past five (5) years that are similar in scope and complexity to the project described in this RFP. Include at a minimum:

• Project size and contract value

• Structure/project type

• Basic project program and scope

• Project delivery approach

• Project owner, with current address and telephone number

• Describe at least two (2) similar projects of similar size performed within the last two (2) years

SECTION 6.0 FEES

6.1 Lump Sum Fee

Provide a lump sum fee for all services in your proposal. Include charges for overhead, profit, taxes, printing, distribution, bonds, and all other incidental items required to complete this project.

6.2 Breakdown of Fee

In addition to the lump sum, provide a breakdown of your fee using the Bid Form provided. Also submit an Hourly Rate Schedule for change order work, including:

• Hourly straight-time base salary rates for all classifications in your organization

• The effective period of the Hourly Rate Schedule

6.3 Exceptions and Alternatives

Base your proposal on complying with all requirements of this RFP and any requirements incorporated by reference. Alternative methods or schedules for project approach that would meet or exceed project requirements while improving project value may be submitted for evaluation by the Town Commissioners.

1. Any exceptions or substitutions to the specifications should be marked on the bid form and listed on a separate sheet attached to the bid.

2. An exception to the specifications may disqualify the bid. The Town will determine if the exception is an essential deviation or a minor item.

3. In the case of a minor deviation, the Town retains the option to award the Contract if it determines performance is not adversely affected.

May 2026 | Page 14

SECTION 7.0 MANDATORY CONTRACTUAL TERMS

By submitting a Proposal in response to this RFP, a Bidder, if selected for award, shall be deemed to have accepted the terms and conditions of this RFP and the Contract attached herein as Attachment A. Any exceptions to this RFP or the Contract shall be clearly identified. A Proposal that takes exception to these terms may be rejected.

SECTION 8.0 BID/PROPOSAL AFFIDAVIT

A Proposal submitted by an Offeror must be accompanied by a completed Bid/Proposal Affidavit. A copy of this Affidavit is included as Attachment B of this RFP.

SECTION 9.0 CONTRACT AFFIDAVIT

All Bidders are advised that if a Contract is awarded as a result of this solicitation, the Successful Offeror will be required to complete a Contract Affidavit. A copy of this Affidavit is included as Attachment C of this RFP. This Affidavit must be provided within five (5) Business Days of notification of proposed Contract award.

SECTION 10.0 FALSE STATEMENTS

Offerors are advised that Md. Code Ann., State Finance and Procurement Article, § 11-205.1 provides as follows:

In connection with a procurement contract a person may not willfully: (a) Falsify, conceal, or suppress a material fact by any scheme or device; (b) Make a false or fraudulent statement or representation of a material fact; or (c) Use a false writing or document that contains a false or fraudulent statement or entry of a material fact. A person who violates any provision of this section is guilty of a felony and on conviction is subject to a fine not exceeding $20,000 or imprisonment not exceeding five years or both.

May 2026 | Page 15

REQUIRED PROPOSAL FORMS

Request for Proposals – Oxford Comprehensive Shoreline Resilience Project PHASE 1

PROPOSAL AMOUNT:

COMPANY NAME:

AGENT:

FIRM NAME:

ADDRESS:

PHONE:

EMAIL:

SUBMITTED BY: _______________________________________________________ (Signature of Authorized Agent)

_______________________________________________________ Printed Name and Title

THIS ______ DAY OF ______________________, 2026.

ATTEST: ACCEPTED:

Holly Wahl, Town Manager

CONTRACTOR RESPONSIBILITY FORM

Summarize briefly your experience in providing the services outlined in the attached specifications:

List the name and address of one bank or other institution that can provide the Town with a credit reference:

Have you ever refused to sign a contract at your original bid price? Yes ___ No ___

Have you ever defaulted on a contract? Yes ___ No ___

Federal I.D. #: ___________________________ Name of Contractor: __________________________________

Address: ________________________________________________ Telephone #: ____________________

Signature: _____________________________________________ Date: ___________________________

Printed Name and Title: ______________________________________________________________________

May 2026 | Page 16

BID FORM – OXFORD COMPREHENSIVE SHORELINE RESILIENCE PROJECT

THIS BID IS SUBMITTED TO: Town of Oxford, 101 Market Street, Oxford, MD 21654

BY (Bidder Name and Address):

Telephone: _______________________________ Email: __________________________________ Date:

PART 1 – LUMP SUM BID ITEMS

Item Description Unit Total Price

1 PHASE 1 Roadway and Drainage Improvements – The Bid Price includes all work, labor, tools, equipment, bonds, sureties, materials, overhead, profit, commissions, water control, and incidental items required to complete the Phase 1 Oxford Comprehensive Shoreline Resilience Project complete and in-place to the satisfaction of the Town. Major features include: new concrete sidewalk; low retaining wall to retain dune; dune fencing; mountable curb; mill and overlay roadway for positive drainage;

channel drain system in the roadway; stormwater BMPs to treat, retain, and infiltrate stormwater; ADA-compliant pedestrian access; new bulkhead; all sediment and erosion control; traffic control; and all other construction operations necessary to meet agency approvals.

LS $

PART 2 – FIXED PRICE EXTRA WORK ITEMS

The following fixed item prices shall be applied in computing the value of changes, additions, deletions, substitutions, and cash allowances as directed by the Owner. Each fixed item price shall include costs for all labor, material, tools, equipment, overhead, profits, and commissions necessary to complete the item. Work under this section will only be performed if and as directed by the Town as Extra Work.

Item Description Unit Est. Qty Unit Price Total Price

2 Additional Class I Rip Rap Ton 20 $ $

3 Additional Class III Rip Rap Ton 20 $ $

4 Additional Silt Fence LF 250 $ $

5 Additional CR-6 for Stabilization Ton 50 $ $

6 Additional #57 Stone Ton 30 $ $

7 Undercut for Road Subbase, including haul off, disposal, and re-fill with CR-6 stone (2' deep)

CY 50 $ $

8 Permanent Seed & Mulch SY 400 $ $

9 Materials Allowance (Fixed) LS 1 $10,000.00 $10,000.00

TOTAL

FIXED

PRICE

BID

(Items 2-9)

PART 3 – ADDITION/DEDUCTION ALTERNATIVES

Please provide the following cost alternatives.

Item Description Unit Est. Qty Unit Price Total Price

May 2026 | Page 17

10 Provide an additional cost for brick to to be installed where the concrete sidewalk is shown on the plans.

11 Provide an additional cost for stamped and integral color concrete to be installed where the concrete sidewalk is shown on the plans.

12 Deduct the new bulkhead and replace with installing concrete to secure the end of the drainage pipe within the existing bulkhead.

TOTAL BID (Items 1–9): $________________________

WRITTEN AMOUNT: _______________________________________________________________

BID PRICE MUST BE SHOWN IN BOTH NUMBERS AND WRITTEN WORDS. IN CASE OF DISCREPANCY, THE WRITTEN AMOUNT WILL SUPERSEDE.

Total time for completion: 150 consecutive calendar days, or until November 30, 2026

Liquidated damages: $750.00 per calendar day (for contracts $100,000 – $500,000; see Section 4.15 for full schedule).

The award of the Contract shall be based on the lowest total bid from a responsible and responsive bidder for items 1-9 inclusive.

Contractor's Name: ___________________________________

Signature: __________________________________________

Title: ________________________________________________

Date: ____________________________________________

May 2026 | Page 18

AFFIDAVIT OF QUALIFICATION TO BID

I hereby affirm that:

1. I am the (Title) _____________________________________ and the duly authorized representative of (Name of Corporation) ______________________________________________________________, whose address is ________________________________, and that I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting.

2. Except as described in paragraph 3 below, neither I nor the above firm, nor to the best of my knowledge, any of its officers, directors, or partners, or any of its employees directly involved in obtaining contracts with the State or any county or subdivision of the State have been convicted of, or have pleaded nolo contendere to a charge of, or have during the course of an official investigation admitted in writing or under oath acts or omissions which constitute bribery, attempted bribery, or conspiracy to bribe under the provisions of Section 16-311 of the State Finance and Procurement Article of the Annotated Code of Maryland.

3. (State "None" or list any conviction, plea, or admission described in paragraph 2 above, with the date, court, position with the firm, and sentence or disposition, if any):

I do solemnly declare and affirm under the penalties of perjury that the contents of this affidavit are true and correct.

Signature: _________________________________________ Date: ____________________

May 2026 | Page 19

NON-COLLUSION CERTIFICATE

I HEREBY CERTIFY I am the (Title) _________________________________________ and the duly authorized representative of the firm of ________________________________________________________________, whose address is

AND THAT NEITHER I NOR, to the best of my knowledge, information and belief, the above firm or any of its other representatives have:

• Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the bid or offer being submitted herewith;

• In any manner, directly or indirectly, entered into any agreement, participated in any collusion to fix the bid price or price proposal of the bidder herein or any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which this bid is submitted.

Printed or Typed Name: ___________________________________________________________

May 2026 | Page 20

DRUG-FREE WORKPLACE CERTIFICATION (NEW – REQUIRED SUBMITTAL)

I HEREBY AFFIRM THAT THIS COMPANY DOES NOT DISCRIMINATE IN ANY MANNER AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT BECAUSE OF RACE, NATIONAL ORIGIN OR ETHNICITY, SEX, PREGNANCY, GENDER IDENTITY, OR FAMILY STATUS, CREED OR RELIGION, OR DISABILITY.

I HEREBY AFFIRM THAT THIS COMPANY COMPLIES WITH ALL APPLICABLE FEDERAL, STATE, AND

LOCAL LAWS AND POLICIES REGARDING DRUG, ALCOHOL, AND SMOKE-FREE WORKPLACES, AND

MAINTAINS A DRUG-FREE WORKPLACE IN ACCORDANCE WITH THE DRUG-FREE WORKPLACE ACT.

Bidder (Type/Print Firm Name): ___________________________________________________________

Address: _______________________________________________________________________________

City/State/Zip: __________________________________________________________________________

Signature of Authorized Person: ___________________________ Title: _________________________

Date: ___________________

SIGNATURE FORM

Name of CONTRACTOR: _________________________________________________________________

Signature of Authorized Person: __________________________________________________________

Title of Authorized Person: ______________________________________________________________

Street Name & Number: ___________________________________________________________________

City, State, Zip Code: ___________________________________________________________________

Telephone Number: _______________________________________________________________________

Date: ___________________________________________________________________________________

Federal Employer Identification No.: _____________________________________________________

Contractor's Professional License No.: ____________________________ Expiration Date: _________

Proposed Sub-consultants / Subcontractors Portion of Work to Be Performed

May 2026 | Page 21

REFERENCE LIST

Bidder shall submit information on this sheet indicating construction experience on similar work. Failure to complete this sheet may be cause for rejection of bid. Provide at least three (3) references.

Reference 1

Type of Structure: ______________________________________________________

Year Constructed: ______________________________________________________

Contract Value: ______________________________________________________

Owner: ______________________________________________________

Location (Town, State): ______________________________________________________

Owner's Contact Person: ______________________________________________________

Owner's Telephone No.: ______________________________________________________

Owner's Email Address: ______________________________________________________

Reference 2

Type of Structure: ______________________________________________________

Year Constructed: ______________________________________________________

Contract Value: ______________________________________________________

Owner: ______________________________________________________

Location (Town, State): ______________________________________________________

Owner's Contact Person: ______________________________________________________

Reference 3

Type of Structure: ______________________________________________________

Year Constructed: ______________________________________________________

Contract Value: ______________________________________________________

Owner: ______________________________________________________

Location (Town, State): ______________________________________________________

Owner's Contact Person: ______________________________________________________

May 2026 | Page 22

BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION (31 U.S.C. § 1352)

Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352.

The undersigned Contractor certifies, to the best of his or her knowledge, that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of this Federal contract, the making of any Federal grant, loan, or cooperative agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence the persons described above, the undersigned shall complete and submit Standard Form- LLL, "Disclosure of Lobbying Activities."

Signature of Contractor's Authorized Official: ______________________________ Date: ___________

Name and Title of Contractor's Authorized Official: _________________________________________________

May 2026 | Page 23

ATTACHMENT A – CONTRACT AGREEMENT

AGREEMENT

T…