RFP-ON-CALL SERVICES FOR LAND USE REVIEWS AND PROJECTS.pdf

Legal Notice

Town of Branford

Request for Proposals

On-Call Services for Land Use Reviews and Projects

The Town of Branford is releasing a Request for Proposals seeking a single firm that can provide a suite of services to assist the Town in land use reviews and land use projects. Specifications may be obtained from the Finance Department, Branford Town Hall, 1019 Main Street, Branford, CT or on the Town’s website at www.branford-ct.gov.

Request for Proposals are to be submitted in a sealed envelope marked On-Call Services for

Land Use Reviews and Projects to the Finance Department, Attention, Purchasing Clerk, 1019

Main Street, Branford, CT 06405 by 4:30 p.m. Friday, February 27, 2026. No RFPs will be accepted after that date and time.

Responding project teams will be evaluated based on their qualifications and proposal. The

Town of Branford reserves the right to reject any and all proposals or any part thereof, or to waive defects in same, or to accept any proposal, or part thereof, deemed to be in the best interest of the Town of Branford.

Tyechia Pettway

Purchasing Clerk http://www.branford-ct.gov/

On-Call Services for

Land Use Reviews and Projects

Submissions Due:

February 27, 2026

Town of

Branford

The Town of Branford (“Town”) is releasing a Request for Proposals (“RFP”) seeking a single firm

(“Contractor”) that can provide a suite of services to assist the Town in land use reviews and land use projects.

The Town of Branford is requesting an hourly rate pricing each of the following:

• Peer Review of traffic report

• Peer Review of soil scientist report

• Peer Review of stormwater engineering

• Soil Scientist Report

• Property Appraisal Report (USPAP)

• Phase I Environmental Report (ASTM)

• Property Survey

• GIS Consultants

• Planning Consultant Site Plan Review Staff Report

• Architect conceptual floor plans and/or conceptual elevation renderings

Services may also be provided by subcontractors, if any of the above listed services are not provided directly by the Contractor. Any proposal that does not provide pricing for all services will not be considered.

Pricing shall be fixed through June 30, 2027. If the arraignment is beneficial to continue, the Town of Branford will either issue a new Request for Proposals or seek a bid waiver to renew the service with updated pricing.

Contractors interested in being considered should reply with a proposal no later than 4:30 PM local time on

February 27, 2026. Proposals received after this deadline will not be considered.

As more particularly described under Submittal Requirements, the proposal should include information regarding the project vision, project financials and key personnel; the technical expertise of the firm’s current staff; the project team's experience in undertaking similar projects.

Contractors desiring a Request for Proposals (RFP) package may obtain such documents from the Town of

Branford website www.branford-ct.gov or from:

Town of Branford

Tyechia Pettway, Purchasing Clerk

P.O. Box 150 1019 Main Street

Branford, CT 06405

Responding project teams will be evaluated based on their qualifications and price. The Town of Branford reserves the right to reject any and all proposals or any part thereof, or to waive defects in same, or to accept any proposal, or part thereof, deemed to be in the best interest of the Town of Branford.

Request

RSVP Info Sessions & Submit Questions: mwackers@branford-ct.gov http://www.branford-ct.gov http://www.branford-ct.gov http://www.branford-ct.gov

Public Notice

Release RFP

Voluntary Informational Session (RSVP by July 21)

Questions Due

Response to Questions Posted

RFP Responses Due

Selected Contractor Notified On or about

February 6, 2026

February 17, 2026

February 20, 2026

February 23, 2026

February 27, 2026

March 20, 2026

RFQ Timeline

The Town of Branford intends to solicit and select a Contractor based on the following timeline:

To RSVP or submit a question, email mwackers@branford-ct.gov

The Town reserves to right to adjust the timeline to ensure the best outcome for Branford.

On-Call Process The Town of Branford is seeking a contractor to provide professional services on an on-call basis, either through the contractor’s own staff or qualified sub-contractors.

When services are requested, the Town will issue a written scope of work describing the required services and deliverables. In response, the Contractor shall submit a written cost proposal identifying:

• The estimated number of hours,

• The total not-to-exceed price for the requested services, and

• The anticipated timeframe for completion.

The Town will review the proposal and will either issue a written authorization to proceed or decline the requested services. No work shall commence without written authorization from the Town.

Town of Branford Submissions Due February 27, 2026

Request for Qualifications mailto:mwackers@branford-ct.gov mailto:mwackers@branford-ct.gov mailto:mwackers@branford-ct.gov

Submittal Requirements Interested Contractors shall submit their price and qualifications as part of their proposal submission. Respondents are encouraged to include the following information in their submissions:

• Cover letter

• Pricing

• Provide an hourly rate for each the listed professional services

• Contractor

• Primary point of contact

• List professional services to be provided from Contractor

• Summary of qualifications and experience

• References

• Subcontractors

• List each subcontractor

• List professional services to be provided by each subcontractor

• Qualifications and Experience of each subcontractor

• Required Forms

• Response Page (See Attachment A)

• Non-Collusion Affidavit(See Attachment B)

RSVP Info Sessions & Submit Questions: mwackers@branford-ct.gov

In securing a Contractor, the Town is seeking the best value along with competence and qualifications. It is recognized that competence, experience, and ability are very important considerations, and the amount of the purchase price alone is not the only criteria for selection.

The sites will be awarded to the respondent best satisfying the overall requirements of the RFQ, but not necessarily based on highest purchase price, if deemed in the best interest of the Town.

The Town intends score proposals based on the following:

• Price (50%)

• Qualification (30%)- industry standards licenses and certifications

• Experience (20%) – years of work and level of complexity or range of projects

• References (tie braker)

Proposals not providing all requested professional services will not be considered.

The Town reserves the right to award the total proposal as submitted to award or eliminate certain individual task(s)/item(s) in the proposal and/or reject any and all proposals for service.

The Town may choose to conduct interviews with any or all of the respondents to this RFP at its discretion as part of the selection process.

Evaluation Criteria

Town of Branford Submissions Due February 27, 2026

Request for Qualifications

The RFP process is non-binding, does not imply a commitment to move forward with the project and is subject to the requirements under the Ordinances and processes of the Town of Branford and the laws of the State of

Connecticut. The Town reserve the right to discontinue the RFP process at any time.

The Town reserves the right to accept or reject any or all submissions, or to discontinue the RFP process at any time.

The Town reserves to right to adjust the RFP selection timeline to ensure the best outcome for Branford.

Disclaimers

Town of Branford Submissions Due February 27, 2026

Request for Propsals

1. Request for Qualification – Response Page (Attachment A)

2. Non-Collusion Affidavit of Bidder (Attachment B)

3. General Requirements for Bidding And Instructions to Bidders

Appendix

RSVP Info Sessions & Submit Questions: mwackers@branford-ct.gov

ATTACHMENT A

RESPONSE PAGE

On-Call Services for Land Use Review and Projects

Date Advertised: 2/6/2026

Date / Time Proposals Due: February 27, 2026 by 4:30 P.M.

Type or Print Name of Officer Name of Firm

Type or Print Name of Individual Doing Business as (Trade Name)

Signature of Authorized Officer/Individual Street Address

Title City, State, Zip Code

Date Telephone Number / Fax Number

E-mail Address / Website SS# or TIN#

NON-COLLUSION AFFIDAVIT OF BIDDER

State of:

County of: , SS)

; being first duly sworn, deposes and says that:

1) S/he is (owner, partner, officer, representative or agent) of , the Bidder that has submitted the attached Bid:

2) S/he is fully informed regarding the preparation and contents of the attached Bid and of all pertinent circumstances regarding such Bid:

3) Such Bid is genuine and is not a collusive or sham Bid:

4) Neither the said Bidder nor any of its officers, partners, owner, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham

Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any Bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage with the Owner or any person interested in the proposed Contract.

5) The price quoted in the attached Bid is fair and proper and is not tainted by collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest.

Signed:

Title:

Subscribed and sworn before me this day of , 20 .

Notary Public: NOTARY SEAL

My Commission expires , 20 .

Each bidder must complete and have notarized with a notary seal the “Non-Collusion Affidavit of Bidder” form.

This form must accompany all bids being submitted.

TOWN OF BRANFORD

OFFICE OF THE TREASURER

1019 Main Street

Post Office Box 150 (203) 488-8394

Branford, CT 06405 FAX: 315-3736

General Requirements for Bidding and

Instructions to Bidders

NOTICE

Information provided in these specifications is CONFIDENTIAL and is to be used only for the purpose of preparing a proposal. It is further expected that each bidder will read these specifications with care, for failure to meet every one or a combination of specified conditions may invalidate the proposal.

The Town reserves the right to reject any or all bids or any portion thereof and to accept the bid deemed to be in the best interest of the Town of Branford.

Bidders are requested to submit quotations on the basis of these specifications. Alternate quotations will receive consideration providing such alternatives are clearly explained.

The information contained herein is believed to be accurate and is based upon the latest available information but is not to be considered in any way as a warranty.

Revised 10/2024

Standard Form

SECTION I - General Terms and Conditions

A. Compliance with Laws

The bidder shall at all times observe and comply with all laws, ordinances and regulations of the federal, state and local governments, which may in any way affect the preparation or the performance of the contract.

B. Timetable

Price quoted must be valid for 60 days. Delivery and installation completion dates must be included in the bid proposal.

C. Consideration of Proposals

The Board of Selectmen, or a majority of them, reserve the right to select or reject alternate proposals; to waive informality in proposals; and to reject any and all bids, or accept such bid as shall in its judgement be to the best interest of the

Town of Branford.

D. Bid Bond **NOT REQUIRED**

1. A certified check made payable to the “Treasurer, Town of Branford”, or a satisfactory bid executed by the bidder and a surety company in an amount no less than five percent (5%) of the base bid, may be required with each proposal.

2. If the bid bond is submitted by a certified check the Town of Branford will issue a refund of the bid bond to unsuccessful bidders within fifteen (15) business days of the bid award.

E. Performance Bond **NOT REQUIRED**

Successful bidders may be required to furnish a Performance and Payment Bond in the amount of 100% of the contract sum.

F. Protection of Work and Property

Successful bidders shall be responsible for protection of their equipment and materials against theft, damage or deterioration on the site.

G. Competency of Bidders

1. Bidders shall have proven experience in the field of work.

2. Bidders shall submit with their bid a listing of recent work performed within the State of Connecticut of the size equal to or greater than the work being bid.

H. Alternates

1. Any alternates to specified materials or workmanship must be separately listed and described in detail.

2. Alternates will be considered in awarding the contract only if they provide, as a minimum requirement, all features contained in the specifications.

3. The Town of Branford reserves the sole right to determine through its agents the equality of alternate products and/or installation procedures.

I. Bid Requirements

1. Each bidder shall return four (4) copies of the proposal along with one digital copy must be submitted”. Each bid proposal must be signed by an authorized agent of the bidder.

2. Each bidder must complete and have notarized with a notary seal the

“Non-Collusion Affidavit of Bidder” form. This form must accompany all bids being submitted.

3. Each bidder must be in good standing with the Town of Branford.

4. Successful bidders must obtain any required governmental approvals.

J. Specifications – General

The contract shall include all labor and materials, tools and equipment and services required for proper performance of the work as specified hereinafter and as may be required for proper completion of the work in accordance with the highest standards of the trades involved.

K. Examination of Site

Prior to submission of the bid, contractor shall visit the site, consult with the supervisor, and become thoroughly familiar with all conditions under which the work will be installed. The contractor will be responsible for any assumptions made regarding the site for the work to be performed.

SECTION II - Insurance Requirements

Bidder shall agree to maintain in force at all times during which services are to be performed the following coverages and shall name the Town of Branford as an Additional Insured on a primary and non-contributory basis to the Bidder’s Commercial General Liability and Automobile

Liability policies. These requirements shall be clearly stated in the remarks section on the bidders Certificate of Insurance. Insurance shall be written with Carriers approved in the

State of Connecticut and with a minimum Best’s Rating of “A”VIII-. In addition, all Carriers are subject to approval by the Town of Branford.

(Minimum Limits)

General Liability Each Occurrence $1,000,000

General Aggregate $2,000,000

Products/Completed Operations Aggregate

$2,000,000

Excess/Umbrella Liability Each Occurrence $1,000,000

Aggregate $1,000,000

Professional Liability Each Occurrence $1,000,000

Cyber Liability (1) Each Occurrence $1,000,000

Workers’ Compensation and Employers’ Liability (2)

WC Statutory Limits

EL Each Accident $500,000

EL Disease Each Employee $500,000

EL Disease Policy Limit $500,000

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting periods for claims for the policy in effect during the contract for two (2) years from the completion date.

Original, completed Certificates of Insurance must be presented to the Town of Branford prior to purchase order/contract issuance. Bidder/Contractor/Vendor agrees to provide replacement/renewal certificates at least 30 days prior to the expiration date of the policies.

Should any policy be cancelled for nonpayment of premium, 10 days written notice must be provided to the Town. Should any of the policies be cancelled for other reasons, limits reduced or, coverage altered, 30 days written notice must be given to the Town.

Notes

(1) Cyber Liability is required if Contractor is on Town’s network or houses Town information on their network.

(2) Workers Compensation is required if employees come onto Town property.

Hold Harmless Requirements

The contractor shall, at all times, indemnify and save harmless the Town of Branford, its officers, agents, and servants on account of any and all claims, damages, losses, litigation expense, counsel fees and compensation arising out of injuries (including death) sustained by or alleged to have been sustained by the public, any or all persons affected by the contractor’s work, or by the contractor, any subcontractor, material, men or anyone directly or indirectly employed by them or any one of them while engaged in the performance of this contract. The Town of

Branford shall be named as an additional insured on said policy of public liability insurance to cover all claims against the Town arising out of said contract.