RFP_No._CAB-16-1_Questions_and_Answers.docx

RFP No. CAB-16-1 QUESTIONS AND ANSWERS

1) Question – Is this RFP only for the contract expiring June 30, 2016 or for each of the subsequent contract terms (including term beginning February 1, 2017)?

Answer – Yes, this RFP is only for the contract expiring on June 30, 2016.

2) Question – Will there be a separate bid process for the consulting contract that expires on January 31, 2017?

Answer – This RFP does not pertain to the contract expiring on January 31, 2017.

3) Question – Can you provide a breakdown of the amount of time the consultant spends in Sacramento at the offices of CAB? (Percentage, number of trips, etc.)?

Answer – The majority of the consultant’s time (approximately 90%) is spent providing services, as described within the RFP, at the Board’s office in Sacramento. Services are provided during normal business hours of Monday through Friday from 8:00 a.m. to 5:00 p.m., except for state holidays.

In-state travel is also sometimes required. Based on prior years, the consultant attends approximately two disciplinary hearings per year, five to six Board and committee meetings per year, the CALBO Annual Business Meeting, meetings with building and planning officials, other conferences/seminars, etc.

At the request of the Executive Officer, the consultant may also be required to work outside of normal business hours. Hours worked outside of normal business hours are paid at the same hourly rate as normal business hours.

The consultant may work up to 1,400 hours per year. An agreed upon schedule is set by the Executive Officer.

4) Question – Related to question 3, is there an expectation that the consultant will be in Sacramento a certain amount of time or on a set schedule?

Answer – The majority of the consultant’s time (approximately 90%) is spent providing services, as described within the RFP, at the Board’s office in Sacramento. Services are provided during normal business hours of Monday through Friday from 8:00 a.m. to 5:00 p.m., except for state holidays.

In-state travel is also sometimes required. Based on prior years, the consultant attends approximately two disciplinary hearings per year, five to six Board and committee meetings per year, the CALBO Annual Business Meeting, meetings with building and planning officials, other conferences/seminars, etc.

At the request of the Executive Officer, the consultant may also be required to work outside of normal business hours. Hours worked outside of normal business hours are paid at the same hourly rate as normal business hours.

The consultant may work up to 1,400 hours per year. An agreed upon schedule is set by the Executive Officer.

5) Question – How much of the contract time (percentage) is anticipated to be spent by the consultant traveling to off-site locations?

Answer – The majority of the consultant’s time (approximately 90%) is spent providing services, as described within the RFP, at the Board’s office in Sacramento. Services are provided during normal business hours of Monday through Friday from 8:00 a.m. to 5:00 p.m., except for state holidays.

In-state travel is also sometimes required. Based on prior years, the consultant attends approximately two disciplinary hearings per year, five to six Board and committee meetings per year, the CALBO Annual Business Meeting, meetings with building and planning officials, other conferences/seminars, etc.

At the request of the Executive Officer, the consultant may also be required to work outside of normal business hours. Hours worked outside of normal business hours are paid at the same hourly rate as normal business hours.

The consultant may work up to 1,400 hours per year. An agreed upon schedule is set by the Executive Officer.

6) Question – How is the workload assigned to or divided between the two consultants?

Answer – Enforcement case assignments are divided between the consultants. In some instances, extenuating circumstances may affect case assignment (i.e., conflict of interest, whether the consultant has been previously assigned a case involving the same subject and/or complainant, whether the consultant has expertise in the type of work involved with the case, etc.).

7) Question – Is there any preference given in this process to the incumbents, beyond the advantage of being familiar with the role and responsibilities?

Answer – The contract will be awarded to the proposer with the highest total points, based on the Selection Criteria, Rating Scales, and Guidelines identified in the RFP.