AMENDMENT NO. 1

DATED: May 11, 2021

Palm Beach County Purchasing Department

50 South Military Trail, Suite 110, West Palm Beach, FL 33415

RFP No. 21-031/IM

Title: Acoustic Water Leak Detection Survey Services

Request for Proposal Due Date: Friday, May 21, 2021

This Amendment is issued to provide additional information and clarification to the RFP document:

A. Proposers are advised of the following changes to the RFP:

1. The sign-in sheet from the Non-Mandatory Pre-Proposal Conference held on April

28, 2021, is provided in this Amendment as Attachment 1.

B. Questions received from Pipeline Inspections and Condition Analysis

Corporation and the Water Utilities Department’s responses:

Q.1. I was not able to attend the pre-bid in person. Is there a sign in list for attendees?

I may be able to team with or offer our sub-contractor services for in-line leak detection to others.

A.1. Yes. See Attachment 1 to Amendment No. 1 to RFP No. 21-031/IM.

C. Questions received from Wachs Water Services and the Water Utilities

Department’s responses:

Q.1 Can the signature of the authorized officer be electronic?

A.1. No. The County’s Purchasing Department does not currently have a policy that would allow us to accept proposal with electronic signature.

Q.2. What are the materials water mains in the system broken down by miles?

A.2. The approximate anticipated breakdown of water main materials for the 100 miles to be surveyed as a part of the Scope of Work/Services is the following:

70% PVC – Polyvinyl Chloride (70 miles)

8% DIP – Ductile Iron Pipe (8 miles)

7% CIP – Cast Iron Pipe (7 miles)

15% AC – Asbestos-Cement (15 miles)

D.

Q.1

A.1.

Q.2.

A.2.

Q.3.

AMENDMENT NO. 1 to

Questions received from Echologics, LLC, and the Water Utilities Department’s responses:

Per Article 11, the EBO Ordinance is made part of the contract. Please clarify the EBO requirements applicable to this project. Is there a required minimum percentage for S/M/WBE participation?

Pursuant to the County’s EBO Ordinance (sections 2-80.20 through 2-80.30 of the Palm Beach County Code), the County’s EBO program is applicable to this project; however, the Affirmative Procurement Initiatives (API) have been waived for this project. Please see Exhibit C to the Sample Standard Contract (Attachment 1). While there is no required minimum percentage for S/W/WBE participation, note that subsection 2.10 Small/Minority/Women Business Enterprise (S/M/WBE) / EBO Requirements includes information regarding the required documentation that must be submitted in the event that subcontractors will be utilized. You may contact the Office of Equal Business Opportunity by calling 561-616-6840 if more clarification is needed.

Per Section 4.3.5 “All potential leak locations shall be pinpointed with a computer based leak sound correlator when feasible”. Can PBC clarify potential non-feasible conditions where acoustic, computer based leak sound correlator will not be required?

Leak sound correlators are not required on service lines and small PVC water mains (less than 6-inch diameter). In such locations, single point acoustic leak detection methods are acceptable. The Contractor shall assume that 10% of the water mains to be surveyed (10 miles) will not require leak sound correlators.

Our legal team has reviewed the RFP- their suggested modifications are also available in the same document (Questions and Legal Suggestions from Echologics.docx). The same legal comments are also available in the PDF file as comments in Red (Acoustic Water Leak Detection Survey Services - Term Contract - RFP #21-031-IM - Echo comments 05.04.2021)

Modifications on General Terms and conditions: Section Comment

Section 2.10 - EBO Program Requesting to strike out Subsection (e) Compliance - Penalties (page 13)

A.3. Proposers should propose any exceptions to the Sample Standard Contract (Attachment 1) in their proposal. The County, however, is not inclined to accept any such exceptions since these are the County’s standard contract terms and conditions.

Regarding the requested modification to the General Terms and Conditions of the RFP, the County cannot accept this change request since it is a requirement of the EBO Ordinance.

All changes addressed in this Amendment No. 1 shall be incorporated into RFP No. 21- 031/IM and the final contract. All other terms and conditions of the RFP remain the same and unchanged.

NOTE: Please acknowledge receipt of this Amendment No. 1 by signing below and returning this page with your Proposal Response. Each Amendment to the RFP shall be signed by an authorized agent and submitted with the proposal or the proposal shall be deemed non-responsive.

'/ma Donna Pagel, P^fchasing Manager

ACKNOWLEDGMENT:

COMPANY NAME SIGNATURE

DATE

ATTACHMENT 1 to

RFP No. 21-031/IM

****************REGISTRATION*

PRE-PROPOSAL CONFERENCE

RFP No. 21-031/IM TITLE: Acoustic Water Leak Detection Survey Services

DO NOT REMOVE THIS REGISTER*

IF AVAILABLE PLEASE LEAVE A BUSINESS CARD

IF YOU ARE REPRESENTING A COMPANY OR COMPANIES

PLEASE PROVIDE THE NAME OR NAMES OF THE

COMPANY/COMPANIES ON THE REGISTER

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