RFP Mozingo Bldg. Facade Repair Fillable Form.pdf

Darlington County Procurement Office Barry Odom Procurement Analyst

1 Public Square, RM 210; Darlington, SC 29532 Telephone: 843-944-8275, Email: bodom@darcosc.net

DARLINGTON COUNTY

PROCUREMENT

MOZINGO BUILDING FACADE

REPAIR

RFP 04-10-03-2025

mailto:bodom@darcosc.net

DARLINGTON COUNTY PROCUREMENT

MOZINGO BUILDING FAÇADE REPAIR

Acceptance Date: Before 1:00 PM, October 3, 2025 Pre-Bid Conference: September 10, 2025, at 11:00 AM Pre-Bid Location Mozingo Building 300 Russell Street

Darlington, South Carolina RFP Number: RFP 04-10-03-2025 Questions & Answers Before 11:00 AM, September 17, 2025 Acceptance: Procurement Place: 1 Public Sq. RM 210 Darlington, SC 29532

Request for information related to this proposal should be directed to:

Barry Odom

Procurement Analyst 843-944-8275 bodom@darcosc.net This document can be downloaded from our website:

www.darcosc.com

If you need reasonable accommodation for any type of disability to participate in this procurement, please contact this division as soon as possible.

mailto:bodom@darcosc.net http://www.darcosc.com/

I. INTRODUCTION

Darlington County, South Carolina, is seeking the expertise of qualified firms to submit proposals for facade repairs at the Mozingo Building, located at 300 Russell Street, Darlington, South Carolina. The building, built in the 1970s, covers 18,096 square feet, with about 9,048 square feet per floor across two floors. It houses the Darlington County Clemson Extension Office and the South Carolina Department of Social Services Offices.

II. SCOPE OF WORK

The existing façade on top of the building has started to deteriorate and needs repair. Attached are the original building plans and photos showing the current condition of the façade for reference. The county is requesting proposals to remove the hard press siding and replace it with stucco.

All proposals should include a detailed plan for repairing the Mozingo Building façade.

Proposals must cover all costs related to labor, equipment, materials, permits, and fees required to complete the project. The contractor's role is vital in maintaining environmental standards and must adhere to all regulations established by the South Carolina Department of Environmental Control (SCDEC).

BIDDER REPRESENTATION

The bidder represents and warrants:

a. The firm is financially solvent, experienced, and competent to perform the type of work and furnish the plans, materials, supplies, or equipment to be performed or furnished by it.

b. That the firm is familiar with all federal, state, municipal, and county laws, ordinances, and regulations, which may in any way affect the work of those employed therein; these include but are not limited to any unique acts relating to the job or the project of which it is a part.

c. c. The firm has carefully examined the work's plans, specifications, and scope.

It should also examine the character, quality, and quantity of surface and subsurface materials likely to be encountered. Lastly, equipment worthiness should be considered for the work's performance. The general and local conditions and all other materials that affect the work or its performance should also be considered.

III. BIDDER RESPONSIBILITIES

At no expense to Darlington County, the bidder shall:

a. Obtain all necessary licenses.

b. Provide competent supervision.

c. Take precautions necessary to protect persons or property against injury or damage and be responsible for any such damage or injury due to their fault or negligence.

d. Ensure that your work runs smoothly with the Mozingo Building activities.

IV. SITE EXAMINATION

The bidder is encouraged to visit the site and become thoroughly familiar with existing conditions. The bidder shall conduct any necessary investigations to fully understand the facilities, difficulties, and restrictions related to the execution of the work. This may involve examining the façade and surrounding areas and consulting with the building's maintenance staff for additional insights.

The failure or omission of the bidder to receive, examine, or document any part of the specifications or to familiarize themselves with the nature and location of the work, current conditions, and all matters which may in any way affect performance shall not relieve the bidder of any obligation to perform as specified herein. The bidder understands the intent and purpose thereof and their obligations. Bidder shall not claim for or have any right to damages resulting from any misunderstanding or misinterpretation of this agreement or lack of information.

V. EVALUATION

Darlington County will evaluate the responses to this solicitation on the price, materials used, and warranties. However, all bids are subject to a "responsive and responsible" determination before award.

VI. IDENTIFICATION

The bidder's employees shall have proper identification, which must be displayed on Darlington County's property. All employees must wear a company uniform or have picture identification badges.

VII. SUBMISSION PROCEDURES, REQUIREMENTS

Submittals All bids can be submitted electronically via Bidnet Direct www.bidnetdirect.com/south-carolina/darlingtoncounty (PREFERRED). Hardcopy sealed bids will also be accepted. To be considered, sealed bids must be received by the Darlington County Procurement Analyst at 1 Public Square, Room 210, Darlington, SC, 29532, no later than October 3, 2025, at 1:00 p.m. Bids received after the published time and date will be opened but disqualified and returned to the sender. Additionally, all bids must remain valid for over ninety (90) days.

To ensure acceptance of the bid, the Bid number (RFP# 04-03-10-2025) must be clearly displayed in the lower left corner of the return envelope. Faxed transmittals or offers communicated by phone will not be accepted or considered. Send your bid to:

http://www.bidnetdirect.com/south-carolina/darlingtoncounty

Darlington County Attn: Barry Odom

Procurement Analyst 1 Public Square, Room 210

Darlington, South Carolina 29532

(RFP# 04-03-03-2025)

License and Permits

The contractor must obtain all necessary licenses and promptly pay all taxes required by the State of South Carolina and Darlington County.

VIII. STATEMENT OF QUALIFICATIONS

Vendors shall also include the following qualifications:

1. Names and contact information of three businesses for which the contractor has provided similar services for at least one year during the last three years.

2. References

3. The bidder shall disclose any current adverse business circumstances, including litigation, which might adversely affect this project.

4. A plan and a list of items that will be used for the facade repairs.

5. List all warranties.

IX. REFERENCES

Inquiries and Addenda

All inquiries regarding this bid must be submitted electronically via Bidnet Direct on the County website www.bidnetdirect.com/south-carolina/darlingtoncounty by September 17, 2025, before 11:00 AM.

Please refer all questions in writing about this Bid to:

Darlington County Attn: Barry Odom

Procurement Analyst 1 Public Square, Room 210

Darlington, South Carolina 29532 Phone : (843) 398-4100

Fax : (843) 393-8539 E-mail: bodom@darcosc.net

All inquiries and responses will be distributed to all vendors that have received the Bid document. The County will not be responsible for or bound by any oral instructions made by any County employee(s) regarding this quote.

mailto:pdavis@darcosc.net

Addenda This Invitation for Bid represents the most definite statement Darlington County will make concerning information upon which quotes are to be based. Any changes to this bid will be in the form of a written addendum furnished to all vendors listed with the County as having received a request for the bid document. No addenda will be issued later than five (5) working days before the date for receipt of the bid except an addendum which, if necessary, postpones the date for receipt of the bid or cancels this bid. Vendors shall acknowledge receipt of all addenda with their bid.

X. GENERAL INFORMATION

A. Proprietary Information

The County of Darlington is a public body governed by the South Carolina Freedom of Information Act. Documents submitted to the County relating to this Invitation for Bid are subject to the requirements of the Freedom of Information Act and may be deemed public records.

B. Errors and Omissions The Responder will not be allowed to take advantage of any errors or omissions in the Invitation for Bid. Where errors or omissions appear in the Bid, the Responder shall promptly notify the County of Darlington in writing of such error or omission it discovers. Any significant error, omission, or inconsistency in the specifications will be reported immediately. Still, the response is to be submitted no later than five

(5) days before such time.

C. Withdrawal of Bid An official representative of a Responder may withdraw a Responder's response at any time before the proposal submission deadline. Acceptable proof establishing that he/she is the representative of the Responder must be provided.

D. Non-Endorsement If the County awards the contract, the successful Responder shall not issue any news release or other statement relating to the award or servicing of the agreement that states or implies the County of Darlington's endorsement of the successful Responder's services.

E. Right of Refusal Darlington County, South Carolina (the “Owner”) reserves the right to reject any or all bids or to award or refrain from awarding the contract for the work, to request additional information, and to interview whichever is deemed to be in the Owner’s best interests. All submittals shall become the Owner's property and are subject to the Freedom of Information Act (FOIA) regulations.

XI. INSURANCE

The contractor shall not commence work under the associated contract until it has obtained all insurance required, and the County has approved such insurance in writing, nor shall the contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

THE COUNTY SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS

INTEREST on all policies of insurance except Worker's Compensation, Automobile Liability, and Professional Errors and Omissions, as regards ongoing operations, products, and completed operations, and this shall be noted on the face of the Certificate of Insurance.

As a part of the certificate of insurance requirement, the contractor shall also include acknowledgment and acceptance of the waiver of the subrogation provision granted to the County of Darlington. This acknowledgment and acceptance should be included in the same section of the Certificate of Insurance that evidences the "Additional Insured" provision.

A. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the County within 10 working days from the date of the Notice of Award.

B. If the insurance policies (or an insurance policy) are canceled, the contractor will give the county at least 30 days' advance notice. Subcontractors approved to work on this project are subject to all the requirements in this Section.

C. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:

Comprehensive General Liability:

$1,000,000 per occurrence - combined single limit / $2,000,000 general aggregate, to include products and completed operations.

Automobile Liability:

$1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage, and cover all vehicles, including owned, non-owned, and hired)

Statutory Worker's Compensation:

Coverage A - State of SC Coverage B - Employer’s liability

$1,000,000 Each Accident $1,000,000 Disease, Per Employee $1,000,000 Disease, Policy Limit

The policy shall contain a waiver of subrogation against the County of Darlington, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.

No changes to this coverage will be accepted unless, in the County’s sole discretion, the change is more advantageous to the County. For instance, limits of $1,000,000, $2,000,000, or $5,000,000 would be acceptable.

XII. SURETY BONDS

The contractor shall furnish a 5% bid bond for bids greater than or equal to $100,000.

The contractor the County intends to award shall supply a separate performance and payment bond. The bonds furnished by the contractor shall be in a form suitable for the County and executed by the surety or sureties reasonably acceptable to the County. Within fifteen (15) calendar days after the intent to award, the following bonds or security shall be delivered to the County. It shall become binding on the parties upon the execution of the contract: A performance bond satisfactory to the County, executed by a surety company authorized to do business in South Carolina with a Best’s Key Rating of Level A or better and in a financial size of Class VII or higher, or otherwise secured in a manner satisfactory to the County, for the faithful performance of the contract in strict conformity with the plans, specifications and conditions of the contract. The bond shall equal one hundred percent (100%) of the price specified in the contract. A payment bond satisfactory to the County, executed by a surety company authorized to do business in South Carolina with a Best’s Key Rating of Level A or better and in a financial size of Class VII or higher, or otherwise secured in a manner satisfactory to the County, for the protection of all persons supplying labor and material to the contractor or its subcontractors for the performance of the work provided for in the contract.

Labor and materials shall include public utility services and reasonable rentals of equipment, but only for the periods when the equipment rented is used at the site. The bond shall equal one hundred percent (100%) of the price specified in the contract.

XIII. CERTIFICATION REGARDING DRUG-FREE WORKPLACE

The contractor certifies that the vendor(s) will provide a "drug-free workplace" as defined in Section 44-107-30 of the Code of Laws of South Carolina, 1976, as amended, by complying with the requirements outlined in Title 44, Chapter 107.

Nothing herein is intended to exclude any responsible vendor, his product, or service or restrain or restrict competition. On the contrary, all responsible vendors are encouraged to bid, and their bids are solicited.

XIV. LOCAL PREFERENCES

A vendor must be a resident of this county. If the vendor is an individual, partnership, or corporation authorized to conduct business in the state, an office must be maintained in Darlington County, and all assessed taxes must be paid. During the bid evaluation process, any vendor who meets the criteria for local preference and whom the evaluation team believes will bring value to the county will have their bid price reduced by 5 percent. The local vendor will need to match the lowest bid submitted by the non-local responsive bidder.

If all bids received are from local vendors, the 5 percent preference will not be applied. (Sec.

46-61)

XV. ILLEGAL IMMIGRATION REFORM ACT COMPLIANCE

By submitting an offer, the Contractor certifies that it will comply with the requirements of Title 8, Chapter 14 of the South Carolina Code of Laws, originally enacted as Section 3 of The South Carolina Illegal Immigration Reform Act, 2008 S.C. Act No. 280. The Contractor agrees to provide any required documentation upon request to demonstrate either: (a) the applicability of Title 8, Chapter 14 to the Contractor and any subcontractors or sub-subcontractors; or (b) compliance with Title 8, Chapter 14 by the Contractor and any subcontractor or sub-subcontractor.

Under Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report under this chapter is guilty of a felony and, upon conviction, must be fined at the discretion of the court or imprisoned for no more than five years, or both."

The Contractor agrees to include language in any contracts with its subcontractors requiring them to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include similar language in contracts with their sub-subcontractors to ensure compliance with Title 8, Chapter 14.

If any Contractor, subcontractor, or sub-subcontractor is found to be non-compliant with the South Carolina Immigration Reform Act (hereinafter referred to as "The Act"), the Contractor agrees to fully indemnify the County for any losses incurred as a result of such non-compliance.

XVI. IRAN DIVESTMENT ACT

According to the Iran Divestment Act of 2014, S.C. Code Ann. §§ 11-57-10, et seq., the Executive Director of the State Budget and Control Board (SC State Fiscal Accountability Authority, Division of Procurement Services effective July 1, 2015) has published a list of persons determined to engage in investment activities in Iran. The list identifies entities that are ineligible to contract with the State of South Carolina or any political subdivision of the State, including state agencies, public universities, colleges and schools, and local governments—the Iran Divestment Act of 2014.

Bids for the project can be submitted through multiple methods to ensure flexibility for bidders.

You can submit your bid electronically using the Bidnet Direct, which simplifies the submission process. Alternatively, bids may be mailed or hand-delivered to the following address:

Darlington County Procurement

1 Public Square, Room 210 Darlington, SC 29532

843-398-4100 www.darcosc.com

Please ensure that all bids are sealed and clearly marked with the reference: Sealed Bid RFP 04- 10-10-2025. All submissions must be received by 1:00 PM on October 3, 2025. Late submissions will not be considered, so please plan accordingly to ensure timely delivery. Feel free to ask for clarification if you have any questions regarding the submission process or bid requirements.

LEGAL COMPANY NAME: _________________________________________________

MAILING ADDRESS:_______________________________________________________

PHYSICAL ADDRESS: _____________________________________________________

CITY-STATE-ZIP:__________________________________________________________

TELEPHONE NO: _____________________________FAX NO: ____________________

FEDERAL ID (TAX ID) NO: _____________________ E-MAIL: ____________________

AUTHORIZED SIGNATURE: ________________________________________________

PRINTED NAME: __________________________________________________________

COMPANY W-9:___________________________________________________________

CERTIFICATE OF INSURANCE:_____________________________________________

TOTAL BID PRICE: ________________________________________________________

LABOR WARRANTIES: ____________________________________________________

MATERIAL WARRANTIES: _________________________________________________

"I declare that my bid response is made independently, without any connection to any other individual submitting a bid response to this RFP. My bid response is fair, in good faith, and free from collusion or fraud with any other bidder, representative, or agent."

http://www.darcosc.com/