RFP MHU Replacment 2024 Kingsland GA HRRP.pdf

CITY OF KINGSLAND, GEORGIA

Kingsland Home Again Program

CDBG-DR HRRP

Invitation for Bid and Contractual Requirements for

One (1) Mobile Home Unit Replacement Kingsland, GA

31548

Source of Funding:

US Department of Housing & Urban Development CDBG-DR through Georgia Department of Community Affairs

BID: 2024-022

Bid Deadline: March 5, 2024 (2:00 p.m.)

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INVITATION FOR BID (IFB)

The City of Kingsland Home Again Program is requesting bids from pre-qualified and licensed contractors for Design and Build – Reconstruction of one (1) Residential Unit (MHU), located in Kingsland, GA 31548.

Only those contractors previously pre-qualified for the CDBG-DR HRRP Program may bid.

The contractor shall be required to complete work as specified and outlined in the Work Scope Sheet included herein.

CONTINUING CONTRACTOR’S POOL PRE-QUALIFICATION FOR THIS BID: Until February 16, 2024 @ 2:00 p.m. Any interested Contractors that have not yet been Pre-Qualified can still submit their application for Pre-Qualification until February 16, 2024 @ 2:00 p.m. Their application shall be evaluated within 10 days from submission. Should they be Pre-qualified, walkthrough may be separately scheduled. The same Bid submission deadline will apply. Procedures and Details for Pre-Qualification are at this link: {Attachment A}

Interested parties are invited to submit sealed bids for BID:2024-019 “Reconstruction of 1 Residential Unit, Kingsland, GA 31548" – to the City of Kingsland Purchasing Department. No facsimile, e-mail, or telephone bid submittals will be accepted. Sealed bids must be received in the Purchasing Office no later than 2:00 p.m., on March 5, 2024, local time. Any bid submittal received later than the specified time/ date will NOT be accepted/considered.

OPENING DATE: March 5, 2024 @ 2:00 PM

PLACE: City Hall, City of Kingsland, 107 S Lee Street, Kingsland, Georgia 31548

A Voluntary Pre-Bid site visit will be held at 10:00 a.m., on February 20, 2024. As the City of Kingsland has multiple IFBs for multiple properties, the order of site visits will be posted on the City of Kingsland website. This IFB involves the residential unit listed at:

{29 Glenn’s Place} 4 bed 2 bath MHU

The City may, at its discretion, provide an additional walk-through before the submission deadline, as needed.

Particulars of these addresses can be accessed through: qPublic.net

Contact Information for this Project:

Angela O’Neal angela.oneal@kingslandcdbg.com

912-510-6201 http://www.horrycounty.org/Departments/Procurement/Bids.aspx https://qpublic.schneidercorp.com/Application.aspx?App=CamdenCountyGA&Layer=Parcels&PageType=Search mailto:angela.oneal@kingslandcdbg.com

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INSTRUCTIONS TO BIDDERS

Sealed bids shall be enclosed and secured in an envelope/package that must be properly marked on the outside with BID:2024-022 “Mobile Home Unit Replacement of one (1) Residential Unit, Kingsland, GA 31548" and the name, license number and address of the bidder. No other information shall be included or written on the outside of the bid envelope/package.

Please submit one (1) original copy of bid response. City of Kingsland Home Again Program shall not be responsible for unidentified bids. Bids should be addressed to:

City of Kingsland

Attn: Purchasing Agent 105 W William Avenue Kingsland, GA 31548 and shall be received on or before the deadline to be considered timely, regardless of the method of delivery. This is an absolute requirement. All risk of late arrival due to unanticipated delay— whether delivered by hand, U.S. Postal Service, courier, or other delivery service - is entirely on the Contractor. It is the sole responsibility of the Contractor to have the proposal physically in the advertised Office by the dates specified in this IFB. The time of delivery will be marked on each application when received, and any application received after the proposal submission deadline will be rejected.

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This project is U.S. Department of Housing & Urban Development Grant funded and contingent upon funding availability. Therefore, all rules and regulations related to such funding will apply.

Examination of Bid Document: Prior to submitting a bid, each bidder shall carefully examine the Bidding documents, study, and thoroughly familiarize himself with the specifications/requirements thereof and notify Owner of all conflicts, errors, or discrepancies.

The bidder shall sign his bid correctly. All offers shall be entered in ink or typewritten. Bid proposals may be rejected if any omissions, alteration of form additions not called for, or any irregularities of any kind are shown. The bid shall remain firm for not less than 60 calendar days from the date of bid submission.

The bidder’s name and the solicitation number shall be included when specifications or descriptive papers are submitted with the invitation for bid. By submission of a bid, the bidder guarantees that all goods and services meet the requirements of the solicitation.

Sales Tax is expected to be included with the bidders pricing on the attached work scope and specifications sheet

Questions: All questions must be submitted in writing to Angela O’Neal, Case Manager, CDBG-DR at angela.oneal@kingslandcdbg.com Proper reference to this Invitation for Bid is required. The deadline for submitting questions is 2:00 p.m., February 23, 2024. All changes in specifications shall be in writing in the form of an addendum. Verbal information obtained otherwise will not be considered in awarding of bids.

Addendum to Bid: If it becomes necessary to revise any part of this request for bids, an addendum will be provided in writing to all pre-qualified bidders receiving this request for bids. All amendments issued by City of Kingsland Economic & Development office must be acknowledged in writing by bidder. It shall be the Bidders’ responsibility to ensure they have all addenda.

Evidence of Qualifications: To demonstrate qualifications for performance of work, bidders must be licensed to perform work in the State of Georgia as evidenced by their contractor’s license number appearing on the bid documentation. Your company does not need to be based in State of Georgia, but should be licensed to do business here, if awarded the contract. Failure to comply will be automatic grounds for rejecting the proposal as non-responsive.

Contract Award: Award of contract will be made to the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth in the RFQ for Pool of Contractors and most advantageous. In determining the lowest responsive and responsible bidder, the City will consider/evaluate the bidders’ past and current performance of other City contracts, to include factors such as timely delivery and guaranteed delivery date. The successful bidder will be expected to agree to the provisions contained in the attached “Sample Construction Agreement” by executing a copy of that contract.

mailto:angela.oneal@kingslandcdbg.com

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Bid Scoring:

Bidder’s Price Score (50%):

a. Price – Lowest responsive price per square foot, which may include detailed analysis of the quality/type/efficiency of materials offered and their price points and compatibility/acceptability with the set forth work scope guidelines.

Bidder’s Technical Score (50%):

b. RFPQ Scoring – Contractor Pre-Qualification Score, as given during the RFPQ evaluation, comprising all material information about their company and their capabilities, including Construction experiences/warranties - With reference to customers and project quality (including delivery timeline) and warranty offerings.

Lowest Price / Bidder’s Price x 50% + Bidder’s Technical Score / Total Possible Score x 50% = Total Score (out of 100%)

The bidder must include the following items, or their proposal may be deemed non-responsive; a completed Write-up Work Sheet, a signed Bid Proposal Form, Non-Collusion Affidavit and Acknowledgement of Addenda, Bid Bond (when applicable), licenses, Drug- Free Certification, Anti- Lobbying Form, and Debarment Certification.

The City reserves the right to accept or reject any and all bids, in whole or in part, that are deemed to be in the best interest of the City at its sole discretion.

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Contractor Management by City of Kingsland

City of Kingsland manages U.S. Housing and Urban Development CDBG-DR funds, as a sub-recipient of

Georgia Department of Community Affairs (DCA) CDBG-DR grant. Communication and construction coordination after the bid is awarded shall be initiated between the City and contractor. Roles and responsibilities will be discussed at the time of the pre-construction meeting.

Incorporation: Georgia Department of Community Affairs HRRP 2017 Homeowner Reconstruction and Reconstruction Manual provisions (https://www.dca.ga.gov/sites/default/files/2017_hrrp_manual_- _version_3_1.pdf) shall be deemed incorporated in this RFP and the subsequent contract for the winning bidder, including, but not limited to, all the Building Code requirements, Quality and Performance, Lead/Asbestos Hazard handling, Federal Laws and Cross-Cutting requirements, ADA and Special Needs accommodation, Green and Energy Efficient building Standards, and allowed scope of works.

Pre-construction Meeting/Walkthrough: The awarded bidder will enter into a contract with the property owner. A pre-construction meeting/walkthrough will be scheduled no later than 10 days after the bid opening or contract requirements review meeting, whichever is later. A Sample Construction Agreement is attached to this bid package.

Compensation: The City shall determine an appropriate pay schedule as a part of the Pre- Construction Meeting.

Term of Contract: The term of the contract shall be (120) Calendar days with the effective date the date of the Homeowner’s signature. This includes Building Permit Processing, Issuance of NTP, Execution of Contract, etc.) The successful bidder will be expected to execute and abide by the Sample Contract Agreement in Attachment A.

Liability Coverage: The successful bidder shall provide proof of all required insurance(s), including worker’s compensation, premises, liability, and general liability. Worker’s compensation shall include a minimum limit of $100,000 per accident and comprehensive general liability coverage shall provide minimum limits of liability of $1,000,000 per occurrence.

Bid Security: Each bid must be accompanied by an irrevocable letter of credit from the bank, certified check, or bank cashier’s check, which will be issued for City of Kingsland, Georgia, in the amount not less than five percent (5%) of the bid. Bid bonds may be accepted as bid security. Such checks will be returned to all (except the winning bidder) within three days after the opening of bids.

Performance and Payment Bonds: A performance and payment bond will be required of the successful bidder (contractor) for 100 percent of the contract price on contracts over $100,000

Combined Single Limit for Bodily Injury and Property Damage. This shall include coverage for premises/operations, products/complete operations, contractual liability, independent contractors, and vehicles used in premises/operations. The City must be provided with notice prior to cancellation, modification, or reduction in limits of any stipulated insurance.

Time of Completion: The time of completion for all renovations to receive an “Acceptance of Work” will be (120) calendar days from the start date. The contractor’s start date shall be no later than ten (10) business days after receipt of the Notice to Proceed.

Contract Progress Schedule: Each bid shall be accompanied by a Contract Progress Schedule. Such Schedule shall list the bidder’s timetable for completion of the contract.

https://www.dca.ga.gov/sites/default/files/2017_hrrp_manual_-_version_3_1.pdf

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Liquidated Damages: Should the contractor fail to complete this contract and the work provided therein within the time fixed for such completion, the contractor shall become liable to COB for all loss and damage which the City may suffer on account thereof. It is agreed and understood that it will be difficult and impossible to ascertain and determine the actual damage which the City will sustain in the event of, and by reason of, such delay. It is therefore agreed that the contractor will pay to the City in liquidated damages the sum of $250.00 per day for each contract and every calendar day of delay beyond the time herein prescribed for finishing the work. In case same is not paid, the contractor agrees that the City may deduct the amount of liquidated damages from any money due or that becomes due the contractor under this contract. All deductions from any money due the contractor is considered to be liquidated damages and not a penalty.

The remedies provided for under this provision shall not be construed to limit, waive, or otherwise abrogate any other remedy that the City shall be entitled to under other terms and conditions of this Contract. Failure of the City to enforce the liquidated damages provision of the contract shall not constitute a waiver of the breach of the contract for failure to perform in a timely manner. Any extension of time will be in the form of a Change Order duly authorized and signed by the appropriate City official, as approved by an authorized DCA representative, prior to contract completion date.

The contractor shall not be charged with resulting damage if:

A. The delay in completion of the work arises from unforeseeable causes beyond the control and without the fault or negligence of the contractor, including, but not restricted to act of God, acts of the public enemy, acts of the City, acts of another contractor in the performance of a contract with the City, fires, floods, epidemics, strikes, freight embargoes, delays of subcontractors or suppliers arising from unforeseeable causes beyond their control; and

B. The contractor, within ten (10) days from the beginning of such delay, unless the City grants a further period of time before the date of final payment under the Special Instructions, notifies the City in writing of the cause(s) of delay. The City shall ascertain the facts and the extent of the delay and extend the time for completing the work when, in the City’s sole judgment, the findings of facts justify such an extension, and the City’s findings of fact shall be final and conclusive on the parties.

Grievance: Any actual or prospective respondent who is aggrieved in connection with this procurement or award of a contract may protest to the City Manager. The protest shall be submitted in writing within fourteen (14) days after such aggrieved person knows or should have known of the facts giving rise thereto if grievance has been made in accordance with bid proposal requirement. Any grievance by a bidder shall be made known prior to any bid opening in accordance with invitation to bids.

Freedom of Information Statement: Procurement information shall be a public record to the extent required by all applicable statutes, with the exception that commercial or financial information obtained in response to an “Invitation for Bids” which is privileged and confidential if so, designated by the proposer shall be protected from disclosure. Such information must be clearly marked as “CONFIDENTIAL” by those submitting responses for each section of information so affected. Privileged and confidential information is information in specific detail not customarily released to the general public, the release of which might cause harm to the competitive position of the party supplying the information.

Laws and Regulations - The bidder’s attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

http://www.horrycounty.org/portals/0/docs/procurement/CodeandReg.pdf

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Legal Statement - Responders to this RFP must disclose involvement in any litigation within the last five

(5) years in which a claim has been made against any team member (individual or company) asserting a cause of action other than Employment issues or Contracts not related to your professional work. Explain the issues in these cases (or the fact there are none) as part of your submittal.

Bidder Notices: The City reserves the right to reject any or all bid proposals and further reserves the right to waive technicalities and formalities in proposals as well as to accept in whole or in part such proposal or proposals where it deems it advisable in protection of the best interest of the City. The City shall be the sole judge as to whether bid proposals submitted meet all requirements contained in this procurement.

This solicitation does not commit the City of Kingsland to award a contract, to pay any costs incurred in the preparation of the proposal, or to procure or contract for goods of services listed herein. Costs associated with proposal preparation, oral interviews or presentations shall be the sole responsibility of the proposer.

City hereby notifies all those responding to this RFP that, in accordance with the provisions of the Civil Rights Act of 1964 (4 Chapter 21, Title 42, of the U.S. Code) and Regulations promulgated in connection therewith, disadvantaged business enterprises will be afforded full and fair opportunity to make submittals in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Remaining of this page intentionally left blank http://www.horrycounty.org/departments/procurement/bids.aspx

Required Form

BID PROPOSAL FORM

IFB: 2024-022

“Mobile Home Unit Replacement at

29 Glenn’s Place, Kingsland, GA

31548”

BID PROPOSAL FROM: (company name and address): (hereinafter called "BIDDER"), organized and existing under the laws of the State of Georgia)

TO: City of Kingsland Purchasing Department

In compliance with your Invitation for Bid, BIDDER hereby proposes to perform all WORK for the construction and/or maintenance of the improvements as stated in the attached Work Scope and Specifications in strict accordance with the CONTRACT DOCUMENTS, within the time set forth and for the bid proposal amount.

By submission of this BID PROPOSAL, each BIDDER certifies that this PROPOSAL has been arrived at independently, without consultation, communication, or agreement as to any matter relating to the PROPOSAL with any other BIDDER or with any competitor.

BIDDER hereby agrees, if awarded this contract, to commence WORK under the contract on or before a date specified in the

NOTICETO PROCEED.

BIDDER further agrees to pay as liquidated damages, the sum of $250.00 for each consecutive calendar day thereafter as provided in this INVITATION FOR BID.

BIDDER agrees to perform all work, or portions thereof, described in the INVITATION FORBID as presented on the attached Required WORK SCOPE AND SPEFICICATIONS SHEET.

COMPANY: CONTACT PERSON

ADDRESS: AUTHORIZED SIGNATURE:

PHONE: FAX:

E-M AIL: CONTRACTOR’S LICENSE NUMBER:

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Work Scope

Design Requirements:

a. All the Design must conform with the Community Development Block Grant -Disaster Recovery (CDBG-DR) 2017 Homeowner

Reconstruction and Reconstruction Program Manual (https://www.dca.ga.gov/sites/default/files/2017_hrrp_manual_-_version_3_1.pdf), specifically the provisions on Reconstruction:

1. HUD Decent, Safe and Sanitary Standards

2. All applicable State/City Building Codes

3. HUD Green Building Standards

b. Building Lay-out: Total Square Footage - 1000 to 1500 sq. ft. (2 Designs for the Mobile Home unit)

1. 4 Bedroom/2 Bathroom MHU (optional 1 Bathroom with Walk-in shower and ADA accommodation)

c. Elevation: Additional Cost if elevated on pier and beam @ least 2 ft. Above Base Flood Elevation

d. Access Ramp: Additional Cost for building access ramp

Note: Details of C will be further discussed during walkthrough for factual appreciation of the sites

Costs:

a. Detailed Cost Proposal per Unit (Homeowner-General Contractor Agreement will need to be signed PRIOR to work proceeding), which includes:

- Demolition and Clearing

- Replacement with detailed cost breakdown including the connection of all utilities

- Applicable housing plans

b. Total Package Price as a total sum of the entire Proposal

Replacement Timeline:

a. One hundred (120) days construction timeline from issuance of Notice to Proceed (NTP), depending on MHU manufacturer’s availability

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FORM OF NONCOLLUSION AFFIDAVIT

(This Affidavit is Part of the Bid Proposal)

STATE OF )

CITY OF )

____________________ being first duly sworn, deposes and says that he/she is (Sole owner, a partner, president, secretary, etc.) of _____________, the party making the foregoing Bid Proposal that such Bid Proposal is genuine and not collusive or sham; that said Bidder has not colluded, conspired, connived, or agreed directly or indirectly, with any Bidder or person to put in a sham Bid Proposal, or that such other person shall refrain from offering and has not in any manner, directly or indirectly sought by agreement or collusion, or communication of conference, with any person, to fix the bid proposal price of affiant or any other Bidder, or to fix any overhead, profit or cost element of said bid proposal price, or that of any other Bidder to secure any advantage against OWNER any person interested in the proposed Contract; and that all statements in said Bid Proposal are true; and further, that such Bidder has not, directly or indirectly submitted this bid proposal, or the contents thereof, or divulged information or date relative thereto to any association or to any member or agent thereof.

(Bidder)

Sworn to and subscribed before me this day of , 2024.

State City

Notary Public in and for

My commission expires , 20___.

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ACKNOWLEDGEMENT OF ADDENDA

Offeror hereby acknowledges receipt of all Addenda through and including:

Addendum No. , dated .

Company

Authorized Signature

Print Name

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CERTIFICATION REGARDING DEBARMENT, SUSPENSION

AND OTHER RESPONSIBILITY MATTERS

Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under the applicable CFR covering New Restrictions on Government-wide Debarment and Suspension (Non-procurement). The certification shall be treated as a material representation of fact upon which reliance will be placed when the Agency determines to award the covered transaction or cooperative agreement.

As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR

A. The applicant certifies that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency.

(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal State or local) with commission of any of these offenses enumerated in paragraph

(1) (b) of this certification; and

(d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and

B. Where the applicant is unable to certify to any of the statements in this certification, he, she, or they shall attach an explanation to this application.

Address:

Contractor’s Signature:

Printed or Typed Name Title

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DRUG-FREE WORKPLACE

As required by the Federal Drug-Free Workplace Act of 1988 and implemented under the applicable CFR –

A. The applicant certifies that it will or will continue to provide a drug-free workplace by:

(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violation of such prohibition.

(b) Establishing an on-going drug-free awareness program to inform employees about-

(1) The dangers of drug abuse in the workplace.

(2) The contractor’s policy of maintaining a drug-free workplace.

(3) Any available drug counseling, Reconstruction, and employee assistance programs; and,

(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.

(c) Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by paragraph (a).

(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the contract, the employee will –

(1) Abide by the terms of the statement; and

(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction.

(d) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d) (2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the State Funding Agency. Notice shall include the identification number(s) of each affected contract.

(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d) (2), with respect to any employee who is so convicted-

(1) Taking appropriate personnel action against such an employee up to and including termination, consistent with the requirements of the Reconstruction Act of 1973, as amended; or

(2) Requiring such employees to participate satisfactorily in a drug abuse assistance or Reconstruction program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency.

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(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f).

B. DRUG-FREE WORKPLACE

(a) As a condition of the contract, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the contract; and

(b) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any contract activity, I will report the conviction, in writing, within 10 calendar days of the conviction to the State Funding Agency.

Signature of Contractor Typed Name and Title

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ANTI-LOBBYING FORM

CERTIFICATION OF RESTRICTIONS ON LOBBYING

I, , (name and title of bidder's official) hereby certify on behalf of (name of bidder) that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard Form-LLL, "Disclosure Form to Report Lobbying, " in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Executed this day of , .

By (signature of authorized official)

(title of authorized official)

SECTION 3 Compliance

The Contractor and Sub Contractor shall comply with the provisions of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC 1701u, and implementing its implementing regulations at 24 CFR part 135.

All Section 3 covered contracts shall include the following clause (referred to as the Section 3 clause):

The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and

Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

The parties to a contract agree to comply with HUD's regulations in 24 CFR part 135, which implement Section

3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in

24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135.

The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135.

Noncompliance with HUD’s regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contract.

ATTACHMENT A: PREQUALIFICATION FORM for PRIME CONTRACTOR

This form gathers information about the contractors seeking to qualify for the work and provides a general format for the prequalification criteria. Completing this questionnaire does not guarantee prequalification. Evaluation of the submittal shall be performed by the prequalification committee.

PREQUALIFICATION DUE DATE/TIME: February 16, 2024

DELIVERED TO:

Hannah Smith

Purchasing Agent

City of Kingsland

EMAILED TO: hsmith@kingslandgeorgia.com

GRANT IMPLEMENTING AGENCY: City of Kingsland

Kingsland City Hall Kingsland City Hall Attn: Lee Spell, CDBG-DR Attn: Lee Spell, CDBG-DR 107 S Lee St P.O. Box 250 Kingsland, GA 31548 Kingsland, GA 31548

Program: U.S. Housing & Urban Development’s Community Development Block Grant-Disaster

Recovery Georgia’s Homeowner Rehabilitation & Reconstruction Program

SECTION 1. GENERAL COMPANY INFORMATION

1. a. Primary/Main office location

Company Name

Physical Address

Mailing Address

City/City Zip Code + 4

Phone number Fax number

Primary Contact Name Secondary Contact Name

Primary Contact Email Address Secondary Contact Email Address mailto:hsmith@kingslandgeorgia.com

Organization

1. b. Business type (check box) Corporation Partnership Limited Liability Company Sole Proprietor

Joint

Ventur e Indicate your Georgia Statewide Uniform Certification: (check box): MBE HBE ACDBE DBE

WBE WOSB

See website link for more information:

https://supplier.coupa.com/certifications/dbe-certifications-in-georgia/

Other (specify) Certifying Agency/City

(specify) Is your firm registered with the state of Georgia to do business? Yes No

Is your firm owned or controlled by a parent or any other organization? Yes No Describe Ownership if Yes:

List all other names your firm has operated as for the past five (5) years:

1. c. Licensing Information (Please provide all Georgia professional licenses required for you to perform your services.)

GA License number/name of licensee License Limit/Level City/County/City Privilege License (provide copy)

Has any license ever been denied or revoked? Yes No If yes, please describe, [Matrix: 0-1 points. If completely filled in give 1 points. If not, give 0 points.]

1. d. Type of Work Performed on a regular basis

Primary Scope of Work:

Secondary Scope of Work:

Other Scope of Work:

What type of work do you self-perform?

[Matrix: 0-1 points. If completely filled in give 1 points. If not, give 0 points.]

Bonding

1. e. (1) Attach letter, dated within the last 30 days, from your surety company, signed by their Attorney in Fact, verifying their willingness to issue sufficient payment and performance bonds for this project, on behalf of your firm and the dollar limits of that bond commitment, both single and aggregate. Surety company bond rating shall be rated “A” or better under the A.M. Best Rating system or The Federal Treasury List.

Have you attached a surety letter? Yes No

[Matrix: 0-2 points. If surety letter attached give 2 points. If not, give 0 points.]

1. e. (2) Have any Funds been expended by a Surety Company on your firm’s behalf? Yes No If yes, explain

[Matrix: 0-2 points. If no funds expended by surety company give 2 points. If not, give 0 points.]

Insurance

1. f. Firms must indicate that they can provide evidence of insurance coverage, should they be the successful bidder by attaching a copy of their insurance certificate. Have you attached a copy of your insurance certificate?

Yes No

Workers Compensation Insurance as required by law and Employer’s Liability Insurance Coverage with minimum limits of $100,000.

Comprehensive general liability with minimum limits of $500,000 per occurrence for bodily injury and $ 100,000 per occurrence/$300,000 aggregate for property damage.

[Matrix: 0-3 points. If insurance certificate attached give 3 points. If not, give 0 points.]

Financials

1. g. Attach latest balance sheet and income statement, if available, based on company type. Audited statements preferred. If not available, attach a copy of the latest annual renewal submission to the relevant licensing board. (Firm must submit financial data and may clearly indicate a request for confidentiality to avoid this item from becoming part of a public record.) Have you attached a balance sheet? Yes No

[Matrix: 0-3 points. If financials attached give 3 points. If not, give 0 points.]

SECTION 2. GENERAL REQUIREMENTS

Experience - Size/Capacity/Workload

2. a. (1) List the annual dollar value of construction work the company has performed for each year over the last (3) three calendar years (if applicable).

1 (yr) 2 (yr) 3 (yr)

[Matrix: 0-3 points. For each year completed give 1 point each.]

2. a. (2) How many projects do you currently have under contract or in progress and what is their total dollar value?

(# of projects) ;

$ (Current projects contract amount);

$ (Projects current amount remaining to bill)

[Matrix: 0-3 points. If section completed give 3 points. If not, give 0 points.]

2. a. (3) What was your largest job completed? Sq. Ft. $ (Dollar Amount) Location Year Completed

[Matrix: 0-5 points. Take the “dollar amount of largest job completed” and multiply by 1.5. If the result is larger than the estimated package cost then give 5 points. If the result is smaller then give 0 points.]

2. a. (4) Current Backlog $ (Dollar Amount)

[Matrix: 0-5 points. Take “current backlog” dollar amount and add “largest job completed (2.a.(3)) multiplied by 1.5”. If the result is smaller than the average of the “annual dollar amounts” listed in (2.a.(1)) multiplied by 1.5, then give 5 points. If the result is larger then give 0 points.]

2. a. (5) List the three largest contracts currently under contract or in progress, including for each, the name of the project, owner, architect and/or GC/CMR and contact information below.

#1 –Project Name

Description of Work Performed

Contract Delivery Method (CM/GC)?

Owner Name/ Representative

Owner Address/Phone #/Email

Contract Dollar Value

Percentage Complete

Current Anticipated Completion Date

#2 –Project Name

Description of Work Performed

Contract Delivery Method (CM/GC)?

Owner Name/ Representative

Owner Address/Phone #/Email

Contract Dollar Value

Percentage Complete

Current Anticipated Completion Date

#3 –Project Name

Contract Delivery Method (CM/GC)?

Owner Name/ Representative

Owner Address/Phone #/Email

Contract Dollar Value

Percentage Complete

Current Anticipated Completion Date

[Matrix: 0-3 points for each project listed. For each project above, give 1 point for each positive reference from the owner, architect and GC/CMR.]

Office Locations

2. b. Will this project be managed and directed from an office in Georgia? An office in this case is defined as “The principal place from which the trade or business of the bidder is directed or managed,” per GS 143-59 (c). Yes

No

[Matrix: 0-3 points. If office location is managed and directed from x office give 3 points. If not, give 0 points.]

Litigation/Claims

2. c. (1) Has your company been involved in any judgments, claims, arbitration or mediation proceedings, or suits within the last five years, whether resolved or still pending resolution? Yes No If yes, state the project name(s), year(s), case number and reason why:

[Matrix: 0-2 points. If company has not been involved in any of the above give 2 points. If they have, give 0

2. c. (2) Are there currently any judgments, claims, arbitration or mediation proceedings or suits pending or outstanding against your company, its officers, owners, or agents? Yes No If yes, state the project name(s), year(s), case number and reason why:

[Matrix: 0-2 points. If there are no current judgments, claims, arbitration, suits or mediation pending give 2 points. If there is, give 0 points.]

2. c. (3) Has your company ever failed to complete work awarded to it? Yes No If yes, please provide project name(s), year(s), and reason why:

[Matrix: 0-5 points. If company has never failed to complete work, it has been awarded then given 5 points. If they have failed to complete work then, give 0 points.]

2. c. (4) Have you ever paid liquidated damages on any project? Yes No If yes, state the project name(s), year(s), and reason why.

[Matrix: 0-3 points. If “Yes” without sufficient explanation, give 0 points. If “No,” give 3 points.]

2. c. (5) Has your present company, its officers, owners, or agents ever been convicted of charges relating to conflicts of interest, bribery, or bid-rigging? Yes No If yes, state the project name(s), year(s), and reason why.

[Matrix: 0 -3 points. If “Yes,” give 0 points. If “No,” 3 points.]

2. c. (6) Has your present company, its officers, owners, or agents ever been barred from bidding public work in Georgia? Yes No If yes, state the project name(s), year(s), case number and reason why.

[Matrix: 0 - 3 points. If “Yes,” give 0 points. If “No,” 3 points.]

Safety Record

2. d. Does your company have OSHA certification?

[Matrix: 0-5 points. If OSHA certified, then give 5 points. If not, give 0 points.]

Historically Underutilized Business (HUB) Plan

2. e. Does the company currently have a documented plan for engaging subcontractor participation from Historically Underutilized Businesses? Yes No If yes, please attach your company’s HUB plan.

[Matrix: 0-5 points. If company has a current documented plan give 5 points. If not, give 0 points.]

SECTION 3. PROJECT SPECIFICS

3.a. The assigned project superintendent for this project shall be: .

Include a resume. Have you included a resume? Yes No

[Matrix: 0-2 points. If resume included, give 2 points. If not, give 0 points.]

3.b. The experience this superintendent has on this specific type of project is: 0-2 3-4 5- 10 >10 years.

[Matrix: 0-5 points. If 0-2 years give 1 pt, 3-4 years give 2 pts, 5-10 years give 4 pts, >10 years give 5 pts.]

3.c. The assigned project manager for this project shall be .

Include a resume. Have you included a resume? Yes No

[Matrix: 0-2 points. If resume included, give 2 points. If not, give 0 points.]

3.d. The experience this project manager has on this specific type of project is: 0-2 3-4 5- 10 >10 years.

[Matrix: 0-5 points. If 0-2 years give 1 pt, 3-4 years give 2 pts, 5-10 years give 4 pts, >10 years give 5 pts.]

Similar Projects

3.e. List three (3) current or completed projects of similar type which most closely reflects the size and complexity of the type of work being requested for the currently proposed project within the last 10 years.

#1 –Similar - Project Name

Contract Delivery Method

(CM/GC)?

Owner Name/ Representative

Owner Address/Phone #/Email

Contract Dollar Value

Percentage Complete

Current Anticipated Completion

Date

#2 –Similar - Project Name

Contract Dollar Value

Percentage Complete

#3 –Similar - Project Name

Contract Dollar Value

Percentage Complete

[Matrix: 0-5 points for each project listed. For each similar project listed above give 2 points. In addition, for each project above, give 1 point for each positive reference from the owner, architect and

GC/CMR.]

Note: If written references are not provided for the projects listed above or in Section 2.a and/or the Prequalification Committee elects not to contact references for all Contractors, then Prequalification

Committee may use the table below and the corresponding scores. Written references will receive scores.

3.f. Accurately identify the HRRP type project experience and environmental abatement experience the Contractor has successfully completed as indicated in the table below.

HRRP Type Projects No. of Projects in

Last 5 years

Environmental Abatements No. of Projects in

Past 10 years

Rehabilitations / Major Home Renovations

Lead-Based Paint Abatement

New Home Construction Asbestos Abatements

Manufactured or Modular Homes Mold Abatements

Multi-Family Unit Construction (less than

10 units) Well-repairs, replacements, abandonments or installation of filtration systems

Multi-Family Unit Construction (more than 10 units)

Septic Tank System repairs or removal

No. of Projects in

Last 10 years

Underground storage repair, replacement, removal and/or soil remediation

Home Elevations

Reconstruction after disaster, fire or flooding (i.e., demolition and new construction on home’s existing footprint)

[Matrix: 1 point for each project type that Contractor successfully completed 3-10 projects; 2 points for each project type that Contractor successfully completed 11-20 projects; and 3 points for each project type that Contractor successfully completed 20+. Minimum score 0 and maximum score 30]

SECTION 3. PREFERRED HRRP CONSTRUCTION TYPES

Single-Family Rehabilitation

Single-Family Reconstruction & New Construction

Single-Family Manufactured or Modular Homes (if on permanent foundation)

Home Elevations

SECTION 4. SIGNATURE

By signing this document, you are acknowledging that all answers are true to the best of your knowledge. Any answers found to be falsified will bar you from being prequalified on this project.

Company Name (as licensed in Georgia)

Physical Address

Mailing Address

a. Dated this day of:

Submitted by:

Signature By Authorized Officer Print Title of Authorized Officer

Phone:

Contact person’s phone number

E-mail:

Contact person’s E-mail address

b. Notary Certification: Kingsland, Georgia

I, a Notary Public of the City aforesaid, certify that , personally appeared before me this day and acknowledged the execution of the foregoing instrument. Witness my hand and official seal, this the day of , 20 .

(Official Notary Seal or Stamp) Signature of Notary Public

My commission expires

, 20

[Matrix: 0-2 points. If signature section fully executed with notary give 2 points. If not, 0