RFP Media Storage - Schedule B 2019.docx

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STATE OF MICHIGAN

Request For Proposal No. 171 180000003469 Media Storage Services RFP

SCHEDULE B

PRICING MATRIX

1. The Contractor must provide a pricing schedule for the proposed Contract Activities using the Price Sheet in this document. The pricing schedule should be submitted in a modifiable format (e.g.. Microsoft Word or Excel); however, the Contractor may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF). Failure to complete the pricing schedule as requested may result in disqualification of your proposal.

2. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).

3. The Contractor is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

4. By submitting its proposal, the Contractor certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Contractor.

Price Sheet Description of Line Items

· MICROFILM, SMALL BOX - includes, but may not be limited to, storage of approx. ½ cubic foot of 16mm, 35mm or 105mm microfiche/film contained in a storage box sized approximately 15” Deep x 10.5” Wide x 4.75” High. Quantity within boxes may vary from 1 roll to approx. 30 rolls, depending on size of film. March 2018 volume was 2183 boxes.

· MICROFILM, LARGE BOX - includes, but may not be limited to, storage of approx.1 cubic foot of 16mm, 35mm or 105mm microfiche/film contained in a storage box sized approximately 15” Deep x 12” Wide x 10” High. Quantity within boxes may vary from 1 roll to approx. 90 rolls, depending on size of film. March 2018 volume was 942 boxes.

· MAGNETIC TAPE REELS- includes, but may not be limited to, storage of an individual round reel used for storage of data produced from a computerized function. Sizes may vary.

· MAGNETIC TAPE CARTRIDGES - includes, but may not be limited to, storage of an individual cartridge used for storage of data produced from a computerized function. March 2018 volume was 316 cartridges.

· OPTICAL DISC - includes, but may not be limited to, storage of an optical disc contained in jewel case of standard size used for storage of digitized information.

· MISC MEDIA – includes, but may not be limited to, storage of cabinets or misc. sized boxes or storage containers.

· RETRIEVAL SERVICES, - includes, but may not be limited to, the retrieval of items previously stored by agencies and include the internal tracking performed by the Contractor.

· NEW ITEMS AND RETURNS (ALL MEDIA TYPES) – includes, but may not be limited to, the placing of new items into the collection that have not previously been stored, the return of an item previously retrieved or the interfiling of new items into existing containers. Also included is the internal tracking performed by the Contractor. Items may include small boxes, large boxes, microfilm by the roll, magnetic tape reels, magnetic tape cartridges or optical disc as listed under storage services, Attachment A . For microfilm rolls that are returned independently or in boxes, this also includes the limited inspection of the roll of film to verify the film type.

· INSPECTION SERVICE – includes, but may not be limited to, the retrieval of the roll of film from the vault location, internal tracking of the roll of microfilm, the inspection of roll film performed in accordance with the International Organization for Standardization (ISO) standard ISO/TR 12031: 2000 “Micrographics -- Inspection of Silver-Gelatin Microforms for Evidence of Deterioration”. The inspection process will identify, but may not be limited to, inspection date, box ID number, box size, date filmed, film type, roll film size; film created by, container type, reel type, film base, observations of contaminates and recommended corrective action. The Contractor will provide results of the inspection to RMS for each roll of film that is inspected on an inspection form, or in a database format approved by RMS, and will return the film to its vault location.

Price Sheet

Vault Storage:

Retrievals: (temporary or permanent retrieval of records)

New Items and Returns (check in)

Microfilm Inspection Services

* includes film type verification