RFP_Mandatory_Proposers_Conference_and_RFA_info_session_slides.100423.pdf

Mandatory Bidders Conference and RFA Informational Session October 4, 2023, 10:00 a.m. – 11:30 a.m.

**Enter name, organization, RFP/A in the chat**

First 5 Sacramento Commission

Funding agency focused on the health and well-being of children prenatal through age five

58 First 5s supported through Prop 10 tobacco tax revenues

Each operates differently to meet local needs

Guided by a Strategic and Implementation Plan

FY 2024-27

Conceptual Framework

FY 2024-27 Implementation Plan

Includes strategies, primary population, funding mechanisms, 3-year funding allocation

5 Priority Areas: Racial Equity, Health & Well-Being, Quality Child Care, Parent Partnership, Systems Improvement

Roadmap for funding by Priority Area

RFPs and RFAs Enter name, organization, and RFP/A in to chat

Competitive RFPs released so far:

◦ Pregnancy Peer Support Services – 2023-0258

◦ Oral Health Systems Improvement – 2023-0257

RFAs released so far:

◦ Family Engagement and Connection at Schools – 2023-0253

◦ Help Me Grow – 2023-0251

◦ Crisis Nurseries – 2023-0252

◦ Breastfeeding Support Services – 2023-0259

Stay tuned for more RFP/A/Qs this fall and visit our website for information: www.first5sacramento.saccounty.gov http://www.first5sacramento.saccounty.gov/

Eligibility to Apply

Special or general purpose units of government located in Sacramento County, including municipalities.

Non-profit organizations, including those applying on behalf of a community collaborative.

Private businesses with a current business license, complying with all local, State and Federal requirements.

Each individual RFP may have further restrictions

How to Apply – SacCounty E-bids Create an account on OpenGov

Subscribe and follow

Use Q&A function

Input requested information

Create your responses in Word to copy and paste

Required questions

How to Apply – SacCounty E-bids How-to videos

Help function

Character counts

Save icon

Submit before deadline

Vendor Submission Section 2- Organization Description and Capacity -tell us about your organization and why it’s well poised to meet the needs of the RFP -collaborations with organizations and community

Section 3 – Staffing and Staff Retention -summarize staffing patterns -describe plans for professional development, wellness, and living wage to retain staff

Section 4 – Community Involvement in Proposal Dev.

-summarize process, how community voice will be used on-going

Section 5 – Program Description and Scope of Work

Complete a scope of work for each fiscal year, including:

Major Objective Key Activities Number Served % and Amount of Budget

Category/core area to meet program goal (i.e. staffing, training, outreach, client education)

Summarize of key activities (who, what, where, how) to meet that objective

Who will be served and how many (150 pregnant women, 100 infants, 100 parents of children 0-5)

How much will it cost for each major objective, and what % of the budget is that?

Section 5 – Program Description and Scope of Work

Program Description – additional content to support and provide more information related to the scope, including:

◦ Goal

◦ Services and location

◦ Meeting community needs

◦ Measuring progress

Section 6 – Budget Documents

Create a budget for each fiscal year.

Within each category, if applicable enter the info in the line item, amount requested of the Commission.

Enter a narrative for each line item.

Indicate the rates/formulas used to calculate the requested amount.

Summary tab automatically populates 3-year totals.

Subcontractors/consultants must also use this form to create budgets to submit with proposal.

Section 6 – Sustainability

What has your organization done with regard to sustainability efforts?

What will your organization do to update or develop a sustainability plan?

Describe 3-5 strategies you will use to sustain funding for the program.

Section 7 – Certifications

Review the information and questions, and use toggle buttons to respond to required certifications, including:

◦ Certification of compliance

◦ Certificate of debarment and suspension

◦ Iran Contracting Act (for those RFA/Ps with funding over $1M)

Download, complete, and upload certifications, including:

◦ Fiscal and Risk Assessment

◦ Non Supplantation

◦ Anti-Tobacco Policy

Section 8 – Appendices

Upload required Appendices, including:

◦ Organizational Chart

◦ Resumes / Job Descriptions

◦ Subcontractor/Consultant – resumes / description of role in program (if applicable)

◦ Letters of Commitment/MOUs – from collaborative partners (unpaid) with a supportive role /contribution to the program

Questions?