RFP M-04-23 Wet Down-Draught Dust Collector System.pdf

Wet Down-Draught Dust Collector System Bristol Community College

November 2022

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Request for Proposal (RFP)

M-04-23

Proposals Due December 5, 2022

Proposals will be received until 2:00p.m.

777 Elsbree Street

Fall River, MA 02720 Phone: (774) 357-2216 Fax: (508) 730-3279

Issue Date November 14, 2022

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Table of Contents

A. Procurement Purpose ………………………………………. Page 3

B. Tentative Schedule …………………………………………. Page 3

C. About Bristol Community College ……………………….... Page 3

D. Inquiries …………………………………………………..… Page 4

E. General Information and RFP Requirements …………….…. Page 4

F. Unforeseen Office Closure ……………………………….…. Page 4

G. Confidentiality ………………………………………….…… Page 5

H. Preparation Costs ……………………………………….…… Page 5

I. Specifications ……………………….…………..…………. Page 5

J. General Conditions and Notice to Bidders …………………… Page 6 - 7

K. Submission of Proposal ………………………….………...…. Page 7 - 8

L. Timeline ………………………………………….….……..…. Page 8

Proposal Due …………………………………………………. Page 8

Proposal Awarded …………………………………………….. Page 8

Attachment A - Company Contact Information ……………….…. Page 9

Attachment B - Non-Collusion Statement ……….…………….…. Page 10

Attachment C - Tax Compliance Certification ……...……………. Page 11

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A. Procurement Purpose Bristol Community College (“Bristol or the “College”) is seeking pricing for (4) Wet Down- Draught Dust Collector Systems to purchase for its National Offshore Wind Institute (NOWI) Blade Repair program.

If vendors are under State or MHEC contract, the contract number should be noted on the proposal for reference.

This request for proposals implies no obligation on the part of Bristol Community College. The college reserves the right to accept the proposal that it believes most nearly meets its requirements based on "best value" and not necessarily, the lowest price offered.

B. Tentative Schedule The immediate goal is to select a provider no later than December 2022. Below is a tentative schedule of events for this project. This schedule is subject to change.

Date & Time Event

November 14, 2022 Request for Proposal issued November 21, 2022 Submit questions and requests for clarification November 28, 2022 Responses to questions and requests for clarification December 5, 2022 Request for Proposal closing date December 6 – 16, 2022 Proposal Review December 19, 2022 Contract awarded

C. About Bristol Community College

Bristol Community College has core values rooted in student success and lifelong learning. For more than 50 years, Bristol has served as a leading resource for education and workforce development in the region including locations in Attleboro, Fall River, New Bedford and Taunton.

The college offers a rich variety of degree, certificate and training programs along with flexible online offerings that lead to an associate degree, a career-ready certificate or the ability to transfer to baccalaureate colleges throughout the state and country. Bristol’s Business Solutions & Partnerships provides customized training for businesses and the community. The college also strives to put the needs of learners first with support services and career advancement opportunities that lead to student success by reducing barriers to educational access.

Bristol annually serves more than 11,000 credit students and 18,000 students who participate in noncredit activities. The college is one of the largest employers in the region and is dedicated to fostering an inclusive environment with a rich diversity of beliefs, cultures, languages, abilities and lifestyles. Bristol is a public community college accredited by the New England Commission of Higher Education (NECHE). http://www.bristolcc.edu/.

http://www.bristolcc.edu/

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D. Inquiries All questions shall be answered in writing through an addendum, and both the question and response shall be sent to all vendors who were sent the RFP.

All questions and requests for information or clarification must be submitted via e-mail by November 21, 2022, no later than 4:00p.m. Eastern Standard Time via email to Philicia Pacheco, Director of Purchasing and Business Services at Philicia.Pacheco@bristolcc.edu with "M-04-23 Wet Down-Draught Dust Collector Systems " on the subject line.

No questions other than via this method will be accepted. No response other than via this method will be binding upon Bristol Community College.

E. General Information and RFP Requirements

Bristol Community College, an agency of the Commonwealth of Massachusetts, is soliciting proposals for a Wet Down-Draught Dust Collector Systems.

Unless otherwise specified in this RFP, all communications, responses, and documentation must be in English, all measurements must be provided in feet, inches, and pounds and all price proposals or figures in U.S. currency. All times listed in this RFP are Eastern Standard Time. All responses must be submitted in accordance with the specific terms of this RFP.

Prices quoted must be available for acceptance for at least ninety (90) days after the proposal opening date unless otherwise noted in your proposal.

Vendors are prohibited from communicating directly with any employee of the college except as specified in this RFP and no other individual employee or representative is authorized to provide any information or respond to any question or inquiry concerning this RFP.

Should the vendor find discrepancies in or omissions from the specifications, or shall be in doubt as to their meaning, the vendor should notify the college contact Philicia Pacheco at Philicia.Pacheco@bristolcc.edu with "M-04-23 Wet Down-Draught Dust Collector Systems" on the subject line.

The College accepts no liability and will not provide any accommodation to respondents who submit a response based upon unsolicited and an out of date solicitation documents.

The College reserves the right to accept the proposal deemed best for the College and the Commonwealth of Massachusetts. The College reserves the right to accept the proposal that it believes most nearly meets its requirements based on "best value" and not necessarily, the lowest price offered.

F. Unforeseen Office Closure If, at the time of the scheduled proposal deadline, the college is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or pandemic, the proposal deadline will be postponed until 2:00pm on the next normal business day. Proposals will be accepted until that date and time.

mailto:Philicia.Pacheco@bristolcc.edu

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G. Confidentiality

The college reserves the right to review the content of vendor responses with internal or external persons for the purposes of vendor selection.

H. Preparation Costs Bristol Community College will not be liable for any costs incurred by a respondent in responding to this RFP (including demonstrations), regardless of whether Bristol Community College awards a contract through this process, decides not to go forward with the Project, or cancels this RFP for any reason, or contracts for the Project through some other process or issues another RFP. All documentation submitted to Bristol as part of a response to this proposal becomes the property of Bristol Community College.

I. Specifications Required wet collection units:

Wet down-draught dust collector systems. Must meet all NFPA 484 and OSHA guidelines for combustible dust and particulates. System to be comprised of but not limited to four (4) tables located on a ground floor, each with interconnecting ductwork, to be ducted to four (4) wet collector systems that will be located on the floor above the tables; internally mounted and exhausted system, no makeup air required

1. 8,000 ACFM @ 6-8” SP DUCTED WET COLLECTOR 20 HP BLOWER (460 V three Phase) Proper table velocities to exceed 250FPM

2. Auto control of water level thru plc and differential pressure switches

3. Electrical enclosures in NEMA 12 / 13

4. For NFPA compliance add (2) sets auxiliary starter contacts and (1) each high and low water shut down; controlled by plc

5. Magnetic motor starters with push button on/off, overload protection in NEMA 12, 460

VOLT

6. Blower construction with TEFC motor out of airstream, aluminum wheel and cone, spark resistant

7. Tank constructed with sloping bottom

8. 99.97% HEPA post filtration system with required NFPA high temperature cutoff sensor

9. Tank constructed with sloped bottom to one drain port for draining and maintenance

Required four (4) units:

1. 10’L X 3’ W X 3’ T Fiberglass Grated Surface Downdraft Tables

2. Table to be ducted to properly sized wet collection unit (1:1)

3. Approximately 18” diameter ductwork from table on ground floor to wet collection system located on floor above

4. Middle removable divider 24” H in the middle of the table (Making table 5’ L)—

Dividing operators

5. Downdraft tables having ability to clamp things to side, edge, middle

6. Freight, Delivery, Installation by trained technicians, and start-up, training and commissioning of units.

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J. General Conditions and Notice to Bidders

1. The Commonwealth of Massachusetts or its agent, Bristol Community College, will make payment for services completed to the satisfaction of the College.

2. The bidders’ quotes shall include a SEPARATE line item to include costs for all delivery, insurance and transportation charges with inside delivery to the College.

3. Bristol Community College reserves the right to award or reject any and all proposals in whole or in part, and to waive technical defeats, irregularities, and omissions if, in its judgment, the best interests of Bristol Community College will be served. If a discrepancy occurs between the unit price and the extended price, the College will be bound by the LOWER price. Corrections and/or modifications received after the closing time specified will not be accepted.

The college also reserves the right to accept the proposal that it believes most nearly meets its requirements based on "best value" and not necessarily, the lowest price offered.

4. The College is exempt from Federal Taxes and Massachusetts Sales Taxes. Prices quoted shall not include taxes.

5. No financial claim for any payment whatsoever shall be brought against the College for any contract delays.

6. Proprietary names are quoted for information and are not meant to limit competition. If the proposal is based on similar products, be sure to give full information in the proposal or in a letter attached.

7. Quotations on items which differ from specifications may be rejected unless manufacturer’s name and catalog number, together with literature and cuts are furnished with the proposal.

8. All labor to be paid in accordance with Minimum Wage Rates and Health and Welfare and Pension Fund contributors as determined by the Commissioner of Labor and Industries under the provisions of the Massachusetts General Laws, Chapter 149, Section 26 to 27D, inclusive as amended.

9. If the bidder has not been issued a Massachusetts Vendor Code Number, use the 9-character

Federal Employee Identification number issued by the IRS if you employ two or more employees. Otherwise use your personal Social Security Number. Purchase orders cannot be issued or payment made until this number is shown complete and correct.

10. All proposals must be submitted by email clearly marked with " M-04-23 Wet Down-Draught

Dust Collector Systems " in the subject line. The College will not be held responsible if any proposal is not so marked and is unintentionally opened as a result.

11. Conflict of Interest: A bidder filing a proposal thereby certifies that the proposal is made in good faith, without fraud, collusion or connection of any kind with any other bidder, and that

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12. Affirmative Action, Equal Opportunity Employer and Non-Discrimination: The following regulations (federal and state) will be considered an integral part of the RFP specifications.

Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964 and other applicable statutes and College policies. Bristol Community College prohibits sexual harassment, including sexual violence. Inquiries or complaints regarding the Americans with Disabilities Act, the Rehabilitation Act and related statutes and regulations shall be directed to the College’s Affirmative Action Officer, at the number and address below. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College’s Affirmative Action Officer and Title IX Coordinator, Associate Vice President, Human Resources, located in the Hudnall Administration Building, (774-357-2195), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

13. This RFP is a public record. All responses hereto including the awarded bid shall become public record as of the date the contract referenced herein is awarded, and can be obtained from Bristol Community College’s Public Records Request

Responses will be considered public records, regardless if they are marked as “Confidential”, unless exempt under applicable law.

14. The College reserves the right to cancel the contract at any time following 15 day written notice.

K. Submission of Proposal Proposals entitled for consideration must be made in accordance with the following instructions:

1. The following information must be submitted on the attached forms

• Provide company contact information. See attachment A

• Complete Non-Collusion Statement. See Attachment B

• Complete Tax Compliance Certification. See Attachment C

2. No faxed responses will be accepted.

3. Proposal must be delivered electronically via email in PDF format to:

Philicia Pacheco Director of Purchasing and Business Services Bristol Community College Philicia.Pacheco@bristolcc.edu

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4. Proposals will be received until 2 p.m. on Monday, December 5, 2022. The proposals will be publicly opened and read forthwith in Room F103 in the Physical Plant Building.

5. Bristol will not accept proposals received after 2 p.m. standard eastern time on December 5, 2022.

L. Timeline

1. Proposals Due Return this proposal clearly marked with " M-04-23 Wet Down-Draught Dust Collector Systems " in the subject line before 2:00 p.m. on Monday, December 5, 2022 to Philicia Pacheco at Philicia.Pacheco@bristolcc.edu. The proposals will be publicly opened and read forthwith in Room F103 in the Physical Plant Building.

2. Proposal Awarded

The contact will be awarded by Monday, December 19, 2022

Bristol Community College shall use this RFP and the successful response as the basis for the final contract. The winning bidder will be required to sign a Commonwealth of Massachusetts standard contract.

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Attachment A

Company Contact Information

Please complete the following:

Company Name: ______________________________________________________________

Company Address: ____________________________________________________________

City: __________________________ State: ___________ Zip Code: _________________

Phone Number: _________________________ Fax Number: __________________________

Contract Manager: ___________________________________________________________

Print Name: ___________________________ Title: _________________________________

Email: ______________________________________________________________________

Authorized Signature: ________________________________________________________

Print Name: ___________________________ Title: _________________________________

Email: ______________________________________________________________________

Federal Employer ID Code (9 Digits): _____________________________________________

Purchase orders cannot be issued or payment made without the Federal Employer ID Code information.

W9 Form

Please provide a copy of your W9 form with your proposal.

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Attachment B

Non-Collusion Statement

The undersigned certifies under penalties of perjury that this Proposal or Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Authorized Signature Date

Printed Name of Person Signing Proposal

Name of Business

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Attachment C

Tax Compliance Certification

Pursuant to M.G.L. c. 62C, Section 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Authorized Signature Date

Printed Name of Person Signing Proposal

Name of Business