RFP Letter-N61449-24-R-0002 - Shave Ice Food Truck Operation.pdf
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- Shave Ice Food Truck Operation
- Solicitation number
- N61449-24-R-0002
About this file
This request for proposal solicits a shave ice food truck concessionaire to operate at two beaches on a Navy installation in Hawaii. The solicitation seeks a contractor to provide quality shave ice and additional menu items to authorized patrons at minimum hours of Saturday and Sunday from 11am to 4pm. Proposals are due by September 25, 2023 and must include a proposed menu and pricing, intended operation hours meeting at least the minimum requirement, qualifications and food business experience demonstrated through permits and insurance, and a commission fee of at least 12% of gross sales to the Non-Appropriated Fund Instrumentality. Proposals will be evaluated based on menu variety and pricing, proposed hours of operation, submitted qualifications and experience documentation, and commission percentage offered. The most important factors are the menu and hours of operation. This opportunity is issued by the Department of the Navy Naval Supply Systems Command.
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Text version
Commander Navy Installation Command, Hawaii Region 8 September 2023
NAF Acquisitions Branch
600 Main Street Building 3456
HONOLULU, HI 96818
To: Prospective Offeror
Subject: REQUEST FOR PROPOSAL (RFP) N61449-24-R-0002 – Shave Ice Food Truck
Dear Prospective Offeror:
1. This request for proposal is to provide quality shave ice food truck service operations to authorized patrons (Active duty personnel, family members, retirees, reservist and DoD employees) at Barbers Point Beach, 1798 Essex Road, White Plains Beach, Kapolei, HI 96707.
2. The Non-Appropriated Fund Instrumentality (NAFI) plans to award a Concessionaire contract to the responsible Offeror whose offer, conforming to the solicitation, is determined most advantageous to the NAFI. A minimum percentage guarantee along with other non-price factors as specified below will be considered to determine the most advantageous offer.
3. Responses to the RFP will only be accepted via email to: Contracting Officer - Kyong H. Truchon at e-mail: kyong.h.truchon.naf@us.navy.mil no later than 10:00 a.m. (HST), 25 September, 2023 (or sooner if possible) in order to be considered ‘Timely’. The Contracting Officer’s government email inbox will be used to identify the proposal receipt time.
4. Any proposal, amendment, revision, or withdrawal of a proposal received after the response time specified above shall be determined as ‘Late’ and will not be considered for review unless:
a. Received before award is made.
b. The Contracting Officer determines that accepting the late quote will not unduly delay the acquisition.
c. It was the only proposal received.
5. Questions must be submitted as a written request via email to kyong.h.truchon.naf@us.navy.mil no later than 9/13/2023 (or sooner if possible) in order to be considered ‘Timely’.
6. Additional response time can be requested by contacting the Contracting Officer identified above as soon as possible. It is the Contracting Officer’s sole determination if additional time be granted. Any granted or non-granted extensions in the RFP response time are not a basis for protest.
Upon award, this letter of the solicitation will be removed, and the Contractor’s proposal, including any revisions will be incorporated into the Service Contract by reference subject to Clause 16, (Order of Precedence).
7. Basis of Award: In order to be considered for award, the Concessionaire must provide the following price and non-price factors:
Factor 1: Proposed Menu and Price (Menu not limited to shave ice)
Factor 2: Proposed Operation Hours (Minimum: Sat – Sun 11:00 AM – 4:00 PM)
Factor 3: Qualification & Experience related to food business
Factor 4: Concessionaire commission fee offered to NAFI (Minimum: 12% of total gross sales) mailto:kyong.h.truchon.naf@us.navy.mil mailto:kyong.h.truchon.naf@us.navy.mil
Failure to provide all factors of this RFP with all applicable clauses/provisions filled in will render the proposal unacceptable.
8. Proposal submission requirement and instructions.
a. Factor 1: Menu and Price. Provide proposed menu with variety toppings and price to customer.
b. Factor 2: Operation Hours. Provide operation hours (Minimum: Saturday thru Sunday from
11:00am – 4:00pm).
c. Factor 3: Qualification and Experience. Provide permit for food business, proof of liability
Insurance, and food business experience.
d. Factor 4: Concessionaire commission fee offered to NAFI (Minimum: 12% of total gross sales).
9. Evaluation and Award Factors:
The contract resulting from this solicitation will be awarded to the responsible Offeror whose proposal, conforms to this solicitation and is the most advantageous to the NAFI, fee percentages, and non-price factors considered, presenting the best overall value to the NAFI.
Factor 1 will be evaluated based on the variety of menu, choice of toppings, and overall price to customer.
Factor 2 will be evaluated based on the proposed operation hours of business.
Factor 3 will be evaluated based on the submitted documents and food business experience.
Factor 4 will be evaluated based on the commission fee percentage amount offered to NAFI.
The non-price factors along with price factors will be used to evaluate proposals.
Order of Importance: The order of relative importance for the evaluation Factors is established as follows:
1) Factors 1 & 2 are significantly more important than Factors 3 and 4.
2) Factor 4 is more important than Factor 3.
10. Concessionaire shall fill out and return Concessionaire Contract on page 1- Section 7, 9, 14A, B, C and sign on 14B. Also fill out and return SPECIAL CONTRACT REQUIREMENT paragraph 8 and 10, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and Covered Telecommunications Equipment or Services-Representation
11. The NAFI requests the proposal to be effective for 60 days after submission.
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