RFP Letter Markland Machinery 26 Aug 25.pdf

DEPARTMENT OF THE ARMY

LOUISVILLE DISTRICT, CORPS OF ENGINEERS

P.O. BOX 59

LOUISVILLE,KENTUCKY 40201-0059

REPLY TO

ATTENTION OF

CELRL-CT 26 August 2025

Atlas Machine & Supply Inc Chesapeake Machining & Fabrication, Inc.

Oceanetics Inc

Dear MATOC Contractors:

Reference is made to your Indefinite Delivery Indefinite Quantity Contracts, Numbers W912QR23D0035 through W912QR23D0037 to provide varying types of Fabrication of parts and Refurbishment Services for the U.S. Army Corps of Engineers, Great Lakes and Ohio River Mission Boundaries primarily for Civil projects.

We request you submit a price proposal for MARKLAND MACHINERY COMPONENTS. The basis for award of this task order is lowest total price. No supporting documentation on your pricing is required. A firm-fixed-price task order will be issued to the successful offeror based on lowest price, without discussions.

Proposals are due no later than 1:00 PM Eastern Time on 11 September 2025. Submit your proposal by email to Jennifer King at Jennifer.l.king2@usace.army.mil and it must include a completed Price Breakout Schedule

(PBS).

Proposals not received by the stated date/time will not be considered. Please acknowledge receipt of this RFP by signing below in the space provided and returning to Jennifer King via email.

If you have contractual questions, please contact Jennifer King at the email address provided above. If an Offeror believes that the requirements in the RFP contain an error, omission, or are otherwise unsound; the offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this RFP based on the initial proposals, as received, without discussion.

Sincerely, Matthew P. Judd Contracting Officer

Enclosure Release of Claims Price Breakout Schedule Scope of Work Drawing – Rack Bar Horizontal Roller

Drawing – Rack Bar Roller Bushing Drawing – Vertical Roller Drawing – Strut Pin, Thrust Washer, Piston Rod Key

(Signature) (Date)

(Printed Name)

(Firm Name)

RELEASE OF CLAIMS - FINAL PAYMENT

FOR

Contract No.: Task Order:

Pursuant to the terms of Contract No. , dated (hereinafter called the Contract) the undersigned Contractor (hereinafter called the Contractor) hereby acknowledges that it has requested final payment in the sum certain amount of (Dollars)$ for Task Order under the Contract. The Contractor further understands and agrees that final payment of the above stated sum to the Contractor, or its assignees, if any, constitutes compensation in full on behalf of the Contractor, and its subcontractors and suppliers, for all costs and markups directly or indirectly attributable to work performed under Task Order , including any modifications or changes thereto, except for the following claims:

If NONE, the undersigned Contractor shall initial here:

In consideration of final payment of the above-stated sum, which has been or is to be paid under the Contract for Task Order to the Contractor or its assignees, if any, the Contractor, upon payment of said sum by the UNITED STATES OF AMERICA (hereinafter called the Government) does hereby release the Government, its officers, agents, and employees from any and all liabilities, obligations, claims, and demands of any kind arising out of or under Task Order , except for those expressly reserved above.

Executed this day of

By (Signature)

(Printed Name)

WITNESSES:

(Title)

(Signature) (Signature)

(Printed Name) (Printed Name)

Address Address

2025-08-08

Bid Schedule

LINE

ITEM DESCRIPTION QTY. UNIT ESTIMATED

UNIT COST

ESTIMATED

COST

001 Sector Gear Bushing (min 11” O.D.

max 8” I.D. 5’ length) 2 1

002 Horizontal Rollers 14 1

003 Vertical Rollers 18 1

Strut Bushings (min 8” O.D. max 6”

I.D.) 6’ length 1 1

005 Strut Pin at Sector Arms 4 1

006 Piston Rod Key 4 1

Option

Thrust Washers (top and bottom) include lead time. 4 1

TOTAL:

Markland Machinery Components Replacement Project

1. GENERAL:

1.1 Scope of Work: The Contractor shall provide all labor, equipment and materials and perform all operations necessary to furnish the miter gate machinery components for Markland Locks and Dam which is operated by the Louisville District, Corps of Engineers. All work is to be completed in accordance with these SPECIFICATIONS, referenced drawings, Industry Standards and any and all applicable codes, regulations and ordinances. This includes but not limited to the casting and forging the various parts, milling and machining of the specified parts, Quality Control Testing and Acceptance, painting, part identification and packaging. The Contractor shall package all items as indicated in these Specifications and deliver all the completed parts and assemblies to the Louisville Repair Station (LRS), Louisville, KY.

ITEM DESCRIPTION QTY. UNIT

001 Sector Gear Bushing (min 11” od max 8” id) 5’ length 2 1

002 Horizontal Rollers 14 1

003 Vertical Rollers 18 1 004 Strut Bushings (min 8” od max 6” id) 6’ length 1 1

005 Strut Pin at Sector Arms 4 1

006 Piston Rod Key 4 1 Option 01 Thrust Washers (top and bottom) 4 1

1.2 Start/Completion Dates: The Contractor shall begin work within 10 days of the Date of Award (DOA). All complete parts for the BASE Bid shall be delivered to the Louisville Repair Station (LRS) by 120 days from DOA. Options shall be exercised within 30 days of DOA and allowed additional 30 days per Option awarded to complete from DOA.

1.3 Corps of Engineers Inspection: Corps of Engineers personnel shall be allowed to inspect the progress of any portion of this project at the Contractor’s work site. All parts or assemblies shall not be shipped until the units have been inspected and approved by the Contractor Quality Control Representative (CQCR). The CQCR shall provide reports to the Technical Representative prior to the shipment of any part or assembly certifying that the part or assembly meets or exceeds the Contract requirements.

1.4 Technical Representatives: All questions regarding this contract shall be directed to Travis

McKim at (502) 315-6587.

1.5 Safety: The Contractor shall complete all work in accordance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and all applicable Federal, State and local laws, codes and regulations.

1.6 Delivery: The contractor shall deliver all items to the Louisville Repair Station (LRS). Crates shall be fork lift accessible and not weigh more than 3,000 pounds each. The contractor shall contact Will Chapman at LRS or Warehouseman at (502)-778-3530 of the LRS Warehouse 48 hours prior to delivery to schedule unloading of the crated items. Address of the LRS Warehouse is 2605 Shippingport Drive, Louisville, KY, 40212-1010. Hours of operation are Monday through Friday from 7:00am to 2:30pm EST. Delivery shall not be made until inspection is performed of all items by the Contracting Officer or Technical representative.

2. REFERENCES:

The publications listed below form a part of this specification to the extent referenced herein and on the contract drawings.

ASTM A 27/A 27M-17 Standard Specification for Steel Castings, Carbon for General Application.

ASTM A 29/A 29M-16 Standard Specification for Steel Bars, Carbon and Alloy, Hot-Wrought, General Requirements for

ASTM A 36/A 36M-14 Standard Specification for Carbon Structural Steel

ASTM A 53/A 53M-18 Standard Specification for Pipe, Steel, Black and Hot-Dipped, Zinc-Coated, Welded and Seamless.

ASTM A 307-14 E17 Standard Specification for Carbon Steel Bolts and Studs, 60 000 PSI Tensile

Strength

ASTM A388/A388M-16a Standard Practice for Ultrasonic Examination of Heavy Steel Forgings

ASTM A609/A609-12 R18 Standard Practice for Castings, Carbon, Low-Alloy, and Martensitic

Stainless Steel, Ultrasonic Examination Thereof

ASTM A 668/A 668M-17 Standard Specification for Steel Forgings, Carbon and Alloy for General Industrial Use.

ASTM B 177-11 R17 Standard Guide for Engineering Chromium Electroplating

ASTM B148-14 Standard Specification for Aluminum-Bronze Sand Castings

ASTM B 505/B 505M-18 Standard Specification for Copper Alloy Continuous Castings

ASTM B 733-15 Standard Specification for Autocatalytic (Electroless) Nickel-Phosphorus Coatings on Metal

ASTM D 841-17 Standard Specification for Nitration Grade Toluene

ASME B4.1-1967 R94 R04 R09 Preferred Limits and Fits for Cylindrical Parts

ASME B46.1-2009 Surface Texture (Surface Roughness, Waviness, and Lay)

ASME Y14.5-09 Dimensioning and Tolerancing

MSS SP-55-2006 Quality Standard for Steel Castings for Valves, Flanges, Fittings and Other Piping Components - Visual Method for Evaluation of Surface Irregularities

3. DRAWINGS:

3.1 Contract Drawings: The completed work shall conform to the drawings attached in the appendix as a pdf and the following specifications.

4. MATERIALS

. See attached drawings for materials unless detailed below General:

4.1 Line Item 001 Sector Gear Bushings: Bushing material shall come in 2, 5’ length sections and have a minimum outside diameter of 11” and a maximum inside diameter of 8”. Cast surface finish is acceptable as the intent is to supply rough stock. Different lengths may be submitted, but they must be at least 1’ long and total at least 10’. The material must be in one-foot iterations as the rough cut for the individual bushings will be 1’. Bushings shall be cast using high quality aluminum bronze, C95400, and shall adhere to ASTM B 148 or B 505. The bushings should be free from defects or imperfections affecting performance. Indicated cylindrical fits shall be in accordance with ASME B4.1.

4.2 Line Items 002 and 003 Horizontal and Vertical Rollers: see attached drawings.

4.3 Line Item 004 Strut Bushings: Bushing material shall come in a single 6’ length section and have a minimum outside diameter of 8” and a maximum inside diameter of 6”. Bushings shall be cast using high quality aluminum bronze, C95400, and shall adhere to ASTM B 148 or B 505. The bushings shall be free from defects or imperfections affecting performance. Indicated cylindrical fits shall be in accordance with ASME B4.1.

4.4 Line Item 005 Strut Pin at Sector Arm: Strut Pins shall be ASTM A 29, Grade 4340 hardened to

230 Brinnell Hardness. The finished pins shall be 125 micro inch on all machined surfaces and adhere to the tolerances shown on the drawing. Grease hole shall be moved to the center of the pin through the ¾” center hole.

4.5 Line Item 006 Piston Rod Key: Key material shall be ASTM A576 1040 Steel.

4.6 Option 01: Thrust Washers: Washers shall be cast using high quality aluminum bronze, C95400, and shall adhere to ASTM B 148 or B 505. The washers should be free from defects or imperfections affecting performance. Indicated cylindrical fits shall be in accordance with ASME B4.1. Contractor shall include lead time for delivery of Thrust Washer materials, as well as total manufacturing lead time as part of bid package.

5. NOT USED

6. SUBMITTALS:

6.1 General. Contractor submittals shall be furnished in accordance with the specifications below.

All listed items shall be submitted for Government approval by the Contracting Officer.

Associated work items shall not be performed until receiving approval from the Contracting Officer. Contracting Officer shall provide a response to the shop drawings within one week of receipt.

6.2 Shop Drawings. Use of the attached drawings for shop drawings shall be at the Contractor’s option and risk. If the Contractor’s shop practice requires details in the additions to, or different from, those shown on the contract drawings, he shall prepare shop drawings and furnish three sets for approval. If approved by the Contracting Officer, each copy of the drawings will be identified as having received such approval by being so stamped and dated, and one set will be returned to the Contractor. The Contractor shall make any corrections required by the Contract Officer. The approval of the drawings by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. Approval of shop drawings by the Contracting Officer shall not relieve the Contractor of the responsibility for complete conformity with the specifications.

6.3 List of Materials. The Contractor shall submit evidence, satisfactory to the Contracting Officer, stating that all materials conform to the requirements of these specifications. The Contractor shall also furnish a shipping bill or memorandum of each shipment of finished pieces or members, giving the designation mark and weight of each piece, the number of pieces and the total weight.

7. QUALITY CONTROL

7.1 Quality Control Program. The Contractor shall submit a Quality Control Plan prior to the start of any work. The Plan shall include a detail process of how the Contractor’s Quality Control Program shall function throughout this entire Contract so that all materials delivered to the Government meet the Contract requirements in every aspect. The Plan shall indicate Contractor Quality Control (CQC) Organization, letters of authority to the CQC staff, testing laboratories to be used, inspection procedures, documentation process to control delivered materials, sample of the proposed CQC daily report, test report forms and other reports necessary to complete this contract. The Contractor shall establish and maintain an effective Quality Control Program to assure compliance with the contract requirements, and shall submit records of all quality control operations for the items covered by these specifications. These records shall document material and workmanship compliance. They shall document all inspections and testing completed by the Contractor’s Quality Control staff to insure compliance to this contract.

7.2 Test of Materials. The Contractor shall, at his expense, perform analyses tests to demonstrate that all materials are in conformity with the specifications and drawings. Should the Contractor desire to use stock materials not manufactured specifically for the work covered by these specifications, he shall submit evidence, satisfactory to the Contracting Officer, stating that such material conforms to the requirement specifications. Detailed tests of these materials will then not be required, if so approved by the Contracting Officer. Tests, except where modified shall be made as indicated in the respective detailed specifications or on the drawing and, unless otherwise authorized, in the presence of the Contracting Officer. The Contractor shall furnish the Contracting Officer certified reports in duplicate of all required analyses and tests.

7.3 Nondestructive Testing. When doubt exists as to the soundness of any material part, such part may be subjected to any form of nondestructive testing permitted by the Contracting Officer.

This may include ultrasonic, magnaflux, dye penetrant, x-ray, gamma ray or any other test that will thoroughly investigate the part in question. The cost of such investigation will be borne by the Government. Any defects will be cause for rejection and rejected parts shall be replaced and retested at the Contractor’s expense.

8. WORKMANSHIP:

8.1 General: Workmanship shall be of the highest grade in accordance with the best modern practices to conform to the specifications and drawings for the items being furnished.

8.2 Quality Control: The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirement. The Contractor’s Quality Control staff will ensure that workmanship is of the highest quality and provide documentation that supports this quality for all work performed by the Contractor, any Sub-Contractor, Fabricator or Supplier.

9. NOT USED:

10. METAL WORK FABRICATION:

10.1 General. Material before being laid off or worked must be straight. If straightening is necessary, it shall be done by methods that will not injure the metal. Sharp kinks or bends shall be cause for rejections of the material. Material with welds will not be accepted, except where otherwise approved. Where heating is required, precautions shall be taken to avoid overheating the metal and it shall be allowed to cool in such a manner as not to destroy the original properties of the metal. Finished members shall be free from twists, bends and open joints.

10.2 Structural Steel Fabrication. Shearing shall be accurately done and all portions of the work neatly finished. Structural steel may be cut by mechanically guided or hand guided torches provided an accurate profile with a smooth surface free from cracks and notches is secured. Cuts shall be chopped, ground or machined smooth so that the finished piece meets the dimensions given on the drawings.

10.2.1 Dimensional Tolerances of Structural Steel Items. Dimensions shall be measured by means of an approved calibrated steel tape of the same temperature as the item or part at the time of the measurement.

10.2.1.1 The overall dimensions of the assembled structural unit shall be within the tolerances indicated on the drawings or as required for proper assembly.

10.2.1.2 Except as required to meet the requirements above, an allowable variation of 1/32 inch is permissible in the overall length of individual component members with both ends milled and individual component members without milled ends shall not deviate from the dimensions shown on the drawings by more than 1/16 inch.

10.3 Dimensional Tolerances of Machined Items

10.3.1 Dimensioning and Tolerancing – Dimensioning and Tolerancing of machined elements shall be in accordance with ASME Y14.5M.

10.3.2 Finished Surfaces – Where surface finishes are indicated on the drawings or specified herein, the symbols used or finishes specified shall be in accordance with ANSI B46.1.

Finished surfaces shall be 125 micro inch unless otherwise shown.

11. IDENTIFICATION AND PROTECTION:

The Contractor shall crate each assembly in its own crate. All the parts of the assembly shall be properly packaged in the crate so that no damage to any part can occur. All machined faces shall have a protective coating, such as Cosmolene or other approved material, applied to prevent any corrosion on the face prior to the face receiving a protective covering or wrapping. All threaded parts shall have the treads protected in a similar manner. All machined faces or surfaces shall also have a protective covering to prevent any damage to face or surface prior to installation of the part. Loading within the crates shall be balanced to the greatest extent possible and all items within the crate shall be restrained by acceptable methods. All crates that have unbalanced loads shall be identified by approved methods. Crates shall be designed so that they are the same size as much as possible for each group of assemblies or similar items and they can be stacked to a height of 6 crates. Crates shall also be designed so that lids are fastened with screws or other type fasteners that allows easy removal of the lid for inspections by the Government at time of delivery.

The crates shall contain all the parts for any one assembly unless otherwise indicated in these Specifications. There shall be no mixing of parts from one assembly to another in any crate, unless approved by the Government.

The crates shall be labeled to identify the Contract Number, assembly name, bid item number and all the parts packaged within that crate, name and mark number and resource code. See the following sample crate identification. Also, include the crate total weight and any special handling instructions (such as off center weight).

12. PACKING AND SHIPPING:

12.1 The Contractor shall package all items as indicated in these Specifications and accompanying drawings and deliver all the completed parts and assemblies to the Louisville Repair Station (LRS), Louisville, KY.

12.2 Individual assemblies identified in paragraph 1.1 shall be crated in substantial wooded containers capable of withstanding handling for the weight of the contents. Individual item shall protected within the containers to protect them from damage. One assembly shall allowed per container.

12.3 Containers shall be labeled similar to the following example

Sample Crate Identification

Markland Machinery Components Contract Number __________ Markland Machinery Components, Ohio River Locks Resource Code Contents Item Quantity Name Mark #

1. 1 Sector Gear Bushing

2. 1 Horizontal Rollers

3. 2 Vertical Rollers

4. 2 Strut Bushings

TOTAL WT.__________ CRATE #________OF_________

SECTION A-A

SCALE 1 : 1

A A

B B

C C

D D

SHEET 1 OF 1

DRAWN

CHECKED

QA

MFG

APPROVED

h2edddls 5/7/2025

DWG NO

Rack Bar Horizontal Roller

TITLE

HORIZONTAL RACK BAR ROLLER

SIZE

D

SCALE

REV

1 : 1

AA

1.500 1.5007.468

10.968

3.0003.000

R 1/4"

TYP 4 PLCS

R 1/8"

TYP 4 PLCS

2.5000 - .0000 .0007+ 2.5000 - .0000

.0007+2.125

1/16" CHAMFER

2 PLCS

7.000 4.000

HORIZONTAL RACK BAR ROLLER

SCALE: NTS

QTY: 1

MAT'L: ASTM A36 STRUCTURAL STEEL

BREAK ALL EDGES

TOLERANCE UNLESS OTHERWISE NOTED

FRACTIONAL; ±.015

X.XX:.010

X.XXX: .005

SCALE 2 : 1

A A

B B

C C

D D

SHEET 1 OF 1

DRAWN

CHECKED

QA

MFG

APPROVED

h2edddls 5/7/2025

DWG NO

Rack Bar Roller Bushing

TITLE

RACK BAR ROLLER BUSHING

SIZE

D

SCALE

REV

2 : 1

AA

1.500

2.5000 + .0008 .0013+

R 1/4" GREASE GROOVE

3/32" DEEP

RACK BAR ROLLER BUSHING

SCALE: NTS

QTY: 2

MAT'L: ASTM B148 ALUMINUM BRONZE ALLOY C95400

BREAK ALL EDGES

TOLERANCE UNLESS OTHERWISE NOTED

FRACTIONAL; ±.015

X.XX:.010

X.XXX: .005

2.000 - .000 .003+

3.000 3/32" CHAMFER, TYP

A A

B B

C C

D D

SHEET 1 OF 1

DRAWN

CHECKED

QA

MFG

APPROVED

h2edddls 8/6/2025

DWG NO

Rack Bar Vertical Roller

TITLE

VERTICAL RACK BAR ROLLER

SIZE

D

SCALE

REV

.75

AA

2.250 2.2507.250

11.968

R 1/4"

TYP 2 PLCS.

R 1/4"

TYP 4 PLCS.

R 7/64"

TYP 2 PLCS.

3.000

2.5000 - .0000 .0007+ 2.5000 - .0000

.0007+

3.000

1/16" CHAMFER

2 PLCS

8.000 4.000

VERTICAL RACK BAR ROLLER

SCALE: NTS

QTY: 18

MAT'L: ASTM A36 STRUCTURAL STEEL

BREAK ALL EDGES

TOLERANCE UNLESS OTHERWISE NOTED:

FRACTIONAL; ±.015

X.XX:.010

X.XXX: .005

2.250