RFP-LC-25-13.pdf

Livingston County Fiscal Services 304 East Grand River Ave., Suite 204 Howell, MI 48843 517-540-8740

Bid Summary

Commodity/Service Being Requested: 700/800MHz Digital Public Safety Radio Towers in Livingston County, Michigan.

Type of Solicitation: Request for Proposals (RFP) – Livingston County is requesting bids for 700/800MHz Digital Public Safety Radio Towers. A ‘Request for Proposal’ differs from a ‘Request for Bid/Quotation’ in that the County is seeking a solution as described herein, not a bid/quotation meeting firm specifications for the lowest price. As a result, the lowest price proposal does not guarantee an award recommendation.

Calendar of Events – Timetable Release of RFP: July 1, 2025 Mandatory On-site Visits at 9:00 am: July 8, 2025 Due Date for Receipt of Questions: July 15, 2025 Questions and Answers Posted: July 22, 2025 Proposals Due by (2:00 p.m./ EST) *: August 15, 2025

*Any response received later than the specified deadline will be disqualified.

RFP Access: Livingston County officially distributes proposal documents online at https://milivcounty.gov/fiscal-services/procurement/bids/ or the BidNet via Michigan Inter-governmental Trade Network (MITN) https://www.bidnetdirect.com/mitn sites. Livingston County uses the MITN website for vendor registration, proposal and tabulation posting, award information and other processes. Final proposal results will be posted on the MITN website after award. It will be the bidder’s responsibility to monitor for any addendums or amendments to this solicitation.

Communications and Contacts with Livingston County Personnel: All contact with Livingston County regarding this RFP or any matter relating thereto must be sent in writing via e-mail to: Krista Belcher, Procurement Coordinator (kbelcher@livgov.com). This is to ensure fair consideration for all interested vendors, the County prohibits communications to or with any employee at the departmental level during the submission and evaluation period.

Request for Proposals

RFP-LC-25-13

700/800MHz Digital Public Safety Radio Towers Proposals Due: August 15, 2025 by 2:00 p.m. local time https://milivcounty.gov/fiscal-services/procurement/bids/ https://www.bidnetdirect.com/mitn

Table of Contents Section 1.0: Scope of Services

1.1 Introduction

1.2 Background Information

1.3 Scope of Work

1.4 Responsibilities of Contractor

1.5 Summary of Site Work Performed at Sites

1.6 Work Description

1.7 New Shelter Design Considerations

1.8 Materials

1.9 Subcontractors

1.10 Minimum Mandatory Requirements

1.11 Workmanship

1.12 Project Timeframe for Completion

1.13 Remedies

1.14 Acceptance Testing Process

1.15 Proposal Requirements

1.16 Locations

1.17 Mandatory Site Tour

1.18 Warranty of Network Performance

1.19 Notification

Section 2.0: Bidder Information and Acceptance

2.1 Company Profile

2.2 References

2.3 Certificate of Compliance with Public Act of 517 of 2012

2.4 Proposal Submission Checklist

Section 3.0: Bidding, Evaluation, Selection, & Award Process

3.1 Livingston County Responsibility

3.2 Truth and Accuracy of Representations

3.3 Proposers Questions

3.4 Preparation of the Proposal

3.5 Bid Submission Deadline

3.6 Adherence to Mandatory Requirements (Pass/Fail)

3.7 Evaluation Process

3.8 Evaluation Criteria and Award

3.9 Optional Tools to Enhance Evaluation Process

3.10 Livingston County Option to Reject Proposals

3.11 Freedom of Information Act

3.12 Contacts with Livingston County Personnel

3.13 Final Agreement Award Determination

3.14 Changes and Addenda to Proposal Documents

3.15 Reservation of Rights

3.16 Withdrawal of Proposal

3.17 Cancellation

Section 4.0: General Terms & Conditions

4.1 Gifts/Gratuities

4.2 Interest of Contractor and County

4.3 Insurance Requirements

4.4 Indemnification and Hold Harmless

4.5 Taxes & Payment Terms

4.6 Equal Employment Opportunity

4.7 Nondiscrimination

4.8 Governing Law and Venue

4.9 Compliance with Laws and Regulations

4.10 Interest of Contractor and County

4.11 Advertising

4.12 Subcontracting or Assignment of Contract or Contract Funds

APPENDIX A

APPENDIX B

APPENDIX C

Section 1.0: Scope of Services

1.1 Introduction

The intent of this RFP is to provide three new tower sites which shall include new equipment shelters, new generators, and the refurbishing of an existing tower site to include a new shelter and new generator.

The Vendor shall be responsible for conducting tower and foundation structural analysis for the proposed towers. Vendors are required to propose a comprehensive set of equipment and services that satisfy this RFP’s minimum requirements and are encouraged to describe specific areas within their proposal solutions that materially exceed these minimum objectives and meets the requirement of the Michigan’s Public Safety Communications System (MPSCS).

It shall be the responsibility of the Contractor to install industry-accepted standard electrical grounding systems. All proposed grounding shall meet all requirements as specified by the Michigan’s Public Safety Communications System (MPSCS) grounding specifications, which are based on Motorola’s 68P81089E50-Standards _and_ Guidelines for Communication Sites R56.

The delivery and installation of equipment shelters, security systems, standby and emergency power systems, towers, electrical grounding systems, cable attachment hardware, transmission line shields, tower-to-building cable tray hardware, fencing and secured access gates and all necessary permitting is part of this project and must be furnished by the Contractor.

1.2 Background Information

Livingston County, Michigan covers an area of 585 square miles (565 square miles is land and 20 square miles is water) with a population of 193,866 as of the 2020 census and a population density of 320 persons per square mile. The county seat and most populous city is Howell.

This Specification encompasses a turnkey project to provide the County with a new 700/800 MHz digital simulcast trunked radio network capable of meeting current and future communications needs, both reliably and functionally. The County is currently utilizing one 800 MHz tower and a VHF system for fire department toning.

A key desire and critically important aspect of this communications network procurement involves redundancy, infrastructure reliability and hardening in response to heightened terrorism activities worldwide, and to regional natural and environmental hazards such as tornadoes and ice storms. The RFP encompasses all Public Safety agencies (Police/Sheriff, Fire, EMS and Emergency Management in Livingston County within the following jurisdictions:

• Brighton Township

• City of Brighton

• City of Howell

• Cohoctah Township

• Conway Township

• Deerfield Township

• Genoa Township

• Green Oak Charter Township

• Hamburg Township

• Handy Township

• Hartland Township

• Howell Township

• Iosco Township

• Marion Township

• Oceola Township

• Putnam Township

• Tyrone Township

• Unadilla Township

• Village of Fowlerville

• Village of Pinckney

The County recognizes the most important aspect of any public safety radio network is coverage reliability coupled with clearly understood audio quality delivered to users throughout their working environments. The County appreciates the need for Vendors to have adequate flexibility in these specifications such that proposed solutions can be technically optimized to meet user desires and coverage expectations. Accordingly, this RFP Speculation does not define specific 700/800 MHz antenna configuration but does give the number of tower sites believed to achieve the desired coverage performance. The Specification indicates locations where tower sites can potentially be made available if those site locations are appropriate in the Vendor’s discretion to achieve the required coverage and reliability objectives. These specifications are designed to functionally describe user expectations, reliability and the County’s requirement for MPSCS infrastructure and user equipment compliance.

It is required that interoperability between the County’s first responders and other adjacent municipal, county, and state jurisdictions is addressed by these Specifications. The County must be able to continue to communicate with those agencies they interoperate with today while strengthening our ability to communicate with out of county agencies. Radio solutions described in response to this RFP Specification must be compatible and interoperable with these existing infrastructures via technology that is fully compatible with APCO P25 interoperable switch interface standards (ISSI).

1.3 Scope of Work

This scope of work calls for the provision of goods and services as necessary to develop and install a fully functional Telecommunications Tower System for Livingston County Public Safety agencies. The following primary components of the scope of work are:

A. Design and install three (3) carefully positioned antenna towers and refurbish one existing tower.

B. Design and install four (4) compounds.

C. Install four (4) gas generators for the sites.

D. Install four (4) chain link security fence and secured access gates at each site.

E. Design and provide electrical components for and within the sites.

F. Connectivity for the new sites and existing site using Nokia microwave.

G. Tower loading designed to include at minimum, one (1) Commercial Cellular antenna site between 150-200 ft depending on Micro-wave dish replacement.

1.4 Responsibilities of Contractor

Contractor shall provide an on-site Project Manager for single point of contact with Livingston County 911. The Project Manager’s responsibilities shall include but not be limited to:

A. Development of a complete construction schedule.

B. Delivery and storage of all materials.

C. On-site supervision of all work.

D. Weekly written status reports including progress and issues.

E. Keep and provide list of active and past sub-contractors.

F. Perform site inspections with Livingston County 911.

G. Provide detail site inspection sign-off sheets for completion of separate construction phases.

H. Monitor progress and take actions to ensure adherence to the bid specifications, schedule, and quality of work.

I. Submit design documents to Livingston County 911 for approval.

1.5 Summary of Site Work Performed at Sites

A. Clearing, earthwork, excavating, backfilling, compacting and grading.

B. Construction access roads and drainage, including installation of stone base and surfacing and erosion control measures.

C. Installation of fencing and secured access gates.

D. Equipment Shelter foundations design and installation.

E. Manufacturing, delivery and setup of equipment shelters as specified, including sidewalks, grounding systems, and ancillary equipment.

F. Installation, delivery, startup, and testing of site generators with integral tank, including filling of the tank.

G. Erection of a self-supported or guyed tower, as specified, including tower design and construction, foundation design and construction, grounding, cable ladders, waveguide bridges, climbing ladders or step bolts with safety climbing devices, antenna and microwave mounts, and related equipment.

H. Vendor will coordinate installation of electrical service to the sites and pay for associated costs.

I. Obtain all permits and approvals required for site work to include Federal Communications

Commission (FCC) licensing.

J. Install any landscaping and/or trees that may be required at the sites.

K. Restore any disturbed areas around the sites to their original condition.

1.6 Work Description

A. Where applicable, all work shall be MPSCS compliant and approved.

B. Tower Information – Detailed and included in Appendix B.

C. New Shelters Information – Detailed in Appendix B D. Generator Information – Detailed in Appendix B E. Electrical and Grounding at all four (4) sites F. Site compounds will be approximately 100’ x 100’ to allow space for shelter and generator and future tenants as allowed by Livingston County 911.

G. The sites will require a road for access. Vendors will provide this access road as part of this

RFP.

H. All equipment must be installed to good engineering standards and be compliant to the Motorola

R56 installation standards.

I. The equipment must be in cabinets with 2-post 7.5-foot racks inside the shelter. All cable and power entrances to the cabinet must be protected from rodents or other pests having access to the cabinets.

J. Lightning protection on cables must be provided per Motorola R56 standard.

K. The cabinets must have an excellent electrical ground.

L. All radio transmission lines must have lightning protection with the ground lead going back to the main ground bus in each site.

M. All equipment and leads mut be labeled such that maintenance technicians can easily identify each operating parameter and other items as pertinent for the maintenance of the equipment.

1.7 New Shelter Design Considerations

Equipment shelters shall be of a concrete floor, bullet-resistant, prefabricated concrete aggregate type designed to house radio communications, the standby power generator/transfer switch, and sensitive electronic equipment.

A. The exterior wall measurements shall be no less than 12ft high, 26ft wide with a generator room. Interior dimensions shall include nominal wall, roof and floor dimensions, to be determined by the Contractor.

B. Equipment shelters must provide an interior climate suitable for the operation of sensitive electronic equipment, that is, it must be dust proof, watertight and airtight.

C. The standard shelter used by MPSCS has a generator inside a separate room within the shelter.

D. The equipment shelter shall be supported by a reinforced concrete pad with attachment devices appropriate for securing the building assembly to survive straight line type force (no less than 140-mph) winds.

E. Any sites located within a FEMA 100 -Year Floodplain shall require elevation due to the increased flood risk. These equipment shelters shall be elevated upon approved concrete piers or galvanized steel framework.

a. The finished length of piers/framework shall extend, minimally, four feet above ground level but otherwise in accordance with FEMA’s 100- Year floodplain elevation height plus a 24-inch contingency margin.

F. Any metal components, attachment hardware, cross-braces and lifting eyes shall be hop-dip galvanized metal after fabrication.

G. A continuous reinforced perimeter concrete footing shall be provided that meets the minimum 42" frost depth requirement for the Livingston County area.

1.8 Materials

All equipment, except with the expressed written permission of Livingston County and its Consultant(s), must be new and unused, meet telecommunications industry standards, and, where applicable, be registered with and approved by the Federal Communications Commission and the MPSCS.

Livingston County and its Consultant(s) reserve the right to reject and require the return, at the Contractor’s expense, of any defective components that fail to comply with this RFP.

Rejections of material for cause would not provide an extension of time to the Contractor in the performance of contracted requirements. Such rejections or returns will neither validate nor invalidate the remainder of any Contract.

1.9 Subcontractors

It is intended that a single Contractor have total turnkey responsibility for the subsequent Livingston County Public Safety project so as to assure a fully compliant completion of the proposed work.

Therefore, any Vendor desiring to use Sub-Contractor(s) must include within their response a list and description of potential, qualified Sub-Contractor(s). Livingston County Public Safety may require documentation and references to ensure the qualification of a proposed Sub-Contractor(s).

1.10 Minimum Mandatory Requirements

All Bids will be reviewed for compliance with the mandatory requirements. Bids deemed non-responsive will be eliminated from further consideration.

A. The Vendor must provide proof that it has successfully performed at minimum three (3) similar jobs for public safety agencies and is familiar with the technology (700/800 MHz Project-25 digital voice simulcast transmit/receiver voted) being proposed. These systems shall be described with enough information that Livingston County, or its Consultant(s) can reasonably determine their project equivalency. These submittals should include a detailed summary of the systems and its significant operational features/components as well as current customer contact information, which includes name, address, phone number, title, department and system responsibility.

B. All tower climbers shall be fully certified according to industry standards.

C. Livingston County requires, at minimum, a one-year comprehensive warranty on all infrastructure equipment required by this proposal and a minimum of 5 years of warranty on workmanship.

D. Three (3) industry references from individuals or organizations where services similar to those requested in this RFP were provided (see Section 2.2).

1.11 Workmanship

All proposed workmanship supportive of the RFP must conform to normal and accepted standards for the telecommunications industry. All fixed site equipment, including electrical wiring, towers, shelters, generators, and site civils, antennas, mounts, etc. are to be installed by or under the supervision of the Contractor.

The Contractor must completely remove and properly dispose of residue due to its work, return the site to a useable state and will be responsible for the cost of repairing all damage caused by the Contractor or its Sub-Contractors during network installation.

Livingston County and its Consultant(s) reserves the right to halt any civils installation process due to poor workmanship, housekeeping, scheduling, work interruptions, etc.

Work halts that are the result of poor workmanship would not relieve the Contractor of their responsibility to conform to the installation time requirements as stated by Contract.

1.12 Project Timeframe for Completion

The Project’s anticipated timeframe for completion is no greater than twenty-four (24) months from a formal Notice to Proceed. The Project will not be deemed completed until the fully compliant proposed infrastructure has been installed; receipt of as-built documentation has occurred; and a Certificate of Substantial Completion has been issued to Livingston County.

1.13 Remedies

Remedies shall be part of any Contract awarded and negotiated with the successful Vendor. The scope of these remedies will become part of a negotiated contract and shall minimally include a graduated set of monetary penalties for unexcused late or delayed performance by the Contractor. The project schedule's indicated completion date shall be the basis for assessment of completion remedies.

Remedies shall be applied as follows:

A. Unexcused project completion delays of between 1 day and 30 days beyond the Contract's indicated completion date shall be assessed a penalty of $1,200 per day.

B. Unexcused completion delays that extend from Day 31 through Day 70 beyond the Contract's indicated completion date shall be assessed a penalty of $1,500 per day.

C. Unexcused completion delays beyond 70 days shall be assessed a remedy of $2,000 per day.

D. Any unexcused project completion delay that exceeds 180 days from the Contract's indicated completion date shall trigger an automatic default of the Contract. If the Contractor is unable to cure the reason for its completion failure within 45 additional days, the Contract will self-cancel and Livingston County will initiate action against the Contractor's performance bond unless some acceptable accommodation is reached by the Contractor with Livingston County. During the 45-day default period, remedies will be assessed at the rate of $3,000 per day.

E. Remedies shall also apply to warranty repair service. The RFP and its subsequent contract with the successful Vendor will include a mandatory warranty period where repair services performed in the field will be necessary. This RFP contains response time periods within which the Contractor is required to provide services and materials.

F. A failure to perform on the part of the Contractor to meet its contracted response time requirements shall result in a financial penalty of the scope and amount indicated by this RFP or as modified during contract negotiations.

1.14 Acceptance Testing Process

Acceptance testing procedures will be defined during Contract Negotiations. These procedures would essentially test and verify the performance of tower installation features

The Acceptance Test shall minimally encompass:

A. An installed determination of compliance with Industry standards and published RFP requirements of the various equipment elements provided under the Contract.

B. Functionality of standby power systems.

C. Functionality and path reliability of microwave link segments and the overall network.

D. A successful confirmation by the County’s radio vendor to coverage.

E. Completion of a mandatory 30-day reliability burn in absent of any major failures.

1.15 Proposal Requirements

Please provide the following attachments as part of your response:

A. Business Organization: Please complete and submit the Company Profile (see 2.1 Company Profile)

B. References (see 2.2 References) C. Certificate of Compliance with Public Act of 517 of 2012 (see Section 2.3) D. Proposal Submission Checklist (see Section 2.5) E. Sub-contractors that will be used in this project F. Details of equipment including specifications G. Manufacturer literature for proposed equipment H. Vendor proposed delivery and installation schedule for this project I. Supporting data that will include maps, diagrams and/or any other supporting information for clarification of this project J. Pricing Proposal K. Vendor suggested changes or additions.

1.16 Locations

The following are the proposed site locations:

Parcel Longitude/Lattitude

4714-27-200-031 42.447534 83.955116 4701-22-400-006 42.715352 84.076956 4703-36-200-006 & 4703-36-200-007 42.701365, -83.806638 & 42.699310, -

83.809500 4704-30-300-027 42.708178, -83.795593 4718-32-300-022 42.516200, -83.764838 4714-26-200-008 42.447933, -83.928616 4705-11-200-003 & 4705-11-200-012 42.670451, -84.063637 & 42.667976, -

84.060389 4709-19-400-008 42.545092, -84.135658 4716-20-100-011 42.468669, -83.757851

1.17 Mandatory Site Tour

A tour of the proposed sites will be held Tuesday, July 8, 2025 at 9:00 a.m. The site tours are mandatory. Bidders should plan to meet promptly at 9:00 a.m. at 911 Central Dispatch Building, 300 S Highlander Way, Howell, MI 48843. We will have transportation available to transport everyone from one location to the next. We anticipate being done with the tour at 1:00 p.m. Bids will not be accepted from companies that failed to attend the site tour.

1.18 Warranty of Network Performance

The Vendor acknowledges that it has carefully reviewed the functional requirements and warrants that the proposed towers, shelters, generators, and sites civil work function according to equipment specifications, industry standards, and the minimum operative characteristics specified herein in this

RFP.

1.19 Notification

Vendors will be notified of Livingston County’s Public Safety desire to enter into additional discussions as well as an oral presentation of proposed solutions, if deemed necessary.

1.20 Bond

A bid bond executed by an approved security company or certified check in the amount of at least 5% of the sum of the proposal shall be submitted with each proposal.

The successful bidder will be required to furnish one hundred percent (100%) Performance, Labor and Material Bonds, for each phase of work.

Section 2.0: Bidder Information and Acceptance

1. The undersigned declares that the Bid Documents, including, without limitation, any RFP

Addenda, and Exhibits have been read.

2. The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the Bid Documents of RFP-LC-25-13: 700/800MHz Digital Public Safety Radio Towers.

3. The undersigned has reviewed the Bid Documents and fully understands the requirements in this Bid and that each Bidder who is awarded a contract shall be, in fact, a Prime Contractor, not a subcontractor, and agrees that its Bid, if accepted by Livingston County, will be the basis for the Bidder to enter into a contract with Livingston County in accordance with the intent of the Bid Documents.

4. The undersigned acknowledges receipt and acceptance of all addenda.

5. The undersigned agrees to the terms, conditions, certifications, and requirements listed in Section 2.

6. The undersigned acknowledges that Bidder will be in good standing in the State of Michigan, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and associated Bid Documents.

7. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and, if applicable, the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against Livingston County based upon ignorance of conditions or misunderstanding of the specifications.

8. Patent indemnity: Vendors who do business with Livingston County shall hold Livingston County, its officers, agents and employees, harmless from liability of a nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

9. Insurance certificates are not required at the time of submission. However, if awarded, the Contractor agrees to meet the minimum insurance requirements posted in the terms and conditions. This documentation must be provided to Livingston County, prior to award, and shall include an insurance certificate which meets the minimum insurance requirements, with Livingston County named as an additional insured, as stated in the terms and conditions.

2.1 Company Profile

Official Name of Bidder: Type of Entity/Organization (check one):

☐ Corporation ☐ Joint Venture ☐ Limited Liability Partnership ☐ Partnership ☐ Limited Liability Corporation ☐ Non-Profit / Church ☐ Other:

Street Address:

City:

State: Zip Code:

Website:

Primary Contact Name:

Primary Contact Phone Number

Primary Contact Email Address:

Federal Tax ID Number: Dun & Bradstreet (D&B) Number (if applicable):

Has your company ever been debarred by the Federal Government? ☐ Yes ☐ No If yes, has it been lifted and if so, when?

Has your company ever been debarred by State Governments? ☐ Yes ☐ No If yes, has it been lifted and if so, when?

Brief history of your company, including the year it was established:

The individual below is authorized to sign on behalf of the company submitting this proposal.

Proposals must be signed by an official authorized to bind the provider to its provisions for a period of at least 90 days.

Signature:

Name and Title of Signer:

Date:

*Please include a current W-9 and evidence of insurance coverage as outlined in Section 4.5:

Insurance Requirements.

2.2 References

Provide a minimum of three (3) customer references within the past 5 years.

Entity Name:

Contact Name: Title:

City: State:

Phone Number: Years Serviced:

Contact Email:

Description of Services:

Entity Name:

Contact Name: Title:

City: State:

Phone Number: Years Serviced:

Entity Name:

Contact Name: Title:

City: State:

Phone Number: Years Serviced:

2.3 Certificate of Compliance with Public Act of 517 of 2012

I certify that neither (Company), nor any of its successors, parent companies, subsidiaries, or companies under common control, are an “Iran Linked Business” engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, within the meaning of Michigan Public Act 517 of 2012. In the event it is awarded Contract as a result of this Invitation to Proposal, Company will not become an “Iran linked business” during the course of performing the work under the Contract.

NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN LINKED

BUSINESS AS DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE FOR CIVIL

PENALTIES OF NOT MORE THAN $250,000.00 OR TWO TIMES THE AMOUNT OF THE

CONTRACT FOR WHICH THE FALSE CERTIFICATION WAS MADE, WHICHEVER IS GREATER,

PLUS COSTS AND REASONABLE ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH

IN SECTION 5 OF ACT NO. 517, PUBLIC ACTS OF 2012.

Name of Company:

By:

Title:

Notary

State of _____________________________________ County of ____________________________________

Sworn to and subscribed before me, a notary public in and for the above state and county, on this ________ day of ___________________________, 20 ______.

Notary Public _________________________________

My commission expires:

2.4 Proposal Submission Checklist

To enable consistent Proposal evaluation, the following Proposal Contents/Format has been developed.

FAILURE TO SUBMIT THE REQUESTED DOCUMENTS COULD RESULT IN DETERMINING THE

SUBMISSION AS NON-RESPONSIVE AND REJECTED.

Complete? Item Description Section 1.0 – Bidder Responses to Scope of Work Section 2.1 – Company Profile with W-9 and Certificate of Insurance Section 2.2 - References Section 2.3 – Certificate of Compliance with Public Act 517 of 2012 Section 2.4 – Proposal Submission Checklist Addendum Signature Page (s) *(If applicable) Pricing Proposal

Submitted proposal contains all competed forms/certifications as listed above:

Authorized Signature:

Printed Name of Authorized Representative:

Title:

Section 3.0: Bidding, Evaluation, Selection, & Award Process This section contains key project dates and activities as well as, instructions to proposers on how to prepare and submit their proposal:

Calendar of Events – Timetable Release of RFP: July 1, 2025 Mandatory On-site Visits at 9:00 am: July 8, 2025 Due Date for Receipt of Questions: July 15, 2025 Questions and Answers Posted: July 22, 2025 Proposals Due by (2:00 p.m./ EST) *: August 15, 2025

*Any response received later than the specified deadline will be disqualified.

3.1 Livingston County Responsibility

Livingston County is not responsible for representations made by any of its officers or employees prior to the execution of the Master Agreement unless such understanding or representation is included in the Master Agreement.

3.2 Truth and Accuracy of Representations

False, misleading, incomplete, or deceptively unresponsive statements in connection with a proposal shall be sufficient cause for rejection of the proposal. The evaluation and determination in this area shall be at Livingston County Administrator/Purchasing Coordinator designee’s sole judgment and his/her judgment shall be final.

3.3 Proposers Questions

Proposers may submit written questions regarding this RFP by e-mail to the address identified below. All questions must be received by 5:00 p.m. EST (Eastern Standard Time) no later than July 15, 2025. All questions, without identifying the submitting company, will be compiled with the appropriate answers and issued as an addendum to the RFP.

When submitting questions, please specify the RFP section and paragraph number, and quote the language that prompted the question. This will ensure that the question can be quickly found in the RFP. Livingston County reserves the right to group similar questions when providing answers. Questions should be emailed to:

Email address: kbelcher@livgov.com

Livingston County may modify the RFP at any time during the bid process. All changes to the RFP will be posted under the bid number and each posting officially revises the RFP.

3.4 Preparation of the Proposal

Each Proposer must submit a complete proposal in response to this RFP. The proposal must remain valid for at least 90 days from the due date for responses to this RFP.

The Proposer will be responsible for completing and submitting the information as outlined in Section 2.4.

Section 1.0 – Bidder Responses to Scope of Work - The proposal must include detailed responses to each of the outlined requirements. There is no requirement or limitation on the amount of words for your responses.

Section 2.0 – Bidder Information and Acceptance – The Bidder will be required to complete the information in this section and provide required signatures and notarization.

Pricing Proposal – The Bidder will be required to submit a Pricing Proposal based off of the required RFP requests.

3.5 Bid Submission Deadline

The deadline for bid receipt is: August 15, 2025, 2:00 PM EST (the "Due Date").

Submit your bid response no later than 2:00 p.m. on August 15, 2025, as follows:

1. Submit all documents via email by August 15, 2025 at 2:00 p.m. EST to Krista Belcher kbelcher@livgov.com. Hard copy submissions will not be accepted.

2. Include the following in the Subject line of the email: RFP-LC-25-13: 700/800MHz Digital Public Safety Radio Towers.

3. Include company name, phone number, and address in the body of the email.

Livingston County has no obligation to consider any proposal that is not received timely.

No bid responses submitted via fax or hard copy will be accepted.

3.6 Adherence to Mandatory Requirements (Pass/Fail)

The Livingston County Administrator or designee shall review Section 2.0 Bidder Information and determine if the Proposer meets the minimum requirements as outlined in this RFP.

Failure of the proposer to comply with the minimum mandatory requirements may eliminate its proposal from any further consideration. Livingston County may elect to waive any informality in a proposal if the sum and substance of the proposal are present.

3.7 Evaluation Process

All bids will be reviewed for compliance with the mandatory requirements stated within this RFP.

Bids not meeting the mandatory requirements will be deemed non-responsive and eliminated from further consideration. Livingston County may elect to waive any informality in a proposal if the sum and substance of the proposal are present.

A. Livingston County may contact the Proposer for clarification of the Proposer's Qualifications.

B. Livingston County may use other sources of information to perform the evaluation.

C. Livingston County may require the Proposer to submit additional and/or supporting materials.

Qualifications will be evaluated on the factors identified in this RFP. The Proposer(s) whose qualifications are most advantageous to Livingston County, taking into consideration the evaluation factors, will be recommended for award approval.

After a prospective supplier has been selected, Livingston County and the prospective supplier(s) will negotiate a Master Agreement. If a satisfactory Master Agreement cannot be negotiated, Livingston County may, at its sole discretion, begin negotiations with the next qualified proposer who submitted a proposal.

3.8 Evaluation Criteria and Award

1. Vendor qualifications, relevant experience with similar projects and references – 30 points

2. Cost Proposal – 25 points

3. Equipment installation and implementation – 25 points

4. Overall project approach and timeliness – 10 points

5. Warranty – 10 points

The successful contractor shall commence work only after the transmittal of a fully executed contract and after receiving written notification to proceed from Livingston County. The contents of this RFP and the quotation will become contractual obligations if a contract ensues. Failure of the successful Contractor to accept these obligations may result in cancellation of the award.

If two (2) or more bidders submit bids that are identical as to price, preference will be given to the bidder whose firm has its principal place of business within Livingston County.

3.9 Optional Tools to Enhance Evaluation Process

Livingston County during the evaluation of proposals may find it necessary to utilize one or multiple tools, as listed below, to facilitate their understanding of the proposal(s) in order to select the best offering to Livingston County:

• Clarifications

• Deficiency Report

• Oral Presentation

• Site Visit

• Best and Final Offer (BAFO)

• Negotiations

3.10 Livingston County Option to Reject Proposals

Livingston County may, in its sole and absolute discretion, reject any or all proposals submitted in response to this RFP. Livingston County shall not be liable for any costs incurred by the Proposer in connection with the preparation and submission of any proposal. Livingston County reserves the right to waive inconsequential disparities in a submitted proposal.

3.11 Freedom of Information Act

This contract and all information submitted to Livingston County by the Contractor and Proposers is subject to the Michigan Freedom of Information Act (FOIA), 1976 PA 442, MCL 15.231, et seq.

Livingston County shall not, in any way, be liable or responsible for the disclosure of any such record or any parts thereof, if disclosure is required or permitted under the Michigan Freedom of Information Act or otherwise by law. The Proposer(s) must specifically label only those provisions of the proposal, which are actually trade secrets, confidential, or proprietary in nature.

A blanket statement of confidentiality or the marking of each page of the proposal as "Trade Secret", "Confidential", or "Proprietary" shall not be permitted. Any such designation will be disregarded.

By submitting a response to this RFP, the Proposer shall be deemed to have agreed to indemnify and hold harmless Livingston County for any liability arising from or in connection with Livingston County's failure to disclose, in response to a request under the Michigan Freedom of Information Act, any portion or portions of the Proposer's response to this RFP which have been marked "Trade Secret," "Confidential," or "Proprietary."

3.12 Contacts with Livingston County Personnel

All contact with Livingston County regarding this RFP or any matter relating thereto must be in writing via e-mail to:

Email address: kbelcher@livgov.com

If it is discovered that a Proposer contacted and received information regarding this solicitation from any Livingston County personnel other than the Procurement Contact, Livingston County, in its sole discretion, may disqualify its proposal from further consideration. Only those communications made by Livingston County in writing will be binding with respect to this RFP.

3.13 Final Agreement Award Determination

Livingston County reserves the right to make one total award, one award for each section, multiple awards, or a combination of awards, and to exercise its judgment concerning the selection of one or more proposals, the terms of any resultant agreement(s), and the determination of which, if any, proposal(s) best serves the interests of Livingston County.

3.14 Changes and Addenda to Proposal Documents

Each change or addendum issued in relation to this RFP will be online and on file in the Fiscal Services Department. It is the Vendor’s responsibility to acquire knowledge of any changes, modifications or additions to the Authorized Version of the proposal document. No award will be made to any vendor who fails to submit the Addendum Signature Page(s), if applicable.

3.15 Reservation of Rights

The Livingston County Board of Commissioners reserves the right to reject any and all bids, to negotiate the terms and conditions of all and any part of the proposals, to waive irregularities and/or formalities, and in general to make award in the manner as determined to be in the Board’s best interest and its sole discretion.

3.16 Withdrawal of Proposal

Proposals may be withdrawn in person by a proposer, or authorized representative, provided their identity is made known and a receipt is signed for the RFP but only if the withdrawal is made prior to the stated Proposal deadline. No proposal may be withdrawn for at least 90 days after submission deadline except the successful company whose prices shall remain firm for the entire contract period. In case of error by the proposer in making up a proposal, the Purchasing Coordinator may, by discretion, reject such a proposal upon presentation of a letter by the proposer which sets forth the error, the cause thereof, and sufficient evidence to substantiate the claim.

3.17 Cancellation

An IFB, RFP, RFP, or other solicitation may be cancelled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation, when it is in the best interest of the County in accordance with regulations.

Section 4.0: General Terms & Conditions (Below includes, but is not limited to, general terms and conditions.)

4.1 Gifts/Gratuities

Elected Officials, Department Heads, and/or County Employees will not be offered or entitled to earn or receive personal gifts, gratuities, credits or other benefits of economic value by reason of their official business.

4.2 Interest of Contractor and County

The Contractor assures that they have no interests which would conflict with the performance of services required by the Contract. The Contractor also assures that, in the performance of the Contract, no officer, agents, employee of the County of Livingston, or member of its governing bodies, may participate in any decision relating to the Contract which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested or has any personal or pecuniary interest. However, this paragraph does not apply where specifically exempt under Michigan Law.

4.3 Insurance Requirements

The contractor, or any of their subcontractors, shall not commence work under this contract until they have obtained the insurance required under this paragraph, and shall keep such insurance in force during the entire life of this contract. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan and acceptable to Livingston County. The requirements below should not be interpreted to limit the liability of the Contractor.

All deductibles and SIR’s are the responsibility of the Contractor. The Contractor shall procure and maintain the following insurance coverage:

Worker’s Compensation Insurance: including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

Commercial General Liability Insurance: on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and aggregate. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent, if not already included; (E) Deletion of all Explosion, Collapse, and Underground (XCU) exclusion, if applicable.

Automobile Liability: insurance including Michigan No-Fault Coverages, with limits of liability not less than $1,000,000 per occurrence, combined single limit for Bodily Injury, and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

Professional Liability (if applicable): The contractor shall procure and maintain during the life of this contract, Professional Liability insurance in an amount not less than $1,000,000 per occurrence and aggregate. If this policy is claims made form, then the contractor shall be required to keep the policy in force, or purchase “tail” coverage, for a minimum of 3 years after the termination of this contract.

Additional Insured:

Commercial General Liability and Automobile Liability, as described above, shall include an endorsement stating the following shall be Additional Insureds. Livingston County, all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming Livingston County as additional insured, coverage afforded is considered to be primary and any other insurance Livingston County may have in effect shall be considered secondary and/or excess.

Cancellation Notice:

All policies, as described above, shall include an endorsement stating that is it understood and agreed Thirty (30) days, Ten (10) days for non-payment of premium, Advance Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: Livingston County, ATTN: Fiscal Services - Procurement 304 E. Grand River Ave., Suite 204, Howell, MI 48843.

Proof of Insurance Coverage:

The Contractor shall provide Livingston County, at the time that the contracts are returned by him/her for execution, a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates and endorsements to Livingston County at least ten (10) days prior to the expiration date The required Certificate of Liability Insurance Certificate must be submitted to the Fiscal Services

– Procurement Office upon a fully executed written agreement. The Insurance Certificate may be emailed to: fs-procurement@livgov.com.

NOTE: Failure on the part of any bidder to contact his/her insurance carrier to verify that the insurance carried by the bidder meets Livingston County’s specifications shall result in this proposal being completed incorrectly.

OTHER: Sole proprietors or partnerships shall provide proof of Worker’s Compensation Insurance or Notice of Exclusion from Workers’ Compensation as required by law.

Any company who claims Workers’ Compensation Exclusion is required to have a Notice of Exclusion from the Michigan Department of Licensing and Regulatory Affairs, and Workers’ Compensation Agency on file.

Below is the contact information necessary to request a Notice of Exclusion form (WC-337).

MICHIGAN DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS

WORKERS' COMPENSATION AGENCY

PO Box 30016 Lansing, MI 48909

(888) 396-5041

Once you have a WC-337 form on file with the State of Michigan, a copy may be emailed to: fs-procurement@livgov.com.

4.4 Indemnification and Hold Harmless

The Contractor whose proposal is accepted must agree to the following indemnification and hold harmless responsibilities:

The Contractor shall, at its own expense, protect, defend, indemnify and hold harmless Livingston County, its elected and appointed officers, employees and agents from all claims, damages (including but not limited to direct, indirect, incidental, consequential, special and punitive damages), costs, lawsuits and expenses including, but not limited to, all costs from administrative proceedings, court costs, and attorney fees, that they may incur as a result of any acts, omissions or negligence of the selected firm, its employees or agents or its subcontractors of sub-subcontractors, or any of their officers, employees or agents which may arise out of the contract.

The Contractor’s indemnification responsibilities shall include the sum of damages, costs and expenses which are in excess of the sum paid out on behalf of or reimbursed to Livingston County or its elected and appointed officers, employees, or agents by the insurance coverage obtained and/or maintained by the selected firm pursuant to the requirements of this RFP and the contract entered into.

4.5 Taxes & Payment Terms

Livingston County is exempt from Federal Excise and State Sales Tax. The County’s tax number is 38-6005819. Contractor is required to pay all applicable taxes lawfully assessed in connection with its performance of this Contract.

4.6 Equal Employment Opportunity

The Contractor and its subcontractors, as required by law, shall not discriminate against the employee or applicant for employment with the respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly relates to employment, because of race, color, religion, national origin, age, sex, disability that is unrelated to the individual’s ability to perform the duties of a particular job or position. Breach of this covenant may be regarded as a material breach of the Contract.

The Contractor agrees to post notices containing this policy against discrimination in conspicuous places available to applicants for employment and employees. All solicitations or advertisements for employees, placed by or on the behalf of the Contract, will state that all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, age, height, weight, marital status and religion.

4.7 Nondiscrimination

The Contractor, its contractors and subcontractors, as required by law, shall not discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment because of race, color, religion, national origin, age, sex, disability that is unrelated to the individual’s ability to perform the duties of a particular job or position, height, weight, or marital status. Breach of this Section shall be regarded as a material breach of the contract.

4.8 Governing Law and Venue

The Contractor shall be governed by the laws of the State of Michigan. In the event any actions arising under the Contract are brought by or against the County of Livingston, the venue for such actions shall be established in accordance with the statutes of the State of Michigan and/or Michigan Court Rules. In the event that any action is brought under the Contract in Federal Court, the venue for such action shall be the Federal Judicial District of Michigan, Eastern District, Southern Division.

4.9 Compliance with Laws and Regulations

The Contractor shall render the services required by this RFP in complete compliance with all applicable Federal, State and local laws, ordinances, rules and regulations.

4.10 Interest of Contractor and County

The Contractor assures that they have no interests which would conflict with…