RFP- Laser Platform.pdf

REQUEST FOR PROPOSAL – Machines Trades Program – Laser Platform

Howell Public Schools is seeking bids for a Laser Platform for the District’s Machine Trades Program.

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Bids are due by 1:00 pm on Thursday, February 1, 2024 delivered in a sealed envelope/package with the wording “Machine Trades Program – Laser Platform” clearly marked on the outside of the envelope/package addressed to:

Howell Public Schools

Attn: Ben Engelter

411 E Highlander Way, Suite C

Howell, MI 48843

Bids can be hand delivered to the Howell Public Schools Central Office, 411 E Highlander Way, Howell, MI 48843, located at the Howell High School Freshman Campus. The Central Office door is labeled C1. Howell Public Schools will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids. Should Howell Public Schools be closed for any reason, bids will be due the next business day Howell Public Schools is open. The time bids are due will remain the same time specified herein.

Questions regarding the specifics of the bid should be directed via E-Mail through SIGMA VSS, and answers will be responded to through the same means.

It is the intention of Howell Public Schools to award the bid within one week of the bid opening.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Howell Public Schools shall not accept a bid that does not include these sworn and notarized disclosure statements.

Howell Public Schools accepts all bids but reserves the right to select Michigan Based Businesses over out of state companies. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. Howell Public Schools reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits. Howell Public Schools may award this bid in part or whole. The bidder, in submitting his/her bid, agrees to accept the decision of the District as final.

D. All bid proposals must be mailed or hand‐delivered a sealed envelope/package. Telephonic, E‐mail, online, or fax bids will not be accepted.

E. All questions regarding the specifics of the bid proposal should be emailed through SIGMA VSS and answers will be responded to through the same means. All questions and answers will be distributed to all bidders who have, or later ask questions about the bid.

F. All proposals submitted shall remain firm for a period of ninety (90) days after date of receiving bids.

G. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

H. Howell Public Schools shall not be responsible for any cost or expense incurred by the bidder during the preparation of the bid.

I. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

J. Bidder shall follow all applicable state codes and regulations. All codes and regulations set forth by the state pertaining to the specified equipment included in the scope of work take precedence over the specifications supplied by Howell Public Schools.

K. Contractor must meet District’s background check requirements for all employees – see General Requirements section for details.

L. The laws of the State of Michigan shall govern the rights, obligations and remedies of the Parties under this bid and any agreement reached through this process.

M. All information included in a bid proposal response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal date bids are due.

N. Each bidder shall ascertain prior to submitting his/her bid that he/she has received all addenda issued. Addenda issued during time of bidding shall become part of the contract documents and receipt thereof shall be acknowledged on the bid proposal.

SPECIFICATIONS – (1) Laser Platform

• Free-standing platform with a materials processing envelope of 32” x 18” x 8.5” (4,896 in³) or equivalent.

• Minimum part size of 29” x 17” x 8.5” or equivalent

• Manual Gas Assist

• Variable Watt CO2 Laser Source (at least 75 Watt maximum)

• Cutting table that minimizes reflection and material debris.

• Rotary Fixture that provides an efficient and productive method for laser cutting, engraving, and marking on cylinders and sphere-shaped, tapered, and non-symmetrical objects.

• Provides 360-degree raster and vector processing.

• Must include fume extraction system.

• Universal Control Panel that enables users to produce expert quality results

• Initial installation must include live, onsite, interactive training.

• Must include a maintenance/ support plan for a minimum of one year.

ACCEPTABLE EQUAL

Any name of a model, manufacturer or brand in this RFP shall not be considered as exclusive of other brands. The brands and models specified in the RFP are preferred. The District expects all supplies and materials bids by a

Vendor to meet or exceed the Specifications set forth in this RFP. Further, it is the District’s intent that this RFP permit competition. Accordingly, the use of any patent, propriety name or manufacturer’s name is for demonstrative purposes only and is not intended to curtail competition. Whenever any supplies and materials requested in this RFP are specified by patent, proprietary name or by the name of the manufacturer, unless stated differently, such specification shall be considered as if followed by the words “or comparable equivalent” whether or not such words appear. The District in its sole and absolute discretion, shall have the right to determine if the proposed equivalent products/brands submitted by the Vendor meet the Specification contained in this RFP and possess equivalent and/or better qualities. Any and all deviations from Specifications must be noted on the

Proposal Form.

BIDDERS RESPONSIBILITIES

Bids will be due by 1:00 pm on February 1, 2024

Contractor shall be responsible for:

Project Management, Logistics, Procuring Equipment, Shipping & Delivery Costs, Cleaning and Installation, Documentation requested, and copies of the Manufacturer’s Warranty Information. Contractor shall be fully certified to install the products within this RFP. Contractor shall provide a minimum of 1-year warranty on all workmanship and materials with in this bid.

The bid proposals shall include the following documentation:

Proposal Form

Familial Affidavit

Iran Economic Sanctions Affidavit

Product Specification Sheets and Manufacturer’s Warranty Information for proposed equipment

Additional documentation found necessary will be posted to SIGMA VSS as an addenda(s).

PROPOSAL FORM

We have examined your specifications, fully understood and accepted all their terms and conditions and submit the following prices and information: (In case of errors, unit price will govern)

Pricing:

Item Quantity Unit Price Item Total

Laser Platform

I hereby confirm that the requested specifications will be fully met with the following exceptions, if any:

Delivery:

Item Deliver To: Delivery Date:

Laser Platform

Howell High School

1200 West Grand River Avenue

Howell, MI 48843

Contact: Michael Dixon, 517-234-6450

Estimated:

No later than:

Bidder:

By: _________________________________

Title: _______________________________

Date:_______________________________

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the

School Board or the Superintendent of Howell Public Schools.

The undersigned, the owner or authorized officer of _____________________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Howell Public Schools. If such a relationship exists, please explain:

Date: _______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public

_____________________County, Michigan

My Commission Expires: _______________

Acting in the County of: ________________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of _________________________________________________________________

(the “Bidder”), pursuant to the compliance certification requirement provided in the Howell Public Schools request for proposal for a Laser Platform, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Date: ______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public

_____________________County, Michigan

My Commission Expires: _______________

Acting in the County of: ________________