RFP Landscape1 Maintenance 2026 (002).pdf

City of Decatur Landscape Maintenance Services

Owner:

City of Decatur

509 North McDonough Street

P. O. Box 220

Decatur, Georgia 30031

June 25, 2026

TABLE OF CONTENTS

ITEM PAGE NUMBER

Notice to Bidders NTB-1

Instructions to Proposers IP-1 to IP-3

Non-Collusion Affidavit NC-1

Proposal P-1 to P-2

Agreement A-1 to A-2

General Conditions GC-1 to GC-8

Special General Conditions SGC-1 to SGC-2

E-Verify and SAVE Requirements E-1 to E-5

Scope of Work SCOPE-1

NOTICE TO BIDDERS

The City of Decatur will receive sealed bids for Landscape Maintenance, until 10:00 am, August 12, 2026, in the City Commission Room at Decatur City Hall, 509 North McDonough

Street, Decatur, Georgia, 30030, at which time and place all bids will be publicly opened and read aloud. This work project includes Landscape Maintenance.

The proposals must be mailed or hand delivered to the City Manager’s Office on the 2nd Floor of the Decatur City Hall (509 North McDonough Street, Decatur, GA 30030) and shall be marked

“Sealed Bid for City of Decatur Landscape Maintenance Services” The bidder must submit three (3) copies of their proposal with one marked original.

A pre-bid conference is scheduled for 10:00AM, Thursday, July 30, 2026, at the

Decatur Public Works located at 2635 Talley Street, Decatur, GA 30030. Site visits can occur after the meeting for those interested. Any questions regarding bids and/or misunderstandings that may arise from this proposal should be submitted, in writing, and should be directed to Felix

Floyd, Assistant Public Works Director, at felix.floyd@decaturga.com, no later than 3:00PM on

August 5, 2026.

The bid package for the City of Decatur Landscape Maintenance Services is available on-line at no charge at https://www.decaturga.com/rfps or email felix.floyd@decaturga.com.

The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, sexual orientation, disability or national origin.

Proposals will be considered only from experienced and well-equipped contractors. The

City reserves the right to reject any or all bids or to waive informalities in the bidding.

Bids may be held by the City for a period not to exceed sixty (60) days from the date of the opening of bids for the purpose of reviewing the bids and investigating the financial stability of the bidders and their demonstrated ability to perform satisfactorily, prior to awarding the contract.

NTB-1

https://www.decaturga.com/rfps

INSTRUCTIONS TO PROPOSERS

1. EXAMINATION OF SITE AND CONTRACT DOCUMENTS

(a) Proposers shall inform themselves of all conditions under which the work is to be performed, concerning the site of the work, the structure of the ground, the obstacles which may be encountered, whether shown in the Contract Specifications or not, and all other relevant matters concerning the work to be performed.

A Contractor to whom a contract is awarded will not be allowed any extra compensation by reason of any such matters or things concerning which the Contractor did not inform themselves prior to proposing. The successful Contractor must employ, as far as possible, such methods and means in the carrying out of this work as will not cause any interruption or interference with any other Contractors.

(b) Proposers must satisfy themselves by personal examination of the locations of the proposed work and by such other means as they may prefer locations of the proposed work and by such other means as they may prefer as to the correctness of any quantities listed in the proposal, and shall not, after submission of their proposal, dispute or complain of such estimate nor assert that there was any misunderstanding in regard to the nature or amount of work to be done.

(c) Before submitting a proposal, each Proposer shall examine carefully the complete Contract

Documents, including but not limited to Instructions to Proposers, Non-Collusion Affidavit, General Conditions, Special Conditions, the Form of Agreement and Bonds (if any), Plans and

Specifications and all Addenda thereto, all of which contain provisions applicable not only to the successful Proposer but also to any of his subcontractors.

(d) Each proposer is expected to base his proposal on materials and equipment complying fully with the Contract Specifications, and in the event he names or includes in his proposal, materials or equipment which do not conform he will, if awarded a contract, be responsible for furnishing materials and equipment which fully conform at no change in his contract price.

Proposer hereby certifies that ____________________________________________, a

(Name) duly qualified representative of ___________________________________________, (Firm Name) inspected all job locations on _______________________________________________.

(Fill in Dates)

IP-1

2. INTERPRETATION OF CONTRACT DOCUMENTS

If any person contemplating submitting a proposal on this project is in doubt as to the true meaning of any part of the Contract Specifications or other Sections of the Contract Documents, he may submit to the Owner a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the

Contract Documents including the Contract Specifications will be made only by addendum duly issued or delivered by the Owner to each person receiving a set of such documents. The Owner will not be responsible for any other explanations or interpretations of the Contract Documents including the Contract Specifications.

3. APPROXIMATE QUANTITIES

On all items on which proposals are to be received on a unit price basis the quantities stated in the Proposal will not be used in establishing final payment due the Contractor. The quantities stated on which unit prices are so invited, are approximate only, and each proposer shall make his own estimate from the Contract Specifications of the quantities required on each item and calculate his unit price proposal for each item accordingly. Proposals will be compared on the basis of number of units stated in the Proposing Schedule set forth in the Proposal. Payment on the contract on unit price items will be based on the actual number of units installed on the completed work. Lump Sum proposal items shall be supported by a Schedule of Values as established in the Contract Specifications.

4. SIGNING OF PROPOSALS

If the proposer is a corporation, the legal name of the corporation shall be set forth together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if proposer is a co-partnership, the true name of the firm shall be set forth together with the signatures of all the partners; and if proposer is an individual, his signature shall be inscribed. If signature is by agent, other than an officer of a corporation or a member of a partnership, a power of attorney must be on file with the Owner prior to opening proposals or submitting proposals; otherwise, the proposal may be disregarded as irregular and unauthorized.

5. QUALIFICATION OF PROPOSERS

It is the intention of the Owner to award a contract only to a proposer who furnishes satisfactory evidence that he has the requisite experience and ability and that he has sufficient capital, facilities and plant to enable him to prosecute the work successfully and promptly, and to complete the work within the time named in the Contract Documents.

IP-2

To determine the degree of responsibility to be credited to a proposer, the Owner will weigh any evidence that the proposer or personnel guaranteed to be employed in responsible charge of the work has or has not performed satisfactorily on other contracts of like nature and magnitude or comparable difficulty at similar rates of progress.

6. DISQUALIFICATION OF PROPOSERS

More than one proposal for the work described in this Document, to be included under a

Contract, from an individual, firm or partnership, a corporation or an association under the same or different names, will not be considered. Reasonable grounds for believing that any proposer is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such proposer is interested. If there are reasonable grounds for believing that collusion exists among the proposers, the proposals of the participants in such collusion will not be considered.

7. AGREEMENT, BONDS, INSURANCE

The attention of proposers is specifically directed to the forms of agreement and bonds to be executed and types of insurance to be taken out in the event a contract award is made.

8. FAILURE TO EXECUTE AGREEMENT AND FILE REQUIRED BONDS AND

INSURANCE

Failure of a successful proposer to execute the agreement and file required bonds and insurance within the required time shall be just cause for the annulment of the award. On failure of a successful proposer to execute the agreement and file the required bonds and insurance within the required time, he shall forfeit his proposal security as agreed as liquidated damages, and the proposer, by filing a proposal, agrees to this proviso. Upon annulment of an award as aforesaid, the Owner may then award a contract to the next lowest responsible proposer.

9. PROPSALS

Proposals shall include the following forms properly executed by the Proposer:

Instructions to Proposers Form

Proposal for Construction

Non-Collusion Affidavit

Special General Conditions Form

E-Verify and Save Forms

IP-3

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

State of ______________.

County of ______________.

______________________________________, being first duly sworn deposes and says that:

(1) He/She is ______________________________________________ of

(owner, partner, officer representative, or agent)

_____________________________________________, the Bidder that has submitted the attached Bid;

(2) He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not collusive or sham bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Decatur, Georgia or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed: ________________________________

(Title)

Subscribed and sworn to before me this ________day of ______________, 20____

Notary Public

My commission expires _____________________ .

NC-1

PROPOSAL FOR SERVICES

STATE OF GEORGIA,

COUNTY OF DeKALB

PROPOSAL OF:

TO THE CITY MANAGER OF THE CITY OF DECATUR, GEORGIA:

The undersigned, as contractor, hereby submits this proposal for:

The contractor has made a personal examination of the site of the proposed work and proposes and agrees that if this proposal is accepted to provide the necessary labor, machinery, tools, apparatus, equipment and all things necessary to complete the work in the manner and within the time stipulated in the General Conditions and proposal, all of which documents contractor declares he has carefully examined and same are annexed to and made a part of this proposal, for the Lump Sum set out below, to wit:

Total: $ _____________________

Total (written) __________________________________________________________

UNIT PRICES NOT IN BASE BID:

The undersigned bidder agrees to provide additional work, if added; or to delete specified work, if requested; at the unit prices listed below unless such prices have been equitably adjusted by the

Owner as previously stated. The unit prices include charges for fees, layout, supervision (field and home office), general expense, taxes, insurance, labor burden, overhead and profit.

1. Mulch per cubic yard $____________

2. Mulch per bag $____________

3. Pine straw per bale $____________

P-1

No contractor may withdraw his proposal within sixty (60) days after the actual date of the opening of thereof. Proposals may be held by the City for a period not to exceed sixty (60) days from the date of the opening of Proposals for the purpose of reviewing the Proposals and investigating the qualifications of the contractor prior to awarding the contract.

If this proposal is accepted by the City of Decatur and the undersigned shall fail to execute a satisfactory Contract in the form of said proposed Contract and give satisfactory bonds and insurance as required by the City within ten days (Sunday excepted) from the date of notification of acceptance by the City, then the City may at its option determine that the undersigned abandoned the Contract and thereupon this proposal shall be null and void.

Contractor further declares that the full name and residence address of all persons and parties interested in the foregoing proposal as principals are as follows:

Signed, sealed and dated this_________ day of

_____________________, 20_______.

By __________________________

(Title)

P-2

AGREEMENT

GEORGIA, DeKALB COUNTY

THIS AGREEMENT, made and entered into this _________ day of

_____________________, 20______, by and between the City of Decatur, Georgia, Party of the

First Part, hereinafter referred to as the City, and

(Corporation, Partnership or Proprietorship) of the State of Georgia, Party of the Second Part, hereinafter called the Contractor.

WITNESSETH:

That the Contractor has agreed and by these presents does agree with the City to furnish all equipment, tools, materials, skill, labor of every description, and all things necessary to carry out and complete in a good, firm, substantial and workmanlike manner the work and construction in strict conformity with the specifications for:

Which together with the Proposal, Instructions to Proposers, Non-Collusion Affidavit, General

Conditions, Special General Conditions, E-Verify and SAVE Forms, and Project Scope are incorporated in and made a part of this Contract by reference.

The Contractor shall commence work under this Contract within 30 days after the award.

No payments under this Contract will be made except upon the presentation of a monthly invoice itemizing the services rendered and additional services provided the previous month.

Such Payment Forms shall be submitted to the Facility Superintendent before the 10th day of the following month and a Net 30 to pay the invoice.

Within ten calendar days from the date of this Contract, the Contractor as principal shall provide the required Certificate of Insurance as outlined in the General Conditions for the amounts and terms as specified therein.

This Contract, executed in triplicate, constitutes the full agreement between the parties, and no part of this Contract shall be sublet by the Contractor without written approval of the

City.

IN WITNESS WHEREOF, the parties hereto have set their hands and caused their seals to be affixed hereupon the day and year first above written.

CITY OF DECATUR, GEORGIA

(Party of the First Part)

By: ________________________

City Manager

ATTEST:

Clerk

Contractor

(Party of the Second Part)

By: _______________________

Title: ______________________

Approved as to form:

City Attorney

A-2

GENERAL CONDITIONS

1. HOLD HARMLESS AGREEMENT, INTERMEDIATE FORM

2. CONTRACTOR'S BONDS

3. CONTRACTOR’S WARRANTY

4. CONTRACTOR'S INSURANCE

5. NONDISCRIMINATION IN EMPLOYMENT

6. DEFINITIONS

7. SAFETY

8. LAWS TO BE OBSERVED

9. PROVISIONS OF LAW

10. SUBCONTRACTORS

11. LICENSES, PERMITS, AND REGULATIONS

12. TAXES

13. LOCATION OF EXISTING UTILITIES AND PIPING

14. PROGRESS ESTIMATES AND PAYMENTS

15. CHANGE IN WORK, ALTERATIONS, OMISSIONS & EXTRA WORK

16. E-VERIFY AND SAVE REQUIREMENTS

GC-1

1. HOLD HARMLESS AGREEMENT, INTERMEDIATE FORM

The Contractor agrees to indemnify and save harmless the Owner, and all of their officers, partners, agents and employees from and against all loss or expense (including court costs and attorney's fees) by reason of liability imposed by law upon Owner for damages because of bodily injury, including death at any time, resulting therefrom sustained by any person or persons or on account of damage to or destruction of property, real or personal, including loss of use thereof, arising out of or in consequence of performance of this work, whether such injuries to property are due or claimed to be due to the negligence of the Contractor, his Sub-Contractors, the Owner, their officers, Partners, agents and employees except only such injury, death or damage as shall have been occasioned by the sole negligence of the Owner.

2. CONTRACTOR’S WARRANTY

Contractor warrants to the Owner that, for a period of one (1) year from the date of substantial completion, the work performed under this Contract will conform to the requirements of the Contract

Drawings and Specifications and will be free from defects. If at any time prior to substantial completion or within one (1) year after substantial completion, Owner discovers that the work does not conform to the requirements of the Contract Drawings and Specifications or is not free from defects, Contractor shall promptly correct such work within a reasonable time of receiving written notice from the Owner. If the work is not corrected by Contractor within a reasonable time of receiving written notice from the Owner, Owner may undertake to correct the work. Owner’s undertaking of such corrective work shall not limit in any way Owner’s rights of recourse against Contractor or Owner’s rights of recourse against Contractor’s surety under the Faithful Performance Bond.

3. CONTRACTOR'S INSURANCE

The Contractor shall, at the time of execution of this Contract, file with the Owner the certificate of insurance as contained in the Agreement, which shall cover all of the Contractor’s insurance as required herein including evidence of payment of premiums thereon, and the policy or policies of insurance covering said Owner, the Engineer and their officers, agents and employees. Each such policy and certificate shall be satisfactory to the Owner and shall bear an endorsement precluding the cancellation or reduction in coverage without giving the Owner at least fifteen (15) days prior notice thereof in writing. All policies shall be written by insurers licensed to do business in the State of Georgia and acceptable to the Owner, with a current A.M. Best rating of no less than A-:VII. All coverages indicated on the certificate of insurance shall be included in the Comprehensive General Liability and

Automobile Liability insurance policies unless they are not applicable due to the nature of the work under this Contract Document. Nothing contained in these insurance requirements is to be construed as limiting the extent of the Contractor's responsibility for payment of damages resulting from its operations under this Contract.

On all required coverages, the Contractor shall secure from all subcontractors certificates of insurance as evidence that each subcontractor carries insurance to provide coverage under this Contract up to the same minimum limits required of the Contractor in this Agreement. The Contractor shall submit copies of its subcontractors’ insurance certificates to the Owner and Engineer as evidence of such insurance coverage. The Contractor acknowledges and agrees that each subcontractor performing work for this Contract will meet these minimum insurance requirements and that any costs or uninsured events arising from or involving a subcontractor working on behalf of the Contractor for this Contract is the sole

GC-2

responsibility of the Contractor. The Contractor agrees to indemnify said Owner for any costs, expenses or damages that may arise from any subcontractor having insufficient insurance coverage.

(a) Public Liability and Property Damage Insurance – The Contractor shall take out, pay for, and maintain until completion and acceptance of the work required by this Contract, public liability and property damage insurance as shall protect the Contractor and the said Owner from all claims for bodily injury and property damage which may arise because of the nature of the work or from operations under

The Contractor is not required to have its subcontractors named as co-insureds in the Contractor’s policy of public liability and property damage; but the policy shall protect the Contractor and the Owner from contingent liability which may arise from operations of subcontractors.

Each of said policies of insurance shall provide coverage in the following minimum amounts:

Commercial general liability insurance with a minimum combined bodily injury and property damage limit of One Million Dollars ($1,000,000) per occurrence, a personal and advertising injury limit of One

Million Dollars ($1,000,000), a products-completed operations aggregate limit of Two Million Dollars

(2,000,000) and a general aggregate limit of Two Million Dollars ($2,000,000) per location.

$1,000,000 Each Occurrence Limit

$1,000,000 Personal and Advertising Injury Limit

$2,000,000 Products/Completed Operations Aggregate

$2,000,000 General Aggregate

(b) Comprehensive Automobile Liability - The Contractor shall also take out, pay for, and maintain until completion and acceptance of the work required by this Contract, automobile public liability and property damage insurance as shall protect the Contractor and said Owner from claims for bodily injury or property damage which may arise from the use of motor vehicles engaged in various operations under this Contract.

The policy or policies of automobile insurance shall provide coverage in the following minimum amounts: Automobile liability insurance covering owned, hired and non-owned vehicles, with separate coverage in an amount not less than One Million Dollars ($1,000,000) combined single limit for bodily injury and property damage.

$1,000,000 Bodily Injury or death to any one person

$1,000,000 Bodily Injury, each occurrence

$1,000,000 Property Damage, each occurrence

(c) Umbrella Policy- The Contractor shall have an umbrella policy over General Liability, Automobile Liability, Workers’ Compensation/Employers’ Liability and any such policies that the umbrella can be placed over that involves insurance that is applicable to the work under this contract or at least applicable to the minimum required insurance under this contract. The policy shall be placed in the amount of One Million Dollars ($1,000,000) or an amount equal to that to be paid for the work being performed under this agreement, whichever is greater.

GC-3

(d) Workers’ Compensation Insurance - Before beginning the work, the Contractor shall furnish to the Owner satisfactory proof that it has taken out, for the period covered by the work under this

Contract, Statutory Workers’ Compensation and Employers’ Liability Insurance. Such insurance shall be maintained in full force and effect during the period covered by this Contract.

(e) Notification of Insurance Companies - The Contractor shall advise all insurance companies to familiarize themselves with all of the conditions and provisions of this Contract, and insurance companies shall waive the right of special notification or any change or of decreased or increased work, or of cancellation of the Contract or of any other act or acts by the Owner or its authorized employees and agents, under the terms of this Contract and failure to so notify the aforesaid insurance companies of changes shall in no way relieve the insurance companies of their obligation under this Contract.

(f) Indemnification - The Contractor shall indemnify and save harmless the Owner, the Engineer and all of their officers, agents, and employees from all suits, actions or claims of any character brought for or on account of any injuries to or death of or damages received by any person, persons or property resulting from the operations of the Contractor or any of its subcontractors, in prosecuting the work under

(g) Additional Insured-The Contractor shall name the Owner as an additional insured and shall provide Owner with proof thereof with the certificate of insurance and copy of endorsement that meets the additional insured requirement or specifically lists owner as additional insured for said contract in the policy for said work by Contractor on behalf of this Contract.

(h) Subrogation Waiver-The Contractor waives all rights of subrogation against the Owner.

Written evidence that each respective insurer acknowledges and agrees to such waivers of subrogation rights shall be submitted to Owner prior to commencement of the project (at minimum, a certificate of insurance, followed by a copy of an endorsement or policy language evidencing the insurer’s acknowledgement of and agreement to such waiver). In the event such requirement is not met and/or any subrogation proceeding is commenced by or on behalf of the Contractor or its insurers, the Contractor shall fully indemnify and save harmless the Owner for all costs, expenses and damages resulting therefrom, and shall take action necessary to stop any subrogation proceedings by the Contractor’s insurers.

4. NONDISCRIMINATION IN EMPLOYMENT

During the performance of this Contract, the Contractor agrees as follows:

The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, religion, sex, national origin, age or disability. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their gender, race, color, genetic information, religion, national origin, political affiliation, age, handicapped status, sexual orientation, sexual preference, or gender identity and expression. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation;

and selection for training, including apprenticeship.

GC-4

6. DEFINITIONS

(a) "Owner" shall mean the City of Decatur, Georgia.

(b) "Engineer" shall mean the Assistant Public Works Director, Assistant City Manager)

(Deputy City Manager) or his/her duly authorized representative.

(c) “Substantial Completion” shall mean the stage in the progress of the work when the work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so that the

Owner can occupy or utilize the work for its intended use.

7. SAFETY

In accordance with generally accepted construction practice, the Contractor will be solely and completely responsible for conditions of the job site, including safety of all persons and property during performance of the work. This requirement will apply continuously and not be limited to normal working hours.

The duty of the Engineer to conduct review of the Contractor's performance is not intended to include review of the adequacy of the Contractor's safety measures, in, on, or near the construction site.

8. LAWS TO BE OBSERVED

The Contractor shall keep himself fully informed of all existing and future Federal, State, County, and municipal laws, ordinances and regulations which in any manner affect those engaged or employed in the work or the materials used in the work or the conduct of the work or the rights, duties, powers or obligations of the Owner or of the Contractor or which otherwise affect the Contract, and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. He shall at all times observe and comply with, and shall cause all his agents, sub-contractors and employees to observe and comply with, all such laws, ordinances, regulations, orders and decrees; and shall protect and indemnify the Owner, the Engineer and all of their officers, agents and employees, against any claim, loss or liability arising or resulting from or based upon the violation of any such laws, ordinance, regulation, order or decree, whether by himself or by his agents, sub-contractors or employees. If any discrepancy or inconsistency is discovered in the plans, Contract

Drawings, Contract Specifications or other Contract Documents for the work in relation to such laws, ordinance, regulation, orders or decree, the Contractor shall forthwith report the same to the Engineer.

9. PROVISIONS OF LAW

It is specifically provided that this Contract is subject to all applicable laws and that the rules of law shall prevail over any provision contained in any of the Contract Documents which may be in conflict thereto or inconsistent therewith.

10. SUBCONTRACTORS

The Contractor shall notify the Owner in writing of the names of all Subcontractors he proposes to employ on the Contract and shall not employ any Subcontractors until the Owner's approval in writing covering such Subcontractors has been obtained.

GC-5

The Contractor agrees to be fully and directly responsible to the Owner for all acts and omissions of his Subcontractors and of any other person employed directly or indirectly by the Contractor or

Subcontractors, and this contract obligation shall be in addition to the liability imposed by law upon the

Contractor.

Nothing contained in the Contract Documents shall create any contractual relationship between any Subcontractor and the Owner. It shall be further understood that the Owner will have no direct relations with any Subcontractor. Any such necessary relations between Owner and Subcontractor shall be handled by the Contractor.

The Contractor agrees to bind every Subcontractor (and every Subcontractor of a Subcontractor, etc.) by all terms of the Contract Documents as far as applicable to the Subcontractors work unless specifically noted to the contrary in a subcontract approved in writing as adequate by the Owner.

Should any Subcontractor fail to perform in a satisfactory manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the Owner.

11. LICENSES, PERMITS, AND REGULATIONS

The Contractor shall secure all Federal, State and Local licenses required by law. He shall obtain and pay for all necessary permits. He shall give all notices and comply with all laws, ordinances and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the drawings or Contract Specifications are at variance therewith, he shall promptly notify the Engineer in writing, and any necessary changes shall be adjusted as provided in the Contract for changes in the work.

12. TAXES

Contractor shall, without additional expense to the Owner, pay all applicable Federal, State and local sales and other taxes, except taxes and assessments on the real property comprising the site of the project.

13. LOCATION OF EXISTING UTILITIES AND PIPING

The location of existing and underground utilities, such as gas mains, water mains, electric lines, etc., as shown on the Contract Drawings, have been taken from the record drawings of the parent utility companies where available. However, the Owner does not assume responsibility for the possibility that during construction utilities other than those shown may be encountered or that the actual location of those shown may be different from the locations designated on the Contract Drawings. At the locations wherein detailed positions of these facilities become necessary to the new construction, the contractor shall, at his own expense, furnish all labor and tools to either verify and substantiate the record drawing location or definitely establish the position of the facilities.

Because of the nature of the work, adjustments may be required in new construction to meet existing conditions. Such adjustments shall be made by the Contractor without additional cost to the

Owner.

GC-6

14. PROGRESS ESTIMATES AND PAYMENTS

No payments under this Contract will be made except upon the presentation of a monthly invoice itemizing the services rendered and additional services provided the previous month. Such Payment

Forms shall be submitted to the Facility Superintendent before the 10th day of the following month and a

Net 30 to pay the invoice.

15. CHANGE IN WORK, ALTERATIONS, OMISSIONS & EXTRA WORK

Owner reserves the right to increase or decrease the quantity of any item or portion of the work, or to omit portions of the work, as may be deemed necessary or advisable by the Owner, and, also, to make such alternations or deviations, additions to, or omissions from the work as may be determined during progress of the contract to be necessary or advisable for the proper completion thereof.

Upon written order of the Owner, the Contractor shall proceed with the work as increased, decreased or altered.

The Engineer is authorized to order, on behalf of the Owner, minor changes in the work which do not involve extra cost to Owner and which do not change the character of the work; he/she is not authorized to order any other changes, alterations, omissions, additions, or extra work, unless the same are approved in a Contract Supplement properly authorized in writing by the governing unit of the Owner.

No claim of Contractor for extra compensation because of any change, alteration, omission, addition or extra work will be paid or be payable unless a written order for such charge, alteration, omission, addition or extra work, is signed by the authorized representative of the Owner.

When any changes decrease the amount of work to be done, such changes shall not constitute a basis or reason for any claim by Contractor for extra compensation or damages on account of any anticipated profits which he thereby loses on the omitted work; and Contractor shall not be entitled to any compensation or damages therefor.

16. E-VERIFY AND SAVE REQUIREMENTS

The Contractor shall comply with O.C.G.A. sec. 13-10-19 and Georgia D.O.L. Rule 300-1.02.

The Contractor and any subcontractors shall provide evidence of compliance by executing the Contractor

Affidavit and Agreement included in the Request for Proposal.

GC-7

SPECIAL GENERAL CONDITIONS

A. USE OF EQUIVALENT MATERIALS, PRODUCTS AND EQUIPMENT.

The materials, products and equipment described in the Plans and Specifications establish a standard of required function, dimension, appearance and quality to be met by any proposed equivalent. Proposer shall provide manufacturer's specifications and system description, product data and installation instructions, and warranty, as applicable.

B. BIDDER MUST CHECK APPLICABLE BLANK BELOW:

Proposer affirms it meets exactly the project specifications:

YES__________________ NO__________________

C. DEVIATION FROM PROJECT SPECIFICATIONS MUST BE COMPLETELY

EXPLAINED BY THE PROPOSER. The Owner reserves an absolute right to approve or reject any proposed equivalent materials, products and equipment and may reject any bid which does not exactly meet the Project Specifications.

Proposer will explain exact particulars where the proposal does not meet the Project

Specifications if "NO" is checked above. Use additional sheets and provide drawings, performance and test data as necessary.

D. EXPERIENCE. Proposer shall submit a list of at least three (3) projects within the State of

Georgia, of similar size and scope. List shall include project name, location, contact person, telephone number, contract amount and completion date.

Contractor shall use an adequate number of workers who are thoroughly trained and experienced in the necessary crafts and who are completely familiar with the specific requirements and methods need for proper performance of this work.

E. WARRANTY AND/OR GUARANTY. All installation shall be under warranty, including all materials and labor, for a period of twelve (12) months against defects, defective materials and/or workmanship, such period to start upon final acceptance of work by the City of Decatur, as required by the General Conditions.

SGC-1

F. SILENCE OF SPECIFICATIONS. The apparent silence of these specifications and any supplemental specifications as to any detail or omission from these specifications of a detailed description concerning any point shall be regarded as meaning only that the best commercial practices are to prevail and that only materials of first quality and correct size, type and design are to be used. All interpretations of the specifications shall be made upon the basis of this statement with the City’s interpretation to prevail.

G. HOURS OF OPERATION. The hours of operation available to the Contractor to perform the landscape maintenance are from 7:00 AM to 6:00 PM, Mondays through Fridays and from

9:00 AM to 5:00 PM on Saturdays.

J. ACCESS, SECURITY AND DISPOSAL OF REFUSE.

-Contractor shall arrange access to site with Owner.

-Contractor shall maintain a clean, safe site and shall be responsible for security and protection of site during construction.

-Contractor shall remove and properly dispose of all refuse and materials generated through demolition and construction, and leave site in a clean condition at end of construction.

K. ON-SITE SUPERVISION. Contractor shall employ an experienced supervisor to supervise landscape maintenance/design operations and oversee safety at the site. The supervisor shall be an employee of the Contractor and shall be present to supervise all operations by sub-contractors at the site and to receive instructions and other communications from the Owner’s representatives at the site. Contractor shall provide the name and resume of its superintendent with its bid.

SGC-2

Scope of Work

Maintenance

Turf Mowing

Turf shall be mowed at the appropriate height to keep a neat appearance. Contractor shall use proper equipment for a high quality cut and to minimize scalping.

Permanent fixtures and trees in the turf areas are to be trimmed with weed eaters to remove unsightly growth at the base. Care is to be taken at all times when operating around trees and fixtures to prevent damage to them.

Tree and Shrub Maintenance

All plants and tree material is to be pruned in a manner to provide a neat natural appearance.

Limbs that obstruct buildings, walkways or vehicular traffic shall be removed.

Shrubs shall be pruned to retain their natural shape, to promote bloom, and to meet accepted horticulture practices. Growth shall be kept from encroaching on signs, walkways, driveways and ventilation units.

Ornamental flowering trees are to be pruned at the proper time of year to encourage maximum flower production.

Dead or damaged portions of plants shall be removed whenever possible.

Beds and Planters

Planters and beds shall be kept weed free using mechanical or chemical methods that should be weed specific and approved by city Arborist of Facilities Maintenance Superintendent.

All plant material shall be free of insect and disease. At all times public and environmental safety is to be considered when applying pesticides and herbicides.

Litter and debris shall be removed during maintenance visits in order to endure a neat appearance.

Soil surfaces shall be raked smooth and cultivated regularly by hand and no tilling in tree root zone.

Groundcovers shall be kept trimmed within curbs and along walkways.

Planter boxes shall be repositioned if needed.

Other Maintenance

Spent or dead blooms, including stems, declining foliage and plant debris shall be removed to encourage continued blooming, growth and maintain a neat appearance.

The Contractor is responsible for monitoring the water needs to all seasonal color beds and coordination the appropriate irrigation settings.

SCOPE-1

Mulch

Mulch shall be dark brown hardwood in specified areas and shall be applied at 2 inch depth.

Pine Straw

Pine straw shall be long needle pine, natural and shall be applied at 6 inch depth.

Maintenance Service Areas and Itemized Costs per project area:

• Decatur City Hall (509 N McDonough St)-12 Monthly Services- weed control in ornamental beds, hand pruning, shearing, and deadheading of annuals and perennials, and leaf cleanup and removal during fall and winter visits.

Sub-total:$_________________________

• Beacon Complex Beds / Turf (420 West Trinity Place) –12 Monthly services-weed control and cutting of turf inside courtyard and shall be cut with reel mower, weed control in ornamental beds and tree wells and building planter boxes, hand pruning, shearing, shrub trimming and deadheading of annuals and perennials, and leaf cleanup and removal during fall and winter visits.

Sub-total:$__________________________

• Decatur Recreation Center (231 Sycamore St)- 12 Monthly Services-Basic pruning of ornamental plants, deadheading of perennials plants, spot spraying, and pulling of weeds in maintained areas, hand pulling of weeds as needed, blowing maintained areas clean, offsite removal of maintenance debris, and fall cleanup. Turf cutting at Decatur

Recreation Center.

• Downtown Islands, Tree wells (Approximately 216 tree wells) Locations-Church St to E Ponce De Leon, East Trinity to North McDonough, West Ponce and Fairview to

Commerce Drive, East Court Square, North McDonough Street -12 Monthly

Service-Weeding, trimming of ground cover.

• Decatur Public Works (2635 Talley Street)

Shrub trimming and weeding in the front of the building. 12 Monthly visits.

SCOPE-2

• Decatur Trinity Triangle (In front of 240 E Trinity Pl) - 36 visits (Once January and

February, bi weekly March and September thru December, weekly April thru

August)-Services- weeding, deadheading of annuals and perennials, spot spraying, blowing maintained areas, offsite removal of maintenance debris, fall cleanup and removal, and basic pruning of ornamental plants. Photo G.

• Harmony Park (Oakview Rd and East Lake Drive)-36 visits ( Once January and

August) -Services- lawn mowing and edging and string trimming, deadheading of annuals and perennials, spot spraying weeds, blowing maintained areas, offsite removal of maintenance debris, fall cleanup and removal, and basic pruning of ornamental plants.

• North McDonough and East Court Square Turnaroun-36 visits (Once January and

August) -Services- lawn mowing and edging and string trimming, deadheading of annuals and perennials, spot spraying weeds, blowing maintained areas, offsite removal of maintenance debris, fall cleanup and removal, and basic pruning of ornamental plants.

• Legacy Park (500 S Columbia Drive)-36 visits-(Once in January and February, weekly March thru August, and biweekly September thru December) Services- lawn mowing and edging and string trimming, spot spraying weeds, blowing maintained areas, offsite removal of maintenance debris, fall cleanup and removal, and basic pruning of ornamental plants. Leaves shall be mulched and blown around trees and raked smooth in tree root zones. Cutting around Stone Dairy Barn.

• Decatur Cemetery (299 Bells Street)-9 visits (March thru November)-Services- lawn mowing and edging and string trimming, spot spraying weeds with herbicide specific chemical approved by the Urban Naturalist or Assistant Public Works Director, blowing maintained areas, offsite removal of maintenance debris, fall cleanup and removal, and basic pruning of ornamental plants.

• W Ponce De Leon Entry Triangle (Across From 2195 W Ponce De Leon)-36 visits-

(Once January and February, bi weekly March and September thru December, weekly April thru August) Services- lawn mowing and edging and string trimming, deadheading of annuals and perennials, spot spraying weeds, blowing maintained areas, offsite removal of maintenance debris, fall cleanup and removal, and basic pruning of ornamental plants.

SCOPE-3

Mulch Service Areas:

• Old Courthouse Square-3 visits. Install at 2 inch depth. (Second week in May, First week in October and First week in February)

• Harmony Park-2 visits. Install at 2 inch depth and 1 inch added biannually. (May and

December)

• Decatur Recreation Center-2 visits. Install at 2 inch depth and 1 inch added biannually.

(May and December)

• Downtown Tree wells-2 visits. Install at 2 inch depth and 1 inch added biannually. (May and December)

• North McDonough and East Court Square Turnaround-2 visits. Install at 2 inch depth and

1 inch added biannually. (May and December)

Pine straw:

• West Ponce de Leon Entry Triangle-Install at 6 inch depth and 1 inch added quarterly.

• Beacon Complex- Install at 6 inch depth and 1 inch added quarterly.

• Decatur Public Works- Install at 6 inch depth and 1 inch added quarterly.

• Decatur City Hall- Install at 6 inch depth and 1 inch added quarterly.

SCOPE-4

Seasonal Color:

• The contractor will plant seasonal flowers in in ground beds at City Hall, Decatur

Recreation Center, North McDonough Turn around and East Court Square.

SCOPE-5