RFP J28021.pdf

The Judiciary State of Hawaii

Request for Proposals

RFP J28021

(RFP-J28021-FC1)

IN-COMMUNITY SERVICES, GIRLS COURT

FIRST CIRCUIT

THE JUDICIARY, STATE OF HAWAII

FOR THE PERIOD

JULY 1, 2027 – JUNE 30, 2029

DIRECT QUESTIONS OR ISSUES RELATING TO THE ACCESSIBIITY OF THIS RFP

(INCLUDING THE ATTACHMENTS AND EXHIBITS AND ANY OTHER DOCUMENT

RELATED TO THIS RFP) AND REQUESTS FOR ACCOMMODATIONS FOR PERSONS

WITH DISABILITIES IN CONNECTION WITH THIS RFP TO:

MS. SHIRLEEN R. CADIZ

EMAIL: Shirleen.R.Cadiz@courts.hawaii.gov

OCTOBER 22, 2026

THE JUDICIARY, STATE OF

HAWAII HONOLULU, HAWAII

REQUEST FOR PROPOSAL NO. J28021

RFP ADMINISTRATIVE INFORMATION

RFP Title IN-COMMUNITY SERVICES, GIRLS

COURT, FIRST CIRCUIT, THE

JUDICIARY, STATE OF HAWAII

RFP Project Description (See Section Two) RFP Point of Contact: (See Buyer Information) Buyer Name – MS. Shirleen R. Cadiz

Agency Name - Judiciary Buyer email – Shirleen.R.Cadiz@courts.hawaii.gov

Submit proposals electronically via Hawaii Electronic Procurement System (HlePRO):

(See Electronic Submission of Proposals)

Electronic Submission hiepro.ehawaii.gov

RFP Orientation October 30, 2026, at 9:00 A.M., Hawaii Standard Time (HST)

Orientation meeting will be conducted virtually through Microsoft Teams.

Meeting ID: 270 465 301 784 174 Passcode: fu3sr23u

Deadline to Receive Questions:

(See Procurement Timetable)

November 2, 2026; 2:00 P.M. Hawaii Standard Time (HST)

Question & Answers:

(Sections Schedule and Significant Dates and Electronic Submission of Questions)

All questions, including those about Terms and Conditions, must be submitted through HlePRO.

Questions must be submitted by the question deadline date.

RFP Closing Date: (See Schedule and Significant Dates)

December 3, 2026

RFP Closing Time: (See Schedule and Significant Dates)

12:00 P.M. Hawaii Standard Time (HST)

Initial Term of Contract and Renewals:

(See Period of Performance)

July 1, 2027 – June 30, 2029

The contract may be extended for an additional two (2) year period, subject to the appropriation and availability of funds and satisfactory performance of services by providers.

TAKE NOTE THE MANDATORY .75% (.0075) TRANSACTION FEE TO HAWAII INFORMATION

CONSORTIUM, LLC DBA NIC HAWAII IS BASED ON SALES FOR AWARDS MADE IN HIEPRO.

(DETAILED IN SECTION 1.8 ELECTRONIC PROCUREMENT)

COMPETITIVE PURCHASE OF HEALTH & HUMAN SERVICE

TABLE OF CONTENTS

PAGE

SECTION ONE – ADMINISTRATIVE OVERVIEW

1.1 Procurement Timetable 1-1

1.2 Website Reference 1-2

1.3 Authority 1-2

1.4 RFP Organization 1-3

1.5 Contracting Office 1-3

1.6 Orientation 1-3

1.7 Governing Laws and Regulations 1-4

1.8 Electronic Procurement 1-4

1.9 Submission of Questions 1-4

1.10 Electronic Submission of Questions 1-5

1.11 Submission of Proposals 1-5

1.12 Discussion with Applicants 1-7

1.13 Opening of Proposals 1-7

1.14 Additional Materials and Documentation 1-7

1.15 RFP Amendments 1-7

1.16 Final Revised Proposals 1-7

1.17 Firm Proposal 1-8

1.18 Cancellation of Request for Proposal 1-8

1.19 Costs for Proposal Preparation 1-8

1.20 Provider Participation in Planning 1-8

1.21 Rejection of Proposals 1-8

1.22 Notice of Award 1-9

1.23 Proposals and Awards 1-9

1.24 Protests 1-10

1.25 Availability of Funds 1-11

1.26 Monitoring and Evaluation 1-11

1.27 General and Special Conditions of Contract 1-11

1.28 Cost Principles

SECTION TWO – SERVICE SPECIFICATIONS

2.1 Introduction

1-11

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2.2

2-72.3

SECTION THREE – PROPOSAL APPLICATIONS INSTRUCTIONS

3.0 General Instructions 3-1

3.1 Program Overview 3-1

3.2 Experience and Capability 3-1

3.3 Project Organization and Staffing 3-2

3.4 Service Delivery 3-3

3.5 Financial 3-3

3.6 Other

SECTION FOUR – PROPOSAL EVALUATION

4.1 Introduction

3-5

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4.2 Evaluation Process 4-1

4.3 Evaluation Criteria 4-2

SECTION FIVE – ATTACHMENTS

ATTACHMENT A: Proposal Application Checklist

ATTACHMENT B: Proposal Application Identification Form, Application, and Sample Table of Contents

ATTACHMENT C: Form SPOH-205 (Budget)

ATTACHMENT D: Contract General Conditions (Pursuant to 103F, HRS)

Contract Special Conditions

Hawaii Judiciary Policy Discrimination/Harassment-Free Workplace

General Requirements Scope of Work

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SECTION ONE

ADMINISTRATIVE

OVERVIEW

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SECTION ONE - ADMINISTRATIVE OVERVIEW

Applicants are encouraged to read each section of this RFP thoroughly. While sections such as the administrative overview may appear similar among RFPs, state purchasing agencies may add additional information as applicable. It is the responsibility of the applicant to understand the requirements of this

RFP.

1.1 Procurement Timetable

Note that the procurement timetable represents the Judiciary’s best estimated schedule. If an activity on this schedule is delayed, the rest of the schedule will likely be shifted by the same number of days. Contract start dates may be subject to the issuance of a notice to proceed.

Activity Scheduled Date A. Public Notice Announcing RFP October 22, 2026

B. Distribution of RFP October 22, 2026 – December 3, 2026

C. RFP Orientation Session(s)

9:00 a.m. H.S.T., October 30, 2026

D. Deadline for Submission of Applicants’ Written Questions for Written Responses

2:00 p.m. H.S.T., November 2, 2026

E. Judiciary’s Response to Applicants’ Written Questions 4:30 p.m. H.S.T., November 10, 2026

F. Discussions with Applicants Prior to Submittal Deadline (optional).

October 22, 2026 – December 3, 2026

G. PROPOSAL SUBMITTAL DEADLINE IN HIePRO 12:00 p.m. H.S.T., December 3, 2026

H. Discussions with Applicants After Submittal Deadline (optional) December 2026

I. Final Revised Proposals (optional) December 2026

J. Proposal Evaluation Period December 2026-January

K. Provider Selection and Award December 2026-January

L. Notice of Statement of Findings and Decisions December 2026-January

M. Contract Development December 2026-January

N. Contract Start Date (tentative) July 1, 2027

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1.2 Website Reference

The Judiciary Website is http://www2.hawaii.gov/jud under “Doing Business with the Judiciary/Solicitations”.

Item

Website

1 Procurement of Health and Human Services http://spo.hawaii.gov/for-vendors/vendor-guide/methods-of-procurement/health-human-services/competitive-purchase-of-services-procurement-method/cost-principles-table-hrs-chapter-103f-2/

2 RFP website http://hawaii.gov/spo2/health/rfp103f/

Hawaii Revised Statutes (HRS) and Hawaii Administrative Rules (HAR) for Purchases of Health and Human Services http://spo.hawaii.gov Click on the “References” tab.

4 General Conditions, AG-103F13 http://hawaii.gov/forms/internal/department-of-the-attorney-general/ag-103f13-1/view

5 Forms http://spo.hawaii.gov

Click on the “Forms” tab.

6 Cost Principles http://spo.hawaii.gov

Search: Keywords “Cost Principles”

7 Protest Forms/Procedures http://spo.hawaii.gov/for-vendors/vendor-guide/protests-for-health-and-human-services/

8 Hawaii Compliance Express

(HCE)

http://spo.hawaii.gov/hce/

9 Hawaii Revised Statutes http://capitol.hawaii.gov/hrscurrent

10 Department of Taxation http://tax.hawaii.gov

11 Department of Labor and Industrial Relations http://labor.hawaii.gov

Department of Commerce and Consumer Affairs, Business Registration http://cca.hawaii.gov click “Business Registration”

13 Campaign Spending Commission http://ags.hawaii.gov/campaign/

14 Internal Revenue Service http://www.irs.gov/

(Please note: website addresses may change from time to time. If a State link is not active, try the State of Hawaii website at http://hawaii.gov)

1.3 Authority

This RFP is issued under the provisions of the Hawaii Revised Statutes, Chapter 103F and its administrative rules. All prospective applicants are charged with presumptive http://www2.hawaii.gov/jud

1-3 knowledge of all requirements of the cited authorities. Submission of a valid executed proposal by any prospective applicant shall constitute admission of such knowledge on the part of the prospective applicant.

1.4 RFP Organization

This RFP is organized into five sections:

SECTION ONE: Administrative Overview--Provides applicants with an overview of the procurement process.

SECTION TWO: Service Specifications--Provides applicants with a general description of the tasks to be performed, delineates applicant responsibilities, and defines deliverables (as applicable).

SECTION THREE: Proposal Application--Describes the required format and content for the proposal application.

SECTION FOUR: Proposal Evaluation--Describes how proposals will be evaluated by the Judiciary.

SECTION FIVE: Attachments --Provides applicants with information and forms necessary to complete the application.

1.5 Contracting Office

The Contracting Office is responsible for receiving and for the execution of the contract(s) resulting from this RFP. The Contracting Office is:

The Judiciary, State of Hawaii Financial Services Division

Contracts and Purchasing Office 1111 Alakea Street, 6th Floor

Honolulu, Hi 96813-2807 Phone: (808)538-5805 Fax: (808) 538-5802 Email: Kelly.Y.Kimura@courts.hawaii.gov

1.6 Orientation

Orientation meeting for applicants will be held on the date and at the locations and time indicated in the “NOTICE TO PROVIDERS THROUGH THE STATE OF HAWAII ELECTRONIC PROCUREMENT SYSTEM (HIePRO) of this RFP.

Applicants attending the orientation should have their RFP packets with them. Applicants are encouraged to submit written questions prior to the orientation to HIePRO.

Impromptu questions will be permitted and spontaneous answers provided at the orientation at the Judiciary’s discretion. Verbal answers provided at the orientation are only intended as general direction and may not represent the Judiciary’s position. Formal official responses will be provided in writing. To ensure a written response from the Judiciary, questions should be mailto:Kelly.Y.Kimura@courts.hawaii.gov

1-4 submitted in writing following the close of the orientation, but no later than the date indicated in HIePRO, in order to generate a written Judiciary response. All questions shall be submitted through HIePRO.

1.7 Governing Laws and Regulations

This procurement is conducted by the Judiciary in accordance with the regulations and laws of the State of Hawaii. Venue for any administrative or judicial action relating to this procurement, evaluation, and award shall be in the State of Hawaii.

1.8 Electronic Procurement

The State Procurement Office has established the Hawaii State eProcurement (HlePRO) System to promote an open and transparent system for vendors to compete for state contracts electronically. Applicants interested in responding to this solicitation must be registered on HlePRO. Registration information is available at the State Procurement Office (SPO) website:

https://hiepro.ehawaii.gov/welcome.html, select HlePRO Vendor Registration and then Vendor Registration Guide.

The Judiciary will use HlePRO to issue the RFP, receive proposals, and issue Addenda to the RFP. Addenda and the other information and materials shall be provided by the Judiciary through HlePRO, including additions or changes with respect to the dates in the Procurement Timetable.

The Judiciary is not responsible for any delay or failure of any Applicant to receive any materials updated through the RFP Process on a timely basis.

As part of this procurement process, Applicants are informed that awards made for this solicitation, if any, shall be done through the HlePRO and shall, therefore, be subject to a mandatory .75% (.0075) transaction fee, not to exceed $5,000 for the total contract term.

HlePRO Special Instructions. Applicant shall review all special instructions located in HlePRO.

Applicants are responsible for ensuring that all necessary files are attached to their proposal prior to the proposal deadline.

Applicants are advised that they should not wait until the last minute to submit their proposal on HlePRO. Applicants should allow ample time to review their submitted proposal, including attachments, prior to the proposal deadline.

1.9 Submission of Questions

If a Prospective Applicant believes that any provision of the RFP is unclear, potentially defective, or would prevent from providing a meaningful Proposal, the Applicant shall submit questions regarding this solicitation through HIePRO on or before the deadline indicated in Procurement Timetable. Each question shall identify the page, section number, paragraph, and line or sentence of such provision(s) of the RFP to which the question applies. The Judiciary will respond by the response date specified in the Procurement Timetable. The Judiciary may issue Addenda in response to written questions received regarding the RFP

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1.10 Electronic Submission of Questions

All questions must be submitted through the Hawaii State eProcurement System (HlePRO).

Questions must be submitted by the question deadline date and time shown in Schedule and Significant Dates. Answers will be given via the Hawaii State eProcurement System (HlePRO) site as noted in Schedule and Significant Dates.

Applicants are cautioned about including context in questions that may reveal the source of questions. The identity of potential Applicants will not be published with the answers, but the text of questions will be restated, to the extent possible, to exclude information identifying potential Applicants.

1.11 Submission of Proposals

1.11.1 Forms/Formats

Forms, with the exception of program specific requirements, may be found on the State Procurement Office website at: www.spo.hawaii.gov, click Procurement of Health and Human Services and For Private Providers. Please refer to the Proposal Application Checklist (SECTION FIVE, ATTACHMENT A) for the location of program for information on: 1) where to obtain the forms/instructions; 2) additional program specific requirements; and 3) the order in which all components of the application should be assembled and submitted to the Judiciary. Proposals must contain the following components:

(1) Proposal Application Identification Form – Provides applicant proposal identification. Applicants shall use the hard copy of the Judiciary Proposal Application Identification Form included in SECTION FIVE, ATTACHMENT B of this RFP.

(2) Proposal Application Check List – Provides applicants with information on where to obtain the required forms; information on program specific requirements; which forms are required and the order in which all components should be assembled and submitted to the Judiciary.

(3) Table of Contents - A sample table of contents for proposals is located in

SECTION FIVE: ATTACHMENT B. This is sample and meant as a guide. The table of contents may vary depending on the RFP.

(4) Proposal Application (Form SPO-H-200A) - A sample application showing the format of the application headings is located in SECTION FIVE, ATTACHMENT B. Applicant shall submit comprehensive narratives that addresses all of the issues contained in the Proposal Application Instructions, including a cost proposal/budget if required. (Refer to Section 3 of this RFP)

1.11.2 Program Specific Requirements - Additional program specific requirements are included in SECTION TWO, Service Specifications, and/or SECTION THREE, Proposal Application, as applicable. If Federal and/or State certifications are required, they are listed on the Proposal Application Checklist located in Section 5.

1.11.3 Multiple or alternate proposals - Multiple or alternate proposals shall not be accepted http://www.spo.hawaii.gov/

1-6 unless specifically provided for in SECTION TWO of this RFP. In the event alternate proposals are not accepted and an applicant submits alternate proposals, but clearly indicates a primary proposal, it shall be considered for an award as though it were the only proposal submitted by the applicant.

1.11.4 Provider Compliance. All providers shall comply with all laws governing entities doing business in the State.

• Tax Clearance. Pursuant to HRS §103-53, as a prerequisite to entering into contracts of $25,000 or more, providers are required to have a tax clearance from the Hawaii State Department of Taxation (DOTAX) and the Internal Revenue Service (IRS). Refer to Section 1.2, Website Reference for DOTAX and IRS website address.

• Labor Law Compliance. Pursuant to HRS §103-55, providers shall be in compliance with all applicable laws of the federal and state governments relating to workers' compensation, unemployment compensation, payment of wages, and safety. Refer to Section 1.2, Website Reference for the Department of Labor and Industrial Relations (DLIR) website address.

• Business Registration. Prior to contracting, owners of all forms of business doing business in the state except sole proprietorships, charitable organizations, unincorporated associations and foreign insurance companies shall be registered and in good standing with the Department of Commerce and Consumer Affairs (DCCA), Business Registration Division. Foreign insurance companies must register with DCCA, Insurance Division. More information is on the DCCA website. Refer to Section 1.2, Website Reference for DCCA website address.

Providers may register with Hawaii Compliance Express (HCE) for online compliance verification from the DOTAX, IRS, DLIR, and DCCA. There is a nominal annual registration fee for the service. The HCE’s online “Certificate of Vendor Compliance” provides the registered provider’s current compliance status as of the issuance date, and is accepted for both contracting and final payment purposes. Refer to Section 1.2, Website Reference, for HCE’s website address.

Providers not utilizing the HCE to demonstrate compliance shall provide paper certificates to the purchasing agency. All applications for applicable clearances are the responsibility of the providers. All certificates must be valid on the date it is received by the purchasing agency. The tax clearance certificate shall have an original green certified copy stamp and shall be valid for six months from the most recent approval stamp date on the certificate. The DLIR certificate is valid for six months from the date of issue. The DCCA certificate of good standing is valid for six months from date of issue.

1.11.5 Wages Law Compliance - If applicable, by submitting a proposal, the applicant certifies that the applicant is in compliance with HRS §103-55, Wages, hours, and working conditions of employees of contractors performing services. Refer to Section 1.2, Website Reference for statutes and DLIR website address.

1.11.6 Campaign Contributions by State and County Contractors - HRS §11-355 prohibits campaign contributions from certain State or county government contractors during the term of the contract if the contractors are paid with funds appropriated by a legislative

1-7 body. Refer to Section 1.2, Website Reference for statutes and Campaign Spending Commission website address.

1.11.7 Confidential Information - If an applicant believes any portion of a proposal contains information that should be withheld as confidential, the applicant shall request in writing non-disclosure of designated proprietary data to be confidential and provide justification to support confidentiality. Such data shall accompany the proposal, be clearly marked, and shall be readily separable from the proposal to facilitate eventual public inspection of the non-confidential sections of the proposal.

Note that price is not considered confidential and will not be withheld.

1.11.8 Proposal Submittal - All proposals and proposal forms shall be submitted electronically through the State of Hawaii Electronic Procurement System (HIePRO) at https://hiepro.ehawaii.gov/welcome.html.

1.12 Discussions with Applicants

1.12.1 Prior to Submittal Deadline - Discussions may be conducted with potential applicants to promote understanding of the purchasing agency’s requirements.

1.12.2 After Proposal Submittal Deadline - Discussions may be conducted with applicants whose proposals are determined to be reasonably susceptible of being selected for an award, but proposals may be accepted without discussions, in accordance with the administrative rules (Section 3-143-403, HAR.).

1.13 Opening of Proposals

Proposals shall be received electronically through HIePRO. HIePRO shall make available to the Judiciary documents after the proposal deadline. The HIePRO system does not allow access to documents received by the Judiciary until after the proposal deadline.

Procurement files shall be open to public inspection after a contract has been awarded and executed by all parties.

1.14 Additional Materials and Documentation

Upon request from the Judiciary, each applicant shall submit any additional materials and documentation reasonably required by the Judiciary in its evaluation of the proposals.

1.15 RFP Amendments

The Judiciary reserves the right to amend this RFP at any time prior to the closing date for the final revised proposals.

1.16 Final Revised Proposals

The applicant’s final revised proposal, as applicable to this RFP, will be received in HIePRO by https://hiepro.ehawaii.gov/welcome.html

1-8 the proposal submittal deadline indicated in HIePRO. Any final revised proposal received after the date and time specified in HIePRO or at a location other than the HIePRO website will not be considered. If a final revised proposal is not submitted, the previous submittal shall be construed as the applicant’s best and final offer/proposal. Only the section(s) of the proposal that are amended shall be submitted by the applicant, along with the Proposal Application Identification Form (SPO-H-200). After final revised proposals are received, final evaluations will be conducted for an award.

1.17 Firm Proposal

Responses to this RFP, including proposed prices and/or fees will be considered firm for 90 days from the proposal due date.

1.18 Cancellation of Request for Proposal

The request for proposal may be canceled and any or all proposals may be rejected in whole or in part, when it is determined to be in the best interests of the Judiciary.

1.19 Costs for Proposal Preparation

Any costs incurred by applicants in preparing or submitting a proposal are the applicants’ sole responsibility.

1.20 Provider Participation in Planning

Provider participation in the Judiciary’s efforts to plan for or to purchase health and human services prior to the Judiciary’s release of a request for proposals, including the sharing of information on community needs, best practices, and providers’ resources, shall not disqualify providers from submitting proposals if conducted in accordance with sections 3-142-202, 3-142- 203 and 3-143-618 of the Hawaii Administrative Rules for Chapter 103F, HRS.

1.21 Rejection of Proposals

The Judiciary reserves the right to consider as acceptable only those proposals submitted in accordance with all requirements set forth in this RFP and which demonstrate an understanding of the problems involved and comply with the service specifications. Any proposal offering any other set of terms and conditions contradictory to those included in this RFP may be rejected without further notice.

A proposal may be automatically rejected for any one or more of the following reasons: (Relevant sections of the Hawaii Administrative Rules for Chapter 103F, HRS are parenthesized.)

A. Rejection for failure to cooperate or deal in good faith. (Section 3-141-201)

B. Rejection for inadequate accounting system. (Section 3-141-202)

C. Late proposals. (Section 3-143-603)

D. Inadequate response to request for proposals. (Section 3-143-609)

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E. Proposal not responsive. (Section 3-143-610(a) (1)

F. Applicant not responsible. (Section 3-143-610(a) (2)

1.22 Notice of Award

A statement of findings and decision shall be provided to all applicants by mail upon completion of the evaluation of competitive purchase of service proposals.

Any agreement arising out of this solicitation is subject to the approval of the Judiciary’s Staff Attorney as to form.

No work is to be undertaken by the awardee prior to the contract commencement date. The Judiciary is not liable for any costs incurred prior to the official starting date.

1.23 Proposals and Awards

In accordance with Act 69, Session Laws of Hawaii 2010, HRS Chapter 103F has been amended by adding a new section as follows:

(a) No contract proposals shall be accepted from any applicant who lacks any license necessary to conduct the business being sought by the request for proposals. This section prohibits contract proposals from being accepted from any applicant, who lacks any license necessary to conduct the business being sought by the RFP. If a provider is required to be licensed, accredited, or certified to perform the services being solicited under the RFP, the proposal shall include written verification or proof from the State of Hawaii, Department of Commerce and Consumer Affairs, or from the appropriate licensing, accrediting, or certifying body, of an active license, or of current accreditation or certification. Proposals submitted by an applicant, who lacks the necessary licensure, accreditation, or certification, will be rejected and not evaluated. A provider who enters into a contract with the Judiciary shall maintain the necessary license, accreditation, or certification, in good standing for the duration of the contract period; a failure to maintain the necessary credentials may be grounds for termination of the contract by the Judiciary.

(b) Proposals submitted under this chapter shall include all costs, fees, and taxes, and any award or contract shall be for the amount of the proposal. No award or contract shall include any other payment, rebate, or direct or indirect consideration that is not included in the proposal, such as insurance premium or general excise tax rebates to or waivers for an applicant or bidder. The amount of a contract or award shall be negotiated by the parties based on the cost items presented in the applicant’s proposal. The contract amount may not be greater than the negotiated contract cost, except as subsequently agreed to under an amendment or extension of the contract.

The contract amount may be adjusted during the term of the contract based upon availability of funds and pursuant to applicable statutes, or as provided for in this Request for Proposals:

1. The contract amount may be increased, subject to negotiation, if there is a change in the scope of service such as reinstatement of prior scheduled services, extending the hours of service, increasing the number of referrals, increasing the number of groups and

1-10 individual sessions per client, expansion of services, etc., provided that the provider shall submit a revised scope of service in support of the adjustment.

2. The contract amount may be decreased, subject to negotiation, if there is a change in the scope of service such as reduction of prior scheduled services, reducing the hours of service, decreasing the number of referrals, decreasing the number of groups and individual sessions per client, reduction of services, etc., provided that the provider shall

In the case of cost reimbursement contracts, the contract costs are subject to adjustment by the Judiciary, based upon availability of funds and pursuant to applicable statutes, or as agreed upon during the term of the contract. Cost adjustments shall be permitted as follows:

1. The contract amount may be increased, subject to negotiation, if there is a change in the scope of service such as reinstatement of prior scheduled services, extending the hours of service, increasing the number of referrals, increasing the number of groups and individual sessions per client, expansion of services, etc., provided that the provider shall submit a revised scope of service in support of the adjustment.\

2. The contract amount may be decreased, subject to negotiation, if there is a change in the scope of service such as reduction of prior scheduled services, reducing the hours of service, decreasing the number of referrals, decreasing the number of groups and individual sessions per client, reduction of services, etc., provided that the provider shall

By submitting a proposal in response to this RFP, the applicant agrees to all of the provisions, terms, and conditions contained in the RFP.

1.24 Protests

Pursuant to HRS §103F-501 and HAR Chapter 148, an applicant aggrieved by an award of a contract may file a protest. The Notice of Protest form, SPOH-801, and related forms are available on the SPO website. Refer to Section 1.2, Website Reference for website address. Only the following matters may be protested:

(1) A state purchasing agency’s failure to follow procedures established by Chapter 103F of the Hawaii Revised Statutes;

(2) A state purchasing agency’s failure to follow any rule established by Chapter 103F of the

Hawaii Revised Statutes; and

(3) A state purchasing agency’s failure to follow any procedure, requirement, or evaluation criterion in a request for proposals issued by the state purchasing agency.

The Notice of Protest shall be postmarked by USPS or hand delivered to 1) the head of the state purchasing agency conducting the protested procurement and 2) the procurement officer who is conducting the procurement (as indicated below) within five working days of the postmark of the Notice of Findings and Decision sent to the protestor. Delivery services other than USPS shall be considered hand deliveries and considered submitted on the date of actual receipt by the state purchasing agency.

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Lori Okita

Chief Court Administrator, First Circuit Ka’ahumanu Hale

777 Punchbowl Street Honolulu, HI 96813

Questions regarding protests may be directed to the applicable procurement officer, identified as the specifications contact person for the service specifications described in SECTION TWO of this RFP.

1.25 Availability of Funds

The award of a contract and any allowed renewal or extension thereof is subject to allotments to be made by the Administrative Director of the Courts and subject to the availability of State and/or Federal funds.

1.26 Monitoring and Evaluation

The criteria by which the performance of the contract will be monitored and evaluated are:

A. Performance/Outcome Measures

B. Output Measures

C. Quality of Care/Quality of Services

D. Financial Management

E. Administrative Requirements

1.27 General and Special Conditions of Contract

The general and special conditions that will be imposed contractually are attached (See

SECTION FIVE, ATTACHMENT C).

1.28 Cost Principles

To promote uniform purchasing practices among state purchasing agencies procuring health and human services under HRS Chapter 103F, state purchasing agencies will utilize standard cost principles as outlined on the SPO website. Refer to Section 1.2 Website Reference for website address. Nothing in this section shall be construed to create an exemption from any cost principle arising under federal law.

END OF SECTION ONE

SECTION TWO

SERVICE SPECIFICATIONS

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2.0.1 Introduction

A. Background

The Judiciary, State of Hawai‘i, provides support, intervention, and rehabilitative services to juveniles, adults, and families through its Juvenile Client and Family Services (Family Courts), Adult Client Services (Adult Probation Divisions), Specialty Courts, and the Children’s Justice Centers in each judicial circuit. Mediation services are also offered through the Center for Alternative Dispute Resolution. To achieve its goals, all circuits utilize community-based resources through the purchase of Health and Human Services.

The following specifications apply to organizations seeking to provide services to the Judiciary from July 1, 2027, through June 30, 2029. Upon evaluation and acceptance of proposals, and when practicable and mutually agreed upon, contracts may be negotiated on a circuit-specific or statewide basis to make services available to children, youth, adults, and families across all circuits. The initial contract term will be from July 1, 2027, through June 30, 2029, with the option to extend for the period of July 1, 2029, through June 30, 2031.

1. Juvenile Services

The Family Courts in Hawai‘i believe that all youth and families involved in the system possess strengths and potential. Since the launch of the Juvenile Detention Alternatives Initiative (JDAI) in 2009, Hawai‘i has advanced juvenile justice reform by implementing evidence-based practices aimed at improving outcomes for justice-involved youth and their families. While holding youth accountable is essential, it is equally important to expand community capacity to offer opportunities for healing, pro-social skill development, and personal growth.

Research shows that unnecessary detention or incarceration can be harmful to youth. Through community collaboration, Hawai‘i has successfully reduced detention for non-violent youth without compromising public safety. Ongoing efforts to create meaningful alternatives to detention remain critical.

Most youth in the juvenile justice system are non-violent offenders who benefit more from community-based services. Studies indicate that youth who do not pose a public safety risk achieve better outcomes when served in non-residential, evidence-based programs located near their homes and embedded within pro-social environments. Connecting youth to their communities while ensuring accountability helps divert them from deeper system involvement and supports long-term success.

The Office of Juvenile Justice and Delinquency Prevention (OJJDP) reports that effective community-based programs typically:

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1. Focus on changing behavior and building pro-social skills;

2. Emphasize problem-solving with youth and families;

3. Provide multiple modes of intervention; and

4. Are highly structured and intensive.

Exposure to violence and trauma is common among the youth served. Research has demonstrated that trauma is far more prevalent than once recognized and is strongly linked to negative medical, psychological, and social outcomes. Studies of brain development show that the brain continues developing into a person’s mid-twenties, and early trauma can significantly disrupt this process.

However, youth are resilient, and evidence-based treatments can promote healing and positive transformation. For such healing to occur, supportive environments and committed providers are essential. The courts cannot do this alone and rely on strong community partnerships.

The Judiciary seeks qualified community providers to support ongoing juvenile justice reform by creating healing environments and offering a continuum of care grounded in evidence-based practices. Proposals should demonstrate alignment with the following principles and initiatives:

• Juvenile Detention Alternatives Initiative (JDAI):

Provides the framework for Hawai‘i’s juvenile justice reform, focusing on improving life outcomes for court-involved youth, enhancing public safety, strengthening families, and reducing reliance on secure confinement.

• Family Strengthening and Youth Development:

Family involvement in juvenile justice is a central principle of Hawai’i’s juvenile justice system reform.

Research shows that family strengthening programs can curb crime and delinquency, and that family-focused approaches have demonstrated outcomes that are positive and enduring. The family strengthening youth development framework presents and evolution of positive youth development approaches that recognizes the importance of grounding work with youth within the context of family and community. Its basic premises include: the family plays a critical role in youth development and various community resources are needed to assist the family as it endeavors to provide support and opportunities for its young people. Proposals should include strategies to engage and involve parents and caregivers.

• Trauma-Informed Care:

The Substance Abuse and Mental Health Services Administration (SAMHSA) defines a trauma informed organization as: A program, organization, or system that is trauma-informed realizes the widespread impact of trauma and understands potential paths for healing; recognizes the signs and symptoms of trauma in staff, clients, others involved in the system and the public; and responds by fully integrating knowledge about trauma into policies, procedures, practices and settings. Providers’ proposals must recognize the impact of trauma, identify signs and symptoms in youth and families, and integrate trauma-informed principles into policies, procedures, and practices.

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• Prison Rape Elimination Act (PREA):

The PREA prohibits sexual violence and abuse in all custodial correctional facilities operated by Federal, State, or local governments and their contracted providers of residential services. It also established a set of standards to prevent, reduce, and sanction sexual violence in a custodial and/or residential setting. Organizations providing residential services must demonstrate compliance with PREA Juvenile Facility Standards to prevent and address sexual abuse in custodial settings. The standards are available at: https://www.bja.gov/PREA-Juvenile FacilityStandards.pdf.

• Motivational Interviewing (MI):

Prospective youth serving agencies should be familiar with and practice MI skills in their interaction with youth. MI is a collaborative, goal-oriented method of communication that pays attention to language of change. It is designed to strengthen personal motivation and commitment to a specific goal by eliciting and exploring one’s reasons for change within an environment of acceptance and compassion (Miller and Rolnick, 2012). Enhancing behavioral change through MI is vital to our juvenile justice reform efforts. It is recognized as an evidence-based practice by the National Institute of Corrections and SAMHSA. MI is recognized for its ability to lessen resistance, increase offender motivation and promote positive behavioral change. Providers should be trained in MI, a collaborative, goal-oriented communication method that enhances youth motivation for change.

• LGBTQ Support:

Providers must understand factors contributing to the overrepresentation of LGBTQ youth in the system and ensure safe, affirming, and supportive environments for all youth.

• Cultural and Linguistic Competency:

The extent to which services and treatments are culturally sensitive may determine a youth and family’s acceptance or rejection of those services. Culturally sensitive services need to be individually tailored with voice and input from the youth and family. Service providers must be conscious of the dynamics involved when cultures interact and must have strategies to effectively communicate with a diverse client population. Services should be culturally responsive, tailored to youth and families, and delivered by providers skilled in engaging diverse communities.

• Gender-Responsive Services:

Prospective providers should demonstrate understanding of gender-responsive principles as they apply to the youth they propose to serve.

• Youth Assessment and Screening Instrument (YASI):

All adjudicated youth are assessed using the Youth Assessment and Screening Instrument (YASI) the Family Court. Criminogenic risk and need areas assessed include the following domains: Legal History, Family, School, Community and Peers, Substance Abuse, Mental Health, Aggression, Attitudes, Skills, and Employment/Free Time. Providers must demonstrate the capacity to individualize services based on YASI-identified criminogenic needs and provide appropriate cognitive-behavioral interventions.

https://www.bja.gov/PREA-Juvenile%20FacilityStandards.pdf

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• Commitment to Professional Development:

Prospective providers shall support and demonstrate an understanding of our juvenile justice reform efforts as it relates to the youth served. Providers shall commit to ensure staff receive ongoing training necessary to effectively serve juvenile justice-involved youth.

B. Purpose or Need

The Judiciary purchases services in accordance with statutory mandates and court orders. The overarching public purposes include enhancing public and victim safety, providing rehabilitative and intervention services, protecting children and families from harm, and supporting a judicial process that promotes fairness, timeliness, and reduced workload burdens on the courts.

Planning for this Request for Proposals (RFP) included circulating Requests for Information (RFIs).

These RFIs provided tentative specifications and funding allocations and solicited feedback from community organizations and service recipients. Input related to objectives, target populations, services, and costs was considered in developing specifications and addressing factors relevant to achieving mandated goals.

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2.0 SVC SPEC TITLE: Girls Court Program

In-Community Services

2.0.1 Introduction

A. & B. - (SEE SECTION 2.0.1)

C. Description of the service and goals

Female adolescents in the juvenile justice system exhibit high rates of mental health problems. Co-occurring disorders, histories of trauma and abuse, depression, self-mutilation, suicide attempts, substance abuse, and family conflicts are particular problems. Professional mental health services are needed for the female adolescents and their families participating in the Girls Court Program. Better outcomes are hoped for by effectively meeting the mental health treatment needs of girls in the juvenile justice system through a gender-responsive and strength and family-based treatment approach. Supportive services are needed to assist girls in learning better coping strategies, improving their behavioral and life circumstances, and reducing the likelihood of their re-offending.

Girls Court also serves girls, and youth who identify as girls, who are victims of commercial sexual exploitation of children (CSEC). These cases often present with complex needs, both short and long term. CSEC victims are often reluctant to identify themselves as such, and the dynamics of CSEC victimization may include mental health problems and trauma related resistance and a lack of cooperation with authorities. Supportive mental health services are needed in a multidisciplinary team approach.

D. Description of the target population to be served

Female adolescents between the ages of 12-17 being serviced by the First Circuit’s Girls Court Program.

E. Geographic coverage of service

Service areas include the following:

First Circuit- Island of Oahu

F. Probable funding amounts, source, and period of availability

Probable funding amounts:

FY 2028 FY 2029 FY 2030 FY 2031

Funding amounts are not being stated at this time. Applicants should propose funding amounts in their proposals based on their best estimate of the cost of providing the services described in this specification.

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Funding source: State general funds

Period of availability: The Judiciary intends to award a multi-term contract. The aggregate term of the contract will not exceed (4) years, e.g., July 1, 2027 to June 30, 2031 subject to the appropriation and availability of funds and satisfactory contract performance. Funds are available for only the initial term of the contract which is for two (2) years. All State funds are contingent on appropriations, and all Federal funds are contingent on the awarding of grant applications.

2.2 General Requirements

A. Specific qualifications or requirements, including but not limited to licensure or accreditation.

1. The applicant shall have licenses and certificates, as applicable in accordance with federal, state, and county regulations, and comply with all applicable Hawaii Administrative Rules.

2. The applicant must have demonstrated competence or qualifications to perform the required services.

3. The applicant must have an accounting system, with acceptable accounting practices and standards.

4. The proposed service must meet all required state licensing or certification standards, provide assurances of fair hearing and grievance procedures for clientele, civil rights compliance, information safeguarding practices, and provide proof of insurance coverage as applicable.

5. The applicant shall submit in a timely manner upon request by the Judiciary, any additional information needed by the Judiciary to make a decision on the applicant’s proposal. The Judiciary may request an oral discussion or presentation in support of the proposal. On-site visits may be made.

6. The applicant shall comply with the Chapter 103F, HRS Cost Principles for

Purchases of Health and Human Services identified in SPO-H-201 (Effective 10/01/98), which can be found on the SPO website (See Section 5, POS Application Checklist, for the website address.

B. Secondary purchaser participation

(Refer to Section 3-1143-608,HAR)

After-the-fact secondary purchases will be allowed.

C. Multiple or alternate proposals (Refer to Section 3-143-605,HAR)

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[ ] Allowed [X ] Unallowed

D. Single or multiple contracts to be awarded (Refer to Section 3-143-206,HAR)

[ ] Single [ ] Multiple [ X ] Single and Multiple

Multiple contracts may be awarded if such awards are deemed to be in the best interest of the Judiciary and will be based on the highest ranked proposals.

E. Single or multi-term contracts to be awarded

(Refer to Section=149-302,HAR) [ ] Single term (< 2 yrs) [ X ] Multi-term (>2 yrs)

A multi-term contract will be awarded based on a determination that it is in the best interest of the Judiciary. The initial term of the contract shall be for two (2) years. Funds are available for only the initial term of the contract. The contract may be extended for another two (2) years, subject to appropriation and availability of funds and satisfactory performance of services by applicant.

Execution of a contract amendment is required to extend the contract for another term. The aggregate term of the contract shall not exceed four (4) years, e.g., July 1, 2027 to June 30, 2031. If it is determined that it is not in the best interest of the Judiciary to award a multi-term contract, a single-term contract will be awarded.

F. RFP contact persons

The individuals listed below are the points of contract from the date of release of this RFP until the selection of the winning provider. Written questions should be submitted through the State of Hawaii eProcurement System (HIePRO) by the day and time specified in HIePRO and Section 1.1 (Procurement Timetable) of this

RFP.

Buyer Information:

Judiciary Contracts and Purchasing Office Kelly Kimura (808) 538-5805 Email: Kelly.Y.Kimura@courts.hawaii.gov

Specifications Contact Information:

Program Specialist, First Circuit

Shirleen Cadiz at (808) 954-8224 Email: Shirleen.R.Cadiz@courts.hawaii.gov

2.3 Scope of Work

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The scope of work encompasses the following tasks and responsibilities:

A. Service Activities (Minimum and/or mandatory tasks and responsibilities)

1. Individual and Family Therapy/Counseling

a. The provider shall provide individual therapy on a weekly basis to girls and families identified by the Girls Court Program in need of services. The services are to help the girls address abuse or trauma issues, reduce self injuring behaviors, identify behaviors that interfere with successful management of emotions, and develop better coping skills to deal with stresses and improve their functioning. These sessions may include the families or guardians of the Girls Court participants.

b. Therapy sessions will be flexible with regard time and place. For the purpose of outreach, sessions may be held at the Girls Court office, or in the community, including the Girls Court participant’s school, home, or out-of-home placement site.

c. Written treatment plans and goals will be developed for each Girls

Court participant accessing therapy services, utilizing a strength-based model.

d. Provider shall provide consultation to the Girls Court staff during weekly case reviews and on an as needed basis, regarding issues of concern that may affect the overall well-being of the Girls Court participants.

e. Provider shall be available to Girls Court participants during crisis situations as well as provide consultation to staff as needed during emergencies, including beyond regular work hours.

f. Proposal must include demonstrated capacity in providing services to youth diagnosed with Fetal Alcohol Spectrum Disorders and youth with similar needs. Provider must be knowledgeable about FASD and the implications for service delivery and needed supports for afflicted youth and families.

g. Proposal must describe provider’s knowledge, skills, and experience in providing therapeutic intervention for youth identified as victims of Commercial Sexual Exploitation of Children (CSEC).

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2. Parent Group Sessions

a. Provider shall facilitate Family Group Sessions involving all families in a cohort or as determined by the Girls Court Program Coordinator.

b. The purpose of the sessions is to engage the families in the Girls

Court Program, as well as in the healthy development of the Girls Court participants.

3. Girls Group Sessions

a. Selected Girls Court participants attend bimonthly group sessions.

Provider shall provide group facilitation.

b. The purpose of the group sessions is to provide education, foster self-awareness and accountability, as well as to encourage the positive development of the Girls Court participants.

c. Provider shall provide oversight and consultation to the Girls Court staff with respect to issues and concerns of group facilitation, in-group behavior management and follow-up to high risk disclosures.

4. Girls Court Activities

a. Provider shall provide input into the planning of, and attend and participate in the Girls Court activities. These activities are designed to address the continuum of special needs of female adolescents and include physical and emotional health, sexuality, substance abuse, education, and employment.

b. The schedule of activities is generally once per month includes quarterly community service events with girls and parents/guardians. During the Department of Education spring break, summer and fall inter-session, academic and/or vocational breaks activities are additionally scheduled.

5. Consultation

a. Provider shall participate as part of the Girls Court treatment team in meetings that may be scheduled by the Department of Education, Department of Health, and/or any of the respective contracted service providers.

6. Documentation

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a. After each individual and/or family therapy session, provider shall submit to the Girls Court…