Olympic Authority – Investment Advisory Services RFP 2026

Request for Proposals (RFP) for

INVESMENT ADVISORY &

CASH MANAGEMENT SERVICES

Dated: September 3, 2026

RFP Release Date: September 4, 2026

RFP Proposals Due: October 14, 2026, 2:00 PM

ET

TABLE OF CONTENTS

Section 1. Definitions

Section 2. Olympic Authority Mission and Venues

Section 3. Overview and Objective

Section 4. Registered Proposers, RFP Timetable & Proposal Submission

Section 5. Designated Contact, RFP Questions and Clarifications & Proposal Exceptions

Section 6. Administration Information

Section 7. Scope of Services

Section 8. Minimum Qualifications

Section 9. Proposal Content and Format

Section 10. Evaluation Criteria and Best Value Selection

Section 11. Modification/Withdrawal/Rejection of Proposals

Section 12. Contract Clauses and Requirements

Section 13. Attachments

A. Price Proposal Form B. Olympic Authority Investment Policy C. Olympic Authority Procurement Requirements/Certifications D. Form of Professional Services Agreement

Section 1. Definitions

In addition to the terms capitalized and defined in the body of this RFP, the following terms are defined as set forth below.

1.1 Consultant – the successful proposer to whom a services agreement is issued pursuant to this RFP.

1.2 Request for Proposals or RFP – this Request for Proposals.

1.3 ORDA / Olympic Authority – the New York State Olympic Regional Development Authority.

1.4 Offeror or offerer or proposer – any person, partnership, firm, corporation, or other authorized entity submitting a proposal to the Olympic Authority pursuant to this RFP.

1.5 Investment Policy - the Olympic Authority's adopted Investment of Corporate Funds Policy and Guidelines, the current version of which is attached hereto as Attachment B.

Section 2. Olympic Authority Mission and Venues

The mission of the New York State Olympic Regional Development Authority (Olympic Authority) is to create economic and social benefit in the Adirondacks and Catskills by operating year-round venues that provide recreational and athletic development opportunities, achieved through a commitment to continuous improvement and emphasis on environmental stewardship, fiscal responsibility, and the delivery of world-class programs and experiences to persons of all ages and abilities.

The Olympic Authority has multiple venues located in Essex, Ulster and Warren Counties consisting of Belleayre Mountain, Gore Mountain, Lake Placid Olympic Center, Mt Van Hoevenberg, Olympic Jumping Complex, and Whiteface Mountain.

Section 3. Overview and Objective

3.1 Overview

The Olympic Authority is issuing this RFP to solicit qualified firms to serve as an Investment Advisor to the Authority. The selected firm will review the Olympic Authority’s cash and investable reserves, recommend an investment strategy consistent with the Olympic Authority's adopted Investment Policy and permissible investments under New York law, and provide ongoing management, monitoring, and reporting designed to maximize investment return within the Olympic Authority’s Board-approved risk tolerance and liquidity requirements.

The Olympic Authority manages public funds, including operating reserves, capital reserves, and other cash on hand, and is required to invest those funds prudently in accordance with its Investment Policy and applicable New York State law. The Olympic Authority currently anticipates maintaining approximately $10 million in investable assets under management. This amount is provided solely for proposal preparation purposes and may fluctuate based on seasonal operating cash flows, capital expenditures, State appropriations, and other operational requirements. The Olympic Authority does not guarantee a minimum or maximum amount of assets under management during the term of the contract. Investment assets will remain in accounts maintained by a qualified custodian designated by the Olympic Authority.

3.2 Objective

The Olympic Authority’s objective is to identify an Investment Advisor that can:

• Safeguard principal as the foremost priority, consistent with the Olympic Authority’s Investment Policy;

• Maintain sufficient liquidity to meet the Olympic Authority’s operating and capital cash flow needs;

• Recommend a portfolio structure and permissible-investment mix that improves yield relative to the Olympic Authority's current approach, within the Authority's stated risk tolerance; and

• Provide transparent, regular reporting to the Olympic Authority’s Chief Financial Officer, Executive leadership, and Board of Directors.

Section 4. Registered Proposers, RFP Timetable & Proposal Submission

4.1 Registered Proposers

To become a registered proposer the following information shall be submitted to the designated contact: Organizational Name and Mailing Address, Primary and Secondary Contact Names, Phone Numbers and Email Addresses. (Secondary Contact is MANDATORY).

Only Registered Proposers shall be allowed to submit a proposal.

4.2 RFP Timetable

The following timetable is established for this RFP and is subject to change. The Olympic Authority may extend the due date for proposals by issuance of published addenda to this RFP.

Prior to submitting a proposal, respondents should check the NY State Contract Reporter website (https://www.nyscr.ny.gov) or the Olympic Authority’s website (https://orda.org/do-business/) to confirm the issuance of any addenda relating to this RFP schedule.

Issuance of RPG: September 4, 2026 Deadline for Submission of Questions: September 21, 2026 @ 3:00 PM ET Issuance of Responses to Questions: October 2, 2026 Proposal Due Date: October 14, 2026 @ 2:00 PM ET Oral Presentations / Interviews: Late October 2026 Anticipated Board Review: December 2026 Anticipated Contract Start Date: January 1, 2027

4.3 Proposal Submission

Only proposals from Proposers who furnish all required information and meet the mandatory requirements will be considered. Submit all required proposal documents to the Olympic Authority at the following address:

https://www.nyscr.ny.gov/ https://orda.org/do-business/

Olympic Regional Development Authority Attn: Edward Kowalewski, Jr., Assistant Counsel 37 Church Street Lake Placid, NY 12946

E-MAIL OR FAX BID SUBMISSIONS ARE NOT ACCEPTABLE AND WILL NOT BE

CONSIDERED.

The Olympic Authority will not be held liable for any cost incurred by the Proposer for work performed in the preparation and production of a proposal or for any work performed prior to the formal execution of a contract. Proposals must be received at the above address on or before 2:00 PM ET on the date indicated in Section 4.2. The received time of proposals will be determined by the Olympic Authority at the above noted location. Proposers assume all risks for timely, properly submitted deliveries.

LATE PROPOSALS MAY BE REJECTED

Any proposal received at the designated location after the established time will be considered a Late Proposal. A Late Proposal may be rejected and disqualified from award. Notwithstanding the foregoing, a Late Proposal may be accepted in the Olympic Authority’s sole discretion where

(i) no timely proposals meeting the requirements of this RFP are received, or (ii) the proposer has demonstrated to the satisfaction of the Olympic Authority that the Late Proposal was caused solely by factors outside the control of the proposer. However, in no event will the Olympic Authority be under any obligation to accept a Late Proposal. The basis for any determination to accept a Late Proposal shall be documented in the procurement record.

FIRM OFFER

Proposals must remain an effective offer, firm and irrevocable, for at least sixty (60) calendar days from the due date, unless the time for awarding the contract is extended by mutual consent of the Olympic Authority and the proposer. A proposal shall continue to remain an effective offer, firm and irrevocable, subsequent to such sixty (60) calendar-day period until the Olympic Authority’s issuance of a services agreement or withdrawal of the proposal in writing by proposer.

OWNERSHIP OF RFP AND PROPOSALS

This RFP remains the property of the Olympic Authority at all times, and all responses to this RFP, once delivered, become the property of the Olympic Authority.

Section 5. Designated Contact, RFP Questions and Clarifications & Proposal Exceptions

5.1 Designated Contact

Important guidelines regarding communications during this procurement are included in this RFP as part of the Olympic Authority Procurement Requirements/Certifications (see, Offerer’s Affirmation of Understanding of, and Agreement Pursuant to, State Finance Law §139-j(3) & §139-j(6)(b) (Procurement Lobbying)) (https://media.orda.org/?r=34529&k=93d2ee94a4). Interested parties are advised to be familiar with these guidelines before contacting Olympic Authority staff, as prohibited contact or communication may result in disqualification from participation in this RFP.

https://media.orda.org/?r=34529&k=93d2ee94a4

The following individual is the ONLY Designated Contact for this RFP process.

Designated Contact: Edward Kowalewski, Jr.

E-mail: ekowalewski@orda.org Phone: 518-302-5313 Mailing Address: Olympic Regional Development Authority

37 Church Street Lake Placid, NY 12946

5.2 RFP Questions & Clarifications

All questions regarding this RFP, including questions regarding the minimum qualifications and specifications, should be emailed to Edward Kowalewski, Jr. at ekowalewski@orda.org by the date and time indicated in Section 4.2. Questions submitted after the deadline indicated may not be answered. A proposer is strongly encouraged to submit questions as soon as possible. The Olympic Authority will provide written responses to all questions of a substantive nature in the form of one or more addendum to this RFP, which shall be published on the NY State Contract Reporter website (https://www.nyscr.ny.gov/) and on the Olympic Authority’s website (https://orda.org/do-business/), and which shall be emailed to all Registered Proposers.

If a proposer intends to submit a proposal that deviates from the requirements of the RFP in any way, the proposed deviations should be submitted during the Questions period so that they may be given due consideration prior to the submission of proposals. See Section 5.3 Proposal Exceptions for additional information.

5.3 Proposal Exceptions

The Olympic Authority will consider all requests to waive any proposal requirement. However, proposers should be aware that failure to obtain a waiver of any proposal requirement in advance of proposal submission could result in rejection of proposer’s proposal and disqualification from the proposalding process. Proposers wishing to obtain an exemption or waiver for any part of this solicitation must request such in writing as described in Section 5.2. The request must cite the specific section and requirement in the question, and clearly identify any proposed alternative.

Requests will be considered and responded to and posted in the form of a question and answer document released through an addendum. Please note that the Olympic Authority will not consider waivers or exemptions to any provision of the Olympic Authority Standard Contract Terms (2025V1) (https://media.orda.org?r=39882&k=b1953e6ae5) (See, also, Attachment D).

All other inquiries and requests for information regarding this RFP must be made in writing and emailed to the Olympic Authority at the address listed in Section 5.1 above. Individual responses will not be provided. The Olympic Authority will provide written responses to questions in the form of one or more addendum to this RFP, which shall be published on the NY State Contract Reporter website (https://www.nyscr.ny.gov/) and on the Olympic Authority’s website (https://orda.org/do-business/), and which shall be emailed to all Registered Proposers.

Such official addenda are the only authorized method used to communicate substantive information, including the clarification or modification of the timeline, any terms, or other https://www.nyscr.ny.gov/ https://orda.org/do-business/ https://media.orda.org/?r=39882&k=b1953e6ae5 https://www.nyscr.ny.gov/ requirements of this RFP. Only questions answered by formal written addendum will be binding.

Oral and other interpretations or clarification will be without legal effect.

Section 6. Administration Information

6.1 Method of Award

This is a Best Value procurement conducted pursuant to State Finance Law § 163 and the Olympic Authority's Procurement Guidelines. Because investment advisory services require specialized expertise and professional judgment, this procurement is not a low-bid, sealed-bid solicitation. An award will be made based on the criteria set forth in Section 10 below.

6.2 Term of Contract

It is the intention of the Olympic Authority to issue a services agreement for an initial term of one year, with four (4) options to renew for one (1) year periods.

6.3 Past Practice

The failure to exercise any right hereunder in the past shall not operate as a waiver of such right.

No breach of any contract entered into as a result of this RFP shall be deemed waived unless such waiver shall be in writing and signed by the party claimed to have waived. No waiver of any breach of a contract at any time in the past shall constitute a waiver of subsequent breach.

6.4 Consultant Responsibilities

The Consultant shall be solely responsible for all compliance with terms and conditions in this RFP or any resulting contract. The Consultant may not engage a subconsultant or any other party to carry out any part of this contract without the prior written consent of the Olympic Authority.

The Consultant accepts full responsibility for the actions of any employee who carries out any of the provisions of a contract resulting from this RFP.

6.5 Inspection of Books

It is expressly understood and agreed that the Olympic Authority shall have the right to inspect and audit the Consultant’s records covered under this RFP. The Olympic Authority requires the retention of all material that is pertinent to an audit of the operations under any contract resulting from this RFP for a full six-year period.

Section 7. Scope of Services

The selected Investment Advisor (“Advisor”) shall provide the following services, at a minimum:

7.1 Portfolio Review and Recommendations

• Review the Olympic Authority's current cash position, banking relationships, cash flow patterns, and Investment Policy.

• Recommend an investment strategy and target portfolio structure (e.g., laddered maturities, permissible instrument allocation) designed to optimize yield within the Olympic Authority's risk tolerance and liquidity needs.

• Identify and recommend only investments permissible for New York public authorities under applicable law and the Olympic Authority's Investment Policy, including obligations of the United States, obligations guaranteed by the United States, obligations of the State of New York, and other instruments authorized under Public Authorities Law §§ 2925 and 2927, and the Olympic Authority's enabling legislation, specifically at Public Authorities Law § 2618.

• Advise on appropriate diversification, maturity laddering, and counterparty/issuer concentration limits.

7.2 Custodial Arrangements

• The Olympic Authority's investment assets shall remain in accounts maintained by an independent qualified custodian designated by the Olympic Authority.

• The Advisor shall not serve as custodian of Olympic Authority assets and shall not have authority to withdraw or transfer funds from Olympic Authority accounts except as necessary to execute authorized investment transactions in accordance with the Investment Advisory Agreement. All cash and securities shall remain in accounts maintained by the Olympic Authority's designated qualified custodian.

• If discretionary investment management authority is granted by the Olympic Authority, such authority shall be limited to the purchase and sale of investments in accordance with the Olympic Authority's Investment Policy and the terms of the Investment Advisory Agreement.

• All investment transactions shall be executed and settled through the Olympic Authority's designated custodian.

7.3 Ongoing Management and Execution

• Execute purchases and sales of approved instruments on the Olympic Authority's behalf, or provide recommendations for execution by authorized Olympic Authority staff, as mutually agreed.

• Monitor the portfolio on an ongoing basis and rebalance or recommend adjustments as interest rate conditions, cash flow needs, or Investment Policy requirements change.

• Coordinate with the Olympic Authority's finance staff on projected cash flow needs (capital projects, seasonal operating cycles, payroll, and debt service, as applicable) to ensure adequate liquidity is maintained at all times.

7.4 Investment Execution and Broker Selection

• Recommend or execute investment transactions in accordance with the Olympic Authority's Investment Policy and all applicable laws.

• Describe and utilize a competitive process for obtaining quotations or bids for fixed-income investments, where appropriate.

• Seek best execution for all investment transactions and maintain documentation supporting the pricing and execution of each transaction.

• Disclose any relationships with broker-dealers, banks, custodians, or other financial institutions that could present an actual or potential conflict of interest.

• Disclose whether affiliated broker-dealers or financial institutions may be utilized in executing investment transactions.

• Provide trade confirmations or equivalent transaction documentation to the Olympic Authority promptly following execution.

7.5 Reporting and Compliance

• Provide monthly statements and quarterly performance reports, including holdings, transactions, yield, benchmark comparison, and compliance with the Investment Policy.

• Present in person (or virtually) to the Olympic Authority Board, Audit Committee, or Executive Committee at a frequency to be agreed upon, but no less than annually.

• Promptly notify the Olympic Authority of any compliance exception relative to the Investment Policy or permissible investment restrictions.

• Assist Olympic Authority staff with the annual review of, and any proposed updates to, the Investment Policy.

7.6 Fiduciary Standard

The Advisor shall act as a fiduciary with respect to the management of Olympic Authority funds and shall disclose any actual or potential conflicts of interest, including any compensation arrangements with custodians, broker-dealers, or product sponsors.

Section 8. Minimum Qualifications

To be considered responsive, a Proposer must demonstrate that it:

• Is registered as an investment adviser with the U.S. Securities and Exchange Commission or the State of New York, as applicable, and is in good standing;

• Has a minimum of five (5) years of experience providing investment advisory services to public sector clients (e.g., New York State agencies, public authorities, municipalities, or school districts);

• Has demonstrated experience managing public funds in compliance with New York State Public Authorities Law and comparable public-fund investment restrictions;

• Maintains Professional Liability (Errors & Omissions) Insurance with limits acceptable to the Olympic Authority and provides evidence of coverage upon request;

• Has no unresolved conflicts of interest that would impair its ability to act as a fiduciary to the Olympic Authority; and

• Is not currently debarred, suspended, or otherwise excluded from contracting with New York State or its political subdivisions.

Section 9. Proposal Content and Format

Proposals should be concise, well organized, and not exceed twenty-five (25) pages (excluding required forms, appendices, and firm disclosure documents such as Form ADV Parts 1 and 2).

Proposals must include the following sections, in order:

1. Cover Letter and Executive Summary

A signed cover letter summarizing the firm's qualifications and key reasons the Olympic Authority should select the firm, executed by an individual authorized to bind the firm.

2. Firm Overview and Experience

• Firm history, ownership structure, and total assets under management/advisement.

• Office location that will service the Olympic Authority account.

• Experience providing investment advisory services to New York State agencies, public authorities, municipalities, school districts, or similar public entities.

• Description of any significant ownership changes or restructuring during the past three (3) years.

• Current Form ADV Parts 1 and 2.

• Description of any regulatory actions, disciplinary proceedings, and/or SEC examinations resulting in material findings, litigation, or enforcement actions involving the firm during the past five (5) years.

3. Key Personnel

• Identify the proposed Relationship Manager who will serve as the Olympic Authority's primary point of contact.

• Identify all additional team members assigned to the engagement.

• Describe each individual's experience with public-sector investment portfolios.

• Identify backup personnel who will support the account during absences.

4. Reporting Capabilities

Describe the firm's reporting capabilities, including:

• Online access to portfolio information.

• Holdings and transaction history.

• Realized and unrealized gains and losses.

• Interest earnings.

• Portfolio maturity schedules.

• Compliance reporting.

• Export capabilities to Excel and PDF.

Include representative samples of:

• Monthly investment reports;

• Quarterly performance reports; and

• Board or Investment Committee presentation materials.

5. Proposed Investment Approach

• Description of the firm's methodology for constructing a portfolio consistent with the Olympic Authority's Investment Policy, liquidity needs, and risk tolerance.

• Description of how the firm ensures compliance with permissible-investment restrictions applicable to New York State public authorities.

• Sample recommended portfolio structure/allocation based on the cash profile described in Section I.B (illustrative only; not binding).

• Approach to interest rate risk, liquidity risk, and counterparty/credit risk management.

6. Cybersecurity, Data Protection and Artificial Intelligence

The Proposer shall describe its information security program and demonstrate its ability to protect the Olympic Authority’s confidential financial information throughout the term of the engagement.

At a minimum, the Proposer shall address the following:

A. Cybersecurity

1. Describe the firm's cybersecurity governance, policies, and internal controls for protecting confidential information.

2. Describe the firm's data security program, including:

a. Encryption of data in transit and at rest;

b. Multi-factor authentication;

c. Identity and access management;

d. Network monitoring and intrusion detection;

e. Backup and disaster recovery capabilities; and

f. Incident response procedures.

3. Describe any independent cybersecurity assessments, certifications, or audits performed within the past three (3) years (e.g., SOC 2 Type II, ISO 27001, or equivalent), and provide copies or summaries, if available.

4. Disclose any material cybersecurity incidents, data breaches, ransomware events, or unauthorized disclosures of client information occurring within the past five (5) years, together with the corrective actions implemented.

B. Artificial Intelligence (AI)

1. Describe whether the firm currently utilizes Artificial Intelligence ("AI"), Generative AI, machine learning, or similar technologies in providing investment advisory services, client reporting, research, communications, operational support, or any other services related to this engagement.

2. If AI technologies are utilized, describe:

a. The specific business functions for which AI is used;

b. The firm's governance and oversight of AI systems;

c. Human review and approval processes;

d. Controls to validate the accuracy of AI-generated work products; and

e. Policies governing the appropriate use of AI by employees.

3. Describe the firm's policies regarding the protection of confidential information when using AI technologies.

4. State whether Olympic Authority information, documents, investment data, financial information, communications, or other confidential information would be entered into any publicly available or open AI platform or otherwise used to train or improve any third-party AI model.

5. If any third-party AI applications are utilized, identify the provider(s) and describe the contractual, technical, and administrative safeguards implemented to protect client information.

6. Describe the firm's process for notifying the Olympic Authority of any material changes to its AI governance or cybersecurity practices during the term of the engagement.

C. Confidentiality of Olympic Authority Information

The successful Proposer shall maintain the confidentiality of all Olympic Authority information obtained during the performance of the engagement. Unless expressly authorized in writing by the Olympic Authority, the Proposer shall not upload, submit, disclose, or otherwise transmit Olympic Authority confidential information, financial data, investment information, reports, communications, or other non-public information to any publicly available artificial intelligence platform, large language model, or similar technology for processing, analysis, model training, or any other purpose. The Proposer shall implement and maintain policies and technical controls designed to prevent unauthorized disclosure or use of Olympic Authority information through AI technologies or other third-party systems.

7. References

A minimum of three (3) references from current or former public-sector clients of comparable size and complexity to the Olympic Authority, including client name, contact person, phone number, email, and dates of service.

8. Client Retention

State whether any public-sector client has terminated its relationship with the firm during the past five (5) years. If yes, provide:

• Client name;

• Approximate portfolio size;

• Duration of engagement; and

• Reason for termination.

9. Fee Proposal

A complete fee proposal using the Price Proposal Form in Appendix A, including the basis for fees (e.g., basis points on assets under management, flat annual fee, or hybrid), any minimum annual fee, and a full description of any additional costs the Olympic Authority may incur (transaction costs, etc.). Fee proposals must be all-inclusive. No fees may be charged that are not disclosed in the proposal.

10. Required Forms

A complete proposal must include the following:

Price Proposal Form (Attachment A) Proposal per RFP Section 9 Completed and signed Olympic Authority Procurement Requirements/Certifications

(Attachment C)

All proposers are responsible for reviewing and understanding the Olympic Authority Procurement Requirements/Certifications and for submitting all documents requested therein.

Section 10. Evaluation Criteria and Best Value Selection

The Olympic Authority will evaluate proposals using the criteria and weights below. Award will be made to the responsible and responsive Proposer whose proposal is determined to offer the best combination of qualifications, approach, and cost, as opposed to the lowest-cost proposal alone.

Evaluation Criterion Weight

Firm qualifications, public-sector experience, and staff expertise

25%

Proposed investment approach, compliance methodology, and risk management

25%

Reporting capabilities and Board/Committee engagement 10%

References and demonstrated performance for comparable public clients

15%

Fee proposal / total cost 20%

MWBE/SDVOB participation and utilization plan 5%

TOTAL 100%

An evaluation committee will independently score proposals against these criteria. The Olympic Authority reserves the right to request oral presentations, interviews, or best-and-final offers from the highest-scoring Proposers prior to final award.

Section 11. Modification/Withdrawal/Rejection of Proposals

A proposal may be modified or withdrawn any time prior to the time specified for receipt of proposals. The modification or withdrawal of a proposal must be in writing on the proposer’s letterhead, dated, and signed by the signatory to the original proposal. The modification or withdrawal must be submitted in a sealed envelope clearly marked “Modification [or Withdrawal] of Olympic Authority Investment Advisory Services RFP 2026 Submitted by [proposer].”

The Olympic Authority reserves the right to reject proposals, postpone, or cancel this RFP, to waive technicalities, irregularities, and omissions, request additional information or clarification of a proposal, or solicit new proposals if, in its judgment, the best interests of New York State will be served by doing so.

Section 12. Contract Clauses and Requirements

12.1 Services Agreement

The form of Services Agreement is attached hereto as Attachment D and shall include the Olympic Authority Standard Contract Terms (2025V1) (https://media.orda.org?r=39882&k=b1953e6ae5), which are hereby expressly made a part of this solicitation document as fully as if set forth at length herein. The Olympic Authority shall not negotiate the terms and conditions of the Services Agreement or the Standard Contract Terms. Proposers shall review the Services Agreement prior https://media.orda.org/?r=39882&k=b1953e6ae5 to their submission of a proposal to ensure that they are able to comply with the framework of the Services Agreement and Standard Contract Terms.

12.2 General Requirements

• The proposer agrees to adhere to all State and Federal laws and regulations in connection with this RFP and any contract resulting from this RFP.

• The proposer agrees that any contract resulting from this RFP may not be assigned, transferred, conveyed or the work subcontracted without the prior written consent of the Olympic Authority.

• The Olympic Authority’s interpretation of specifications shall be final and binding upon the Consultant.

• The Olympic Authority will make no allowance or concession to the proposer for any alleged misunderstanding because of quantity, quality, character, location, or other conditions.

• The Olympic Authority reserves the right to reject and bar from the facility any employee hired by the Consultant.

12.3. Procurement Rights

The Olympic Authority reserves the right to:

A. Reject any or all proposals received in response to the RFP;

B. Withdraw the RFP at any time at the sole discretion of the Olympic Authority;

C. Make an award under the RFP in whole or in part;

D. Disqualify any proposer whose conduct and/or proposal fails to conform to the requirements of the RFP;

E. Seek clarifications and revisions of the proposal;

F. Amend the RFP prior to the proposal opening to correct errors or oversights, or to supply additional information as it becomes available;

G. Direct proposers, prior to the proposal opening, to submit proposal modifications addressing subsequent RFP amendments;

H. Change any of the schedule dates with notification through the NYS Contract Reporter;

I. Eliminate any mandatory, non-material requirements that cannot be complied with by all of the prospective proposers;

J. Waive any requirements that are not material;

K. Utilize any and all ideas submitted in the proposals received;

L. Adopt all or any part of a proposer's proposal in selecting the optimum configuration;

M. Negotiate with a proposer within the RFP requirements to serve the best interests of the Olympic Authority. This includes requesting clarification of any or all proposals;

N. Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a proposer’s proposal and/or to determine a proposer’s compliance with the requirements of the RFP;

O. Select and award the contract to other than the selected proposer in the event of unsuccessful negotiations or in other specified circumstances as detailed in the RFP;

and/or

P. Accept and consider for contract award proposals with non-material proposal deviations or non-material proposal defects such as errors, technicalities, irregularities, or omissions.

Please Note: The Olympic Authority is not liable for any cost incurred by a proposer in the preparation and production of a proposal or for any work performed prior to the issuance of a contract.

12.4 Debriefings

Any unsuccessful proposer may request a debriefing regarding the reasons that the proposal submitted by the proposer was not selected for award. Requests for a debriefing must be made within fifteen (15) calendar days of notification by the Olympic Authority that the proposal submitted by the proposer was not selected for award. Requests should be submitted in writing to the Designated Contact identified in this RFP.

12.5 Termination

• The Olympic Authority may, upon thirty (30) days’ notice, terminate the contract resulting from this RFP in the event of the awarded proposer’s failure to comply with any of the RFP’s requirements unless the awarded proposer obtained a waiver of the requirement.

In addition, the Olympic Authority may also terminate any contract resulting from this RFP upon ten (10) days written notice if the Consultant makes any arrangement or assignment for the benefit of the creditors.

• The Olympic Authority reserves the right to terminate the contract resulting from this RFP in the event it is found that the certification filed by the consultant in accordance with New York State Finance Law §139-k was intentionally false or intentionally incomplete. Upon such finding, the State may exercise its termination right by providing written notification to the consultant in accordance with the written notification terms of the contract.

12.6. Insurance

The consultant shall be required to procure, at its sole cost and expense, all insurances as set forth in Exhibit 2 to the Services Agreement (Attachment D hereto). Within five (5) days of issuance of a notice of intent to award, the consultant shall be required to provide proof of all insurances. Proof of insurance shall also be provided after renewal or upon request by the Olympic Authority.

12.7. Minority and Women-Owned Business Enterprises

It is the policy of the Olympic Authority to foster and promote participation of New York State Certified Minority Business Enterprises (MBE) and New York State Certified Women-Owned Business Enterprises (WBE) (collectively, MWBE) in its procurements and the development of such enterprises and to facilitate a fair share of the awarding of procurement contracts to such enterprises.

For purposes of this procurement, the Olympic Authority has determined that the contract does not offer sufficient opportunities to set goals for participation by MWBEs as subconsultants, service providers, and/or suppliers to the awarded consultant. Accordingly, hereby establishes an overall goal of 0 % for MWBE participation, 0% for MBE participation and 0% percent for WBE participation (based on the current availability of MBEs and WBEs). Consultant is encouraged to make every good faith effort to promote and assist the participation of MWBE on this contract for the provision of services or materials. To locate New York State Certified MWBEs, the directory of Certified Businesses can be viewed at: https://ny.newnycontracts.com.

12.8. Service Disabled Veteran-Owned Business Enterprises

It is the policy of the Olympic Authority to increase participation of certified New York State Certified Service-Disabled Veteran-Owned Business Enterprises (SDVOB) in its procurements.

For purposes of this procurement, the Olympic Authority conducted a comprehensive search and determined that the contract does not offer sufficient opportunities to set specific goals for participation by SDVOBs as subconsultants, service providers, and/or suppliers to the awarded consultant. Nevertheless, the consultant is encouraged to make good faith efforts to promote and assist in the participation of SDVOBs on the contract for the provision of services and materials. The directory of New York State Certified SDVOBs can be viewed at:

https://ogs.ny.gov/veterans/.

Consultant is encouraged to contact the Office of General Services’ Division of Service-Disabled Veteran’s Business Development at 518-474-2015 or VeteransDevelopment@ogs.ny.gov to discuss methods of maximizing participation by SDVOBs on the contract.

Section 13. Attachments

Proposer’s attention is directed to the appendices, exhibits and attachments hereto and hereby incorporated by reference and made part hereto as fully as if it were set forth at length herein.

They are part of this solicitation and will be part of the subsequent contract. The proposer is responsible for adhering to all requirements of all appendices, exhibits, and attachments. The following Attachments are attached to and made a part of this RFP.

A. Price Proposal Form B. Olympic Authority Investment Policy C. Olympic Authority Procurement Requirements/Certifications D. Form of Professional Services Agreement https://ny.newnycontracts.com/ https://ogs.ny.gov/veterans/ mailto:VeteransDevelopment@ogs.ny.gov

Attachment A

Price Proposal Form

Company: _________________________________________ Date: __________________

Address: _________________________________________

Proposers must complete the following fee schedule in full. Attach additional details as needed.

All fees must be all-inclusive and clearly disclosed.

Fee Component Proposed Fee / Basis

Annual advisory fee (basis points on AUM, or flat fee)

[Proposer to complete]

Minimum annual fee, if any [Proposer to complete]

Transaction/execution costs [Proposer to complete]

Custody fees (if applicable/separate) [Proposer to complete]

Reporting/technology platform fees [Proposer to complete]

Other fees (describe) [Proposer to complete]

Proposer submits with this Price Proposal Form the following:

___ Completed and signed Olympic Authority Procurement Requirements/Certifications (RFP Attachment C)

____ Proposal per RFP Section 9

Company Name

Printed Name of Signer

Signature

Title

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Attachment B

Olympic Authority's Currently Adopted Investment of Corporate Funds Policy and Guidelines

(Attached separately hereto – 9 pages)

Investment of Corporate Funds Policy and Guidelines Effective June 27, 2025

1. OVERVIEW OF INVESTMENT POLICY

1.1 Purpose and Scope

This policy sets forth instructions to the officers and staff of the New York State Olympic Regional Development Authority (“ORDA” or the “Authority”) with regard to investments of monies of ORDA and the monitoring and reporting of such investments. The Policy is intended to meet the provisions of the Public Authorities Law (“PAL”) Section 2925, the Office of the State Comptroller’s Investment Guidelines for Public Authorities contained in New York Codes, Rules and Regulations (“NYCRR”) Part 201, Section 201.3, and the provisions of ORDA’s enabling legislation. This policy has been adopted by ORDA’s Board of Directors (“Board”).

1.2 Definitions

“Authority” or “ORDA” means the New York State Olympic Regional Development Authority, a public benefit corporation of the State of New York, established pursuant to Article 8, Title 28 of PAL.

“Board” means ORDA’s Board of Directors.

“Eligible Banking Institution” means any commercial bank or financial institution whose long-term unsecured debt securities are rated A- or better by S&P, A3 or better by Moody’s, or A- or better by Fitch, and having its principal office within the State, as authorized by the Board.

“Investment Funds” means monies and financial resources available for investment by

ORDA.

“Investment Securities” means any or all the investment obligations described in Section

2.2 hereof.

“PAL” means Public Authorities Law.

“State” means the State of New York.

1.3 Management of Investment Program

1.3.1 Delegation of Investment Authority

The responsibility for implementing the investment program is delegated to ORDA’s

Office of Finance.

Investments shall be made in accordance with this policy. ORDA’s Office of Finance is responsible for initiating and reviewing an investment program for the Authority and for doing so with the judgment, care, skill, prudence and diligence under the circumstances then prevailing that a knowledgeable and prudent investor acting in a like capacity and familiar with such matters would use in the conduct of an enterprise of a like character and with like aims. These responsibilities shall include the evaluation of the investment program by monitoring the system of internal controls, verifying relevant matters related to the securities purchased or held as collateral at least semiannually and on an unscheduled basis, determining that the investment results are consistent with the Board’s objectives and reviewing any independent audits of the investment program. All ORDA staff participating in the investment process shall act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in ORDA’s ability to effectively fulfill its responsibilities. All participants in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

1.3.2 Annual Review and Approval

ORDA staff involved in the investment process shall review the Investment Policy on an annual basis, or more frequently as required, and shall submit the Investment Policy to the Authority’s Executive Committee and Board no less frequently than annually for review and approval as required by the PAL.

2. INVESTMENT MANAGEMENT OBJECTIVES AND PERMITTED

INVESTMENT

2.1 Investment Objectives

ORDA’s primary investment objectives, listed in order of importance, are:

1. To conform with all applicable legal and regulatory requirements;

2. To adequately safeguard investment principal;

3. To provide for portfolio liquidity to meet the needs for which the funds are being held;

4. To earn reasonable rates of return, subject to any applicable requirements imposed by Federal Tax Law; and

5. Maintain procedures that allow for diversification of investment firms used by

ORDA and to ensure opportunity for participation by minority and women owned investment firms in investment activity by ORDA and in the activities of investment firms engaged by ORDA to manage or invest funds under the supervision of ORDA.

2.2 Permitted Investments

ORDA, subject to the requirements of Section 3.6 of this policy, may deposit monies with Eligible Banking Institutions, as separately authorized by the Board. Additionally, investments shall be limited to the following types of securities (“Permitted Investments”):

1. U.S. Treasury & Government Guaranteed – U.S. Treasury obligations, and obligations the principal and interest of which are backed or guaranteed by the full faith and credit of the U.S. Government.

2. Federal Agency/GSE – Debt obligations, participations or other instruments issued or fully guaranteed by any U.S. Federal agency, instrumentality or government-sponsored enterprise (GSE).

3. Corporates and Other Debt Obligations – U.S. dollar denominated corporate notes, bonds or other debt obligations issued or guaranteed by a U.S. or foreign corporation, financial institution, non-profit, or other entity.

4. Municipals – Obligations issued or guaranteed by any state, territory or possession of the United States, political subdivision, public corporation, authority, agency board, instrumentality or other unit of local government of any U.S. state or territory.

5. Collateralized Investment Agreements – Investment agreements or guaranteed investment contract with any financial institution that guarantees repayment of principal and a fixed or floating interest rate for a predetermined period.

6. Negotiable Bank Deposit Obligations – Negotiable bank certificates of deposit, deposit notes or other deposit obligations issued by a nationally or state-chartered bank, credit union or savings association, or by a federally or state-licensed branch of a foreign bank or financial institution. No new securities will be purchased in this sector.

7. Commercial Paper – U.S. dollar denominated commercial paper issued or guaranteed by a U.S. or foreign corporation, company, financial institution, trust or other entity, including both unsecured debt and asset-backed programs.

8. Bankers’ Acceptances – Bankers’ acceptances issued, drawn on, or guaranteed by a U.S. bank or U.S. branch of a foreign bank.

9. Insured Bank Deposits - Interest bearing time certificates of deposit, savings accounts or deposit accounts fully insured by the Federal Deposit Insurance Corporation (FDIC).

10. Money Market Mutual Funds – Shares in open-end and no-load money market mutual funds, provided such funds are registered under the Investment Company Act of 1940 and operate in accordance with Rule 2a-7.

11. Repurchase Agreements – Permitted provided certain conditions are met:

a. Repurchase agreements must only be purchased from banks or trust companies authorized to do business in the State of New York or from broker dealers on the Federal Reserve Bank of New York’s list of primary government securities dealers.

b. Repurchase agreements shall have a term not to exceed ninety (90) days.

Agreements which are “open” (continuing in nature) shall not be made.

c. ORDA will execute a master repurchase agreement with each broker dealer which outlines the basic rights of both buyer and seller including:

i. The events of default which would permit the purchaser and/or seller to liquidate or purchase the underlying securities;

ii. The relationship between parties to the agreement, which should ordinarily be purchaser and seller;

iii. A requirement that there be a written contract with the custodial bank outlining the responsibilities of the bank and the parties of the agreement. Such an agreement shall provide, among other things, that the custodial bank will not make payment for the securities until the bank actually receives them and that the custodial bank takes possession of the securities exclusively for ORDA and that any claims of the custodial bank are subordinate to those of the Authority;

iv. Procedures which ensure that ORDA obtains a perfected security interest in the securities which are the subject of the agreement;

v. The method of computing margin maintenance requirements and providing for timely correction of margin deficiencies or excesses.

Specific guidelines regarding margin maintenance should be established, taking in consideration:

• the size and terms of the transaction;

• the type of underlying security;

• the maturity of the underlying security;

• the capitalization, financial status and type of purchaser and/or seller; and

• the method by which additional margin will be maintained;

and

vi. Circumstances, if any, under which substitution of securities subject to the agreement shall be permitted.

d. ORDA or its custodian must take possession of the securities being purchased by physical delivery or book entry. The custodian must not be the same party that is selling the securities to the Authority.

e. A custodial bank must be a member of the Federal Reserve Bank or maintain accounts with member banks to accomplish book-entry transfer of securities to the credit of ORDA. Transfer of securities, whether by book entry or physical delivery, must be confirmed in writing to ORDA by the custodial bank.

f. The market value of the securities purchased under a repurchase transaction must be equal to or in excess of the purchase price. The securities must be monitored and additional securities required if market fluctuations cause the market value of the purchased securities to become less than the purchase price.

2.3 Authorization of Investments

In the final analysis, all Permitted Investment transactions made by the Authority must be reviewed, approved, and authorized by ORDA’s President/CEO.

2.4 Diversification

ORDA shall diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling. ORDA’s Office of Finance shall establish appropriate limits for the amount of investments which can be made with each financial institution or dealer, and shall evaluate this listing at least annually.

3. OPERATING PARAMETERS AND CONTROLS

ORDA has developed the following investment management controls to ensure that its assets are protected against loss, theft and misuse.

3.1 Authorized Officers and Employees

The process of initiating and reviewing Permitted Investment transactions must be documented by either the Director of Finance, or ORDA’s investment advisor under the supervision of the Director of Finance. In accordance with the provisions of Section 2.3 of this Investment Policy, final investment decisions on behalf of the Authority shall be made only by ORDA’s President/CEO.

3.2 Internal Controls

ORDA’s Office of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that investments are made in accordance with this policy; are protected from loss, theft or misuse; and that transactions are recorded properly.

The organizational structure of ORDA’s Office of Finance will provide for a separation of duties between the authorization of investment transactions, the execution of investment transactions and the accounting for investments.

3.3 Competitive Selection

For the purchase of investments over a certain threshold dollar amount as the Office of Finance may specify in writing, ORDA shall use competitive quotations. For each transaction equal to or less than said threshold dollar amount as the Office of Finance may specify in writing, ORDA may use either competitive quotations or negotiated prices. The foregoing shall not apply to the purchase of government securities at initial auction or upon initial offering. A minimum of three quotes shall be obtained and documented from Dealers and/or Banks, except in the purchase of government securities at their initial auction or upon initial offering, and the most favorable quote accepted.

To the extent that ORDA invests in a Securities and Exchange Commission (SEC) registered mutual fund or…