RFP - HS Gym Audio.pdf

Delton Kellogg Schools

Friday July 12, 2019

To: All Interested Parties

From: Delton Kellogg Schools, Project Owner

Cc: Communications by Design, Project Technology Consultants

Re: Request for Quotation

Delton Kellogg Schools (DKS) is requesting proposals regarding the purchase and installation of new AV equipment for their High School Gymnasium and Auditorium. The following provides additional information regarding details of this project. Delton Kellogg Schools invites all interested parties to submit their response to this Request for Quotation (RFQ).

This RFQ is being sought for the purposes of gaining knowledge of equipment available with corresponding costs, and should not be construed as intent, commitment or promise to acquire equipment, services, supplies or solutions offered. Upon completion of the RFQ process, Delton Kellogg Schools may, or may not elect to proceed expeditiously with the purchase of a solution based on proposals submitted.

Information provided in response to this RFQ will become the property of the Delton Kellogg Schools.

Delton Kellogg Schools will not be responsible in any way for payment for information herein requested, nor shall the District become liable for any cost incurred by the vendor in their voluntary response to this request or subsequent clarification activities.

All RFQ responses must be submitted via email by 12:00 pm on July 26, 2019.

Communications by Design

Attention: Mr. Doug Ransom dransom@cbdconsulting.com

Attention: Mrs. Rebecca Szilagy rszilagy@cbdconsulting.com

We appreciate and look forward to your response to this request.

Delton Kellogg Schools

1.01 DESCRIPTION OF PROJECT

A. Contractors shall propose systems and/or components to be deployed using standard procedures and technology components and as specified herein. The system components shall be installed and connected to the owner’s existing physical infrastructure and as specified herein. Contractor shall be responsible for a fully functional and operational system. No components, cables or connections shall be provided by Owner for the system unless specifically identified herein.

B. Contractor shall provide all transportation and delivery services in a timely manner to individual work location(s) at each site of work in preparation for installation activity.

1.02 WARRANTY

A. Installation shall be free from defect and/or failure for a period of three (3) years. Any replacement, upgrade or fix, including labor for any non-conforming or non-operational component of the system shall be updated fixed and/or replaced at no cost to the Owner during the warranty period.

1.03 CONTRACTOR

A. The Contractor shall accept complete responsibility for the full installation, certification and support of the system and/or components as required. Contractor shall be an authorized vendor of all major components.

B. The Contractor shall have a proven track record in comparable system supply, configuration and installation.

1.04 AV EQUIPMENT – Delton Kellogg High School Gym

A. WALL MOUNT EQUIPMENT RACK

1. One (1) equipment rack shall be provided and installed.

2. Acceptable Manufactures:

a. Middle Atlantic

1. DWR-21-22

b. Or Equal

3. Equipment Rack shall meet or exceed the following specifications:

a. Wall Mount

b. 21U

c. Locking door

d. Rackmount 3U Drawer

e. 1U 8-Outlet XLR input panel with engraved labels for microphone and mixing panel connection in rack

f. 8-Outlet PDU

B. VOICE AMPLIFICATION SYSTEM

1. Two (2) voice amplifications system shall be provided and installed.

2. SHURE

a. QLXD124/85

b. Or Equal.

3. Handheld and Lavalier Combo

4. Contractor shall provide and install any necessary external antennas and cabling to enable wireless coverage for the entire gymnasium.

5. Contractor shall supply all mounting hardware to securely mount equipment into supplied rack.

C. PERFORMANCE SPEAKER SYSTEM – BLEACHERS AND FLOOR

1. Six (6) speakers total shall be provided and installed in the following locations.

a. Two (2) – East Bleachers

b. Two (2) – West Bleachers

c. Two (2) – Floor

2. Acceptable Manufacturers

a. COMMUNITY

b. DANLEY

c. ELECTROVOICE

d. MARTIN AUDIO

1. CDD-12

e. Or Equal

3. Passive 2-way full range speaker

4. 12” Low Frequency Driver, 2.5-inch Voice Coil

5. 1.75” High Frequency Driver

6. 300W AES, 1200W peak

7. 8 ohms

8. 97 dB sensitivity

9. 62Hz-20kHz +/- 3dB, -10dB @ 50Hz

10. 110°- horizontal, 60° vertical (rotatable)

11. Contractor shall safely and securely mount speakers to gymnasium ceiling structure using manufacturer recommended and industry best practices.

12. Contractor shall supply and install properly sized speaker cabling to support supplied speakers.

D. PERFORMANCE SPEAKER SYSTEM – MEZZANINE

1. Two (2) speakers total shall be provided and installed in the West Mezzanine Bleachers.

2. Acceptable Manufacturers

a. COMMUNITY

b. DANLEY

c. ELECTROVOICE

d. MARTIN AUDIO

1. CDD-10

e. Or Equal.

3. Passive 2-way full range speaker

4. 10” Low Frequency Driver, 2.5-inch Voice Coil

5. 1.4” High Frequency Driver

6. 200W AES, 1000W peak

7. 8 ohms

8. 96 dB sensitivity

9. 65Hz-20kHz +/- 3dB, -10dB @ 50Hz

10. 110°- horizontal, 60° vertical (rotatable)

11. Contractor shall safely and securely mount speakers to gymnasium ceiling structure using manufacturer recommended and industry best practices.

12. Contractor shall supply and install properly sized speaker cabling to support supplied speakers.

E. PERFORMANCE SPEAKER SYSTEM – SUBWOOFER (ALTERNATE)

1. Two (2) Subwoofer(s) shall be provided and installed.

2. Acceptable Manufacturers

a. COMMUNITY

b. DANLEY

c. ELECTROVOICE

d. MARTIN AUDIO

1. SX-118

e. Or Equal.

3. Direct radiating subwoofer

4. 18” Low Frequency Driver, 4-inch Voice Coil, long excursion, ferrite magnet, waterproof cone.

5. 1000W AES, 4000W peak

6. 8 ohms

7. 47Hz-150kHz +/- 3dB, -10dB @ 41Hz

8. Protective Grille

9. Contractor shall safely and securely mount speakers to gymnasium ceiling structure using manufacturer recommended and industry best practices.

10. Contractor shall supply and install properly sized speaker cabling to support supplied speakers.

F. DIGITAL SIGNAL PROCESSOR (DSP)/MIXER SYSTEM

1. One (1) DSP/Mixer system shall be provided and installed.

2. Acceptable Manufacturers

a. PEAVEY

1. NION NE

b. Or Equal.

3. System shall be populated with necessary accessories for 8 line-level output audio channels.

4. System shall be populated with necessary accessories for 8 line-mic or line-level input audio channels.

5. Microphone inputs shall support 48 volt phantom power

6. 32-bit floating point audio.

7. Configurable Sample Rate, 22.05KHz, 24KHz, 32KHz, 44.1KHz, 48KHz, 64KHz, 88.1KHz, 96KHz., supports multi-rate processing.

8. Contractor shall supply all parts, cables and accessories to securely mount unit in provided cabinet.

9. System shall be capable of being remotely managed and controlled using a standard web browser or app.

10. System shall be programmable and capable of applying audio profiles remotely depending on how the gymnasium is being used.

11. Contractor shall provide all system programming and operation software for a fully functional and operational system. All programming and/or configuration activity shall be completely coordinated and approved by Owner and/or Designer prior to initiation of final installation activity.

12. Contractor shall supply all cables and accessories for a fully functional system.

G. PERFORMANCE AMPLIFICATION SYSTEM – EAST/WEST BLEACHERS AND

FLOOR

1. One (1) performance amplification system shall be provided and installed.

2. Acceptable Manufacturers

a. MARTIN AUDIO

b. POWERSOFT AUDIO

1. QUATTROCANALI 4804

c. Or Equal.

3. Four (4) input channels

4. Four (4) output channels

5. Input sensitivity @ 8 Ohms – 26 dB Gain – 4.91 Vrms

6. 1200W maximum output per channel at 8 Ohms.

7. S/N (20 Hz – 20kHz @ 8 Ohms) > 110 dB

8. Power consumption – 31 Watts power and 0.47A current draw at idle

H. PERFORMANCE AMPLIFICATION SYSTEM – MEZZANINE (AND SUBWOOFER

IF SELECTED)

1. One (1) performance amplification system shall be provided and installed.

2. Acceptable Manufacturers

a. MARTIN AUDIO

b. POWERSOFT AUDIO

1. DUECANALI 4804

c. Or Equal.

3. Two (2) input channels

4. Two (2) output channels

5. Input sensitivity @ 8 Ohms – 26 dB Gain – 5.03 Vrms

6. 1250W maximum output per channel at 8 Ohms.

7. S/N (20 Hz – 20kHz @ 8 Ohms) > 111 dB

8. Power consumption – 30.3 Watts power and 0.34A current draw at idle

I. PORTABLE MIXING BOARD

1. Existing portable Shure SCM800 mixing equipment and XLR rack panel shall be retained and reused.

2. All other equipment in existing portable rack enclosure shall be removed and disposed of.

3. Contractor shall supply new 2U portable protective case to hold remote mixer.

a. GATOR

1. G-PRO-2U-13

2. Or Equal

4. Existing mixing equipment shall be moved into new case, cleaned and tested to ensure full functionality.

5. Contractor shall supply new 25’ XLR cable for connection to existing microphone inputs.

J. LED MONITOR – CONCESSION STAND

1. System shall include monitors complete with all mounting brackets and necessary accessories.

2. One (1) 43” 4K UHD LED Monitor(s) with mount(s) shall be provided and installed in the Delton-Kellogg High School concession stand.

3. Acceptable Manufacturers (in alphabetical order):

a. LG

b. PANASONIC

c. SAMSUNG

1. QM43N

d. Or Equal.

4. LCD Monitor shall meet or exceed the following minimum standards:

a. 43” diagonal in size.

b. UHD LCD IPS panel.

c. 3840 x 2160 (UHD) resolution.

d. 4000:1 Contract Ratio

e. 350 nit Brightness

5. Contractor shall provide 3’ HDMI cable for video streaming device connection.

6. Contractor shall provide tilt mounting bracket for installation of monitor at location designated by Owner and as indicated herein. Such bracket shall be complete with all materials and labor for a fully functional and compliant system.

a. PEERLESS

1. ST660

b. CHIEF

c. Or Equal.

K. LED MONITOR – CAFETERIA

1. System shall include monitors complete with all mounting brackets and necessary accessories.

2. One (1) 55” 4K UHD LED Monitor(s) with mount(s) shall be provided and installed in the Delton-Kellogg High School cafeteria.

3. Acceptable Manufacturers (in alphabetical order):

a. LG

b. PANASONIC

c. SAMSUNG

1. QB55R

d. Or Equal.

4. LCD Monitor shall meet or exceed the following minimum standards:

a. 55” diagonal in size.

b. UHD LCD IPS panel.

c. 3840 x 2160 (UHD) resolution.

d. 4000:1 Contract Ratio

e. 350 nit Brightness

5. Contractor shall provide 3’ HDMI cable for video streaming device connection.

6. Contractor shall provide tilt mounting bracket for installation of monitor at location designated by Owner and as indicated herein. Such bracket shall be complete with all materials and labor for a fully functional and compliant system.

a. PEERLESS

1. ST660

b. CHIEF

c. Or Equal.

L. CHROMEBOX COMPUTER

1. Two (2) ASUS CHROMEBOX Computer(s)

2. Acceptable Manufacturers (in alphabetical order):

a. ASUS

1. CHROMEBOX2-G018U

b. Or Equal.

3. Chrome OS computer shall meet or exceed the following minimum standards:

a. Intel Core i3 7th Gen 7100U 2.10GHz

b. 4K output capable

c. 4 GB DDR3L

d. 16 GB M.2 SSD

e. Intel HD Graphics 620

4. Contractor shall neatly and securely mount Chrome OS computer monitor behind LCD television location designated by Owner and as indicated herein.

Installation shall be complete with all materials and labor for a fully functional and compliant system.

5. Contractor shall supply 3’ HDMI cable to connect Chrome OS computer to support LED Monitors.

1.05 AV EQUIPMENT – Delton Kellogg High School Auditorium/LGI

A. Contractor shall integrate all new components into Owner’s existing DSP, amplifier and mixing board, suppling all cables, connectors and parts required for a fully functioning and compliant system.

B. PERFORMANCE SPEAKER SYSTEM – AUDITORIUM/LGI

1. Three (3) speakers total shall be provided and installed in the Delton Kellogg High School Auditorium/LGI in the existing speaker openings above the stage.

2. Acceptable Manufacturers

a. COMMUNITY

b. DANLEY

c. ELECTROVOICE

d. MARTIN AUDIO

1. CDD-8

e. Or Equal.

3. Passive 2-way full range speaker

4. 8” Low Frequency Driver, 2-inch Voice Coil

5. 1” High Frequency Driver

6. 200W AES, 800W peak

7. 8 ohms

8. 96 dB sensitivity

9. 65Hz-20kHz +/- 3dB, -10dB @ 50Hz

10. 110°- horizontal, 60° vertical (rotatable)

11. Contractor shall safely and securely mount speakers to auditorium/LGI ceiling structure using manufacturer recommended and industry best practices.

C. PERFORMANCE SPEAKER SYSTEM – AUDITORIUM/LGI - SUBWOOFER

1. Two (2) subwoofer speakers total shall be provided and installed.

2. Acceptable Manufacturers

a. COMMUNITY

b. DANLEY

c. ELECTROVOICE

d. MARTIN AUDIO

1. SX110

e. Or Equal.

3. Direct radiating subwoofer

4. 10” Low Frequency Driver, 2-inch Voice Coil, long excursion

5. 250W AES, 1000W peak

6. 8 ohms

7. 50Hz-120kHz +/- 3dB, -10dB @ 42Hz

8. Contractor shall safely and securely mount speakers to auditorium/LGI ceiling structure using manufacturer recommended and industry best practices.

9. Contractor shall supply and install properly sized speaker cabling to support supplied speakers.

D. PERFORMANCE SPEAKER SYSTEM – AUDITORIUM/LGI – STAGE MONITOR

SPEAKERS

1. Two (2) speakers total shall be provided and installed in the Delton Kellogg High School Auditorium/LGI and installed on stage. Contractor shall provide quick connect and positive locking mounting locations on the stage face for monitor speakers. All necessary cable, connectors and conduits/pathways shall be provided by contractor for a fully compliant and operational system.

2. Acceptable Manufacturers

a. COMMUNITY

b. DANLEY

c. ELECTROVOICE

d. MARTIN AUDIO

1. LE100

e. Or Equal.

3. Passive 2-way full range speaker

4. 12” Low Frequency Driver, 2.5-inch Voice Coil

5. 1” High Frequency Driver

6. 300W AES, 1200W peak

7. 8 ohms

8. 96 dB sensitivity

9. 65Hz-20kHz +/- 3dB, -10dB @ 50Hz

10. 110°- horizontal, 60° vertical (rotatable)

11. Contractor shall supply all necessary cabling and accessories to locate monitors on stage, including, but not limited to raceway to protect cable (no cable shall be exposed), paint (to color match raceway), quick connectors and speaker mounting pads

E. PERFORMANCE AMPLIFICATION SYSTEM – SUBWOOFER

1. One (1) performance amplification system shall be provided and installed.

2. Acceptable Manufacturers

a. MARTIN AUDIO

b. POWERSOFT AUDIO

1. DUECANALI 1604

c. Or Equal.

3. Two (2) input channels

4. Two (2) output channels

5. Input sensitivity @ 8 Ohms – 26 dB Gain – 5.03 Vrms

6. 1250W maximum output per channel at 8 Ohms.

7. S/N (20 Hz – 20kHz @ 8 Ohms) > 111 dB

8. Power consumption – 23.1 Watts power and 0.40A current draw at idle

F. OVERHEAD MICROPHONE EQUIPMENT

1. Three (3) overhead microphone systems shall be provided and installed to replace existing units.

2. SHURE

a. CVO

b. Or Equal.

3. Electret Condenser

4. Frequency Response 70-16000 Hz

5. Output Impedance 180 Ohm

6. Sensitivity -33 dBV

7. Dynamic Range 93 dB

8. Contractor shall provide and install any necessary cabling and accessories to integrate new microphones in the existing system.

1.06 DEMOLITION

A. Existing gymnasium and auditorium speakers and horns shall be removed and disposed of with the exception of the 3 existing Community speakers which are to be carefully removed and returned to the Owner.

B. All abandoned speaker cabling, mounting brackets and accessories shall be removed and disposed of by Contractor.

1.07 INSTALLATION

A. Proposed speaker placements and quantities are based on the provided base speaker models. If alternate equipment is proposed, Contractor shall provide speaker analysis to verify even distribution of sound throughout the gymnasium for review.

B. Existing side stage monitor speakers in Auditorium/LGI shall be repositioned to accommodate curtain material. Contractor shall supply and cabling and installation to extend speakers to new location identified by Designer or Owner.

C. Contractor is responsible for supplying appropriate lift equipment to safely installing supplied equipment in all proposed areas.

1.08 ALLOWANCES

A. Contractor shall include allowances for equipment and/or other contract service reimbursements as required below in base bid lump sum amount(s). Equipment and/or contract services shall be provided and sourced at Owner’s discretion and convenience with full cooperation by Contractor and paid for from successful bidder’s contract in the amount(s) provided for herein. Any allowance amount proving to be excessive for the intended equipment and/or contract services shall be credited to the Owner against contract payment requests.

1. Allowance shall be made in the amount of $2,500.00 for contract services related to Owner directed electrical upgrades and/or modifications.

2. Allowance shall be made in the amount of $3,000.00 for contract services related to Owner directed network cabling and infrastructure upgrades.

1.09 SCHEDULE, MEETINGS AND PLANS

A. Schedule

1. Final Vendor Presentations: Week of July 29th, 2019

2. Contractor Chosen: August 16th, 2019

3. Work Commences: Week of August 26th, 2019

4. Substantial Completion: September 30th, 2019

5. Project Close-out: October 25th, 2019

B. Planned sequence of operations shall be established by the Contractor within the guidelines established by the Owner, as required herein and as required to meet schedules.

C. All work shall be coordinated with Owner’s construction manager on site.

D. Project progress meetings shall be held, but not limited to, weekly at a site and time identified as convenient for Owner and as required herein. Meetings will be attended as required herein.

Delton-Kellogg Schools Auditorium Speaker System Basic Line Diagram

Communications by Design

OPE DSP/Mixer

New Amplifier – Sub

OPE Amplifier

3 New Speakers – Existing Locations

2 New Subwoofers 3 New Choir Microphones

Delton-Kellogg Schools Gymnasium Speaker System Basic Line Diagram

Communications by Design

DSP/Mixer

Amplifier – Mezzanine/Sub

Amplifier – Bleachers/Floor

2 Speakers – West Mezzanine

2 Speakers - Floor

2 Speakers – West Bleachers

2 Speakers – East Bleacher

2 - Sub -

ALTERNATE

Wireless Mic 2

Wireless Mic 1

Portable Mixer

Delton-Kellogg Schools Gym – Approximate Speaker Locations

Communications by Design

West Mezzanine Bleacher

West Bleacher

Gymnasium Floor

Optional Subwoofers