RFP HF Siding.pdf

Town of Granby

Department of Public Works 52 North Granby Road

Granby, CT 06035

Invitation to Bid

Siding Holcomb Farm Main Barn

July 23, 2026

Proposals Due August 21

Prepared by:

Kirk Severance Department of Public Works 52 North Granby Road Granby, CT 06035

Legal Notice

Invitation to Bid

The Town of Granby requests proposals from qualified contractors to provide two options for re-siding sections of the main barn at the Holcomb Farm, 115 Simsbury Road West Granby, CT.

The Invitation to Bid may be obtained on the Town website at www.granby-ct.gov under Bid Opportunities.

Contractors shall submit two original proposals to:

Attn: Kirk Severance Holcomb Farm Siding

Town Manager’s Office 15 North Granby Road

Granby, CT 06035

Bids will be accepted until 12 noon on August 21, 2026 in the Town Manager’s Office, 15 North Granby Road, Granby, CT 06035 at which time they will be opened and read aloud. No bids submitted after this time will be accepted.

Addenda to this invitation to bid will be posted on the Town website under Bid Opportunities.

Respondents are responsible for checking the website.

All bidders are required to attend a pre-bid meeting at the Holcomb Farm 115 Simsbury Rd West Granby on August 10, 2026 at 9:00AM

The Town reserves the right to amend or terminate this invitation to bid, reject any or all bids, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the Town.

The Town of Granby is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and women business enterprises are encouraged to apply.

http://www.granby-ct.gov/

I. Intent The Town of Granby is seeking bids from qualified contractors to replace/install siding on three sides of the main barn located at 115 Simsbury Rd West Granby CT.

II. Scope of Work The contractor is responsible for all material, transportation, and freight costs associated with the siding project at the Holcomb Farm.

Front of barn (East Side)

• Remove siding from designated area and replace it with like siding.

• Ensure that all loose siding is secured with ribbed galvanized nails.

• Flash windows with aluminum (color white) or as an option, PVC

• Install kick back ledge under lower course of siding and caulk to minimize rodents from entering building. (Will be explained at the walk through)

• Prime both sides of siding prior to installation.

• Paint entire wall with Benjamin Moore Aura Exterior, Element Guard 100% Acrylic

Both back (west) and (south) sides have two options.

Option 1

• Flash windows with aluminum (color white) or as an option, PVC

• Secure deteriorated siding and cover with like siding (sample to be provided by selected contractor).

• Install vapor barrier, Tyvek or equivalent.

• Install ½ X 3” shimming from top to bottom at 16” on center

Option 2

• Flash windows with aluminum (color white) or as an option, PVC

• Secure deteriorated siding and cover with PVC siding

• Install vapor barrier, Tyvek or equivalent.

• Install ¼ “insulation under siding.

Mandatory

• Contractor is responsible for obtaining building permits from the town’s building department.

• Contractor to submit all material cut sheets for approval.

• Contractor is responsible for the disposal of all waste material.

• Contractor must leave the site clean of all debris.

• Contractor must create and establish a safe work zone.

• Chosen contractor will be required to providing a current W-9 and Certificate of Insurance.

(see specific requirements).

Narrative / Specifications:

The contractor shall be responsible for all work pertaining to the project defined as Siding, Holcomb Farm Main Barn Project.

IV. Bid Content The bid shall include the following:

a. Contractor Name and contact information

b. Estimated costs

c. Project timeline

d. Three references for similar projects who may be contacted

It is the Town’s intent to have the project awarded August 31, 2026, so construction can begin in early September/October 2026.

V. Evaluation Criteria Bid Evaluation Criteria shall include:

a. Scope of proposed work.

b. Schedule and timeline

c. References

d. Proposed lump sum price.

a. Alt 1, removing the siding and replacing on the east side.

The Town may decide to meet with bidders, if it is determined to be necessary.

VI. Process All respondents shall submit two (2) original copies of the requirements set forth in this invitation to bid document. This document is available on the Town’s website at www.granby-ct.gov under Bid Opportunities. Bids will be accepted until 12 PM on August 21, 2026 in the Town of Granby Town Manager’s Office. Bids submitted after this time will not be accepted.

Bids will be read aloud in the Town Manager’s Conference room immediately following the 12:00PM deadline.

Any addenda will be posted on the Town’s website by August 14, 2026. All respondents are responsible for checking the website for the presence and content of all addenda.

Bids received by the Town will be reviewed for completeness and clarity. They will be evaluated in accordance with the Evaluation Criteria above and the bidder(s) to be interviewed, if any, will be determined. A decision on an award is anticipated within two weeks of receipt of bids.

The Town reserves the right to request clarification or additional information from a bidder if necessary.

VII. General Requirements Reservation of Rights The Town reserves the right to waive informalities or to reject any or all proposals when such action is deemed to be in the best interest of the Town. The Town reserves the right to delete such items as it deems necessary from these proposals. Respondents are directed to be certain that they understand the terms and conditions as specified in this RFP. All exceptions of the respondent to the terms and specifications of this RFP shall be made in writing and submitted in full with the proposal. For all other terms and specifications, submission of a proposal constitutes acceptance by the respondent. It will be expected that all remaining terms and conditions expressed herein are acceptable and shall govern any resulting contract. The Town reserves the sole right to reject proposals that contain exceptions which are unacceptable. In order to provide the requested services to the Town, the respondent must be able to demonstrate the expertise and flexibility necessary to successfully complete this work. Services shall only be provided after written authorization is received from the Town. The Town reserves the right to utilize some, all or none of the various services identified in this RFP. All services performed shall be completed to the satisfaction of the Town Manager. The Town reserves the right to terminate any agreement upon ten (10) calendar days’ written notice of failure by the respondent to provide service to the satisfaction of the Town Manager. The Town shall not be responsible for any expenses incurred in preparing and submitting a response to this Request for Proposals. The Town further reserves the right to request information from individual respondents and to negotiate fees and/or other terms and conditions.

Nondiscrimination The Contractor shall agree and warrant that it will not discriminate or permit discrimination against any person or group of persons on the grounds of gender, race, color, religion, age, marital status, ancestry, national origin, past history of mental health disorder, mental disability, physical disability, or other basis in any manner prohibited by the laws of the United States, the State of Connecticut, or the Town of Granby.

Hold Harmless The Contractor agrees to indemnify, defend and hold harmless the Town of Granby and its respective officers, employees, agents and/or servants against all demands, claims, actions or causes of actions, losses, damages, liabilities, costs and expenses, including without limitation, interest, penalties, court costs and reasonable attorney’s fees, asserted against, resultant to, imposed upon or incurred by the Town of Granby resulting from or arising out of:

Any breach by the Contractor of the terms of the specifications, or

Any injuries (including death) sustained by or alleged to have been sustained by the officers, employees, agents and/or servants of the Town of Granby or the Contractor or subcontractors or material men, or

Any injuries (including death) sustained by or alleged to have been sustained by any member of the public or otherwise any or all persons, or

Any damage to property, real or personal, (including property of the Town of Granby or its respective officers, agents and servants) caused in whole or in part by the acts or omissions of the Contractor, any subcontractor or any material men or anyone directly or indirectly employed by them while engaged in the performance of any work for the Town of Granby.

Insurance Requirements General Requirements The awarded Respondent shall be responsible for maintaining insurance coverage in force for the duration of the contract of the kinds and amounts listed below, with an insurance company with an AM Best Rating of A-,VIII or better, licensed to write such insurance in the State of Connecticut and acceptable to the Town of Granby.

The insurer shall provide the Town of Granby with Certificates of Insurance, on a form acceptable to the Town, signed by an authorized representative of the insurance company prior to the commencement of performance of this contract describing the coverage and providing that the insurer shall give the Town of Granby written notice of at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage.

Such insurance or renewals or replacements thereof shall remain in force during the Respondent’s responsibility under this contract.

The Respondent, at the Respondent’s own cost and expense, shall procure and maintain all insurances required and shall include the Town of Granby as an Additional Insured on all such insurance, except Workers’ Compensation coverage. The Certificate of Insurance shall evidence all required insurances, including Additional Insured and Waivers of Subrogation. The Respondent shall also provide its policy endorsement indicating the Town of Granby as an additional insured.

Specific Requirements

1. Workers' Compensation Insurance. The awarded Respondent shall carry workers' compensation insurance in accordance with the requirements of the laws of the State of Connecticut, and employer's liability limits of Five Hundred Thousand Dollars ($500,000.00) coverage for each accident, Five Hundred Thousand Dollars ($500,000.00) coverage for each employee by disease, Five Hundred Thousand ($500,000.00) policy limit coverage for disease.

2. Commercial General Liability. With respect to all operations which awarded respondent performs, it shall carry Commercial General Liability insurance providing for a total limit of One Million Dollars ($1,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this Agreement. Each annual aggregate limit shall not be less than Three Million Dollars ($3,000,000.00). The limit may be provided through a combination of primary and umbrella/excess liability policies acceptable to The Town of Granby. Blanket Contractual Liability for liability assumed under this Agreement and all other Contracts relative to the Project.

3. Automobile Liability. With respect to each owned, non-owned, or hired vehicles, the awarded Respondent shall carry Automobile Liability insurance providing One Million Dollars ($1,000,000.00).

4. Excess Liability Coverage. With respect to the coverage provided by the awarded Respondent for this Project, excess liability insurance will be provided in an amount not less than Five Million Dollars ($5,000,000.00) per occurrence and annual aggregate basis.

5. Professional Liability. One Million Dollars ($ 1,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, and property damage.

Aggregate Limits. Any aggregate limits must be declared to and be approved by Town of Granby. It is agreed that the awarded Respondent shall notify the Town of Granby whenever fifty percent (50%) of the aggregate limits are eroded during the required coverage period. If the aggregate limit is eroded for the full limit, the Respondent agrees to reinstate or purchase additional limits to meet the minimum limit requirements stated herein. Any premium for such shall be paid by Respondent.

6. Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to and approved by the Town of Granby. All deductibles or self-insured retentions are the sole responsibility of the awarded Respondent to pay and/or to indemnify.

Defense, Hold Harmless and Indemnification The successful proposer agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless the Town, its employees, officers, officials, agents, volunteers and independent contractors, including any of the foregoing sued as individuals (collectively, the “Town Indemnified Parties”), from and against all proceedings, suits, actions, claims, damages, injuries, awards, judgments, losses and expenses, including attorney’s fees, arising out of or relating, directly or indirectly, to the successful proposer’s malfeasance, misconduct, negligence or failure to meet its obligations under the RFP or the Contract. The successful proposer’s obligations under this section shall not be limited in any way by any limitation on the amount or type of the successful proposer’s insurance. Nothing in this section shall obligate the successful proposer to indemnify the Town Indemnified Parties against liability for damage arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Town Indemnified Parties. In any and all claims against the Town Indemnified Parties made or brought by any employee of the successful proposer, or anyone directly or indirectly employed or contracted with by the successful proposer, or anyone for whose acts or omissions the successful proposer is or may be liable, the successful proposer’s obligations under this section shall not be limited by any limitation on the amount and type of damages, compensation or benefits payable by the successful proposer under workers’ compensation acts, disability benefit acts, or other employee benefits acts. The successful proposer shall also be required to pay any and all attorney’s fees incurred by the Town Indemnified Parties in enforcing any of the successful proposer’s obligations under this section, which obligations shall survive the termination or expiration of this RFP and the Contract.

As a municipal agency of the State of Connecticut, the Town will NOT defend, indemnify, or hold harmless the successful proposer.

These insurance requirements are not meant to be construed as a limitation of liability. The parties agree that the amounts of insurance under this Agreement do not, in any way, limit the Respondent’s liability to the Town of Granby by virtue of this promise to indemnify and hold the Town of Granby harmless so that in the event of any settlement of a claim or a judgment in an amount in excess of the amount of insurance coverage carried by the awarded Respondent, the Respondent shall be liable to the Town of Granby for the difference, plus all fees and expenses incurred in collecting same, all at the Respondent’s sole cost.

The contractor must also meet all Department of Housing insurance requirements.

Freedom of Information All proposals and any related submittals to the Town are subject to the requirements of the State of Connecticut Freedom of Information Act, regardless of whether they are marked as confidential, proprietary, or in any other manner. By the act of submitting a RFP, respondents agree that they will be subject to Connecticut General Statutes Section §1-200 et seq.

Award The Town intends, but is not required, to make one or more awards as a result of this RFP that are open-ended in nature in order to provide the continuity and consistency it deems vital to the successful operation of its various programs. The Town will notify of Contractor award or denial via email.

Work Product Ownership and Cost All responses and submittals received as a result of this Request for Proposals shall become the property of the Town upon receipt. All work products provided to the Town following award shall also be the sole property of the Town upon receipt. The Town is not responsible for any costs incurred in the preparation of the response to this request.

VIII. Questions and Pre-Bid Meeting All questions regarding this Invitation to Bid shall be submitted via email to Kirk Severance, Director of Public Works, kseverance@granby-ct.gov and Stuart Young syoung@granby-ct.gov All questions must be submitted by 12 PM August 14, 2026, to allow for the preparation and distribution of addenda. Responses will be posted on the Town’s website by August 15, 2026

All interested bidders may contact Kirk Severance or Stuart Young at DPW by calling 860-844- 5241 to schedule a pre-bid meeting on site.

The Town of Granby is an equal opportunity/affirmative action employer.

mailto:kseverance@granby-ct.gov mailto:syoung@granby-ct.gov

Bid Proposal form

Contractor Information:

Contractor Name: ____________________________________________________________________

Address:____________________________________________________________________________

Contact Name: ______________________________________________________________________

Contact Email: ______________________________________________________________________

Telephone: _________________________________________________________________________

Type of entity (Corporation, Partnership, LLC or LLP, Sole Proprietor, or Other. If ‘Other’ please specify.):

Years in Business: ____________________________________________________________________

References

Three similar projects and references who may be contacted:

Reference #1

Name: ______________________________________________________________________________

Address: ____________________________________________________________________________

Phone Number: ______________________________________________________________________

Contact Name: _______________________________________________________________________

Portion of work performed: _____________________________________________________________

Description of work performed: __________________________________________________________

Approximate amount of contract: ________________________________________________________

Approximate date work was performed: ___________________________________________________

Reference #2

Name: ______________________________________________________________________________

Address: ____________________________________________________________________________

Phone Number: ______________________________________________________________________

Contact Name: _______________________________________________________________________

Portion of work performed: _____________________________________________________________

Description of work performed: __________________________________________________________

Reference #3

Name: ______________________________________________________________________________

Address: ____________________________________________________________________________

Phone Number: ______________________________________________________________________

Contact Name: _______________________________________________________________________

Portion of work performed: _____________________________________________________________

Description of work performed: __________________________________________________________

Project Timeline

Provide an expected project timeline for the proposed work.

Alternates for south and west walls:

1. Lump sum with Wood Siding on three sides.

2. Lump sum with PVC Siding on south and west walls

3. Cost for Aluminum window casing trim.

4. Cost for PVC window casing trim.

The Bidder, in compliance with the Town’s invitation to bid for the Installation of siding on the Holcomb Farm barn, having examined the specifications with related documents, and being familiar with all of the conditions surrounding the proposed project, hereby proposes to provide the services in accordance with the contract documents, at the price stated above. This price is to cover all expenses incurred in performing the work required under the contract document, of which this bid is a part. The undersigned bidder acknowledges that the price includes all labor, materials, transportation, hauling, overhead, fees and insurances, permits and licenses, and all other costs to cover the services called for in the bid.

The bidder agrees that this bid shall be good and may not be withdrawn for a period of ninety (90) calendar days after the schedule closing time for receiving bids. Upon receipt of written notice of the acceptance of this bid, bidder will execute the formal contract within ten (10) days and deliver Performance and Payment Bonds and a Certificate of Insurance as required. The bid security attached in the form of Bid Bond in the amount of 5% of bid is to become the property of the Town in the event the contract and bond are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Town caused thereby. If this bid is not accepted by the Town, as specified above, within ninety (90) days of date set for submission of the bid, or if notice of award is received by undersigned and he complies with requirements as to execution of contract and bonds, then bid security referred to will be returned to him.

The Bidder declares: that only persons interested in this bid as principals are named herein as such; that no official of Owner and no person acting for or employed by Owner is interested directly or indirectly in this bid, or in any contract which may be made in good faith, without fraud, collusion or connection with any other person bidding or refraining from bidding for same work, that he has examined carefully all of said Contract Documents and hereby makes them part of this bid; that he has informed himself fully in regard to all conditions pertaining to work and place where it is to be done; and that he has made his own examination and estimates of cost and from them makes this bid.

The undersigned understands, that it is intention of the Town not to award a contract for this work under this or any other proposal if bidder cannot furnish satisfactory evidence that he has the ability and experience to perform this class of work, and that he has sufficient capital and equipment to enable him to prosecute work successfully and to complete it within time named in contract, and that the Town reserves right to reject this or any other proposal and to waive any informalities in the bidding or to award contract as is deemed to be to best interest of the town.

The undersigned bidder further agrees that they will, upon request, furnish in confidence any additional information as will enable the Town to judge the financial responsibility of himself and his proposed subcontractors.

Note: This document in order to be considered a valid bid, must be signed by a principal officer or owner of the business entity that is submitting the bid. Such signature constitutes the bidder’s representations that it has read, understood and fully accepted each and every provision of each document comprising the invitation to bid.

By: __________________________________ Title: _____________________________

(Print name)

______________________________________ Date: ______________________________

(Signature)

End of Bid Proposal