RFP Greene Co Turf Baseball 2024_1113.pdf

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101 East Third Street Greensboro, Georgia 30642 706-453-7688 Dr. Chris Houston, Superintendent

REQUEST FOR PROPOSAL (RFP) – GCHS Turf Baseball Field RFP Submittal Information

Proposals may be mailed, or hand delivered. All proposals shall be delivered in sealed envelopes. No faxed proposals will be accepted. Late proposals will not be accepted.

Location: Proposals will be accepted at the Greene County School System – Corry Boston Jackson Educational Complex (Board of Education / Central Office) located at 101 East Third Street, Greensboro, Georgia.

Date: Friday, December 13, 2024 Time Deadline: 2:00 PM

Please Complete the following and include with your proposal:

Company Name:

Address:

City, State: _______________________________________________ Zip: ________________________

FEIN: ________________________________ Telephone: ________________

Signature of Owner or Authorized Officer/Agent: __________________________________________

Type Name of Above: ___________________________________________________________________

Email: _________________________________________________________________

By my signature, I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity or person submitting an offer for the same materials, supplies, equipment, or service (s), and is in all respects fair and without collusion or fraud. I further agree to abide by all conditions of this invitation, Greene County School System rules, policies and procedures, and certify that I am authorized by the offeror to sign his response. In submitting an offer to the Greene County School System, I, as the respondent, offer and agree that if the offer is accepted, the Proposer will convey, sell, assign, or transfer to the Greene County School System, all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Georgia for price fixing relating to the particular commodity(s) or service(s) purchased or acquired by the Greene County School System. Upon approval by Board, the information contained herein shall constitute the contract between the Board and vendor.

Questions Regarding this RFP Should Be Directed to:

Ralph Boswell, Construction Manager, Greene County School System ralph.boswell@greene.k12.ga.us

Please also copy questions to: Ralph Boswell, ralph@oconeeengineering.com mailto:ralph.boswell@greene.k12.ga.us mailto:ralph@oconeeengineering.com

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November 12, 2024

All Proposers:

The Greene County School System invites proposals from General Contractors for “Turf Greene County Baseball Field”

Attached is the Request for Proposals (“RFP”) instruction document. The written requirements contained in this RFP shall not be changed or superseded except by written addenda from the Greene County School System. Failure to comply with the written requirements for this proposal may result in rejection of the proposal by the Greene County School System.

Proposals will be received no later than 2:00 PM on Friday, December 13, 2024. Proposals may be hand delivered or sent via United States Postal Service or other postal shipping carrier. Greene County School System is not responsible for proposals not delivered or received and it shall be the duty of the Proposer to ensure receipt. The Greene County School System will not accept faxed or emailed copies of proposals.

Hand delivered copies may be delivered between the hours of 8:00 AM to 12:00 PM and 1:00 PM to 4:00 PM (EDT) Monday through Friday, excluding holidays, furlough days, and inclement weather closing.

Greene County School System reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the contract based on the best interest of the Greene County School System.

We look forward to receiving your proposal and appreciate your interest in working with the Greene County School System.

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TABLE OF CONTENTS

PAGE

Section 1 Schedule of Events ……………………………………………………………… 4

Section 2 Instructions to Proposers ………………………………………………………… 5-9

Section 3 General Conditions ……………………………………………………………… 10-13

Section 4 Mandatory Submittal Documents ……………………………………………….. 14

Section 5 Project Summary ………………………………………………………………… 15 - 19

Section 6 Form of Agreement and Selection Process ……………………………

Section 7 Evaluation Criteria ……………………………

ATTACHMENTS

Proposal Form …………………………………………………………………. 22-23 Proposer Qualifications ………………………………………………………… 24 Georgia Security & Immigration Compliance Affidavit …………………………. 25 Debarment and Non-Collusion Affidavit ………………………………………… 26

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SECTION 1

SCHEDULE OF EVENTS

The schedule of events set out herein represents Greene County School System’s best estimate of the schedule that will be followed. However, delays to the procurement process may occur which may necessitate adjustments to the proposed schedule. If a component of this schedule, such as the questions deadline date, is delayed, the rest of the schedule may be shifted as appropriate. Any changes to the dates up to the closing date of the RFP will be publicly posted prior to the closing date of this RFP. After the close of the RFP, Greene County School System reserves the right to adjust the remainder of the proposed dates, including the dates for evaluation, negotiations, award, and the contract term on an as needed basis with or without notice.

Release of Request for Proposals November 12, 2024

Mandatory Pre-Proposal conference Not Applicable

Deadline for written questions Email Questions to ralph.boswell@greene.k12.ga.us And ralph@oconeeengineering.com

5:00 P.M., Friday, November 22, 2024

Answers to questions submitted shall be posted to GA Procurement Registry “Returf Greene County Football Field and Reseal Track”.

End of Day, Tues.. November 26, 2024

Request for Proposals Due Date 2:00 PM (EST) December 13, 2024

Evaluation of Proposals December 13 – December 16, 2024

Projected Contract Award December 17, 2024

Implementation of Services December 17, 2024

Substantial Completion February 1, 2024

Final Completion February 10, 2024 mailto:ralph.boswell@greene.k12.ga.us

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SECTION 2

INSTRUCTIONS TO PROPOSERS

A. PREPARATION OF PROPOSALS

Proposals must be on the forms furnished within this RFP and completed in their entirety. Proposals must be submitted in a sealed envelope with your company name and “Turf Greene County Baseball Field” clearly marked on the outside of the envelope. Neither the purchaser nor any agent thereof on behalf of the purchaser will be obligated in any way by any Vendor response to this RFP.

B. COMMUNICATION WITH GREENE COUNTY SCHOOL SYSTEM STAFF

1. All communications concerning this RFP must be submitted in writing to the Greene County School System. Email to ralph.boswell@greene.k12.ga.us is the preferred method of communication. Please also copy any questions to ralph@oconeeengineering.com. Only written questions submitted via email will be accepted. Proposers are urged to review the specifications, requirements, and evaluation process prior to submitting a proposal. By submitting a proposal, the Proposer is indicating their acceptance of the specifications, requirements, and evaluation process and will have no standing to protest the specifications, requirements, or evaluation process.

2. Obtaining Proposal Documents: Proposal Documents may be obtained electronically from the Greene County School System’s Procurement Site at www.greene.k12.ga.us/rfp.

C. DEFINITIONS

• The terms “Bidders” or “Vendor” or “Proposer” refers to those parties who are submitting proposals for the work set forth in this document.

• “Contract Documents” means the Agreement, the Proposer/Bidder’s proposal/bid document, the RFP/ITB/RFQ and such other documents as listed in the Agreement, including all amendments or addenda agreed between the parties;

• “Contractor” means the Bidder/Proposer awarded a Contract resulting from this RFP/ITB/RFQ.

• The term “Owner” refers to Greene County School System or its designated agent.

• Where the words “shall” or “must” are used, it signifies an absolute minimum function or capacity that, if not satisfied, may result in disqualification.

• “Should”, “may” or “is desirable” means desirable but not mandatory functions or capacities.

D. PROPOSAL FORM

Proposals must be submitted on the Form(s) included in this RFP, attached to these documents, extra copies of which are available. The acceptance of any or all alternates will be at the discretion of the Greene County School System.

mailto:ralph@oconeeengineering.com http://www.greene.k12.ga.us/rfp

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E. INSURANCE AND BONDS

Contractor must submit with the bid/proposal certificates and/or other evidence of the following:

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01, including products and completed operations, with limits of no less than $1,000,000 per occurrence for bodily injury, personal injury, and property damage. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Symbol 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Insurance as required by the State of Georgia, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Builder’s Risk: If a construction contract, Builder's Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.

5. Surety Bonds: If Required by the Bid/Proposal Instructions or by state law, the following shall be provided:

a) Bid Bonds: Bid bond with the amount specified as a percentage of the total price (not less than 5% in the case of public works construction contracts).

b) Performance Bonds: Performance bond in the amount of 100 percent of the proposed contract.

c) Payment Bonds: Payment bond in the amount of 100 percent of the proposed contract.

d) All bonds must be issued by a surety company authorized by law to do business in Georgia pursuant to a current certificate of authority to transact surety business by the Commissioner of Insurance, or by a surety on the United States Department of Treasury's list of approved bond sureties.

OTHER INSURANCE PROVISIONS

The insurance policies are to contain, or be endorsed to contain, the following provisions:

a) Greene County School System, its officers, officials, employees, and volunteers are to be covered as additional insured’s on the CGL and automobile liability policies with respect to liability arising out of with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance.

b) Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to Greene County School System.

CLAIMS MADE POLICIES

If any coverage required is written on a claims made coverage form:

a) The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

b) Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of contract work.

c) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

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d) A copy of the claims reporting requirements must be submitted to Greene County School System for review.

e) If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

ACCEPTABILITY OF INSURERS

Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise approved and acceptable to Greene County School System.

VERIFICATION OF COVERAGE

Contractor shall furnish Greene County School System with original certificates and amendatory endorsements or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by Greene County School System before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. Greene County School System reserves the right to require complete, certified copies of all required insurance policies, including endorsements that are required by these specifications at any time.

SUBCONTRACTORS

Contractor shall require and verify that all subcontractors maintain insurance that meets all the requirements stated herein.

a) If subcontractors will be used in the performance of this contract, vendor must complete and submit with its response the Primary Vendor/Subcontractor Utilization form.

b) Vendor shall not assign any duties to perform services nor to provide goods to Greene County School System under this contract to a subcontractor that is not listed in vendor’s response to this solicitation.

c) If a subcontractor is removed from the contract at any time during the term, vendor must notify Greene County School System Office in writing with name of subcontractor, reason for removal and effective date.

d) If vendor desires to add a subcontractor at any time during the term of the contract, vendor must submit to Greene County School Systemin writing the following information on the subcontractor;

company name, address, telephone and fax number, service they will be providing and proposed effective date. Subcontractor may not begin providing service until approved by Greene County School System.

e) Vendor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and conditions of the contract.

SPECIAL RISKS OR CIRCUMSTANCES

Greene County School System reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

F. CORRECTION

No erasure may be made on proposals. Prior to a proposal submission, errors may be stricken and corrections entered provided the person signing the solicitation initial the strikeover or addition. No alterations or amendments are allowed after a proposal opening or receipt of a proposal. Modifications to the proposal may be written on the outside of the envelope.

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G. ADDENDUMS; TERMINATION OF SOLICITATION PROCESS

Greene County School System may revise a solicitation document by issuing a written addendum prior to its due date. A proposal shall make specific acknowledgement of all addendums. Greene County School System may terminate a solicitation process at any time prior to the award of the contract. Addendums must be signed and must accompany proposal response.

H. NON-RESTRICTIVE SPECIFICATIONS AND PROCEDURES

Greene County School System endeavors to use non-restrictive specifications whenever possible. Unless the solicitation specifically states otherwise, contractors are invited to inform the Greene County School System whenever specifications appear not to be fair and open. Greene County School System will be the ultimate determinant of the validity of specifications and procedures.

I. REQUESTS FOR ADDITIONAL INFORMATION

If any questions arise within the proposal documents, Proposer may submit to the Ralph Boswell, Construction Manager, Greene County Schools a written request for interpretation via e-mail (please copy James Wilson). Interpretation clarification of documents will generally be made by addendum. Copy of such addendum will be posted to the Georgia Procurement Registry. Greene County School System will not be responsible for any other explanation or interpretations.

J. TERMS, CONDITION, AND INSTRUCTIONS

Unless otherwise specified in the solicitation document, all terms and conditions outlined in the General Terms and Conditions contained herein are incorporated into and become a part of any awarded contract.

A Proposer may submit exceptions, but Greene County School System will not be bound thereto unless it so agrees, in writing. In addition, any exceptions material in nature may result in the bid/offer being deemed non-responsive and removed from consideration.

K. PREPAYMENT

Unless specified in the solicitation document, offers containing prepayment and/or progress payment requirements may be treated as non-responsive and excluded from consideration.

L. TAXES

Greene County School System is prohibited from paying or reimbursing a contractor for any taxes that may be lawfully imposed on the contractor. Purchases by the Greene County School System are not subject to Federal Excise Tax or State and Local Sales Tax. Tax Exemption Certificates will be furnished upon request.

M. IRREGULARITIES

Any deviations from the solicitation requirements, including but not limited to the General Terms and Conditions, are made at the Bidder’s risk, and Greene County School System reserves the right to reject any proposal containing such irregularities. Any such deviations should be conspicuously noted in the proposal. Correspondingly, Greene County School System reserves the right to waive irregularities when doing so would be in the best interest of the Greene County School System. Greene County School System further reserves the right to accept only a portion of a proposal and/or combine portions of two or more proposals, assuming the Contractors consent thereto.

N. RE-SOLICITATION

If at any time during the request for proposal process it is found that the integrity of the process has been compromised or that a substantial error has occurred, the solicitation may be terminated by Greene County School System, in its sole discretion. The request for proposal may thereafter be re-solicited if Greene County School System so desires.

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O. REVISION OR WITHDRAWAL OF AN OFFER

A proposal may be revised or withdrawn by the Bidder prior to the opening date and time. After the proposal is opened and closed, Greene County School System may, in its sole discretion permit withdrawal when its best interest would be served.

Generally, withdrawal will only be allowed in cases where there has been an honest mistake not resulting from negligence with the mistake being clearly ascertainable. A proposal cannot be withdrawn after the contract has been awarded.

P. PROPOSER’S QUALIFICATIONS

Bidder may be required, before awarding of the contract, to show that they have the necessary facilities, ability, and financial resources to execute the work in a satisfactory manner and within the time specified;

that they have had experience in similar construction work; that they have past history and references which will ensure Greene County School System of their qualifications for executing the work.

Q. EXCEPTIONS

The submission of a proposal shall be considered an agreement to all the terms and conditions provided herein and in the various RFP documents, unless specifically noted otherwise in the proposal.

Any deviation from the specifications must be clearly identified on the appropriate bid form(s). If the proposer wishes to provide additional detail regarding the deviations in an accompanying letter, it should be noted on the appropriate bid form(s).

Greene County School System shall determine in its sole discretion whether substitutions or modifications of the requested specifications are comparable to those contained within the RFP. If Greene County School System determines that the modifications or deviations from the specifications are not in compliance, the bid may be rejected.

Any and all deviations must be presented on a separate sheet of paper clearly titled with the wording

“DEVIATIONS”.

R. OPEN RECORDS

All information contained in proposals submitted to Greene County School System are subject to the Georgia Open Records Act. If Contractor claims that any information or documentation is exempt from public disclosure, Contractor shall clearly identify the specific item(s) it claims to be exempt and state the basis for exemption, including citation to the relevant section of the Georgia Open Records Act.

S. AFFIDAVITS

Contractor must submit properly completed and executed E-verify Affidavit with the bid/proposal package.

T. FREIGHT CHARGES AND SHIPPING TERMS

All offers received must be F.O.B Destination with freight included in the purchase price, unless otherwise specified in the solicitation.

U. SPECIAL CONDITIONS

1. Each respondent shall submit all information requested, in the order specified in the Proposals Submission Requirements. Failure to do so may result in the proposal being rejected. Proposals shall be straightforward and concise and shall demonstrate the proposer’s ability to satisfy the requirements of the RFP.

2. This process is a Request for Proposal/Competitive Negotiation process. As such, only the names of the respondents shall be read at the closing of proposals. The Greene County School System reserves the right to negotiate on any or all components of each proposal submitted. The Greene County School System reserves the right to negotiate with one or more respondents in order to come to an acceptable contract agreement. From the time the proposals are submitted until the formal award of a contract, each proposal is considered a working document and as such will be kept confidential. The negotiation discussions will be held as confidential as well until such time as the award is completed.

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SECTION 3

GENERAL CONDITIONS

1. INCORPORATION INTO CONTRACT

These General Terms and Conditions shall apply to all proposals awarded by Greene County School System and are a part of the contract between the Contractor and Greene County School System unless deviation herein is noted in the solicitation documents (RFP) or otherwise specifically agreed to by the parties.

2. LOCATION OF SITE

The location of the work is on the following properties of the Greene County School System (Owner).

Greene County High School 1002 South Main Street Greensboro, GA 30642

3. WORKMANSHIP

All work shall be performed in a workmanlike manner and in compliance with the proposal and other contract documents. Greene County School System personnel may observe the work procedures and workmanship of the Contractor, but such observation will not relieve the Contractor from responsibility for performance.

4. CHANGE IN CONTRACT

Greene County School System will not be responsible for any change in the work involving extra cost unless approval in writing is furnished by Greene County School System before such work is begun.

5. TIME OF COMPLETION

Each Proposer may be asked to include in any proposal the number of calendar days in which he guarantees completion of the contract. Project should be completed (final completion) by no later than February 10th, 2025. Should the contractor neglect, fail, or refuse to achieve Final Completion by no later than 11:59 P.M. on the date stated in the project “Schedule of Events” (February 10th, 2025), no part of the sum retained to insure the completion of the contract will be paid to the contractor until the work is completed and the contractor shall pay to the owner as liquidated damages the amount of $500.00 per calendar day for each day that he is in default after the stipulated date.

6. INDEMNIFICATION

To the maximum extent permitted by law, Contractor agrees to hold Greene County School System harmless and to indemnify Greene County School System from every expense, liability or payment arising out of or through injury (including death) to any person or persons or damage to property arising out of or suffered through any act or omission of the Contractor or Subcontractor.

7. CONTRACTOR’S REPRESENTATIVE

Greene County School System reserves the right, without cause, to refuse to allow any representative of the Contractor to service the contract in any manner. In this event, the Contractor shall furnish another representative which is acceptable to Greene County School System.

8. GREENE COUNTY SCHOOL SYSTEM REGULATIONS

The Contractor and his representatives shall follow all applicable Greene County School System regulations while on Greene County School System property, including the no smoking and alcohol policy. Work shall not interfere with the activities of Greene County Primary School or its environment unless permission is given by the Greene County School System.

9. GOVERNING LAW

The proposal process and any contract entered pursuant thereto shall be governed under the laws of the state of Georgia.

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10. IMMIGRATION COMPLIANCE

Federal Immigration and Control Act - Contractor shall comply fully with and remain in full compliance with the Immigration and Control Act of 1986, as amended to date, including but not limited to all required employment and identity verification procedures and record keeping requirements.

In the event Contractor fails to comply in any respect with the requirements of the Immigration Reform and Control Act of 1986, Contractor shall indemnify Greene County School System and hold Greene County School System harmless from any and all penalties, fines, charges, assessments, claims, demands, actions, or causes of action by the United States Government or by any other entity or person, and agrees to pay any expenses incurred by the Contractor as a result of such failure.

Georgia Security and Immigration Act of 2006 - Contractor shall comply with the requirements of the Georgia Security and Immigration Act of 2006, as amended to date, and shall execute such affidavits or other documents reasonably required pursuant thereto.

11. COMPLIANCE WITH LAWS

The Contractor will comply with all licensing laws applicable to their operation in the state of Georgia and any federal laws required for the purpose of doing business. Contractor shall, at its own expense, obtain all necessary permits, give all notices, pay all license fees and taxes, and comply with all applicable local, State and Federal Laws, ordinances, rules and regulations in connection with its performance under this contract.

Contractor further agrees that in the performance of the contract, it will comply with all laws, regulations, rules and policies that may apply to public education in general and the operation of Greene County School Systemin particular.

12. CONFIDENTIALITY

Contractor acknowledges that some material and information which may come into its possession or knowledge may consist of confidential and private information of Greene County School System, its students, or employees, the disclosure of which to or use by third parties may be damaging or in violation of applicable law. Contractor therefore agrees to hold such material and information in strictest confidence, not to make use thereof other than as is necessary for performance of this contract, and not to release or disclose any information to any other party except as may be required by law.

Contractor hereby expressly agrees to immediately remove any subcontractor or any of Contractor’s employees from performing any work in connection with this contract upon Greene County School System giving notice to Contractor that Greene County School System reasonably believes such person has failed to meet the confidentiality obligations or standards of this contract. Any employee or subcontractor so removed shall be replaced as provided under the staffing requirements of this contract.

Confidential information includes, but is not limited to, employee data, educational records, and information relating to health records, physician and provider notes, medical bills, claims and other written information of a personal nature, which is to be safeguarded to ensure that it is not improperly disclosed.

See, e.g., O.C.G.A. § 50-18-72, O.C.G.A. § 10-1-760, 34 CFR §99.31, 20 USC §1232 (g), 45 C.F.R. § 741.6(c)(3), 45 C.F.R. §84.14(d) and 20 U.S.C. §§ 1400-1491.

Nothing herein shall be construed to prevent Contractor from compliance with the Georgia Open Records Act, O.C.G.A. § 50-18-70 et seq. Contractor shall give Greene County School System reasonable notice of any request for information under the Georgia Open Records Act and shall comply with such reasonable direction as Greene County School System provides.

13. DISPUTES

The exclusive jurisdiction and venue for all disputes arising between the Contractor and Greene County School System in connection with the Proposal or any Contract condition shall be the Superior Court of Greene County, Georgia. Contractor and Greene County School System may mutually agree to mediation, arbitration, or other alternative dispute resolution as a precursor or alternative to suit in said Court. Contractor agrees to pay for Greene County School System’s costs; including any attorney’s fees and expenses of litigation, incurred in any litigation should Greene County School System be a prevailing party. Greene County School System shall be considered to be a prevailing party if the contractor’s lawsuit against Greene County School System is dismissed at any time for any reason, including without limitation a dismissal without prejudice.

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14. CONTRACTOR NON-PERFORMANCE

In the event of a breach by Contractor, Greene County School System shall send to Contractor a written Notice of Default executed by one of its Officers by either hand delivery, fax or by U.S. Certified Mail;

except that in the event of an emergency affecting the safety of persons or property, Greene County School System may proceed as below without notice. Should Contractor fail to cure such default within three (3) days from receipt of the Notice of Default, then Greene County School System, may, without prejudice to any other rights or remedies Greene County School System may have under law, pursue any or all of the following remedies:

a) Supply such number of workers and quantity of materials, equipment and other facilities as Greene County School System deems necessary for the completion of the Contractor's obligations, or any part thereof which Contractor has failed to complete or perform after the aforesaid notice, and charge the cost thereof to Contractor, who shall be liable for the payment of same including reasonable overhead and profit; or

b) Contract with one or more additional contractors to perform such part of the Contractor's obligations as Greene County School System shall determine will provide the most expeditious completion of said obligations and charge the cost thereof to Contractor, who shall be liable for the payment of same, including reasonable overhead and profit; or

c) Withhold payment of any monies due Contractor pending corrective action to the extent required by and to the satisfaction of Greene County School System; or

d) Terminate this Agreement, in which event all costs incurred by Greene County School System in so performing the remainder of the Contractor's obligations, including reasonable overhead and profit, shall be deducted from any remaining amounts due or to become due to Contractor. In addition to other damages that may be incurred by Greene County School System, Contractor shall be liable for the payment of any reasonable amount by which such expense may exceed the unpaid balance of the Contract price.

The failure of Greene County School System to exercise any of its rights hereunder shall not be deemed to be a waiver of such rights or a waiver of any subsequent breach.

15. TERMINATION WITHOUT CAUSE

Unless provided otherwise by the contract documents, Greene County School System may terminate this Agreement without cause upon no less than 30 days written notice to the Contractor. In such event, Greene County School System shall pay contractor for the work performed prior to the date of termination.

16. SEVERABILITY

Any section, subsection, paragraph, term, condition, provision or other part of this contract which is held, found or declared to be voidable, void, invalid, illegal or otherwise not fully enforceable shall not void any other section, subsection, paragraph, term, condition, provision or part of this contract, and the remainder of this contract shall continue to be of full force and effect.

Any agreement of the parties to amend, modify, eliminate or otherwise change any section, subsection, paragraph, term, condition, provision or other term of this Contract shall not affect any other section, subsection, paragraph, term, condition, provision or part of the contract, and the remainder of this contract shall continue to be of full force and effect.

17. PUBLICITY

Contractor shall not prepare or disseminate any publicity relating to this contract, products sold or licensed, or the services performed under this contract without express written prior consent of Greene County School System. As used in this section, the term “publicity” includes but is not limited to advertisements, flyers, public announcements, pamphlets, press releases, reports, books, broadcasts, signs, and similar public information.

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18. BACKGROUND CHECKS

Greene County School System may require background checks on any employee or subcontractor who will be working on Greene County School System property.

Background checks must be provided to the Greene County School System Human Resources Director upon request by the Greene County School System.

Firm agrees to comply with any request from the Greene County School System to remove any firm employee from Greene County School System property. Firm agrees to cooperate with the Greene County School System to the fullest extent practicable in any investigation of any actual or alleged misconduct of any firm employee in connection with any activity arising out of this Agreement.

Greene County School System may require a criminal background check, periodically, and ensure that all employees meet security requirements.

All necessary checks shall be completed prior to employee beginning work. Failure to do so may result in termination of contract.

19. NOTICES

Any notice given in connection with this Agreement shall be given in writing and shall be delivered either by hand to the party or by certified mail, return receipt requested, to the party, at the party’s address stated herein. Any party may change its address stated herein by giving notice of the change in accordance with this paragraph.

Authorized Representative & Title (Print or Type)

Authorized Representative (Signature)

Date

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SECTION 4

MANDATORY SUBMITTAL DOCUMENTS

All proposals received will become a part of the official contract file and may be subject to disclosure. A complete signed proposal must include the documents listed below.

Proposers are expected to examine the specifications and all instructions. Failure to do so will be at the Proposer’s risk. Each Proposer shall furnish the information required by the solicitation. The proposal and price schedule must be signed by an employee of the company who is legally authorized to enter into a contractual relationship in the name of the company.

MANDATORY DOCUMENTS CHECKLIST:

Proposer must complete, execute, and include with the proposal the following mandatory documents:

� Cover Letter Cover letter introducing the company and include the corporate name, address and telephone number of the corporate headquarters and local office (if applicable).

� Proposal Form (Included in RFP Package)

� Proposer Qualifications Form (Included in RFP Package) with all requested attachments

� Georgia Security & Immigration compliance Affidavit (Included in RFP Package)

� Non-Collusion Affidavit (Included in RFP Package) � Copy of Bid Bond � Certificates of Insurance

Provide Certificates of Insurance coverage.

� Copy of W-9 � Copy of valid Georgia contractor’s license

Submit to:

Greene County School System Attention: Ralph Boswell, Construction Manager 101 East Third Street Greensboro, GA 30642 Clearly marked:

“Turf Greene County Baseball Field”

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SECTION 5

PROJECT SUMMARY

Project Information The Greene County School System invites proposals from General Contractors for “Turf Greene County Baseball Field”. Scope of work to include but not be limited to the following:

Synthetic Turf Field Base / Drainage Specifications:

A. GENERAL

This is an “INSTALLATION ONLY” project. Turf will be supplied by Fieldturf. Install turf in accordance with Manufacturer's instructions. The Base Contractor / Turf Contractor shall strictly adhere to the installation procedures outlined under this section. Any variance from these requirements must be accepted in writing, by the Manufacturer’s on-site representative, and submitted to the Architect/Owner, verifying that the changes do not in any way affect the warranty.

B. SOIL BORINGS AND GEO-SOILS REPORT – Provided by owner

C. SUB-GRADE PREPARATION AND DESIGN

1. The soil bed or sub-grade must have a minimum slope of 0.5% or more, depending on the soil analysis, from the longitudinal center of the field towards the sidelines.

2. The soil bed or sub-grade must be compacted in both directions to attain the specified compaction rate, which is generally 95% standard, Proctor.

3. The soil bed or sub-grade must be prepared to tolerances of not more than 1/2” from design grade to allow for even drainage.

4. After the existing sub-grade has been properly graded, contoured and sloped as required, it shall be compacted using ten (10) ton vibrating roller, as close as possible to 95% Proctor density.

5. A suitable geo-textile fabric is required to cover the soil bed. The fabric shall be a material suitable for the application, a porous non-woven polypropylene stabilization fabric (Mirafi 140 NL, or equal). Place over the base aggregate overlapping the seams properly. Depending on the result of the soil analysis, a moisture barrier may be substituted for the permeable geo-textile liner. If a moisture barrier is to be installed, it shall be a minimum 20 mil thick.

D. INSTALLATION OF PERIMETER AND CENTER OF FIELD COLLECTORS

1. Excavate perimeter and (1) center of field drainage collector trenches minimum 20" wide and 20" deep. The trenches should be constructed with a minimum 0.5% slope commencing at the low point of the collection system and extending to the high points.

Collection trenches should be void of all debris.

2. The trenches shall be backfilled using premium materials and compacted by hand tamping (or equivalent machinery) to a minimum 95% of the maximum density.

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3. The fabric should be placed in the perimeter trench first. The fabric should be separate from the fabric on the field. Overlap field and trench liners at least 18" in the direction of runoff flow.

4. Overlap all seams a minimum of eight inches. When overlapping fabric, lap in direction the runoff flows.

5. Weight down the fabric with ballast to prevent fabric movement by wind.

6. Perimeter and Center of Field Collector Pipes: Place 10" O.D corrugated, perforated plastic pipes in the collector trenches. The centerline of the pipe shall coincide with the centerline of the trench. The pipe shall be capable of withstanding the anticipated loading without deformation. Each header should be designed to handle the maximum runoff related to rainfall in that particular locale. Collector headers must be drained to an acceptable, efficient storm sewer, or approved discharge outlet. Pre-manufactured fittings shall be used for all connections into the collector drainage network.

7. A minimum of 2" clean, drainable crushed stone aggregate shall be placed in the bottom of the collector trenches, on top of the geotextile. The crushed aggregate must be compacted suitably.

8. Place a minimum of 4" clean, crushed aggregate on the sides of the underdrain pipes and headers, and 6" minimum of the aggregate on top of the pipe network. Compact suitably.

F. FIELDTURF STONE GRADATION SPECIFICATIONS

%PASSING

Sieves

Base Stone Finishing Stone

1½” or 38mm 100

1” or 25mm 95-100

¾ or 19mm 80-100

½” or 12.5mm 60-80 100

3/8” or 9.5mm 30-50 95-100

US #4 or 4.75mm 20-40 70-85

US #8 or 2.36mm 10-30 45-60

US #16 or 1.18mm 7-25 25-40

US #40 or .425mm 5-17 2-12

US #200 or .075mm 0-4 0-3

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RESTRICTIONS:

To ensure structural stability: D60/D10 > 5 and 1 < D2

30 < 3 D10 D60

Fragmentation must be 100%.

To ensure separation of both stones: D85 of finishing stone > 2 D15 of base stone and 3 < D50 of base stone < 6 D50 of finishing stone

To ensure proper drainage: Permeability of base stone > 10 in/hr (7 X 10-3 cm/sec)

Permeability of finishing stone > 10 in/hr (7 X 10-3 cm/sec) Porosity of both stones > 25%

(Test with stone saturated and compacted to 95% Proctor.)

Depending on the type of rock present in the crushed stone mix, other mechanical characteristics might be necessary for approval.

“Dx” is the size of the sieve (in mm) that lets pass x% of the stone. For example, D60 is the size of the sieve that lets 60% of the stone pass. These sizes, for calculation purposes, may be obtained by interpolation on a semi-log graph of the sieve analysis.

Should the field need to support heavy vehicles, consideration must be given for the load bearing requirements of the base. This information is to be used as a guide only and must be modified to meet local soil conditions and anticipated rainfalls.

G. INSTALLATION OF THE OPEN GRADE CRUSHED STONE BASE COURSE

1. The crushed base stone must be laid without damaging or disturbing the soil bed, geo-textile liner or membrane, or the underlying flat composite drains. It is very important not to create any depressions in the sub-grade with heavy equipment. The specified stone or aggregate supplied must conform to the recommended specifications, as noted above. The finished crushed stone or aggregate base supplied must be stable and permeable. The stone shall be damp when transported to site and shall be kept damp during installation, to minimize segregation of the materials.

2. If the required compacted depth of the base course exceeds 6”, the base shall be constructed in 2 or more layers or lifts of approximate equal thickness. Each layer must be compacted in both directions to attain the specified compaction rate. The base course total thickness shall be 4”.

3. The open graded aggregate base course must be sloped 0.5% from the center longitudinal axis towards the sidelines or as specified on the Plans.

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4. The grade of the base course shall not vary from the specified grade by more than ½" from design grade.

5. The base course must be compacted in both directions to attain the specified compaction rate, which is generally 95% standard, Proctor.

H. INSTALLATION OF THE CRUSHED STONE FINISHING LAYER

1. The final lift of aggregate layer should not be more than 2” deep.

2. The final lift material must be sloped 0.5% from the center longitudinal axis towards the sidelines unless otherwise specified.

3. The final grade must be compacted in both directions to attain the specified compaction rate, which is generally 95% standard, Proctor, or as close as possible to the satisfaction of the Engineer/Architect.

4. The final grade of the finishing stone shall not vary from the specified grade by more than 1/4" from design grade, nor by more than ¼" when measured under a 10 ft straightedge, in all directions. Laser guided fine grading is mandatory. This tolerance is required over the entire field. Check the tolerance-to-grade by means of an orbital laser once the stone is fine graded and compacted to proper density. The turf installation company shall not commence work until the base has been tested for compaction, tolerance to grade, and porosity.

END OF Synthetic Turf Field Base / Drainage Specifications

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Installer Qualifications

• History and Organizational Structure of the Firm - Provide a brief cover letter introducing the company, including the corporate name, address and telephone number of the corporate headquarters and local office. The name and phone number of one individual who will be the company’s primary contact with Greene County School System for contract negotiation for this project.

• References - List of references (names, address, contact persons and phone numbers) a minimum of ten clients of similar size and nature to for which a project was completed within the last five years. A brief description of the services provided shall accompany each reference.

• Previous Default - Indicate if the Offeror has ever defaulted on a contract or denied a bid due to non-responsibility to perform. If so, provide the facts and circumstances.

• Provide resumes for key members of the organization that will be directly involved with the construction project from start to finish

• Offeror must provide a Georgia State General Contractors License

• Offeror must provide verification by the American Sports Builders Association that it employs a certified Synthetic Turf Field Builder.

• Offeror must provide a Letter from FieldTurf that Offeror is a qualified FieldTurf/Beynon base builder/Partner for the size and scope of said project. Offeror must also provide a letter from FieldTurf that they are an authorized FieldTurf turf installer.

• Offeror to demonstrate in writing the means and measures to be taken to meet the project deadline and project tolerances for planarity and compaction.

• Offeror to provide warranty information to cover all labor and materials for a minimum of 1 year.

Contractor to provide:

1) Mobilization of all tools, equipment, materials, and installation technicians

2) Removal and disposal of excess soil

3) Provide gravel and drainage system as indicated in the Synthetic Turf Field Base / Drainage

Specifications

4) Install synthetic turf as supplied by Fieldturf.

5) Install foul poles as supplied by owner

6) Coordinate pole installation of field fence as supplied by owner

7) Provide maintenance equipment and training

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SECTION 6

Form of Agreement

AIA Document A101 - 2017 Edition, Standard Form of Agreement Between Owner and Contractor with standard Greene County School District amendments - where the basis payment is a stipulated sum, forms the basis of contract between the Owner and Contractor. A copy of this contract with Greene County School District amendments will be made available upon request.

General Conditions

AIA Document A201 - 2017 Edition, General Conditions of the Contract for Construction with standard Greene County School District amendments - where the basis payment is the General Conditions between the Owner and Contractor. A copy of this contract with Greene County School District amendments will be made available upon request.

SELECTION PROCESS

The Greene County School System intends to award a contract after evaluating and scoring the proposals. Proposals not meeting minimum eligibility requirements or found to be incomplete will not be considered. Proposals not deemed within the competitive range will not be considered. The Greene County School System may disqualify any Proposal if it is deemed to be in the best interest of the school system.

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EVALUATION CRITERIA

Evaluation of proposals will be based on a combination of the factors as shown in the RFP scoring matrix shown below. No single factor will determine the final decision. Greene County School System will review and score the proposals from April 11 – April 18, 2024. Greene County School System reserves the right to seek additional information that may be needed from all respondents in order to clarify the proposal(s).

Such informative information shall be provided to Greene County School System at no cost and within two (2) working days. Greene County School System encourages proposals in accordance with the requirements outlined in this document. Alternate proposals will be considered solely at the discretion of Greene County School System.

Proposal Evaluation RFP’s will be evaluated per the scoring matrix listed.

CRITERIA Possible points

1. Firm reputation, references, work of a similar nature, and ability to perform work as defined in RFP

2. Adherence to RFP requirements to include submission of all required information

3. Location of firm. Preference will be given to firms with headquarters or a branch office in the City of Greensboro, Greene County, and surrounding counties.

4. Firm’s past performance with Greene County School System and/or nearby…