RFP _ Georgia State Patrol Roof.docx

REQUEST FOR PROPOSALS

Georgia State Patrol Post Roofing Project

Worth County Board of Commissioners

Bid Opening: February 20th , 2024 at 2:01 P.M.

The Worth County Board of Commissioners is accepting sealed proposals for the installation of a new roof at the Georgia State Patrol Building that is currently under construction, located at 107 Airport Rd., Sylvester, GA. 31791.

Sealed proposals will be accepted at the Worth County Board of Commissioners Office until Tuesday, February 20th, 2024, at 2:01 p.m. at which time the proposals will be publicly opened and read aloud. Proposals must be in a sealed envelope plainly marked “Sealed Proposal – Georgia State Patrol Post Roofing Project” and addressed to the County Clerk, Angela Harrah at 201 N. Main St., Suite 30, Sylvester, GA. 31791. Proposals will not be accepted after the called time.

The RFP is on file for review during normal business hours and may be obtained by sending a request to the Worth County Board of Commissioners, 201 N. Main St., Suite 30, Sylvester, GA. 31791. The RFP may also be obtained from the Worth County Board of Commissioners website at www.worthcountyboc.com.

Any questions regarding the RFP may be directed to Nicole Jones, Administrative Liaison, by phone at 229-776-8246, or by email at njones@worthcountyboc.com

The County reserves the right to reject any or all proposals when it is determined that the rejection of one or more of the proposals is in the best interest of the County. It is the policy of the County to promote equal opportunity, regardless of race, color, religion, sex, familiar status, handicap, or national origin.

Thank you for your interest in doing business with Worth County.

Worth County Board of Commissioners

REQUEST FOR PROPOSAL

1.0 OVERVIEW

1.1 NOTIFICATION. This document constitutes a request for competitive, sealed proposals per the Terms and Conditions of proposals and any special conditions set forth herein for the installation of a new roof at the Georgia State Patrol Building that is currently under construction at 107 Airport Rd., Sylvester, GA. 31791.

Respondents are responsible for being thoroughly familiar with all specifications and requirements stated herein. Failure to examine any relevant document or provision thereof will not relieve the successful respondent from any obligation under this proposal. Qualified organizations are requested to prepare a proposal in response to this invitation and in doing so, concur with all terms, conditions, specifications, and addenda to this proposal unless specifically noted otherwise in a separate section titled “EXCEPTIONS” and certify that if awarded the proposal, will make no claim against the County based upon unfamiliarity of or misunderstanding of the specifications.

Respondents are expected to visit the site of work in preparation of the proposal. When visiting the site, respondents will be responsible for supplying any and all tools and equipment, including ladders, necessary for project evaluation.

1.2 QUESTIONS, REQUESTS FOR CLARIFICATION OR INTERPRETATION. Respondents are advised that all questions concerning the meaning or intent of these specifications shall be directed to: Nicole Jones, Administrative Liaison, by phone at 229-776-8246, or by email at njones@worthcountyboc.com.

1.3 PROPOSAL OPENING. Sealed Proposals will be opened at 2:01 pm on Tuesday, February 20th, 2024, at the Board of Commissioners Office at 201 N. Main St., Suite 30, Sylvester, GA 31791.

1.4 ADVISE OF AWARD. Upon proposal award by the Worth County Board of Commissioners, award notification will be sent to the successful proposer.

2.0 TERMS AND CONDITIONS

2.1 INCURRING COSTS. The Worth County Board of Commissioners shall not pay for any information requested herein nor be obligated or liable for any cost incurred by any respondent in submitting a response.

2.2 RESERVATIONS. The right is hereby reserved to reject any or all submissions for any reason, in part or in whole, received in response to this solicitation; to waive or not waive informalities or irregularities in any response or the proposal procedures; to request supplementary information from respondents as determined necessary to effectively evaluate responses; to cancel this solicitation, advertise for new; and to accept, request clarification or further negotiate the terms, conditions and/or methodology of any response if, in the Board’s sole judgment, the best interests of the Worth County Board of Commissioners will be so served.

2.3 MODICATION/WITHDRAWAL. Receipt of written notice or an in-person request from a properly identified individual prior to the official date and time set for hid opening must occur in order to modify or withdraw a submission which has been delivered to the Worth County Board of Commissioners.

2.4 VALIDITY. Respondents agree that submissions will remain valid for consideration by the Board of Commissioners for a minimum period of ninety (90) calendar days after the date specified for proposal opening.

2.5 RESPONSE MATERIAL OWNERSHIP. All material submitted in response to this solicitation becomes the property of Worth County Board of Commissioners and may be disclosed upon proper Sunshine Law request.

2.6 EXCEPTIONS. The wording of this solicitation may not be changed or altered in any manner. Taking exception to any clause in part or in whole does not necessarily disqualify a respondent. Any such exception shall be clearly identified and described in full detail in the respondent’s submission. Exceptions will be evaluated and accepted or rejected by the Worth County Board of Commissioners, whose decision shall be final and conclusive. In the absence of such declaration(s), the response shall be accepted as in strict compliance with all terms, conditions, and specifications requested and the awarded party shall be held responsible for providing the product or service accordingly.

2.7 RESTRICTIVE LANGUAGE. It shall be the responsibility of respondents to ask questions, request changes or clarification, or otherwise advise the Worth County Board of Commissioners if any language, specification, or requirement of this solicitation appears to be ambiguous, contradictory, and/or arbitrary, or appears to inadvertently restrictive. Such notification must be directed to Nicole Jones, Administrative Liaison, at 229-776-8246 or by email at njones@worthountyboc.com.

2.8 PRICES. Pricing submitted shall include all costs involved in achieving the good or service per the proposal documents and are firm unless a change order is required.

2.9 TAX EXEMPTION. The Worth County Board of Commissioners is tax-exempt.

2.10 ACCEPTANCE. The Worth County Board of Commissioners reserves the right to reject anything that does not comply with reasonable expectations based on the specifications outlined herein.

2.11 TIME FOR COMPLETION / DAYS ON SITE. Proposer shall state the number of consecutive calendar days for work on the project under normal weather conditions and estimate a completion date within which the proposer will agree to complete the project from the date the proposal is awarded.

2.12 DEFAULT. The Board of Commissioners reserves the right to cancel the awarded proposal if work is not started as guaranteed. In case of delay, the Contractor must contact the County Administrator to notify the Board of Commissioners of said delay and arrange an alternate schedule if agreeable to the Board of Commissioners.

2.13 APPLICABLE LAW. In submitting a proposal, the respondent warrants that it has complied with all applicable laws, rules and ordinances of the United States, Georgia or any other governmental authority or agency in providing the product(s) or service(s) specified herein.

2.14 EVALUATIONS. The Board of Commissioner’s sole purpose in the evaluation process is to determine from among the responses received which one is best suited to meet the Board of Commissioner’s needs at the lowest possible cost.

2.15 SUCCESFULL RESPONSE. Responses received to this solicitation will serve as the basic terms and conditions for the awarded proposal. Therefore, applicants are advised that, if successful, they will be held responsible for levels of services proposed at the funding levels quoted.

2.16 ASSIGNMENT. The selected company shall not re-assign the awarded proposal, subcontract it, or sublet it as a whole without the prior written consent of the Board of Commissioners.

2.17 PREFERENCE. In making proposal awards, the Worth County Board of Commissioners shall give preference to all firms, corporations, or individuals that maintain office or places of business within the County of Worth when the quality of the commodity or performance promised is equal or better and the price quoted is the same or less.

2.18 INSURANCE REQUIREMENTS. A Certificate of Insurance is to be provided by the selected Contractor within fifteen (15) calendar days following the notice of award and prior to work proceedings. Said Certificate of Insurance shall include language stating that there will be no cancellation, nonrenewal, or reduction of coverage without thirty (30) days prior written notice to the Board of Commissioners. All policies shall be in the amounts, forms, and companies satisfactory to the Board of Commissioners as follows:

2.18.1 WORKERS COMPENSATION INSURANCE. The Contractor shall take out and maintain during the life of this project, Workers Compensation Insurance for all of its employees employed at the site of work, and in case any work is sublet, the Contractor shall require the subcontractor similarly to provide Workers Compensation Insurance for all of the latter’s employees unless such employees are covered by the protection afforded by the Contractor. Workers Compensation coverage shall meet Georgia statutory limits.

2.18.2 COMMERCIAL GENERAL LIABILITY INSURANCE. The Contractor shall take out and maintain Commercial General Liability insurance as shall protect it and any subcontractor performing work covered by this project. The amounts of insurance shall not be less than $1,000,000.00 combined single limit for any one occurrence covering both bodily injury and property damage, including accidental death.

Contractor may satisfy the minimum liability limits required for Commercial General Liability or Business Auto Liability under an Umbrella or Excess Liability policy. There is no minimum per occurrence limit of liability under the umbrella or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest “Each Occurrence” limit for either Commercial General Liability or Business Auto Liability.

2.18.3 BUSINESS AUTOMOBILE LIABILITY. The Contractor shall maintain during the life of this project, automobile liability insurance in the amount of not less than $1,000,000.00 combined single limit for any one occurrence, covering both bodily injury, including accidental death, and property damage, to protect themselves from any and all claims arising from the use of the Contractor’s own automobiles, teams and trucks; hired automobiles, teams and trucks; non-owned and both on and off the site of work.

2.18.4 SUBCONTRACTORS. Contractor shall cause each subcontractor to purchase and maintain insurance of the types and amounts specified herein. Contractor shall provide to the Board of Commissioners copies of Certificates of Insurance evidencing coverage for each subcontractor.

2.19 INDEMNITY AGREEMENT. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend the Worth County Board of Commissioners, its officers, agents, and employees from and against all claims, damages, losses and expenses (including but not limited to attorney’s fees) arising by reason of any act or failure to act, negligent or otherwise, of Contractor, of any subcontractor (meaning anyone, including but not limited to consultants having a contract with contractor or a subcontract for part of the services), of anyone directly or indirectly employed by contractor or by any subcontractor, or of anyone for whose acts the contractor or its subcontractor may be liable, in connection with providing these services.

Nothing in these requirements shall be construed as a waiver of any governmental immunity of the Worth County Board of Commissioners, its officials nor any of its employees in the course of their official duties. Failure to maintain the required insurance in force may be cause for termination.

2.20 COMPLIANCE WITH EMPLOYMENT LAWS. In connection with the furnishing of supplies or performance of work during this project, the company agrees to comply with the Fair Labor Standard Act, Fair Employment Practices, Equal Opportunity Employment Act, and all other applicable Federal and State laws.

2.21 PAYMENT TERMS. The Worth County Board of Commissioners will pay the successful proposer / Contractor within 15 days of the date the project is completed, accepted, and invoiced or other mutually agreed upon terms.

3.0 SCOPE OF WORK

3.1. CURRENT ENVIRONMENT. The intent of this document is to obtain offers from qualified contractors for the installation of a new roof at the Georgia State Patrol Building that is currently under construction at 107 Airport Rd., Sylvester, GA. 31791.

3.2 SPECIFICATIONS. The proposer / Contractor shall:

· Install shingles to roof (7,570 sq ft.). Shingles will be provided by County. Contractor shall be responsible for providing roofing nails.

· Install flashings on all pipe vents and roof penetrations.

· Install ridge vent as needed and cover with shingles.

· Supply and install drip edge along the eaves and up the rakes.

· Maintain roof openings, such as plumbing vents.

· Ice shield has already been provided and applied.

· Use only galvanized nails and/or fasteners and 6 nails per shingle or as recommended by the shingle vendor.

· Install all material to manufacturer’s specifications.

· Keep the Board of Commissioners building and landscaping safe from damage.

· Keep work area neat at the end of each work day and contained throughout the duration of the job to maintain a safe environment.

· Perform all areas of work in a timely and professional manner.

· Guaranty installation work for a minimum of 1 year against leaks, separation and/or deterioration.

4.0 PROPOSAL REQUIREMENTS

Section 1: Fully Executed Cover Page: (page one of this document).

Section 2: Detailed Proposal that must contain:

· Total cost of project

· Description of work

· Number of days on work site to complete project

· Other information proposer feels is pertinent Section 3: References: Each respondent shall list a minimum of three (3) references for which related / comparable past projects have been successfully completed: (see attached form).

Proposals shall be presented to the Board of Commissioners in a sealed envelope marked “Sealed Proposal – Georgia State Patrol Post Roofing Project” and addressed to the County Clerk, Angela Harrah at 201 N. Main St., Suite 30, Sylvester, GA. 31791. Proposals will not be accepted after the called time.

Cost Proposal Form

Georgia State Patrol Post Roofing Project

1.The following is the proposal of the undersigned Contractor for the performance of all work on the above-described project, in accordance with the provisions of the RFP documents and any/or all addenda received:

Cost Per Square for Shingle Installation: _______________________

Other Itemized Project Cost: ______________

Total Itemized Project Cost: ______________

Total Estimated Project Cost: _______________________

Total Project Cost: _______________________

Workmanship Guarantee: _______________________

Projected Start Date for Project: _______________________

Completion Date for Project: _______________________

Company: _______________________

Signed by:

Printed Name:

Title:

Date:

Mailing Address:

Email Address:

Phone Number:

I certify that this formal proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same service, materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this proposal and certify that I am authorized to sign this formal proposal for the proposer. I understand that all information included in this proposal is public knowledge.

Authorized Signature: