RFP _ GCPL_2505 Server Virtualization.pdf

This is a Request for Proposals (RFP) issued by the Gwinnett County Public Library for a Server Virtualization Refresh and Migration to Proxmox VE project. The RFP seeks a vendor to replace the existing VMware vSphere 6.5 Essentials environment and associated storage with a Proxmox VE-based platform, including external shared storage and professional services covering migration, hardening, documentation, and knowledge transfer. The project will involve two sites: a primary HQ data center and one disaster recovery (DR) site. Proposals are due by 3:00 pm ET on October 8, 2025, with the contract award expected on October 9, 2025, and the contract to be presented to the Library Board of Trustees for approval on October 20, 2025.

The project requires a baseline configuration of three compute hosts at HQ in a cluster and one compute host at the DR site, with specific technical requirements including AMD CPUs, 16-24 cores per host, 384 GB RAM at HQ and 512 GB at DR, and external SAN or NAS storage. The current environment uses StorMagic synchronous storage over iSCSI, with three Intel Xeon Platinum hosts, approximately 40-45 VMs, and about 5 TB of data in use. The library seeks a solution that provides improved security, reduced vendor sprawl, enhanced performance, and a DR environment capable of running the full production load. The RFP emphasizes open-source storage platforms, network segmentation, and comprehensive security measures, with a five-year planning horizon and provisions for training up to 3 administrators and 5 operators.