RFP for Roads and Grounds PDF Format.pdf

The document is a Request for Proposals (RFP) issued by the City of Walthourville, Georgia, seeking outsourcing services for Roads and Ground Maintenance. The city is soliciting proposals from qualified vendors to provide comprehensive maintenance services from October 23, 2025, through November 7, 2025, with a bid opening and award date of November 10, 2025. The initial contract term is twelve months, with the option to renew annually based on satisfactory performance. The scope of work includes routine road and roadside maintenance, street cleaning, drainage and stormwater management, parks and facilities upkeep, traffic sign maintenance, sanitation coordination, equipment operation, and emergency response and disaster recovery services.

The RFP requires vendors to submit detailed proposals including company background, municipal contract experience, staffing plans, equipment inventory, cost proposals, insurance documentation, and references. The city will evaluate vendors based on their responsiveness, experience, available resources, and demonstrated ability to support emergency operations effectively. Proposals must be submitted via email to cityclerk@cityofwalthourville.com or by mail/hand-delivery to the City of Walthourville, with strict adherence to submission guidelines. The city reserves the right to reject any or all proposals and to waive any informalities, emphasizing the comprehensive and flexible nature of this procurement process.