RFP for playground at greenway (RLR Edit).docx

I. Overview The City of LaFayette (“City”) is seeking proposals from qualified firms for the design and installation of an all-inclusive playground. The City is committed to providing a recreational space that promotes accessibility, inclusivity, and play for individuals of all ages and abilities. The selected firm will provide full design services, materials, labor, and installation in accordance with the specifications outlined in this RFP.

II. Scope of Work The firm selected shall be responsible for the following:

· Design and Planning

· Development of an all-inclusive playground design that adheres to ADA guidelines and promotes play for children of all abilities. The Playground pad size is 60 x 115 feet.

· Please note that the playground will be located adjacent to rock climbing walls and man-made boulders for climbing; therefore, the design should complement the surrounding outdoor environment. Natural elements should be reflected in the layout and coloring of the all-inclusive playground with the use of earth tones.

· The City would like unique inclusive features within the playground design. While it is understood that not all elements can be fully inclusive, the City aims to incorporate a variety of features that promote inclusivity for children of all abilities.

· The City is particularly interested in incorporating swings, a zip line, and potentially a wheelchair accessible merry-go-round. In addition to these elements, the City encourages creative designs that feature unique play components rather than standard, modern playground equipment.

· Engagement with City staff to finalize design features and layout.

· Site Preparation

· Evaluation and preparation of the proposed site for installation.

· Any necessary foundational work (The 60 x 115 pad is on grade).

· Supply and Installation

· Supply of all equipment and materials.

· Complete installation of playground structures, surfacing, signage, and any related amenities.

· Project Management

· Coordination with City project manager throughout the project duration.

· Compliance with all applicable codes, laws, and safety standards.

· Post-Installation

· Final inspection and cleanup.

· Warranty coverage as specified.

III. Project Budget The total budget for this project is $180,000.00. Proposals must not exceed this amount.

IV. Proposal Submission Guidelines Submission Instructions

· Issue Date: June 11, 2025

· Submission Deadline: July 21, 2025 – 3:00 p.m.

· Project Deadline: November 30th, 2025 Interested parties are requested to submit their proposals in both digital and hard copy formats. Digital copies may be provided on a jump drive and mailed with the hard copy. Submit three (3) hard copy proposals, enclosed in a sealed envelope clearly marked:

“Sealed Proposal for Inclusive Playground” Addressed to:

City Hall Attn: David Hamilton 207 South Duke Street LaFayette, GA 30728

PLEASE NOTE: A BID, PERFORMANCE and PAYMENT BOND ARE REQUIRED.

All proposals and supporting documentation will become property of the City and will not be returned.

Respondents are responsible for all costs associated with preparing and submitting proposals. The City shall not be liable for any expenses incurred.

The City reserves the right to waive informalities, reject any or all proposals, or accept proposals that are in the best interest of the City.

Once the submission deadline has passed, all responses will be deemed final. Proposals must remain valid for three (3) months following the submission deadline.

Respondents must comply with all applicable local, state, and federal laws.

V. Evaluation and Selection Criteria Proposals will be evaluated based on the following weighted criteria:

The City reserves the right to negotiate with the highest-ranked Respondent or to award a contract based on what best serves the City’s interests, not solely based on cost.

VI. Project Contact and Questions Questions or site visit scheduling requests should be directed to:

Clay Tracy, Project Manager Email: ctracy@lafga.org Phone: 706-639-1571 VII. Deadline for Questions All inquiries must be submitted in writing to Clay Tracy at the email address above. The deadline for submitting questions is:

July 9th, 2025– 3:00 p.m.

No questions will be answered after this deadline.

VIII. Rights Reserved The City reserves the right to:

· Accept or reject any and all proposals or parts thereof.

· Extend the submission deadline at its discretion.

· Negotiate modifications to proposals received.

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