RFP for Intercom_Paging System (2024).pdf
PDF 242 KB Posted
- Attached to
- School Intercom / Paging System
- Solicitation number
- PE-67080-NONST-2024-000000001
- Issued by
- Hall County, Georgia
About this file
This document is a Request for Proposal (RFP) issued by the Hancock County School District in Georgia for an enterprise-grade paging/intercom system to be installed at the M.E. Lewis Elementary School. The proposed system must be compatible with the current wiring and equipment, housed in a network enclosure cabinet, and capable of being relocated to a newly built school within two years if necessary. The required scope of work includes providing and installing a Valcom VEIP6K-1 or equivalent product with features such as daily communication, emergency notification, calendar event scheduling, graphical interface, clock control, and on-demand audio/text distribution. The vendor must also provide integration, cabling, programming, commissioning, training, and documentation. Proposals and bids must be submitted via email by April 11, 2024, at 12:00 noon. An onsite survey can be scheduled between March 19 - March 29, 2024.
The RFP states that the acceptance of a proposal does not obligate the Hancock County School District to purchase the system from any vendor, and the district reserves the right to reject all proposals. The vendor must include maintenance and technical support for one year, and provide a quote for continued annual renewal support. If the proposed solution requires annual license renewals or purchases, these fees must be listed in the vendor's bid.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Request for Proposal for
Enterprise-Grade Paging / Intercom System
Inquiries and requests regarding this RFP should be directed to:
Ernest Warren, Technology Director ewarren@hancock.k12.ga.us
(706) 444-4343
Proposals and bids must be submitted via email by:
April 11, 2024
12:00 Noon
Statement of Purpose
This Request for Proposal (RFP) documents the Hancock County School District requirements for an enterprise-grade paging / intercom system with complete installation and support at:
M. E. Lewis Elementary School
11145 Hwy. 15 North, Sparta, GA 31087
The acceptance of a proposal does not obligate the Hancock County School District to purchase a system from any vendor.
The Hancock County School District reserves the right to reject all proposals. All costs for proposal preparation are the responsibility of the bidder. After receipt of the proposal, and prior to signing a contract, The Hancock County School District (HCSD) reserves the right to modify the system requirements by adding or deleting specific equipment or optional features.
If awarded, the bidder must provide products, services and complete installation in accordance with the expectation of the District prior to seeking payment for any portion of the project.
Preference will be given to the vendor that provides a comprehensive, cost-effective solution for current specifications, future capacity requirements, and ongoing service and support.
Hancock County Board of Education
Dr. Alma Harper, Superintendent
10571 Highway 15 N Post Office Box 488 Sparta, Georgia 31087 Phone: (706) 444-5775 Fax: (706) 444-7026 www.hancock.k12.ga.us
“EXCELLENCE will ALWAYS be our Standard!”
mailto:ewarren@hancock.k12.ga.us
Details
The (HCSD) is seeking to replace the paging / intercom system at M. E. Lewis Elementary
School. The proposed system must be compatible with our current wiring, the intercom speaker and call buttons that are installed in our classrooms. All proposed electronics must be housed in a network enclosure cabinet with casters. The proposed system must be capable of being relocated to a newly built school within the next two years if necessary.
Scope of Work
Provide and install a Valcom VEIP6K-1 or equivalent product, which shall provide the following:
• Daily communication, emergency notification, calendar event scheduling, graphical interface, clock control, and on demand distribution of WAV files, pre-recorded audio, and text to simultaneous groups of speakers, speakers with text, strobes, and threat level indicators.
• Common Alert Protocol (send and receive), RSS feeds, ATOM feeds, and Email post.
• Operation of eight (8) contact closures.
• Four (4) channels of aux audio and be programmable as output audio or input audio on each channel independently.
• Phone access to Valcom IP endpoints from SIP telephone systems.
• A 1 RU Smart UPS to facilitate power and protect operational software from brownouts and power surges.
• Provide and install Valcom VE1225 or equivalent 12 Port Talkback Gateway
• Provide and install Valcom V-6120 or equivalent, with four 10-watt outputs and two
40-watt outputs to connect up to six independent one-way zones of speakers to be used for paging, emergency paging, all call, group calls, class change tones, and emergency tones.
• Provide and install 3 Valcom or equivalent Administrative Display Telephones
• Call Switches if needed
• Provide integration, cabling, programming, commissioning, customer training and final system documentation.
Vendor may propose changes or upgrades if determined to be necessary to meet the requirements of the overall expectations of the project.
Ongoing Maintenance and Support – The vendor must include maintenance and tech support for a period of 1 year. The vendor should also provide a quote for continued annual renewal support.
System Licenses – If the proposed solution requires the renewal or purchases of annual licenses, these fees must be listed on the vendor’s bid.
Installation Schedule - With school being in session, it may be necessary for some portions of the installation to be completed after 3:00 PM. Campus access accommodation will be made for after-hours work.
Onsite Visit - An onsite survey can be scheduled between March 19 – March 29, 2024. A request for a campus visit should be submitted by email to the address below.
Inquiries and requests regarding this RFP should be directed to:
Ernest Warren, Technology Director ewarren@hancock.k12.ga.us
(706) 444-4343
Proposals and bids must be submitted via email by:
April 11, 2024
12:00 Noon mailto:ewarren@hancock.k12.ga.us
File details come from the government source that posted it. Updated .