RFP for CNAS (SPRRA225R0031) 2025SEP16.pdf

DEFENSE LOGISTICS AGENCY

AVIATION

5202 MARTIN ROAD

REDSTONE ARSENAL, ALABAMA 35898

IN REPLY REFER: DLA AHCA

September 16, 2025

Cherokee Nation Armored Solutions 2 W. 2nd St. STE 1500-35 Tulsa, Oklahoma 74103

CAGE: 57X60

Small Business

RE: Letter Request for Proposal (RFP) SPRRA2-25-R-0031

CNAS team, The Defense Logistics Agency (DLA) wishes to create a 3-Year Indefinite Delivery Indefinite Quantity (IDIQ). The initial award will have two CLINS that support the management and maintenance of the current and new inventory for Tube-launched, Optically-tracked, Wireless (TOW) missile systems and Bradley Fighting Vehicle Family of Systems and its variants located at the CNI facilities at 1236 Jordan Road, Huntsville, AL. The contractor shall secure and manage the parts necessary to support ongoing contractor product support efforts for the Bradley family of vehicles at this location. A list of the current inventory can be found in the attachment “Croatia Bradley Inventory May 2025.”

The minimum/maximum for the IDIQ are as follows:

Minimum: $1,000 Maximum: $15,000,000

DLA is requesting that CNAS provide a proposal for the following:

CLIN 0001 and 0002 Inventory Management (FFP)

- Cost to manage and maintain the current and new inventory that will include all associated costs for a period of four months at the CNI facility in Huntsville, AL. The proposal shall also include two CLINS, one priced for a four-month period, and one priced for a one-month period. Inventory management shall include:

o Receipt and Inspection: Receive, inspect, and document all incoming GFM shipments, verifying quantities against shipping documents (DD250, etc.). Report any discrepancies immediately to the designated Government representative.

o Inventory Management: Provide necessary material handling equipment (MHE) – forklifts, pallet jacks, conveyors, etc. – and trained personnel to safely move and store GFM. A list of the current inventory can be found in the attachment “Croatia Bradley Inventory May 2025. Maintain an accurate inventory of all stored GFM identified the attachment. Provide a bi-weekly inventory report reflecting inventory updates with new items received, updated quantities (increased or decreased) for existing items, and noting any items that sequestered for the next shipment of GFM. Report to be provided IAW CDRL AXXX.

o Secure Storage: Provide secure, climate-controlled warehousing space sufficient to accommodate the anticipated volume of GFM.

o Preparing Shipments of GFM: Packaging inventory for shipment and Preparing DD1149s for shipment.

- Physical Security Requirements: The contractor shall comply with DoD Manual 5100.76, Physical Security of Arms, Ammunition and Explosives (AA&E), Enclosure 9 Physical Security of AA&E at Contractor Facilities for the protection of items during production, storage and in transit. The contractor shall allow representatives of the Defense Counterintelligence and Security Agency (DCSA), and representatives of other appropriate offices of the Government, access at all reasonable times into its facilities and those of its subcontractors, for the purpose of performing surveys, inspections, and investigations necessary to review compliance with the physical security standards applicable to this contract. The contractor shall notify the cognizant DCSA field office of any subcontract involving AA&E within 10 days after award of the subcontract. The contractor shall ensure that the requirements of this clause are included in all subcontracts, at every tier:

(1) For the development, production, manufacture, or purchase of AA&E; or

(2) When AA&E will be provided to the subcontractor as Government-furnished property.

DLA Contracting Team Identification:

Anna Phillips, DLA AVN- Huntsville, Contracting Officer Email: Anna.Phillips@dla.mil Phone: (256) 214-9734

Mallory Medley, DLA AVN- Huntsville, Contracting Officer Email: Mallory.Medley@dla.mil Phone: (256) 616-6502

Lauren Tatum, DLA AVN- Huntsville, Contract Specialist Email: Lauren.Tatum@dla.mil Phone: (256) 476-9910

A. Please adhere to the following timelines: Indicate your intention to provide a responsive proposal to this RFP in writing within five (5) business days. It is requested that a negative response be accompanied by an explanation. Responses shall be provided to the contracting team identified above.

Your response is requested as soon as possible. If you choose to submit a proposal, it shall be submitted before 4:00 p.m. Central Standard Time (CST), October 16, 2025.

B. Instructions:

1. The negotiated contract (TBD) shall govern the Contractor’s and Government’s rights and obligations.

mailto:Anna.Phillips@dla.mil mailto:Mallory.Medley@dla.mil mailto:Lauren.Tatum@dla.mil

2. This RFP is not an authorization to start work.

3. Please ensure that you read the entire RFP, prior to submitting your proposal. Your proposal shall be in full compliance with the instructions of this RFP.

4. If over TINA, the Proposal must be certified.

5. Your proposal shall remain valid for a minimum of one hundred and eighty (180) days from receipt by the government.

C. Proposal Content/Cost/Price Supporting Documentation. At a minimum, each proposal shall include the following:

1. The Government contemplates Firm-Fixed-Pricing for this contract and requests pricing for the effort listed above.

2. The offeror shall prepare one summary schedule. Along with the summary schedule, the offeror shall provide fully supportable cost data which substantiates the offeror’s summary schedule for the effort. Submission must include working excel formulas, if applicable. Submission shall be in accordance with FAR 15.408, Table 15-2, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data are required. Back up documentation shall detail the labor categories to be used, labor hours proposed by category, material and equipment cost, and a total cost breakdown.

The offeror shall also provide supporting cost/price documentation for all proposed subcontractors, to include the proposed type of subcontract.

a. To comply with this solicitation, the offeror is required to price two (2) CLINS (0001 and 0002). CLIN 0001 shall be for a 4-month period, and CLIN 0002 shall be for a 1-month period.

CLIN 0001 – Inventory Management, 4-months CLIN 0002 – Inventory Management, 1-month

b. Per FAR 15.408 Table 15-2, cost analyses must be performed by the offeror for subcontracts identified in the Consolidated Bill of Materials as having total proposed pricing that exceeds the regulatory threshold indicated in FAR Part 15.403-4. Fair and reasonable subcontractor analysis in accordance with FAR 15.404-3(b) Subcontract Pricing Considerations shall be provided.

c. An un-sanitized cost break-down (all cost information, rates/dollars) shall also be provided in a Microsoft Excel File.

d. In support of the proposed Indirect Expense Rates, IOTs and its subcontractor(s) shall provide documentation of the most recent Indirect Expense Rates, to include, at least one of the following (A, B, or C):

A. Forward Pricing Rate Agreements (FPRAs) with DCAA or DCMA B. Forward Pricing Rate Recommendations (FPRR) from DCAA or

DCMA

C. Forward Pricing Rate Proposal (FPRP), Approved Provisional

Rates Proposal or other statement of current rates including three

(3) years of Incurred Cost Submissions to DCAA detailing pools and bases (by expense accounts) information which validates the calculations or Three (3) years historical actual detailing pools and bases (by expense accounts) information which validates the calculations.

Note: The rates reflected in the FPRA, FPRR, FPRP, Approved Provisional Rates Proposal or other statement of current rates shall directly match the proposed rates as detailed in the proposal. If the rates do not match, the offeror shall provide sufficient detail explaining how the proposed rates are realistic.

e. Identify key business unit personnel related to contracting, technical and pricing questions and known DCMA or DCAA business unit points of contact (POC’s) to expedite the question/review process.

f. In accordance with FAR clause 52.215-22, Limitation on Pass-Through

Charges, if CNAS intends to subcontract more than 70 percent of the total cost of work to be performed under the resulting add-on, CNAS shall identify in its proposal a description of the value-added provided by CNAS as related to the work to be performed by the subcontractor(s) as defined by FAR clause 52.215-22.

g. CNAS shall identify and address in its proposal all actual or potential

Organizational Conflicts of Interests (OCIs), per FAR 9.5, or state that there are no known potential OCIs. If any actual or potential OCIs are identified, then CNAS shall submit a mitigation plan.

h. All communications SHALL be submitted in writing only AND directly to the individual(s)’s email address identified on the first page of this RFP.

CNAS shall not contact any other Government personnel other than the person(s) identified above. Contacting any Government personnel other than the individual(s) identified above could result in an organizational conflict of interest (OCI).

i. No assumptions, terms, conditions, caveats, or exceptions submitted within your proposal, in response to this RFP, will be accepted or incorporated into the basic contract. All assumptions shall be addressed and/or resolved through the use of the question-and-answer period.

j. This document contains technical data whose export is restricted by the Arms

Export Control Act (Title 22, U.S.C., SEC 2751 ET SEQ.) or Executive Order 12470. Violation of these export laws are subject to severe criminal penalties. JCP Certification is required for Export Controlled Items.

k. Effective August 13, 2020, the offeror, by submission of its quotation, represents it:

1) will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation in accordance with FAR 52.204-24(d)(1);

2) does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services IAW FAR 52.204-24(d)(2); and 3) does not provide covered defense telecommunications equipment or services as part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument IAW DFARS 252.204-7016(c).

3. Complete the Proposal Adequacy Checklist located in DFARS 252.215-7009 for offers over the TINA threshold.

FOR CONTRACTORS USING THE PROPRICER SYTEM:

The original unedited ProPricer system generated Excel file is hereby requested. In Excel Workbook format (.xlsx) provide a ProPricer system generated “Detail Cost Breakdown” report, with “Export Full Pricing” set to “Annual”. This Excel file shall be a full working cost model containing the original columns, formulas, and worksheets only. Do not modify the ProPricer system generated Excel file in any manner. Excel tabs to include:

1. P-Sheet (needed at minimum)

2. Direct Rates

3. Indirect Rates

4. CERS (if applicable)

5. CER Factors (if applicable)

Be advised; however, that this requirement has been advertised in SAM.gov website for viewing by the general public. In the event another supplier indicates interest in responding to the requirement as a result of viewing the synopsis, a formal solicitation will be issued to accommodate that supplier.

Sincerely, Anna Phillips Contracting Officer Anna.Phillips@dla.mil 256-214-9734 mailto:Mallory.Medley@dla.mil

DEFENSE LOGISTICS AGENCY