RFP for Ambulances (2) (Revised 01_12_2024).docx

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LIBERTY COUNTY BOARD OF COMMISSIONERS

REQUEST FOR PROPOSALS

Pursuant to O.C.G.A. § 36-91-20 et. seq.

Replacement Ambulances (2)

For

Emergency Medical Services Hinesville Georgia 31313

Liberty County, Georgia

January 5, 2024

Liberty County, Georgia publicly advertises its intention to contract for the replacement of an existing ambulance, generally described as the project entitled “Replacement Ambulances (2) for Emergency Medical Services (EMS)”.

This Notice further advertises a Request for Competitive Sealed Proposals from qualified firms pursuant to O.C.G.A. 36-91-20 et. Seq. for “Replacement Ambulances (2) for Emergency Medical Services (EMS)”, dated January 5, 2024. In this regard, all interested persons desiring to contract with the County for the procurement of two (2) new Ambulances shall submit sealed proposals marked “Replacement Ambulances (2) for Emergency Medical Services (EMS)” regarding the same to the Liberty County Board of Commissioners at its offices located at 112 North Main Street, Courthouse Annex, Room 2200, Hinesville, Liberty County, Georgia 31313, no later than 2:00 p.m., E.S.T., on February 19, 2024. At such time and place, all sealed proposals shall be opened so as to avoid disclosure of contents to competing offerors.

Copies of RFP materials are available in printed form (whole complete sets only) from the Liberty County Board of Commissioner office, 112 North Main Street, Hinesville Georgia 31313, telephone No.: 912-876-2164, email: Joseph.Mosley@libertycountyga.com.

Interested parties are directed to review the complete set of RFP documents for complete and inclusive RFP requirements.

Liberty County reserves the right to reject any or all proposals and to waive technicalities and informalities in the proposal process.

Liberty County Board of Commissioners Replacement Ambulances (2) for Emergency Medical Services (EMS) Liberty County, Georgia

1. THE PROJECT.

The Liberty County Board of Commissioners is seeking proposals from qualified firms for procurement two (2) replacement ambulances. Proposals include the cost of replacing existing ambulance.

Any and all transactions made necessary by this RFP, as well as the Proposal Documents, shall be subject to the approval of the Liberty County Board of Commissioners (the “Board”).

2. GENERAL INFORMATION ABOUT THE SERVICES

The successful Proposer will assume responsibility for the project by issuing a lump sum proposal for the services which shall constitute a contractual obligation. The Proposer shall be required to prepare a project schedule and will be responsible for all methods of construction, safety, and coordination of all construction work and contracts related to insure successful project completion. Minimum requirements for work to be performed are attached as Exhibit G.

3. DEFINED TERMS.

In addition to the terms defined elsewhere in this RFP, the following terms shall have the meanings indicated below, which are applicable to both the singular and plural thereof.

(a) Addenda - Graphic or written documents issued by the Owner prior to the opening of Proposals intended to clarify, revise, add to, or delete information in the original Proposal Documents or in previous addenda.

(b) Offeror - One who submits a Proposal directly to Owner as distinct from a sub-offeror of sub-bidder, who submits a proposal to a Offeror.

(e) Proposal - A complete and properly signed offer to perform the services for the prices stipulated in the form submitted by the Offeror in accordance with the Proposal Documents.

(f) Proposal Documents – Shall collectively refer to this RFP, the Project Program, and any and all contracts, instruments, or other documents specifically made a part of this RFP or otherwise contemplated to be entered into between the Owner and the Successful Offeror in connection with the Project.

(g) Successful Offeror - The responsible and responsive Offeror who’s Proposal the Owner determines to be most advantageous to Owner (on the basis of Owner's evaluation as hereinafter provided) and to whom Owner makes an award.

Additionally, for purposes this RFP, "herein," "hereby," "hereunder," hereof," "hereinbefore," "hereinafter" and other equivalent words refer to this RFP and not solely to the particular portion thereof in which any such word is used, and “including” or “include” means including without limitation.

4. RESTRICTED COMMUNICATION.

From the issue date of this RFP until a Successful Offeror is selected and the selection is announced and Proposal Documents are executed, Offerors are not allowed to communicate for any reason with any employees of the Owner, the Board, or members of the Selection Committee with respect to this RFP or the Project, except for (i) submission of questions as authorized by this RFP, (ii) during the pre-proposal conference, (iii) during scheduled and authorized interviews for purposes of evaluation, and (iv) during authorized negotiations following opening of the Proposals. For violation of this provision, the Owner reserves the right to reject the Proposal of the offending Offeror.

5. SCHEDULE OF RFP EVENTS.

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Hinesville, Georgia. The Owner reserves the right to adjust the schedule as it deems necessary or convenient.

6. PROPOSAL FORM AND CONTENT.

All Proposals shall be prepared in accordance with this RFP, and shall include the following (i) a Statement of Qualification (see Sec. 13 below); (ii) a Proposal Form (see Ex. A); (iii); an Authorization to Investigate (see Ex. B); (iv) a Statement Pursuant to O.C.G.A. § 36-91-21(d) (see Ex. C); (v) Contractor Affidavit and Agreement (see Ex. D); (vi) Affidavit of Certification (see Ex. E); any and all other items or documents required or authorized by this RFP. Offerors must be sure to execute all required exhibits specifically A-D of this package. Offerors must provide one (1) original of the completed Proposal and two (2) additional copies for a total of three copies. All Proposals shall be prepared simply, succinctly and economically, to provide a straightforward and concise description of the matters requested. Emphasis must be on completeness, relevance, and clarity of content. To expedite the review of Proposals, it is essential that Offerors follow the format and instructions set forth herein. The Proposal shall be signed as follows:

(a) A Proposal submitted by a partnership shall list the names of all partners and shall be signed in the partnership name by one of the authorized members of the partnership. If there is no partner who is a Georgia resident, the name and address of an entity designated to receive service of process for the partnership in Georgia must be provided.

(b) A Proposal submitted by a corporation, limited liability Company, or other legal entity not a partnership shall be signed under the legal name of the entity by the officer, manager, or other person(s) duly authorize to bind said entity. The name of each person signing the proposal shall be typed or printed below the signature. If not a Georgia Corporation, there must also be evidence that the corporation is authorized to transact business in Georgia.

(c) A Proposal from an individual who is not a Georgia resident shall provide the name and address of an entity in Georgia with the authority to accept service of process for the individual.

(d) All names must be typed or printed in ink below the signature.

(e) The address, email address, facsimile and telephone number for communications regarding the Proposal must be shown.

7. EXAMINATION OF PROPOSAL DOCUMENTS, AND OTHER DATA:

(a) It is the responsibility of each Offeror before submitting a Proposal:

(i) To examine and study thoroughly the Proposal Documents and other related data identified in the Proposal Documents;

(ii) N/A

(iii) To become familiar with and satisfy Offeror as to all federal, state, and local laws and regulations that may affect cost, progress, or performance of the services requested;

(iv) N/A

(v) To study and carefully correlate Offeror's knowledge and observations with the Proposal Documents and such other related data; and

(vi) To promptly notify Owner of all conflicts, errors, ambiguities or discrepancies which Offeror has discovered in or between the Proposal Documents and such other related documents;

(vii) To agree at the time of submitting its Proposal that no further examinations, investigations, explorations, tests, studies or data are necessary for the determination of its Proposal for performance of the services requested at the price proposal and within the times and in accordance with the other terms and conditions of the Proposal Documents;

(viii) To determine that the Proposal Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the services requested.

(b) The submission of a Proposal will constitute an incontrovertible representation by Offeror that Offeror has complied with every requirement of this Section 7, that without exception, the Proposal is premised upon performing and furnishing the services and materials required by the Proposal Documents and applying any specific means, methods, techniques, sequences, and procedures that may be shown or indicated or expressly required by the Proposal Documents; that Offeror has given the Owner written notice of all conflicts, errors, ambiguities, and discrepancies that Offeror has discovered in the Proposal Documents and the written resolutions thereof by Owner are acceptable to Offeror; and that the Proposal Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

8. INTERPRETATIONS AND ADDENDA.

(a) All questions about the meaning or intent of the Proposal Documents are to be directed to the project officer. The Offeror shall do so in writing or by e-mail and be responsible for its prompt delivery. Interpretations or clarifications considered necessary by the officer in response to such questions will be issued by Addenda mailed or otherwise delivered (e.g. electronic mail, posting on website, facsimile, etc.) to all prospective Offerors having received the Proposal Documents. Only questions answered by formal written Addenda will be binding. The Owner nor project officer will be responsible for any oral instructions and oral or other interpretations or clarifications not issued in writing as specified herein will be without legal effect.

(b) Subject to O.C.G.A. §36-91-20(d), the Owner expressly reserves the right to revise, amend or otherwise change, at any time, any and all of the terms and requirements for Proposals set forth herein as deemed advisable by the Owner.

(c) Questions about any aspect of the Proposal Documents or the Project shall be submitted in writing (e-mail is preferable) NLT February 9, 2024 to:

Joseph Mosley E-mail: Joseph.Mosley@libertycountyga.com Liberty County Board of Commissioners Mail: 100 Main Street, Suite 1320 Physical: 112 North Main Street Hinesville Georgia 31313

(d) It shall be the Offeror’s responsibility to confirm that it has received any and all Addenda issued by the Owner pursuant to this RFP, notwithstanding any failure in delivery or notification of said Addenda to Offeror. By submitting its Proposal, Offeror shall be deemed to have received all such Addenda and be fully apprised of their contents.

9. PROJECT COMPLETION TIME.

N/A

10. SUBCONTRACTORS, SUPPLIERS, AND OTHERS.

(a) Offerors are required to furnish to the Owner a listing of all subcontractors proposed to be used by said Offeror in conjunction with the project. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such subcontractor if requested by the Owner. If the Owner has reasonable objection to any proposed subcontractor the Owner may, before an award is made, request the apparent Successful Offeror to submit a substitute, in which case the apparent Successful Offeror shall submit an acceptable substitute, and said Offeror’s Proposal price will be increased (or decreased) by the difference in cost occasioned by such substitution, and the Owner may consider such price adjustment in evaluating Proposals and making the contract award.

(b) If the apparent Successful Offeror declines to make any such substitution, the Owner may award the Contract to the Offeror who submitted the next most advantageous offer to the Owner that proposes to use acceptable subcontractors in connection with the Project. Any subcontractor so listed and against which the Owner makes no written objection prior to awarding the subject contract will be deemed acceptable to the Owner, subject to revocation of such acceptance after execution of all of the Proposal Documents as provided therein.

(c) The Successful Offeror shall not be required to employ any subcontractor against whom the Successful Offeror has reasonable objection.

11. SUBMITTAL OF PROPOSALS.

(a) Proposals shall be submitted at the offices of the Board located at 112 N. Main Street, Hinesville, Georgia 31313 prior to the time specified in the Schedule of RFP Events (Section 5), and shall be enclosed in a sealed, opaque envelope, marked with the Project title, and name and address of the Offeror, and other required documents. If the Proposal is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation “PROPOSAL ENCLOSED” on the face of it.

(b) Each Offeror is responsible for seeing that its Proposal is received by the Owner not later than the advertised time set for the submission deadline for the Proposals.

12. MODIFICATION AND WITHDRAWAL OF PROPOSALS.

(a) Proposals may be modified or withdrawn by an appropriate document duly executed (in the manner that a Proposal must be executed) and delivered to the place where Proposals are to be submitted at any time prior to the opening of proposals.

(b) Once Proposals have been opened, Proposals may only be withdrawn for appreciable error in accordance with (and as limited by) O.C.G.A. § 36-91-52, and only upon duly signed, written notice actually received by the Owner prior to award of the contract and not later than 48 hours after the opening of the Proposals, excluding Saturdays, Sundays, and legal holidays. Thereafter, that Offeror will be disqualified from further consideration.

13. OPENING OF PROPOSALS.

Sealed Proposals will be opened immediately following the time required for receipt of such Proposals at the offices of the Board located at 112 N. Main Street, Hinesville, Georgia 31313. All sealed proposals shall be opened so as to avoid disclosure of contents to competing Offerors. Unless otherwise stipulated by the Owner by appropriate Addendum, the attendance of Offerors at the Proposal opening shall not be required.

14. STATEMENT OF QUALIFICATIONS

A Statement of Qualifications shall be included and made a part of the Proposal, and shall be formatted as provided in Section 6 above and the other provisions of this RFP. The content of said Statement of Qualifications must be categorized and numbered as outlined below, and responsive to all requested information:

A. Description and Resources of Firm

1. Basic Company Information. Provide company contact information including e-mail address, and company website (if available). Identify the location of the office from which services will be managed and this office’s proximity to the Project Site. Provide form of ownership, including state of residency or incorporation, and number of years in business. Identify whether the firm is a sole proprietorship, partnership, corporation, limited liability corporation (LLC), joint venture, or other legal organizational structure.

2. Statement of Interest and Introduction. Provide a letter, on letterhead, not exceeding one (1) pages, which serves as a statement of interest and introduction to the proposal.

3. Firm History. Describe the history and growth of the firm. Provide general information about the firm's history, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

4. Litigation History. Has the firm been involved in any litigation in the past ten (10) years with clients where the firm was found responsible or paid settlement charges? List any active or pending litigation and explain its nature and current status. List any active claims against your firm or against clients where your firm is named.

5. Involuntary Terminations. Provide information as to whether or not the firm, or member thereof, has ever been involuntarily removed from a contract or failed to complete a contract as assigned.

6. Confirming Statement. The Offeror will issue the following statement asserting that the firm meets the minimum qualifications required to properly and adequately provide the services contemplated hereby (supporting information is requested further into the process).

B. Experience and Qualifications

1. Provide information on the firm’s experience providing services for projects and clients of similar size, function, and complexity.

2. Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the scope at hand. For each project, the following information shall be provided:

C. Statement of Suitability.

1. Provide any information that may serve to differentiate the firm from other firms in suitability for the services contemplated in this RFP. Include all unique qualifications the firm feels are especially relevant to the Project.

2. Provide information on current and projected workloads of the firm and any potential impact to the services to be provided in connection with the Project.

3. Provide evidence of your firm’s ability to deliver the Project within the completion dates specified in this RFP with the least risk of delay or dispute.

4. Provide information on any special, relevant, innovative or unique qualifications for the requested scope of services.

5. Provide information on any management techniques or methodologies offered by the firm that may be particularly suitable for the required services.

15. EVALUATION AND AWARD OF CONTRACT. The owner shall evaluate Proposals in order to obtain the most advantageous Proposal from said responsive and responsible offers. The Owner will award the contract in accordance with this procedure.

(a) Rating of Evaluations

Following the opening of the sealed Proposals, The Owner will evaluate all Proposals. In making such evaluation, the maximum points which the Owner may assign to the evaluation criteria shall be as follows: (I) Description and Resources of Firm (up to 10 points); (II) Experience and Qualifications (up to 10 points); (III) statement of suitability (up to 10 points); (IV) Quality and durability of Equipment (up to 15 points); (iv) Total cost (up to 45 points); project delivery (up to 10 points); and Service and Warranty (up to 10 points; for a total possible maximum of 110 points.

(b) Evaluation of the Proposals described in the preceding paragraph will be undertaken by the Owner through a selection panel consisting of representatives of the Owner. As soon as consider and confirm (in writing) which Proposal is the most advantageous to Owner (in its sole judgment), and, subject to its right to reject any such Proposal, the Owner will award the Proposal to such Offeror, subject to the execution and delivery by the Owner of the Project Contract.

(c) Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any Proposal and to establish the responsibility, qualifications and financial ability of Offerors, proposed subcontractors, suppliers and other persons and organizations to perform and furnish the services contemplated by this RFP.

(d) The submission of Proposals hereunder shall invest offeror with no interest, right or claim of any kind with respect to the contract to be awarded. Furthermore, the Owner reserves the right to reject all Proposals in its absolute discretion for any reason whatsoever, with or without cause, and thereafter re-advertise the contract opportunity.

(e) The Owner, in its absolute judgment, reserves the right to waive any technicality, noncompliance, or informality in evaluating Proposals or otherwise in administering the RFP process.

16. OWNER NOT BOUND.

This RFP is not an offer to contract or a solicitation of bids, and any Proposal submitted in response hereto, regardless of whether the Proposal is determined to be the most advantageous Proposal (or is in fact awarded), is not binding upon the Owner, and does not obligate the Owner to procure or contract for any services. Neither the Owner, nor any Successful Offeror, will be bound unless and until all Proposal Documents required by the Owner are negotiated and fully approved and accepted by the Owner, and the Successful Offeror, as evidenced by said parties’ signature and delivery of the Proposal Documents.

17. SIGNING THE PROPOSAL DOCUMENTS.

When the Owner gives a conditional notice of award to the Successful Offeror, it will be accompanied by the required number of unsigned counterparts of the Proposal Documents required by the Owner in connection with the Project. Unless otherwise extended by the Owner, the Contractor shall, within fifteen (15) calendar days from the receipt of such documents, sign and deliver the same to the Owner.

18. LAWS AND REGULATIONS.

The Successful Offeror and its subcontractors shall comply with local, State and Federal regulations, rules, order, and laws applicable to the Project.

19. CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE.

The Successful Offeror shall not commence work under the Proposal Documents until it has obtained all the insurance required by said Proposal Documents.

20. CONFLICT.

Any conflict between the public notice advertising this RFP and the Proposal Documents made available to Offerors following such advertisement shall be controlled by the latter.

21. COSTS INCURRED BY OFFERER.

All costs incurred by Offeror in connection the Proposal, of whatever amount and nature, direct or indirect, shall be borne exclusively and completely by Offeror, and neither the Owner nor the Agency shall have absolutely no liability or obligation of any kind for such costs. All Proposals upon receipt by the Owner shall become the property of the Owner.

22. PUBLIC RECORDS.

Subject to O.C.G.A. 36-91-21(c)(2), Offerors are advised that the contents of any Proposal and all documents and information submitted in connection therewith may be subject to disclosure as required by The Georgia Open Records Act and any and all other applicable laws, and the Offeror does hereby release and forever discharge the Owner and the Agency, and its members, officers, employees, representatives, and agents from any damage, suit, costs, or other liabilities of whatever kind arising from such disclosure. Without limiting the foregoing, Offerors are specifically advised that labeling information provided in Proposals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view.

23. SUBJECT TO PROVISIONS OF ACT.

This RFP is made expressly subject to, and is qualified in its entirety by, all applicable provisions of the Georgia Local Government Public Works Construction Law, O.C.G.A. § 36-91-1 et seq. (the “Act”). To the extent any portion of this RFP directly conflicts with the provisions of the Act, this RFP shall be deemed modified so as to comply with said Act.

Exhibit A

Liberty County Board of Commissioners

112 N. Main Street

PROPOSAL FORM

Replacement Ambulances (2) for Emergency Medical Services (EMS) Hinesville, Georgia

MANDATORY PROPOSAL FORM: This form must be submitted and returned to the County at its offices located at 112 North Main Street, Courthouse Annex, Room 2200, Hinesville, Liberty County, Georgia 31313, prior to the Submission Deadline (i.e. 2:00 p.m. on, February 19, 2024 unless changed by Addendum), and must be accompanied by the following documents:

(a) The Request for Proposals, and any and all other forms, documents, materials, and other information (e.g. State of Qualifications pursuant to Sec. 16, listing of subcontractors pursuant to Sec. 12, etc.) required to be made a part of this Proposal, as indicated herein or in the Proposal Documents.

The above materials must be submitted in a sealed envelope in the manner provided in the Proposal Documents. If this form is not fully and accurately completed and submitted to the County, together with the other documents listed above, as required in the Proposal Documents, the County may (in its sole and absolute discretion) reject the Proposal.

SECTION I – Terms of Proposal

This Proposal is submitted in accordance with the Proposal Documents and made subject to the following:

(a) The undersigned Offeror agrees, if this Proposal is accepted, to enter into with the County such contract(s) and warranties collectively as is necessary or appropriate for the subject Project in the form included in the Proposal Documents (or if not included, in such form as may be reasonably prescribed by the County) and to fully perform and observe the obligations and terms on its part to be performed therein. Said Agreement shall be executed by Offeror in the manner indicated therein and returned to the County within three (3) business days from Offeror’s notification of acceptance of the Proposal. Failure to execute the Agreement in the time prescribed may result in disqualification of the Offeror.

(b) Offeror accepts all of the terms and conditions set forth in the Proposal Documents. This Proposal will remain subject to acceptance for sixty (60) days following the Submission Deadline, or for such longer period of time that Offeror may agree to in writing upon request of the County.

(c) In submitting this Proposal, Offeror represents, as may be more fully set forth in the Proposal Documents, that:

(1) Offeror has read, examined, and carefully reviewed the Proposal Documents and any and all other materials made available by the County in connection with this Proposal and the Project, and fully understands the same and freely and voluntarily submits this Proposal pursuant to the terms contained in the Proposal Documents.

(2) Offeror further acknowledges receipt of any and all Addenda issued by the County in connection with this Proposal and the Project.

(3) N/A

(4) This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation. Offeror has not, directly or indirectly,

(i) induced or solicited any other Offeror to submit a false or sham Proposal;

(ii) solicited or induced any Person to refrain from submitting a Proposal;

or

(iii) sought by collusion to obtain for itself any advantage over any other Offeror or over the County.

[Balance of Page Left Blank Intentionally]

SECTION III – Proposal Amount

Subject to the foregoing and the terms contained in the Proposal Documents, the Offeror does hereby submit a guaranteed cost proposal for completion of two (2) Ambulances in the following amount (the “Proposal Amount”):

(use words) (figures)

Unless otherwise provided herein, all capitalized terms used in this Proposal shall have the meaning ascribed in the Proposal Documents.

DATE: ________________________, 2024.

Undersigned agrees to guarantee delivery of the unit within

___________________________*consecutive calendar days from date of executed order from owner.

Number of days after substantial completion to 100% completion including deficiency list shall not exceed twenty (20) days. A penalty of $100.00 per day shall be assessed unit is not delivered according to agreed upon date by contract.

(*) Contractor fill in proposed number of consecutive calendar days.

OFFEROR:

If an individual(s): If a legal entity not an individual(s):

Signature(s):_________________________

By: ________________________________ (signature)

Name/Title: __________________________

Offeror’s Address: _____________________________

Offeror’s Tele/Fax: ______________/______________

Offeror’s Email: _______________________________

Exhibit B

Project: Replacement Ambulances (2) for Emergency Medical Services (EMS)

AUTHORIZATION TO INVESTIGATE

The undersigned Offeror consents to and authorizes the full investigation by the Liberty County Board of Commissioners, Liberty County, Georgia, or its related departments and agencies, of the information given in connection with the proposal submitted by the undersigned in connection with the above referenced project, and consents to representatives and agents of said Liberty County Board of Commissioners contacting the named references, named financial institutions, and such other persons and entities as may be needed to confirm such information or evaluate the merits of the subject proposal, and waives any right the undersigned may have for such information to remain confidential. The furnishing of false or misleading information or the intentional withholding of material facts (as determined by the Liberty County Board of Commissioners in their sole discretion), shall be a reason for rejection of any proposal submitted by the undersigned in connection with the Project and may further subject the undersigned to forfeiture of any proposal security and additional civil liability and/or criminal prosecution.

Date: ___________________________________________

Offeror: _________________________________________ (Print Name)

Authorized Signature:______________________________

Exhibit C

Project: Replacement Ambulances (2) for Emergency Medical Services (EMS)

STATEMENT PURSUANT TO O.C.G.A. § 36‐91‐21(d)

The undersigned Offeror affirms that it has not prevented or endeavored to prevent any other person or entity from submitting a competing sealed proposal by any whatsoever, or otherwise caused or induced another to withdraw a proposal from consideration. The below Offeror further affirms and covenants that it will make an oath confirming the foregoing (as required by O.C.G.A. § 36‐91‐21(e)) prior to commencing any work, should it be awarded the contract which is the subject of the above referenced proposal.

Date: ___________________________________________

Offeror: _________________________________________ (Print Name)

Authorized Signature:______________________________

Exhibit D

RE: Contract: Replacement Ambulances (2) for Emergency Medical Services (EMS)

Contractor: ___________________________

E-Verify Number: ______________________________

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Liberty County has registered with and is participating in a federal work authorization program [Employment Eligibility Verification (EEV) / Basic Pilot Program, operated by the U.S. Citizens and Immigration Services Bureau of the U. S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA)] in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Liberty County, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form provided by Liberty County. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Liberty County at the time the subcontractor(s) is retained to perform such service.

Contractor Name

BY: Authorized Officer or Agent Date

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF _______ ,20 .

Notary Public My Commission Expires:

Project: Replacement Ambulances (2) for Emergency Medical Services (EMS)

Exhibit E

AFFIDAVIT OF CERTIFICATION

This form must be signed and notarized for each p r o p o s e r of which local status is claimed

_______________________________ (full name printed), swear or affirm under penalty of law that I am _______________________ (title) of applicant firm ____________________________ (firm name) and that I have read and understood all of the requirements set forth in the requirements for local preference contracting and hereby certify that I/we are eligible to receive local preference points as set forth in said requirements. I further understand that should this declaration be determined to be false, that I/we shall be deemed to be “non-responsive” and shall not be considered for award of the applicable contract.

Executed on ___________________ (date)

Signature ____________________________ Owner

Notary Public

_____________________my commission expires on _________________

****Please note: Execution of this certificate if not fully qualified to do so shall be grounds for automatic rejection of the proposal. (see Appendix A – Local Vendor Preference Policy)*****

Project: Replacement Ambulances (2) for Emergency Medical Services (EMS)\

Exhibit F

Scoring Analysis Liberty County Board of Commissioners

Replacement Ambulances (2) for Emergency Medical Services (EMS)

I. Description and resources of firm (10 points) ______

II. Experience & qualifications (10 points) ______

III. Statement of suitability (10 points) ______

IV. Quality and durability of Equipment (15 points) ______

V. Guaranteed cost (45 points) ______

VI. Project completion (10 points) ______

VII. Service and Warranty (10 points) _______

Total Score ________

Exhibit G

Replacement Ambulances (2) for Emergency Medical Services (EMS)

Minimum Specifications

Liberty County Board of Commissioners is soliciting bids for the purchase of two (2) new ambulances. These units will be purchased by the Liberty County Board of Commissioners.

GENERAL DESCRIPTION

DODGE CHASSIS, TYPE I Preferred type or equivalent

Delivery of Chassis not to exceed 45 days from award of contract to winning bidder. Any time exceeding the 45-day period must be explained in proposal and made part of offer.

CHASSIS/CAB SPECIFICATIONS

2024 DODGE 3500 SLT CAB CHASSIS with Ambulance Package

167.5: WHEELBASE

84” CAB TO AXLE

2 WHEEL DRIVE, DUAL REAR WHEEL

12,500 LBS GVWR

TRIM PACKAGE

4-WHEEL ANTI-LOCK BRAKE SYSTEM

POWER BRAKES/POWER STEERING

TILT STEERING

CRUISE CONTROL

ETR AM/FM STEREO WITH BUILT-IN CLOCK, Bluetooth handsfree

6-SPEED AISIN AUTOMATIC TRANSMISSION

HEAVY DUTY SHOCKS/SUSPENSION-Liquid Spring Suspension System

6.7L CUMMINS TURBO DIESEL ENGINE

10-PLY ALL SEASON RADIAL TIRES

FACTORY AIR CONDITIONING

SINGLE 220 AMP RATED ALTERNATOR

FULL INSTRUMENTATION

OEM Vinyl High Back Captain Seats with adjustable arm-rest or option for higher quality/grade seat covering other than fabric.

SINGLE TANK-50 GALLON TOTAL CAPACITY

EXTRA ENGINE COOLING PACKAGE

HEAVY DUTY RADIATOR

ENGINE OIL COOLER

DUAL, SECOND GENERATION, CAB AIR BAGS

TWO (2) 850 CCA BATTERIES UNDERHOOD

SUPER ENGINE COOLING

AUXILIARY POWER TRAIN CONTROL

DELUXE INSULATION PACKAGE

HEAVY DUTY AIRCONDITIONING/HEATING

POWER WINDOWS & DOOR LOCKS

RUBBER FLOORING TO MATCH THE CAB INTERIOR COLOR/

Heavy Duty Brush Guard for Bumper

CUSTOM RADIO CONSOLE FOR FRONT CAB: TO INCLUDE ALL LIGHTING AND SIREN CONTROLS, (4) CUP HOLDERS, (2) 2.1 AMP USB CHARGING PORTS with mounted mobile radio (Kenwood vm5930 BF 700-800 mhz with remote controlled head mounted on or in console)

MINIMUM STANDARD PAYLOAD – 2,000LBS.

BODY FEATURES

DIMENSIONS: 153” x 95” x 72” Interior

MUD FLAPS: REAR RUBBER FOR DRW MODULAR

EXTERIOR COMPARTMENTS: ALL COMPARTMENTS ZOLOTONE PAINTED SMOOTH ALUMINUM WITH INTERIOR LED LIGHTING

FUEL FILL GUARD: CAST ALUMINUM

MIRRORS: BLACK PLASTIC SHROUD LOW MOUNT WITH BUILT-IN CONVEX

MODULAR UMBILIBAL: BODY TO BACK ACCORDIAN RUBBER FLEXIBLE BELLOWS

REAR ENTRY DOORS: 54” X 57”

REAR ENTRY DOOR HOLD OPENS: CAST ALUMINUM “GRABBER” STYLE

REAR STEP BUMPER: ALUMINUM FLIP UP WITH OPEN GRATE IN CENTER SECTION (Black)

RUB RAILS: Rubber Insert

RUNNING BOARDS: ALUMINUM DIAMOND PLATE (Black)

STONE GUARDS: FRONT AND REAR 11” UP, ALUMINIUM DIAMOND PLATE (Black)

SIDE ENTRY DOOR: 31” X 66”

STATIC VENT, FRESH AIR INTAKE: LOCATED ABOVE ALS CABINET

UNDERCOATING: IN ACCORDANCE WITH CHASSIS MANUFACTURER’S

RECOMMENDATIONS

WHEEL COVERS: OEM STAINLESS STEEL WHEEL COVERS WITH BRAIDED CHROME FILL TUBES

WHEEL WELL TRIM: RUBBER FENDERETTES

WINDOWS: (1) SLIDER IN SIDE ENTRY DOOR 19.5”H X 17.5”W WITH OEM TINT

WINDOWS: (1) FIXED IN EACH REAR ENTRY DOOR 19.5”H X 17.5”W WITH OEM TINT

FLOOR HEIGHT: SHOULD BE NO MORE THAN 33 ½ “ABOVE THE GROUND

VEHICLE FEATURES

ANTENNA COAX: TWO (2) RUNS FROM CEILING OR MODULE TO BEHIND DRIVER’S SEAT BOTH WITH POWER, GROUNDS, AND 20-AMP BREAKER

BACK UP ALARM: 97 DECIBEL RATING WITH MOMENTARY CUT-OFF SWITCH

DOOR OPEN: STANDARD ALARM SYSTEM ACTIVATED BY PATIENT ENTRY OR COMPARTMENT DOOR OPEN CONDITION

BLOCK HEATER: WIRED TO SHORELINE

MASTER ON-OFF BATTERY SWITCH: Automatic Master Switch

GAUGES: AMMETER AND VOLTMETER, DIGITAL READOUT

HEATER/AIR CONDITIONER: COMBINATION HEATER AND AIR CONDITIONER WITH THERMOSTAT CONTROL IN PATIENT COMPARTMENT (12V/120V shoreline operations system) (Centerline ductwork that runs the length of the patient compartment with multiple venting)

INVERTER: DIMENSIONS UNLIMITED 1200-WATT INVERTER on at start up.

SHORELINE: 115V 30-AMP Auto eject plug SHORELINE WITH MATING PLUG ON STREETSIDE REAR OF MODULE

VENT POWER: Marine Style with 3-Speed fan located over side entry door

115 RECEPTACLES: (6) DUPLEX LIGHTED HOSPITAL GRADE WITH GFI PROTECTION, Two (2) IN ACTION AREA, ONE (2) IN ALS CABINET, ONE (1) ABOVE THE COUNTER, NEXT TO CPR SEAT, Two (2) IN BENCH SEAT AREA

12-VOLT RECEPTACLES: Four (4) Cigarette lighter type. Two (2) IN ALS AND TWO (2) IN ACTION AREA

USB: (2) 2.1 AMP USB CHARGING PORTS IN ACTION AREA/ALS

A CONCEALED EMERGENCY LOCK/UNLOCK SWITCH FOR CAB SHALL BE PROVIDED AND LOCATED IN FRONT GRILLE AREA.

INTERCOM: INTERCOM SYSTEM TO ALLOW THE DRIVER TO SPEAK WITH THE ATTENDANT IN THE PATIENT COMPARTMENT. TO BE LOCATED IN THE FRONT CONSOLE AND PATIENT COMPARTMENT ACTION AREA WITH ABILITY TO TURN OFF.

Automated locking/unlocking feature tied to vehicle locking system.

Spray-foam insulation in patient compartment area.

POWER DISTRIBUTION & CONTROL SYSTEM

POWER DISTRIBUTION BOARD: PRINTED CIRCUIT BOARD WITH AUTOMOTIVE STYLE BOSCH RELAYS. ON BOARD DIAGNOSTICS, CIRCUIT BREAKERS, AND COMPUTER CABLE INTERFACE WITH CONTROL PANELS.

ELECTRONIC CONTROL MODULE: PRINTED CIRCUIT BOARDS WITH STANDARD-5 MINUTE TIME DELAY FOR MODULE CHECK-OUT LIGHTS. DIRECTS LOW VOLTAGE SWITCHING SIGNALS TO POWER DISTRIBUTION BOARD.

FRONT CONTROL SWITCH PANEL: FLUSH MOUNTED IN CAB LOW PROFILE DOGHOUSE CONCOLE. LOW VOLTAGE ROCKER WITCH CONTROLS FOR EMERGENCY LIGHTING, BLACK-OUT FACE WITH LED INDICATORS, DIGITAL VOLT AND AMMETERS, AUTO-RESET BACK-UP ALARM SWITCH, SIREN CONTROL HEAD, EMERGENCY AND PATIENT COMPARTMENT MASTER SWITCHES, 3-LIGHT INTERCOM, COMPARTMENT & DOOR AJAR LIGHTS, ALL FUNCTION SWITCHES, BATTERY INDICATOR LIGHTS

REAR CONTROL SWITCH PANEL: LOW VOLTAGE, FULL SIZE, ROCKER SWITCH CONTROLS FOR INTERIOR LIGHTING AND 3-LIGHT INTERCOM, BLACK-OUT FACE WITH LED INDICATORS, Digital HEAT/AC CONTROLS, EXHAUST FAN, (2) 2.1 AMP USB CHARGING PORTS

WARNING LIGHTS and SIRENS

LIGHTBAR: (NO LIGHT BAR) SEVEN (7) WHELEN 900 SERIES LED W/CHROME BEZELS RRLED/CLED/RLED/CLED/RLED/CLED/RLED

BODY WARNING LIGHTS: (7) WHELEN 900 SERIES LED WITH FLANGES, (2) RED WARNING LIGHTS ON EACH SIDE OF MODULAR BODY WITH (1) AMBER LED ABOVE REAR DOORS Airhorn with console momentary switch

GRILLE LIGHTS: (4) WHELEN 500 SERIES SUPER LED (TR6)

INTERSECTION LIGHTS: WHELEN 700 SERIES W/CHROME BEZELS, RED SUPER LEDS

LOAD LIGHTS: (2) WHELEN PIONEER LED SCENE LIGHTS OVER REAR DOORS

SCENE LIGHTS: (4) WHELEN PIONEER LED SCENE LIGHTS (2)

SIREN: DUAL WHELEN HOWLER SYSTEMS W/REMOTED LOCATED IN FRONT

SWITCH CONSOLE

SIREN SPEAKERS: (2) 100-WATT SIREN SPEAKERS MOUNTED IN FRONT BUMPER

ADD THREE (3) WHELEN 900L SERIES LED W/CHROME BEZELS TO UPPER REAR OF MODULE RLED/ALED/RLED

Fire Engine Type Air horn

INTERIOR

ACTION AREA LIGHT: (2) 3” ROUND SUPER LED LIGHTHEAD IN ACTION AREA

SECONDARY ACTION AREA LIGHT: (LOCATED TO THE LEFT OF THE CPR SEAT)

(1) 3” ROUND SUPER LED LIGHTHEAD SWITCHED SEPARATELY

COT: STRYKER POWER PRO XPS XT STRETCHER, POWER-LOAD COMPATIBLE WITH RETRACTABLE HEAD-END O2 BOTTLE HOLDER, HEAD-END STORAGE FLAT, 3-STAGE IV POLE, 120V AC SMRT CHARGING KIT, XPS KNEE GATCH BOLSTER MATTRESS, with STEER LOCK OPTION, DUAL WHEEL LOCK, PR COT RETAINING POST, EQUIPMENT HOOK, TRENDELENBURG OPTION x-restraint cot straps

COT MOUNT: Center-mounted STRYKER POWER-LOAD FASTENER SYSTEM

DOME LIGHTS: (6) LED LIGHTS, (2) ROWS OF THREE EACH SIDE WITH EACH SIDE SWITCHED SEPARATELY, DUAL INTENSITY

FLOORING: HEAVY DUTY LONSEAL LONPLATE II FLOORING ROLLED UP SIDES 4” - GUNMETAL

SIDE ENTRY: STEP BETWEEN THE FOOTWELL AND THE FLOOR (Nonslip surface). Exterior Electric Step.

SPOTLIGHT: (1) LED HAND-HELD MIN 400,000 CP, HARD WIRED, MOUNTED ON CONSOLE, MOMENTARY BUTTON SWITCH

STEPWELL LIGHT: (1) INSIDE STEP WELL ACTIVATED WITH SIDE DOOR

ENVIRONMENTAL, OXYGEN, VACUUM & MISCELLANEOUS EQUIPMENT

ASPIRATOR: (1) RICO RS-4X DISPOSABLE ASPIRATOR, HARD PLUMBED TO 12V ELECTRIC VACUUM PUMP, ASPIRATOR COLLECTION JAR LOCATED IN ACTION AREA

OXYGEN CYLINDER BRACKET: (1) Ziamatic OXYGEN RACK FOR “M” SIZED CYLINDER LOCATED IN THE Exterior Driver’s side Compartment. (Hydraulic lift rack for cylinder).

OXYGEN OUTLETS: (3) OHIO QUICK DISCONNECTS; (2) IN ACTION AREA AND ONE (1) HEAD OF END OF SQUAD BENCH

OXYGEN STORAGE: DUAL SMALL BOTTLE OXYGEN STORAGE AT THE HEAD END OF SQUAD BENCH (in stairwell) INSTALLED

OXYGEN WRENCH: (1) tethered IN OXYGEN COMPARTMENT

VACUUM PUMP: THOMAS 12VDC, MOUNTED in COMPARTMENT #2

CABINETS & HARDWARE

ASSIST HANDLES: HEAVY DUTY “V” SHAPED GRAB RAILS ON EACH PATIENT ENTRY DOOR PLUS ONE (1) 10” ON ALS CABINET

ACTION AREA: ANGLED SWITCH PANEL WITH BRUSHED ALUMINUM ON LOWER ACTION AREA WALL. (2) 2.1 AMP USB CHARGING PORTS /Monitor mount for Physio Life Pak-15

ALS CABINET: UPPER SECTION DUAL WOOD DOORS WITH LEXAN INSERTS UPPER CABINETS, LOWER SOLID DOORS LOWER SECTION Locking mechanism.

CPR Seat: convertible CPR seat to counter space

STORAGE CABINETS: MOCK UP TO BE CREATED BY VENDOR TO MATCH CURRENT TRUCKS. (1) ROUND OF CHANGES TO BE INCLUDED

ASSIST RAILS: (1) 96” STAINLESS STEEL CEILING RAIL OVER COT AREA

DUAL TEMP, Heat/Cool Cabinet STORAGE ON FRONT WALL AREA.

IV HOLDERS: (2) DUAL BOTTEL SWING DOWN STYLE, (1) EACH OVER COT AND SQUAD BENCH, CHEST AREA, W/VELCRO RETAINING STRAPS

SHARPS/TRASH: (1) 3 Gallon trash can at the head of squad bench (1) WALLMOUNTED 3 GALLON SHARPS Container that would accommodate Covidien 3 gallon sharp container brand, LOCATED ON THE REAR WALL NEXT TO REAR DOORS AT BENCHSEAT.

LABELS: (2) “NO SMOKING SIGNS”, (1) IN CAB AND (1) IN PATIENT COMPARTMENT, (2) “FASTEN SEAT BELT” SIGNS, (1) IN CAB, (1) IN PATIENT COMPARTMENT, (1) “NO TEXTING AND DRIVING” SIGN, (1) IN CAB

SEAT BELTS: (5) SETS OF AUTOMOTIVE TYPE LAP BELTS; (3) ON SQUAD BENCH, (1) TECHNICIAN’S SEAT; (2) MALE END BELTS ON FACE OF SQUAD BENCH FOR SECONDARY PATIENT

SQUAD BENCH: SPLIT LID WITH RATCHET TYPE HOLD OPENS, SQUAD BENCH LID – SPLIT WITH TRASH ACCESS CARGO NET AT HEAD END OF SQUAD BENCH.

LEXAN DOORS: ALL LEXAN TO BE 3/16” (.1875”) THICK, CLEAR, ALL SLIDING DOORS TO HAVE FULL LENGTH ALUMINUM PULL HANDELS, CABINET HOLES, INCLUDE HOLES IN DOORS FOR CABINET SEALS

STREETSIDE CABINETS: STANDARD PRINT

TECHNICIAN SEAT: Full Automotive swivel-Style seat (lock/unlock) ON STORAGE BASE – BUILT IN CAR SEAT

UPHOLSTERY: THERMAL FORMED SEAMLESS VINYL/GUNMETAL

INTERIOR COLORS

LAMINATE: GUNMETAL

FLOORING: LONPLATE II #424TX GUNPOWDER

VINYL: GUNMETAL, THERMAL FORMED

PAINT, DECALS, LETTERING

PAINT COLOR: CUSTOM PAINT DESIGN TO MATCH EXISTING UNITS

PAINT STRIPING: CUSTOM STRIPE IN CUSTOMER’S COLOR CHOICE

LETTERING: STANDARD LETTERING TO MATCH EXISTING FLEET

ADDITIONAL INCLUDED ITEMS

Back up camera Back Up Proximity Alarm

10LB ABC FIRE EXTINGUISHER Mounted on middle shelf, drivers side of the middle cabinet next to Oxygen Storage Compartment

PRICES, TERMS, DELIVERY, AND WARRANTY

TERMS: 10% DOWN PAYMENT WITH ORDER BALANCE AT DELIVERY

DELIVERY: 90 DAYS AFTER RECEIPT OF ORDER AND RECEIPT OF CHASSIS

WARRANTY:

Please certify below by marking a “check-mark”:

· The vendor shall deliver the unit to the Liberty County’s Shop for a full inspection to be conducted before accepting delivery.

Vendor shall pick up unit and repair if there are any warranty issues after receipt of unit by County. (Preferred)

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