RFP - ESC Paving - Parking Lot Paving Proposal - ESC 2026 090126.pdf

SHIAWASSEE REGIONAL EDUCATION SERVICE DISTRICT

REQUEST FOR PROPOSAL (RFP)

Shiawassee RESD is seeking a bid for removal and replacement of parking lot located:

Shiawassee Regional Education Service District

Education Service Center 1025 N. Shiawassee Street, Corunna, MI 48817

Parking Lot Replacement Project Shiawassee RESD

Education Service Center 1025 N. Shiawassee Street

Corunna, MI 48817

Contact: Ben Cobb Email: cobb@sresd.org Phone: 989-723-8205 Fax: 989-723-3623

REQUEST FOR PROPOSAL

EDUCATION SERVICE CENTER PARKING LOT REPLACEMENT

Corunna, Michigan

PROPOSAL SUBMISSION DEADLINE: Sealed bids must be submitted by September 16, 2026, 2:00 pm.

PLEASE NOTE BID DELIVERY ADDRESS: Sealed bids will be received at Shiawassee RESD Superintendent’s Office, 114 W. North Street, Owosso, MI 48867. Bid materials must be sealed in an envelope and plainly marked “ESC Paving Project” and show the bidder’s name.

QUESTION SUBMISSION DEADLINE: September 8, 2026, 2:00 pm

Questions may be submitted in written form to:

Contact Name: Ben Cobb

Contact Address: Shiawassee RESD Student Learning Center East

2009 Corunna Ave Owosso, MI 48867

Telephone Number: 989-666-0119

Email Address: cobb@sresd.org

INTRODUCTION

Shiawassee RESD invites and welcomes proposals for their Education Service Center Parking Lot Replacement Project. Based on your previous work experience, your firm has been selected to receive this RFP and is invited to submit a proposal. Please take the time to carefully read and become familiar with the proposal requirements. All proposals submitted for consideration must be received by the time specified above under the “PROPOSAL SUBMISSION DEADLINE.”

BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE

SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY

BACKGROUND MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S) –

NO EXCEPTIONS.

PROJECT AND LOCATION

The project associated with the RFP is or shall be located at 1025 N. Shiawassee Street, Corunna, MI 48817.

PROJECT MANAGER CONTACT INFORMATION

The following individual(s) are the assigned contacts for the following:

For questions or information regarding Full Project Scope, contact:

Name: Dave Schulte Title: Superintendent Phone: 989-743-3471 X2100 Fax: 989-743-6477 Email: schulte@sresd.org

For questions or information regarding Full Project Scope, contact:

Name: Ben Cobb Title: Director of Operations and Maintenance Phone: 989-666-0119 Fax: 989-723-3623 Email: cobb@sresd.org

PROJECT OBJECTIVE

The objective and ultimate goal for this project is to remove and replace existing parking lot, approximately 50,600 square feet. Remove existing greenbelt and trees in lot and replace with row of parking buffs. Correct or add drainage in parking lot.

PROJECT SCOPE AND SPECIFICATIONS

The Project Scope and Specifications are:

• Saw cut as needed, remove concrete and haul to a DNR approved site.

• Remove existing greenbelt and trees in lot and replace with row of parking buffs

• Fine grade and compact existing base with a vibratory roller.

• Furnish and install 2” of MDOT 13A Bituminous aggregate.

• Apply SS1H Bond coat.

• Furnish and install 2” of MDOT 13A Bituminous aggregate.

• Fix/Add storm drains in lot. Correct or add drainage in parking lot.

• Complete soil restoration along new asphalt and seed area.

• Stripe lot as currently exists.

SCHEDULED TIMELINE

The following timeline has been established to ensure that our project is achieved;

however, the following timeline shall be subject to change when deemed necessary by the management.

MILESTONE DATE

Start of project not later than October 6, 2026

PROPOSAL BIDDING REQUIREMENTS

PROJECT PROPOSAL EXPECTATIONS

Shiawassee RESD shall award the contract to the proposal that best meets the various project requirements. Shiawassee RESD reserves the right to: (i) award any contract prior to the proposal deadline or prior to the receipt of all proposals, (ii) award the contract to more than one Bidder, and (iii) refuse any proposal or contract.

DEADLINE TO SUBMIT PROPOSAL

All proposals must be received by Shiawassee RESD no later than 2:00 pm on September 16, 2026 for consideration in the project proposal selection process.

PLEASE NOTE BID DELIVERY ADDRESS: Sealed bids will be received at Shiawassee RESD Superintendent’s Office, 114 W. North Street, Owosso, MI 48867. Bid materials must be sealed in an envelope and plainly marked “ESC Paving Project” and show the bidder’s name.

Bids will be opened and read aloud on September 16, 2026 at 2:05 pm in the Shiawassee RESD Administration and Business Office, Board Room, 114 W. North Street, Owosso, MI 48867.

PROPOSAL SELECTION CRITERIA

Only those proposals received by the stated deadline will be considered. All proposals, submitted by the deadline, will be reviewed and evaluated based upon information provided in the submitted proposal. In addition, consideration will be given to cost and performance projections. Furthermore, the following criteria will be given considerable weight in the proposal selection process:

1. Proposals received by the stipulated deadline must be in the correct format.

2. Bidder’s alleged performance effectiveness of their proposal’s solution.

3. Bidder’s performance history and alleged ability to timely deliver proposed services.

4. Bidder’s ability to provide and deliver qualified personnel having the knowledge and skills required to effectively and efficiently execute proposed services.

5. Overall cost effectiveness of the proposal.

Shiawassee RESD reserves the right to cancel, suspend, and/or discontinue any proposal at any time, without obligation or notice to the proposing bidder.

PROPOSAL SUBMISSION FORMAT

The following is a list of information that the Bidder should include in their proposal submission:

Summary of Bidder Background

1. Bidder’s Name(s)

2. Bidder’s Address

3. Bidder’s Contact Information (and preferred method of communication)

4. Legal Formation of Bidder (e.g. sole proprietor, partnership, corporation)

5. Date Bidder’s Company was Formed

6. Description of Bidder’s Company in terms of size, range and types of services offered and clientele

7. Bidder’s Principal Officers (e.g. President, Chairman, Vice President(s), Secretary, Chief Operating Officer, Chief Financial Officer, General Managers) and length of time each officer has performed in his/her field of expertise

8. Bidder’s Federal Employee Identification Number (FEIN)

9. Evidence of legal authority to conduct business in Michigan (e.g. business license number)

10. Evidence of established track record for providing services and/or deliverables that are the subject of this proposal

Financial Information

• State whether the Bidder or its parent company (if any) has ever filed for bankruptcy or any form of reorganization under the bankruptcy code.

• State whether the Bidder or its parent company (if any) has ever received any sanctions or is currently under investigation by any regulatory or governmental body.

Proposed Outcome

• Summary of timeline and work to be completed.

Equipment or Service

• List any and all equipment or services required for this proposed project and the number of each.

• Detailed estimated cost for each piece of equipment or service.

• List any equipment or services required of a subcontractor, along with a brief explanation.

• List any accommodation, services, or space required from Shiawassee RESD, along with a brief explanation.

Cost Proposal Summary and Breakdown

• A detailed list of any and all expected costs or expenses related to the proposed project.

• Summary and explanation of any other contributing expenses to the total cost.

• Brief summary of the total cost of the proposal.

Licensing and Bonding

• Provide details of licenses and bonds (if any) for any proposed services that the bidder/contractor may plan on providing for this project.

Insurance

• Details of any liability or other insurance provided with regard to the staff or project.

Familial Disclosure Statement

• All bidders must complete the Familial Disclosure form in compliance with MCL380.1267 (Public Act 232 of 2004) and attach this information to the bid.

(Sample Form attached; see page 7.)

Iran Business Relationship Affidavit

• All bidders must complete the Iran Business Relationship Affidavit form pursuant to Michigan Iran Economic Sanctions Act, 2012 P.A. 517 and attach this information to the bid. (Sample Form attached; see page 8.)

Familial Disclosure Statement All bidders must complete the following familial disclosure form in compliance with MCL380.1267 (Public Act 232 of 2004) and attach this information to the bid.

By the attached sworn and notarized statement we are disclosing the following familial relationship(s) that exists between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. The Owner shall not accept a bid that does not include this sworn and notarized disclosure statement.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position, and familial relationship or NONE.)

Signature Title

Company

STATE OF MICHIGAN )

) SS

County of _____________________ )

On this ______ day of ______________ , 20 ___ , before me a Notary Public in and for said county, personally appeared _________________________________ , agent of the said firm _______________________________________ and who acknowledged the same to be his free act and deed as such agent.

Notary Public

Iran Business Relationship Affidavit Effective April 1, 2013, all bids, proposals, and/or qualification statements received in the State of Michigan must comply with the “Iran Economic Sanctions Act.” The following certification is to be signed and included at the time of submittal.

Certification

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran Linked Business” as the term is defined in the Act.

Signature Title

Company Date